HomeMy WebLinkAboutContracts & Agreements_216-2016 AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
This agreement for the provision of Janitorial Services ("Agreement") is made and entered in this 1811
day of October,2016("Effective Date"),by and between the City of Redlands,a municipal corporation
("City)" and Valley Maintenance Corporation ("Contractor"). City and Contractor are sometimes
individually referred to herein as a "Party" and, together, as "Parties." In consideration of the mutual
promises contained herein, City and Contractor agree as follows:
ARTICLE I —ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to provide janitorial services for the City's Facilities (the
"Services").
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor
represents that it has the skill and the professional expertise necessary to provide the Services
to City at a level of competency presently maintained by other practicing contractors in the
industry providing like and similar types of Services.
ARTICLE 2—SERVICES OF CONTRACTOR
21 The Services that Contractor shall perform are more particularly described in Exhibit "B,"
entitled "Scope of Services,"which is attached hereto and incorporated herein by reference.
22 Contractor shall comply with applicable federal, state and local laws and regulations in the
performance of this Agreement including, but not limited to any applicable state prevailing
wage laws.
ARTICLE 3 —RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor public information in its possession that may assist
Contractor in performing the Services.
3.2 City designates City's Quality of Life Director, as City's representative with respect to
performance of the Services, and such person shall have the authority to transmit instructions,
receive information, interpret and define City's policies and decisions with respect to
performance of the Services.
ARTICLE 4--PERFORMANCE OF SERVICES
4.1 Contractor shall perform and complete the Services in a prompt and diligent manner as
reasonably requested from time to time by City. The Services shall commence within ten (10)
days of the Effective Date of this Agreement.
4.2 The term of the Agreement shall be for a period of three (3) years from the Effective Date of
this Agreement (the "Initial Term"). The City shall have the option to extend the Initial Term
of this Agreement by two (2) one-year additional terms (an "Extended Term"), on the same
I:1ca\djm\AgrcementsVanitoriaf Services Agreement 10.16(Z).docx I
terms and conditions, by providing written notice to Contractor at least thirty(30)days prior to
the expiration of the Initial Term or any Extended Term.
ARTICLE 5—PAYMENTS TO CONTRACTOR
5.1 The total annual compensation for Contractor's performance of the Services shall be in the
amount of One Hundred Eighty Two Thousand Three Hundred Seventy Six Dollars($1$2,376).
City shall pay Contractor on a monthly basis in the amount of Fifteen Thousand One Hundred
Ninety Eight Dollars($15,198). The monthly payment amount shall be pro-rated for any partial
month in which Contractor performs Services.The compensation for Contractor's performance
of the Services shall not exceed the amount of $547,128.00 throughout the term of this
Agreement.
5.2 Contractor shall submit invoices to City describing the Services performed during the
preceding month. Contractor's invoices shall include a brief description of the Services
performed,the dates the Services were performed,the number of hours spent and by
whom. City shall pay Contractor no later than thirty (30)days after receipt and approval by
City of Contractor's invoice.
53 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with
return receipt requested; (iii) on the actual delivery date if deposited with an overnight
courier; or (iv) on the date sent by facsimile, if confirmed with a copy sent
contemporaneously by first class, certified, registered or express mail; in each case
properly posted and fully prepaid to the appropriate address set forth below, or such other
address as a Party may provide notice in accordance with this section:
City Contractor
Director, Quality of Life Department Bruce Hwang
City of Redlands Valley Maintenance Corporation
35 Cajon Street, Suite 200 10002 Pioneer Blvd., Suite 101
P.O. Box 3005 (mailing) Santa Fe Springs, CA 90670
Redlands, CA 92373
ARTICLE 6—INSURANCE AND INDEMNIFICATION
6.1 Insurance required by this Agreement shall be maintained by Contractor for the duration of its
performance of the Services. Contractor shall not perform any Services unless and until the
required insurance listed below is obtained by Contractor. Contractor shall provide City with
certificates of insurance and endorsements evidencing such insurance prior to commencement
of the Services. Insurance policies shall include a provision prohibiting cancellation or
modification of the policy except upon thirty (3 0) days prior written notice to City.
6.2 Contractor shall secure and maintain Workers' Compensation and Employer's Liability
insurance in accordance with the laws of the State of California, with an insurance carrier
acceptable to City as described in Exhibit "A", entitled "Workers' Compensation Insurance
Certification," which is attached hereto and incorporated herein by this reference.
[;1ca1djmlAgreementsVanitorial Services Agreement 10.16(2).doex 2
6.3 Contractor shall secure and maintain comprehensive general liability insurance with carriers
acceptable to City.Minimum coverage of One Million Dollars($1,000,000)per occurrence and
Two Million Dollars ($2,000,000) aggregate for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall be
primary and non-contributing to any insurance or self-insurance maintained by City.
6.4 Contractor shall have business auto liability coverage, with minimum. limits of One Million
Dollars ($1,000,000)per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Contractor owned vehicles used in connection
with Contractor's provision of the Services, hired and non-owned vehicles, and employee non-
ownership vehicles. City shall be names as an additional insured and such insurance shall be
primary and non-contributing to any insurance or self insurance maintained by City.
6.5 Contractor shall defend, indemnify and hold harmless City and its elected officials, employees
and agents from and against any and all claims, losses or liability, including attorneys' fees,
arising from injury or death to persons or damage to property occasioned by any negligent act,
omission or failure to act by Contractor, its officers, employees and agents in performing the
Services.
ARTICLE 7—CONFLICTS OF INTEREST
7.1. Contractor covenants and represents that it does not have any investment or interest in any real
property that may be the subject of this Agreement or any other source of income, interest in
real property or investment that would be affected in any manner or degree by the performance
of Contractor's Services. Contractor further covenants and represents that in the performance
of its duties hereunder,no person having any such interest shall perform any Services under this
Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform
Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize the City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which City
is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt or grant City approval of,policies, standards or guidelines for City or for
any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making a
governmental decision or otherwise perform the same or substantially the same duties for
City that would otherwise be performed by an individual holding a position specified in
City's Conflict of interest Code under Government Code section 87302.
L%ca\djmlAgreementsVanitorial Services Agreement 10.16(2).docx 3
7.3 In the event City officially determines that Contractor must disclose its financial interests,
Contractor shall complete and file a Fair Political Practices Commission Form 700, State of
Economic Interests with the City Clerks' office pursuant to the written instructions provided by
the City Clerk,
ARTICLE 8—GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of
this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled
to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel
by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of City
and in strict compliance with the terms, and conditions of this Agreement.
8.3 Documents, records, drawings, designs, cost estimates, electronic data files, databases and any
other documents developed by Contractor in connection with its performance of the Services,
and any copyright interest in such documents, shall become the property of City and shall be
delivered to City upon completion of the Services, or upon the request of City. Any reuse of
such documents, and any use of incomplete documents, shall be at City's sole risk.
8.4 Contractor is for all purposes under this Agreement an independent contractor and shall perform
the Services as an independent contractor.Neither City nor of its agents shall have control over
the conduct of Contractor or Contractor's employees,except as herein set forth.Contractor shall
supply all necessary tools and instrumentalities required to perform the Services. Assigned
personnel employed by Contractor are for its account only, and in no event shall Contractor or
personnel retained by it be deemed to have been employed by City or engaged by City for the
account of, or on behalf of City. Contractor shall have no authority, express or implied, to act
on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any
authority, express or implied,to bind City to any obligation.
8.5 Unless earlier terminated as provided for below, this Agreement shall terminate upon
completion and acceptance of the Services by City; provided, however, this Agreement may
be terminated by City, in its sole discretion, by providing ten (10) days prior written notice to
Contractor (delivered by certified mail, return receipt requested) of City's intent to terminate.
If this Agreement is terminated by City, an adjustment to Contractor's compensation shall be
made, but(1)no amount shall be allowed for anticipated profit or unperformed Services, and
(2)any payment dude Contractor at the time of termination may be adjusted to the extent of any
additional costs to City occasioned by any default by Contractor. Upon receipt of a termination
notice, Contractor shall immediately discontinue its provision of the Services. Contractor shall
be compensated on a pro-rata basis for Services completed up to the date of termination.
8.6 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents
evidencing costs and expenses related to the Services for a period of three (3) years, or for any
longer period required by law, from the date of final payment to Contractor pursuant o this
JAca\djm\AgreemcntsVanitorial Services Agreement 10.16(2).doex 4
Agreement. Such books shall be available at reasonable times for examination by City at the
office of Contractor.
8.7 This Agreement, including the Exhibits incorporated herein by reference, represents the entire
agreement and understanding between the Parties as to the matters contained herein, and any
prior negotiations, written proposals or verbal agreements relating to Such matters are
superseded by this Agreement. Except as otherwise provided for herein, an amendment to this
Agreement shall be in writing, approved by City and signed by City and Contractor.
U This Agreement shall be governed by and construed in accordance with the laws of the State of
California.
IN WITNESS WHEREOF, duly authorized representatives of the City and Contractor have signed in
confirmation of this Agreement.
C I T Y Q'i-', E 1)L A N D S VALLEY MAIN'rENANCI-'K,'ORP.
Bt— SN' By
'Nu I W. Foster, Mayor cc 11-1wang, Sr. Vice Presioo i
Attest'.
Sam Irwin, Ci C11r k
1:1cadim\A�T-eemeiits\Jctntoi,iaI Scrviccs Agreement 14).10(2).docx 5
EXH[Brr "A"
WORKER'S COMPENSATION INSUIUNCE CERTIFICATION
Description ofContract: City of Redlands
Quality of Life Department
CITY WIDE JA`NrroRlAL SERVICES
RFB NUMBER QOL,,09122016,KG
Labor Code, Section 3700, provides, in part that:
"Every employer except the State shall secure the payment of compensation in one or more of
the following ways:
(a) By being insured against liability to pay compensation in one or more
insurer duly authorized to write compensation insurance in this State.
(b) By securing from the Director of fndustrial Relations a certificate of
consent to self-insure, either as an individual employer, or as one employer in a group Of
employers which may be given upon furnishing proof swislactory to the Director of Industrial
Relations of ability to sell'insure and to pay any compensation that may become due to his or
her employees.
I am aware of the provisions of Section 370of the Labor Code which requires every employer
to be insured against liability ror worker's compensation or to undertake sel-f-insurance in
accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work of this contract. (Labor Code section 186 1)
2016,
Dated this day of 4
(Contractor�
1 01
(Signafttk)
(Official Title)
(SEAL)
T:\cakd.ii-a\AgreementsUaTiitoriaI Services Agreement 10.16(2).doex 6
EXHIBIT"B"
SCOPE OF SERVICES
A. Where work is to be performed in City facilities, Contractor shall have examined the site of work and shall be
responsible for having acquired full knowledge of the job and of any and all problems affecting it.No variations or
allowance from the cost breakdown for the Services will be made because of lack of such examination.
B. Damage to existing construction,equipment,planting,etc.,by Contractor in the performance of the Services
shall be replaced or repaired and restored to original condition by and at the expense of Contractor.
C. Contractor shall at all times,keep the facilities clean from accumulation of waste or recyclable materials caused
by employees or janitorial work and shall remove all resulting materials from site(s)where the Services are
performed.
D. Contractor shall appoint an experienced supervisor to be responsible for all Services required and performed
under this Agreement.The Supervisor must be acceptable to City and have the authority to receive on behalf of
Contractor any order or communication relating to the Services.The Supervisor shall be readily accessible to staff
of the City at all times and have communication equipment(cell phone or pager).
Contractor shall distribute to all employees assigned under this Agreement a copy of the"Scope of Services".
Contractor shall provide City with a signed distribution sheet of all employees responsible for any Services
required under this Agreement verifying that they have received a copy of the"Scope of Services"section.
Contractor shall give efficient supervision to the Services.Failure to provide supervision,adequate to ensure
conformance with the requirements of this Agreement will be considered deficient performance.Failure to correct
a notice of deficient performance from City will constitute cause for termination of this Agreement.
B. A Checklist will be completed by Contractor,or a designated supervisor,ensuring that 11 required tasks are
completed according to each time frame indicated in the scope of services.This checklist shall be turned in to
City's representative as often as is necessary to ensure efficient performance of the job requirements.
Contractor will correct,within 24 hours,deficiencies for any task labeled as daily,weekly,or monthly.Contractor
will correct,within 48 hours,any deficiencies for any task labeled as semi-monthly,quarterly,or annually.
City reserves the right to procure services for the correction of the deficiency from other sources and hold
Contractor responsible for any costs incurred.Failure to correct a notice of deficient performance from City will
constitute cause for termination of this Agreement.
F. Invoices submitted must be itemized to include monthly costs for a given time period,and include City's
Purchase Order Number.Any additional charges are required to be provided in writing with detailed descriptions
of work performed.
G. Contractor shall submit to City upon request,the names and address'of all individuals who will be performing
the Services.City requires a background check clearance of all employees accessing City property prior to their
performing any work for the City.Contractor shall provide evidence that all employees engaged in providing the
Services are covered under terns of Contractor's insurance policy and have passes a thorough background check.
Background checks are to be performed at the expense of the Contractor.
H. Contractor is responsible for supplying,at its own expense,uniforms or identifying attire to all employees,which will
be unvarying in style.All employees are expected to be in"uniform"while on duty,and the uniform is to be kept clean
1:1ca1dfm\AgreementsVanitoria1 Services Agreement 10.16(2).doex 7
and in good condition.An example of a uniform or identifying attire would be a same colored collared shirt with the
contractors name in clear view(logo).
I. Contractor shall make available upon request the following:
• Health and Safety Plan for Workers
• Accident Record from the last 5 years, including details of Contractor's response,actions and outcomes
GENERAL REQUIREMENTS
a. All keys entrusted to Contractor for the fulfillment of this Agreement must be fully protected at all
times.In the event of any loss of key(s),it will be the responsibility of Contractor to cover the cost of having the
locks re-keyed.All rooms/buildings are to be secured after cleaning by ensuring all windows are closed/locked
and doors that are required to be locked are locked.
b. Upon completion and during the sequence of their duties,janitorial personnel will turn off all lights
in unoccupied areas unless otherwise directed.
C. Prior to leaving the building each night,Contractor shall check to see that all outside doors are
locked and that the building is secure.Emergency phone numbers will be provided to Contractor and Contractor
shall notify the appropriate person in a timely manner of any difficulties in securing the buildings.
d. Any conditions in the facilities that may require repair shall be reported to City in a timely manner
(i.e.;dripping faucets,damaged walls,burned out lights, etc.).
RECYCLING
a. Contractor shall coordinate recycling activities with City's representative to minimize refuse
disposal and maximize recycling from City facilities.
b. Contractor shall empty recyclable materials contained with designated recycling containers
throughout the facility.This includes all blue,recycling desk-side containers and larger,blue 32-gallon recycling
containers.Recyclable materials shall be emptied into the white recycling dumpster at the rear of the City Hall off
of Citrus Avenue.
C. Recyclable materials set aside should be collected and emptied into the white recycling dumpster.
This includes office materials such as paper(e.g.,boxes,blueprints,plans,files,etc.)that may or not be placed
inside of a recycling container due to inadequate capacity but are clearly labeled "RECYCLE".
d. Contractor shall contact City's representative if the janitorial staff or supervisor are in doubt
regarding the proper separation of materials.
Contractor is encouraged to contact City's representative to apprise him of improper separation of materials by
City staff.
Contractor shall meet with City's representative a minimum of once every six months to review their performance
11ca1djm\AgreementsUanitoria1 services Agreement 10.15(2).doex 8
related to the requirements under this section.
EQUIPMENT and SUPPLIES
a. Contractor wiI]provide City with records to indicate the specifications,details and any other
information available concerning the supplies and equipment used at City facilities.
b. Supplies and materials used in performing the scope of services contained herein under this
Agreement shall conform to the following specifications listed in the chart on the following page.
**THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK**
l:lcaldjm\AgreementsVanitorial Services Agreement 10.16(2).doex 9
MATERIAL SPECIFICATIONS
City of Redlands Janitorial Services
DESCRIPTION OF ITEM MIN.REQUIRED SPECIFICATIONS
Heavy duty small trash can liners Grainger, 500 count, 10 gallon,24 x 23,black or approved functionally
equivalent
Heavy duty medium trash can liner Grainger,250 count,20-30 gallon,3006,black or grey,or approved
functionally equivalent
Toilet tissue,coreless roll 2-ply, 1000 sheets per roll,36 rolls/case or approved functionally
e uivalent
Toilet tissue to match various 2-ply, white, Kleenex Cottonelle, or approved functionally equivalent
dispensers
Paper towels,single fold to match Must fit each specific dispenser at each location{to be noted during
various dispensers_ facili walk-through)
Toilet Seat Covers Waxie,or equivalent,250 count,20 pack/ease or approved functionally
e uivalent.
Paper Towels, EnMotion 10"x 800',6 rolls/case,touchless roll or approved functionally
equivalent
Glass Cleaner Trigger spray bottle, non-streaking
Disinfectant Aerosol Must be:pseudomoacidal,vircidal against HIV, salmonellacidal,
bactericidal,fungicidal,sta hylocidal,tuberculocidal
Urinal Deodorizing Screens Waxie,deluxe urinal deodorizing screen, 12/ea or approved functionally
equivalent
Soap- Liquid Hand Cleaner Go'o Castulian Ltn Soap
Hand Soap Push Pack Waxie,push pack,pink lotion, 33.8 fl. Oz.or approved functionally
equivalent
Hand Soap Medicated Provon Medicated Lotion Soap with Chlovoxylenal,33.8 fl.Oz.or
approved functionally equivalent
Toilet Bowl Cleaner Acid Base, Squeeze Bottle
Industrial Strength Disinfectant Lysol or approved functionally a uivalent
Furniture Polish Pledge or ap2roved functionally equivalent
Cleanser Comet or approved functionally equivalent cleaner with chlorinal
Room Deodorizer Air Freshener,Airlift Aerosol, or approved functionally equivalent
Industrial Strenglh Bleach -Any Brand
Floor Stripper Baseboard Stripper or approved functionally equivalent
Carpet Stain Remover Spray Bottle
Mop Cleaner Any Brand
Carpet Shampoo For Carpet Cleaning Machines
Floor Wax Any Brand*
* For treatment of various types of flooring,carpeting,etc., only materials recommended and approved by the flooring
manufacturers shall be used.It shall be the prime responsibility of the successful bidder to protect the owner's property at all
times,and to use only materials and treatments that will enhance the appearance of the flooring,etc.,and preserve the surface
against deterioration.
[:\ca%djm\AgreementsVunitoria1 Services Agreement 10.16(2).doex 10
MECHANICAL AND OTHER EQUIPMENT
Brooms, brushes,mops,rags, waxes, vacuums, buckets,gloves, carts, paper goods, all ancillary supplies,tools and
components,and other janitorial supplies,as well as all power equipment such as floor machines,vacuum systems,
and all other equipment will be furnished by the successful bidder,and must be approved by City.
If for any reason,Contractor fails to provide adequate supply of the above mentioned materials,during the work
day,any supplies furnished by City shall be done at the expense of Contractor.
Contractor shall allow City's representative to inspect facilities during office hours to assure compliance with this
Agreement.Upon request,Contractor shall provide City with written certification of all services and supplies
provided to City.
GENERAL
Work locations include:
Animal Shelter 504 N.Kansas Street
Hillside Cemetery Office and(2)Mausoleums 1540 Alessandro Road
Police Administration Offices 30 Cajon Street
Airport 1745 Sessums Drive
Civic Center 35 Cajon Street
Police Sub Station RA 1150 Brookside, Suite J I A
Police Narcotics Sub Station
AK Smiley Library and Lincoln Shrine 125 W. Vine Street
Corporate Yard Offices 1270 W. Park Avenue
Community Center and Senior Center 111 W. Lugonia Avenue
Waste Water Treatment Plant 1950 Nevada Street
Water Production and Operations 955 Parkford Drive
Park Avenue Police Station/Jai 1 1270 W.Park Avenue
California Street Landfill Trailer 2151 California Street
Joslyn Senior Center 21 Grant Street
Carriage House As Needed 1325 Pros ect Drive Lane
• Annual carpet cleaning
• Bi-annual window washing
1A1ca\djm\AgreementsVanitoria1 Services Agreement 10.16(2).doex 11
70, THF Clrl'Y OF REDLANDS,SAN BERNARDINO COUNTYCALIFORNIA
harainn0fmi the Tlty*'.
Pwsunrfl, 10 OrLd ira c"C'mip4anw, whh, Pkilice jfv04J(ng &,49, and the wher ft:,mill'anis fvlalvqlhve(c'�, flife
Bxkleo, ha4fing fan0-arizW Ownsewes with �,he wims of the(Cbsitract,the kxar3y"dWorm affeclflng II've"fNA0,m7ance 0d til'a
Cunlredl anid ftcozl 0 0'Ve Mtrp"at fil-ha P67cp Wlwme,Itie workm 41 he china,and w?,h the phjn thaveta,thamby praposon Fqad,
agrees to peffnrvl, MinnmIfte Cam'sfipogfste(,J, 010 C"riontracl, lnrkx�inq,Wr Rauh ks campt,,mmu pievis and everbnj, re q�0 ei lo be,,
Y, , r d
pellumml, and ho provWe and furmi)ish ally,arld aff i)f liND lkor, rhaknnmls, tocj, equipme"t eared ap"udlty Rni'd Vanspowtaluon
seivium nemssaq,toNarzrPwar,rwa fli'm w1ract,and comp""We, a w0rlrm,6,,mhk;F marmer,ag,If the ^ra gk crjvcgwj by
ronmecgion wO,4 ffir, Pfqjf.,�ct ichS,,nffi",,kd as
CITY MDE JANITOMAL SERVICES
PR0JECT NUMBER: OOL091220116KG,
NOTE Bddets rrws�bideaclin item A Ild's schedute, 'Al aai,IlprFar 6n the entme WD RESPONSE rrm,,ist iaa un arra and in
unk
R,
I' rsY A,[Location Parm,olvel
1rubil Pdca Pir You
A", ArBPvmap ARB Rw
ILI,
..........
A3
............
w.
il A4 00,pAM
AS (,4v(r.Ce,,rftr
A1 Pokm StO PJIA Na $
Sub 81,dbw
Al Pulkp�Naro*m
AS Litcary aril L�iu#Am S[mk*
Mi r —UL
Dapm�,0,e Yarcl
.................
as Par C4,mm,),flYjMiyl C.,c.,nier and
Ai I Wamfb Watmis Tnevdviwl RaM
Al2 F,
A13 Pa*Amrv,-PcjkA%
L........
A14 .............
A16 ADL14TIVEONF Camaga Hougehas Needod
Nooded cgrams
I:\eta\diin\Agreci,nentsVartiitoriaI Services Agreement 10.16(2).clacx 12
� 1
., W
� w 81 4"WIDE JANITORIAL SERVICES "Uo taai(In fiq uireaa)
Base 11101'"trial for Thm Years
b"YW) htinclrniri ousand, one hoaawadllvd Me rd 1a1
TMW Buse,Nd for 11 locations for,a THREE YEAR,PERIOD wfitten In words,
LOW BID DETERMINATION—PLEASE CHECK YOUR MA7'H
nie km Wd MH be determined ned purs a nt to Pubfic Contract Ciode Serflon 2103,,,8(aa) as the C,cmest Nd prico on alum,base
contract wYlhout consderation of the process on theold ifiiv or deductive oto mo'a.
resrmsbfe bidder who submits the 1aavaa st bid as daaterrnlraed by the above rmathod shaaN be awarded Hie contract,, n1 u1
^9 oaaaeurarl000l, by the City, avarua, 1 the t orlRedlands,
if the total l lar'000a aaorattrara In array, and the trust price wfiffurp 1rr figures came not In ra reams rat„ then 1toei teat dl atarl ra
Wifften ft; wrmfs WN be a'worouaidaar dd'as r~ pr sor^nd ag thua i is infeviu.n, and the rotais will be oroo roan ted by thur
City to -oanturara tarorrart i„
"1" "1 da,µ ADDRIVE Alm W CARRAIGE HOUSE „ total(Yro�l u�roaar
wiuroAmaMdwmwro mMPoM AMY AMYfiWH, wwwarou aWnWWI✓N WNb'bWLLva'LLY& eM urvnuu�u anummpm',me xymeadiwm
"id,ldi awe TON (1 rans1 r front Cpm A16) uiiaq
aaarta
'�rarrw mrs awi ����
C0NTRA TR8 NA1A : ,' a 0 y.
1:lc,,i,\d.din"AL)reeiiients\J,iiiitorial Services Agreement 10.16(2).doc;x 13
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
ANIMAL SHELTER
504 NORTH KANSAS STREET
ITEM Al
CLEANING SHALL BE PERFORMED EVERY SUNDAY AND THURSDAY BETWEEN THE
HOURS OF 5:30 P.M.AND 7:30 A.M.
SCOPE OF SERVICES I FREQUENCY
TILE FLOOR CARE—LOBBY,HALLWAYS&OFFICES
Dust mop all hard surface floors with treated or Once per week
electrostatic dust mo
Wet mop entire area Once per week
Vacuum walk-off mats Once per week
Machine scrub hard surface floor and apply one coat of polish,
allow time to dry,then buff Once per month
Strip hard surface floor and recoat with three Once per year
coats of floor polish
CARPETED AREAS-RECEPTION
Vacuum all areas Once per week
Spot clean carpets Once per week
Dust all furniture, fixtures and equipment Once per week
Clean all walls, light switches, doors and baseboards Once per month
Shampoo carpets using an extraction method Twice per year
Vacuum all ceiling vents, should coincide with Twice per year
window cleaning
RESTROOMS
Refill dispensers,empty trash,clean and sanitize all
restroom fixtures, wipe all counters, clean mirrors, Twice per week
wipe chrome, spot wipe partitions, sweep and damp
mop floors using a germicidal cleaner
Scrub and sanitize sinks and toilets using sanitizer/disinfectant Twice per week
Empty all trash receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dumpster Twice per week
or cart
Machine scrub hard surface floor and apply one coat of polish, Four times per year
allow time to dry,then buff
Strip hard surface floor and recoat with three coats of
floor polish Once per year
WINDOWS
Cleaning is to be performed between March
Windows shall be cleaned completely inside and outside I"and April 30"'and between September ls`
and October 31` each year
1:1ca\djmlAgreemen&Janitoria1 Services Agreement 16.16(2).dmx 14
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
HILLSIDE MEMORIAL PARK
1540 ALESSANDRO ROAD
ITEM A2
CLEANING SHALL BE PERFORMED AFTER 4:30 P.M. EVERY TUESDAY AND FRIDAY
SCOPE OF SERVICES I FREQUENCY
GENERAL OFFICES„CARPETED AREAS&VINYL TILED AREAS
Dust and spot clean all horizontal surfaces Once per week
Spot clean all walls,light switches and doors Once per week
Empty all trash receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Remove all collected trash to designated area Twice per week
Vacuum all carpeted areas Twice per week
Using approved spotter, spot clean carpeted areas as needed Twice per week
Dust all chairs,table legs and rungs, baseboards, ledges moldings and other low Twice per month
reaching areas
Dust all surfaces above normal reach including window sills, ledges, moldings, Once per month
shelves, door frames, pictures, etc.
RESTROOMS
Refill dispensers,empty trash, clean and sanitize all restroom fixtures,wipe all
counters, clean mirrors, wipe chrome, spot wipe partitions,sweep and damp mop Twice per week
floors using a germicidal cleaner
Scrub and sanitize sinks and toilets using germicidal cleaner Twice per week
Empty all trash receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Vacuum all ceiling vents, should coincide with window cleaning Twice per year
WINDOWS
Cleaning is to be performed near
Windows shall be cleaned completely inside and outside the end of May before Memorial
day and again in Mid-November
MAUSOLEUMS
Windows shall be cleaned inside and outside Cleaning is to be performed near
the end of May before Memorial
day and again in Mid-November
Mop/Wax and buff.terrazzo floors Cleaning is to be performed near
the end of May before Memorial
day and again in Mid-November
BREAK ROOM
Clean all counters, chairs and table Once per week
Clean and sanitize sink, and front of refrigerator Once per week
Sweep and empty trash and recyclable mtrl. receptacles and replace liners as nec. Twice per week
Damp mop Once per week
1:Ica jm\AgrccmcntsVanitorial Services Agreement 10.16(2).docx 15
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
POLICE ADMINISTRATIVE OFFICES
30 CAJON STREET
ITEM A3
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 3:00 P.M.AND 5:00 P.M. ON
EVERY TUESDAY AND THURSDAY
SCOPE OF SERVICES I FREQUENCY
MAIN FLOOR OFFICES AND COMMON AREA
Empty all trash receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Remove all collected trash and recyclable material to designated areas Twice per week
Clean and polish all drinking fountains, removing water marks, scale and splash Once per week
marks on the sides and front
Dust mop all hard surface floors with treated or electrostatic mop Twice per week
Damp mop the entire area Once per week
Vacuum all carpeted areas Twice per week
Clean both sets of glass doors Once per week
Using approved spotter, spot clean carpeted areas Once per week
Dust mop stairs,dust railings, ledges and spot clean Once per week
Dust all furniture, fixtures, equipment and accessories Once per week
Dust high and low areas; i.e.,pictures, clocks, partition tops,etc_ Once per month
Clean all ceiling vents Once per month
SECOND FLOOR
Empty all trash and recyclable material receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Remove all collected trash and recyclable material to designated area Twice per week
Clean and polish all drinking fountains,removing water marks, scale and splash Once per week
marks from the sides and front
Vacuum all carpeted areas Twice per week
Dust mop all hard surface floors with treated or electrostatic mop Twice per week
Damp mop entire area Once per week
Using approved spotter, spot clean carpeted areas Once per week
Dust al l furniture, fixtures,equipment and accessories Once per week
Dust high and low areas; i.e.,pictures,clocks, partition tops,etc. Once per month
Machine scrub hard surface floors and apply one coat of polish,allow time to dry, Once per month
then buff
Strip hard surface floors and recoat with three coats of floor polish Once per year
1:%ca\d.jm\AgrcementsUani1oria1 Services Agreement 10.16(2).docx _16.
SCOPE OF SERVICE S--Police Administration Offeces FREQUENCY
RESTROOMS—ALL THREE FLOORS
Refill dispensers,empty trash,clean and sanitize all restroom fixtures,wipe all
counters, clean mirrors, wipe chrome, spot wipe partitions,sweep and damp Twice per week
mop floors using a germicidal cleaner
Machine scrub hard surface floors Once per month
Clean/scrub toilets using a germicidal cleaner Once per year
BASEMENT AND KITCHEN
Empty all trash and recyclable material receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Remove all collected trash and recyclable material to designated area Twice per week
Vacuum all carpeted areas/walk-off mats Twice per week
Dust mop all hard surface floors with treated or electrostatic dust mop Twice per week
Damp mop entire area Once per week
Using approved spotter, spot clean carpeted areas Once per week
Machine scrub hard surface floors and apply one coat of polish,allow time to dry, Every 4 months
then buff
Strip hard surface floors and recoat with three coats of floor polish Once per year
Windows shall be cleaned completely inside and outside to be performed between Twiceer year
March I" and April 30th and again between September I" and October 31st p y
l:Icaldjm\AgreementsVanitorial Services Agreement 30.16(2).dacx 17
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
MUNICIPAL AIRPORT
1745 SESSUMS DRIVE
ITEM A4
CLEANING SHALL BE PERFORMED TUESDAY AND FRIDAY AFTER 5:34 P.M.
SCOPE OF SERVICES FREQUENCY
LOBBY AREA,CARPETED AREAS AND VINYL TILED AREAS
Dust and spot clean all horizontal surfaces Once per week
Spot clean all walls, light switches and doors Twice per week
Empty all trash and recyclable material receptacles and replace liners as Twice per week
necessary
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Remove all collected trash to designated area Twice per week
Vacuum all carpeted areas Twice per week
Using approved spotter, s of clean carpet areas as needed Twice per week
Dust all chairs,table legs and rungs, baseboards, Twice per month
ledges, moldings and other low-reaching areas
Dust all surfaces above normal reach, including window sills, Once per month
ledges, moldings, shelves,door frames, pictures, etc.
RE,STROOMS
Refill dispensers, empty trash, clean and sanitize all restroom fixtures, wipe all
counters, clean mirrors, wipe chrome, spot wipe partitions, sweep and damp mop Twice per week
floors using a germicidal cleaner
Scrub and sanitize sinks and toilets using germicidal cleaner Once per week
Empty all trash and recyclable material receptacles and replace Twice per week
liners as necessary
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Vacuum all ceiling vents(should coincide with window cleaning) Twice per week
BREAKROOM
Clean all counters,chairs and tables Twice per week
Clean and sanitize sink and front of refrigerator Twice per week
Sweep Twice per week
Empty all trash and recyclable material receptacles and replace Twice per week
Liners as necessary
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Damp mop hard surface floors Once per week
WINDOWS
Windows shall be cleaned completely Cleaning is to be performed at the end of Twice per year
May before Memorial Day and again in Mid-November
1:Ica1djm\AgreementsVanitoria1 Services Agreement 10.16(2).docx 18
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
CIVIC CENTER
35 CAJON STREET
ITEM A5
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 6:00 P.M. AND 6:00 A.M.
EVERY TUESDAY AND SUNDAY
EACH OFFICE IS TO BE CLEANED WITH THE EXCEPTION OF THE TREASURER'S OFFICE—
TO BE CLEANED BETWEEN 7:30 A.M.AND 5:30 P.M. ON
TUESDAY AND THURSDAY
SCOPE OF SERVICES FREQUENCY
LOBBIES
Clean entry to buildings Twice per week
Empty all trash and recyclable material receptacles and replace liners as Twice per week
necessary
Empty all blue recycling containers into recycling dum ster or cart Twice per week
Remove all collected trash to designated area Twice per week
Vacuum all carpeted areas/walk-off mats Twice per week
Clean both sides of all glass doors Twice per week
Dust all hard surface floors with treated dust mop Twice per week
using approved spotter, spot clean carpeted areas
Dust all chair,table legs and rungs, baseboards,
ledges, moldings and other low-reaching areas Twice per week
Brush furniture Twice per week
Dust all surfaces above normal reach, including window sills, Twice per week
ledges, moldings,shelves, door frames,pictures,etc.
CORRIDORS
Dust all hard surface floors with treated dust mop Twice per week
Damp mop all hard surface floors Twice per week
Fully vacuum all carpets from wall to wall Twice per week
Spot clean all walls, light switches and doors Twice per week
Clean and polish all drinking fountains Twice per week
Using approved spotter, spot clean carpeted area Twice per week
GENERAL OFFICES, CARPETED AREAS&VINYL TILED AREAS
Empty all trash and recyclable material receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling
dum ster or cart Twice per week
Remove all collected trash to designated area Twice.per week
Dust and spot clean all horizontal surfaces Twice per week
Spot clean all walls, light switches and doors Twice per week
Vacuum all carpeted areas Twice per week
Dust mop all hard surface floors with treated dust mop Twice per week
Clean both sides of glass door Twice per week
Using approved spotter, spot clean carpeted areas Twice per week
1:1ea\djmlAgrcements%Janitorial Services Agreement 10.16(2),docx 19
SCOPE OF SERVICES -CIVICCENTER FREQUENCY
Dust all chair,table legs and rungs, baseboards, ledges, moldings and other low- Once per month
reaching areas
Damp mop entire hard surface areas Once per month
Dust all surfaces above normal reach including window sills, ledges, moldings, Once per month
shelves, door frames,pictures, etc.
Vacuum all ceiling vents, should coincide with window cleaning Once per month
STAIRWELLS
Sweep stairs Once per week
Damp mop any spillage Once per week
Dust rails and ledges Once per week
Damp mop completely Once per week
ELEVATORS
Clean elevator completely Once per month
RESTROOMS&LOCKER ROOMS
Clean and sanitize fixtures, mirrors, counters,polish chrome Twice per week
Scrub and sanitize sinks and toilets using germicidal cleaner Twice per week
Mop floors completely Twice per week
Refill dispensers Twice per week
Empty all trash and recyclable material receptacles and replace Twice per week
liners as necessary
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Remove all collected trash to designated area Twice per week
Spot clean all walls, light switches and doors Once per month
Spot wash all restroom partitions Once per month
Wash all restroom partitions on both sides Once per month
Dust air vents Once per month
Dust taps of lockers Once per month
Machine scrub all restroom floors using a germicidal detergent and recoat with Once per month
two coats of seater/finish
Vacuum all ceiling vents,should coincide with window cleaning Once per month
CAFETERIA/LUNCHROOM
Clean sink,countertop and appliances Twice per week
Damp wipe all cafeteria, lunchroom tables and vending machines Twice per week
Empty all trash and recyclable material receptacles and replace Twice per week
liners as necessary
Empty all recycling containers into recycling dumpster or cart Twice per week
Remove all collected trash to designated area Twice per week
Dust mop all hard surface floors with treated dust mop Twice per week
Mop all stains and spills from hard surface floors Twice per week
Spot clean all walls, light switches and doors Twice per week
Damp wipe chairs Twice per week
1:1ca1djm\AgreementsVanitorial Services Agreement 10.16(2).docx 20
SCOPE OF SERVICE S—CIVICCENTER FREQUENCY
FLOOR CARE SERVICES
Machine polish, scrub or strip all vinyl,ceramic,or tile floors and apply adequte Once per month
adequate coatings of floor sealer/finish to required floors
Machine scrub, apply approved wax and polish wood floor Once per month
WINDOW CLEANING SERVICES
All windows shall be cleaned inside and outside
Cleaning is to be performed between March 1st and April 30th and between Twice per year
September 1`and October 31s1)
1:ca1djm\AgreementsVanitoriat Services Agreement 10.16(2),docx 21
JANITORIAL SPECIFICATIONS FOR THE CITY OF REDLANDS
POLICE SUB-STATION
1150 BROOKSIDE,01A
ITEM A6
SCOPE OF SERVICES FREQUENCY
LOBBY,HALLWAYS, OFFICES&KITCHENS
Dust mop all hard surface floors with treated or wet mop entire area Once per week
Vacuum all carpeted areas/walk-off mats Once per week
Using approved spotter, spot clean carpeted areas Once per week
Dust all furniture, fixtures, equipment and accessories Once per week
Dust high and low areas; i.e.,pictures, clocks, partition tops,etc. Once per week
Empty all trash and recyclable material receptacles and Once per week
replace liners as necessary
Empty all recycling containers into recycling dumpster or cart Once per week
Damp mop entire area in kitchen Once per week
Vacuum all ceiling vents Twice per year
Machine scrub hard surface floor and apply one coat of Twice per year
polish, allow to dry,then buff
Shampoo carpet using rotary machine Twice per year
Strip hard surface floor and recoat with three coats of floor polish Once per year
RESTROOM
Refill dispensers, empty trash, clean and sanitize all restroom fixtures,wipe all
counters, clean mirrors, wipe chrome, spot wipe partitions, sweep and damp mop Once per week
floors using a germicidal cleaner
Empty all trash and recyclable material receptacles and Once per week
replace liners as necessary
Empty all recycling containers into recycling dumpster or cart Once per week
Machine scrub hard surface floor and apply one coat of polish, Once per month
allow to dry,then buff
Strip hard surface floor and recoat with three coats of floor polish Once per year
KITCHENS
Empty all trash and recyclable material receptacles and replace liners as necessary Once per week
Empty all recycling containers into recycling dumpster or cart Once per week
WINDOWS
Windows shall be cleaned completely inside and outside Once per month
I:1ca1djm\AgrccmcntsVanitoriai Services Agreement 10.16(2).doex 22
JANITORIAL SPECIFICATIONS FOR THE CITY OF REDLANDS
POLICE NARCOTICS SUB-STATION
ITEM A7
CLEANING SHALL BE PERFORMED EVERY TUESDAY
SCOPE OF SERVICES FREQUENCY
LOBBY,HALLWAYS,OFFICES AND KITCHENS
Dust mop all hard surface floors with treated or electrostatic dust mop Once a week
Wet mop entire area Once a week
Vacuum all carpeted areas/walk-off mats Once a week
Using approved spotter, spot clean carpeted areas Once a week
Dust all furniture, fixtures, equipment and accessories Once a week
Dust high and low areas; i.e., pictures, clocks,partition tops,etc. Once a week
Empty all trash and recyclable material receptacles and replace liners as necessary Once a week
Empty all blue recycling containers into recycling dum ster or cart Once a week
Damp mop entire area in kitchen Once a week
Vacuum all ceiling vents Twice a year
Machine scrub hard surface floor and apply one coat of polish,
allow to dry, then buff Once a month
Shampoo carpet using rotary machine Twice a year
Strip hard surface floor and recoat with three coats of floor polish Onceper year
RESTROOMS
Refill dispensers, empty trash, clean and sanitize all restroom fixtures,wipe
all counters, clean mirrors, wipe chrome, spot wipe partitions, sweep and Once per week
damp mop floors using a germicidal cleaner
Empty all trash and recyclable material receptacles and replace liners as necessary Once a week
Empty all blue recycling containers into recycling dumpster or cart Once a week
Machine scrub hard surface floor and apply one coat of polish, Once a week
allow to dry,then buff
1;Ica1djm\Agrcementsllanitoria1 Services Agreement 10.16(2),docx 23
JANITORIAL SPECIFICATIONS FOR THE CITY OF REDLANDS
SMILEY LIBRARY AND LINCOLN SHRINE
125 W.VINE STREET
ITEM A-8
LIBRARY CLEANING: SUNDAY THROUGH FRIDAY
BETWEEN THE HOURS OF 10:00 PM and 6:00 AM
LINCOLN SHRINE: WINDOW WASHING ONLY
SCOPE OF SERVICES FREQUENCY
LOBBIES
Clean entry to buildings Sunday-Friday
Empty all trash and recyclable material receptacles and replace liners as necessary Sunday-Friday
Empty all blue recycling containers into recycling dum sten or cart Sunday-Frida
Remove all collected trash to designated area Sunday-Friday
Vacuum all carpeted areas/walk-off mats Sunda -Friday
Clean both sides of all glass doors Sunday-Friday
Dust all hard surface floors with treated dust mop using approved spotter,spot clean Sunday-Friday
carpeted areas
Dust all chair,table legs and rungs, baseboards, ledges, moldings,and other low-reaching Once per month
areas
Dust all surfaces above normal reach, including window sills, ledges, moldings, Once per month
shelves, door frames, pictures,etc.
Vacuum furniture Once per month
CORRIDORS
Dust all hard surface floors with treated dust mop Sunday-Friday
Damp mop all hard surface floors Sunday-Frida
Fully vacuum all carpets, wall to wall Sunday-Friday
Spot clean all walls, light switches and doors Sunda -Friday
Empty and damp wipe ashtray outside entry way Sunday-Friday
Clean and polish all drinking fountains Sunday-Friday
Using approved spotter, spot clean carpeted areas Sunday-Friday
GENERAL OFFICES,ALL AREAS
Empty all trash and recyclable material receptacles and replace liners as necessary Sunday-Friday
Empty all blue recycling containers into recycling dum ster or cart Sunday-Friday
Remove all collected trash to designated areas Sunday-Friday
Dust and spot clean all horizontal surfaces Sunday-Friday
Spot clean all walls, light switches and doors Sunday-Friday
Vacuum all carpeted areas/walk-off mats Sunday-Friday
Dust mop all hard surface floors with treated dust mop Sunday-Friday
Mop all stains and s ilia e Sunda -Friday
Using approved spotter, spot clean carpeted areas Sunday-Friday
Damp mop entire hard surface areas Once per week
Dust all chair,table legs and rungs,baseboards, ledges, moldings and other low Once per month
reaching areas
Dust all surfaces above normal reach, including window sills, ledges, moldings, shelves, Once per month
door frames, pictures, etc.
Vacuum ceiling vents, should coincide with window cleaning Once per month
1:1ca\djm\AgreementsVanitoria1 Services Agreement 10.16(2).docx 24
SCOPE OF SERVICES—AKSNULEYLIBRARY FREQUENCY
STAIRWELLS
Sweep stairs Sunday-Friday
Damp mop any spillage Sunday—Friday
Dust rails and ledges Once per week
Damp mop completely Once per week
ELEVATORS
Clean and vacuum carpeted elevators completely Sunday-Friday
Using approved spotter, spot clean carpeted areas Sunday—Friday
Detail clean threshold plates, removing all visible spoil Sunday—Friday
RESTROOMS
Clean and sanitize fixtures,mirrors, counters, and polish chrome Sunday- Friday
Mop floors completely Sunday-Friday
Refill dispensers Sunday-Friday
Empty all trash and recyclable material receptacles and Sunday-Friday
replace liners as necessary
Empty all blue recycling containers into recycling dumpster or cart Sunday-Friday
Remove collected trash to designated area Sunday-Friday
Spot clean walls,light switches and doors Sunday-Friday
Spot wash all restroom partitions Sunday-Friday
Wash restroom partitions on both sides Sunday-Friday
Dust air vents Twice a month
Machine scrub all restroom floors using a germicidal detergent and recoat with two coats Once per month
of scaler/finish
CAFETERIA/LUNCHROOM
Clean sink countertop and appliances Three times per week
Damp wipe all cafeteria, lunchroom tables and vending machines Three times per week
Empty all trash and recyclable material receptacles and replace liners as necessary Three times per week
Empty all blue recycling containers into recycling dum ster or cart Three times per week
Remove all trash collected to designated area Three times per week
Dust mop all hard surface floors with treated dust map Three times per week
Mop all stains and spills from hard surface floors Three times per week
Spot clean all walls, light switches and doors, damp wipe chairs Three times per week
FLOOR CARE SERVICES
Machine polish,scrub or strip vinyl,ceramic,or tile floors and apply adequate coatings of Once per month
floor sealer/finish to required floors
Machine scrub, apply approved wax and polish wood floor Two times per year
WINDOW CLEANING SERVICES
All windows shall be cleaned inside and outside Twice per year
(cleaning is to be performed between March 1
and April 30 and between September 1 and October 31)
LINCOLN SHRINE
All windows shall be cleaned inside and outside
(cleaning is to be performed between March 1 Two times a year
and April 30 and between September 1 and October 31)
1:IcaWjmlAgreementsUanitoria1 Services Agreement 10.16(2).docx 25
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
CORPORATE YARD
1270 W.PARK AVENUE
ITEM A9
CLEANING SHALL BE PERFORMED EVERY TUESDAY AND THURSDAYS AFTER 4:30 P.M. EXCEPT FOR
BUILDING"A"PURCHASING DEPT.WHICH IS TO BE CLEANED BETWEEN THE HOURS OF 7:30 A.M.
AND 4:30 P.M.AND THE GAS ISLAND RESTROOMS WHICH ARE TO BE CLEANED EVERY SUNDAY,
TUESDAY AND THURSDAY AFTER 4.30 P.M.
SCOPE OF SERVICES I FREQUENCY
GENERAL OFFICES,CARPETED AREAS&VINYL TILED AREAS
Empty all trash and recyclable material receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dum sten or cart Twice per week
Remove all collected trash to designated area Twice per week
Dust ands of clean all horizontal surfaces Once per week
Spot clean all walls, light switches and doors Once per week
Vacuum all carpeted areas Once week
Dust mop all hard surface floors with treated dust mop Twice per week
Mo all stains and spillage Twice per week
Using approved spotter,spot clean carpeted areas Twice per week
Dust all chair,table legs and rungs, baseboards, ledges, moldings and other low Twice per week
reaching areas
Damp mop entire hard surface areas Once per week
Vacuum walk-off mats Once per week
Dust all surfaces above normal reach inc.window sills, ledges, moldings, shelves, etc. Twice per week
Machine scrub hard surface floor and apply one coat of polish, allow time to dry then Once per week
of polish, allow time to dry,then buff
Strip hard surface floor and recoat with three coats of floor polish Once per year
LUNCHROOM BUILDING E
Clean sink, countertop and appliances Once per week
Damp wi e all cafeteria, lunchroom tables and vending machines Once per week
Empty all trash and recyclable material receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dum ster or cart Twice per week
Remove all collected trash to designated area Twice per week
Dust mop all hard surface floors with treated dust mop Twice per week
Mop all stains ands ills from hard surface floors Twice per week
Spot clean all walls, light switches and doors Once per week
Damp wipe chairs Once per week
RESTROOMS&LOCKER ROOMS ALL BUILDINGS AS NECESSARY
Restrooms in Building"A"(Cleaned between 7:30 a.m.-5:00 .m.) Once per week
Restrooms in Building"B,""E" &"M" Twice per week
Restrooms in Building"D"(Gas Island) Three times/week
Fully clean all showers Twice per week
Refill dispensers, empty trash, clean and sanitize all restroom fixtures,wipe all counters,
clean mirrors, wipe chrome, spot wipe partitions, sweep and damp mop floors using a Twice per week
germicidal cleaner/scrub/sanitize sinks
1:1ca1djm\Agreementsuanitoria1 Services Agreement 10.16(2).doex 26
SCOPE OF SERVICES -CORPORATEYARD FREQUENCY
Toilets scrub using sanitizer/disinfectant Twice per week
Empty all trash and recyclable material receptacles&replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dumpster or cart Twice per week
Strip Grout Twice a year
Dust high and low areas: i.e.,pictures, clocks, partition tops, etc. Once per month
Machine scrub hard surface floor and apply one coat of polish, allow time to dry, buff Once per month
Strip hard surface floor and recoat with three coats of floor polish Once per year
WINDOW CLEANING SERVICES
Windows shall be cleaned completely inside and outside. Cleaning is to be performed Twice per year
between March 1 and April 30 and September 1-October I
Building"C"Park Avenue Police Station—EOC
OPERATIONS/OFFICE ONLY
Vacuum all carpeted areas Once per week
Using approved spotter, spot clean carpeted areas Once per week
Dust all chair,table legs and rungs, baseboards, ledges Once per week
Moldings and other low-reaching areas Once per week
Vacuum walk-off mats Once per week
Tiled floor clean, strip and shine(monthly) Once per week
KITCHEN,BATH,RESTROOM
Dust mop all hard surface floors with treated dust mop Once per week
Mop all stains and spillage Once per week
Damp mop entire hard surface areas Once per week
Scrub toilets using sanitizer/disinfectant Once per week
I:1ca1djm\Agreementsllanitoria1 Services Agreement 10.16(2).doex 27
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
COMMUNITY CENTER AND COMMUNITY SENIOR CENTER
Ill W.LUGONIA AVE.
ITEM A10
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF
11:00 P.M:6:00 A.M.MONDAY THROUGH SATURDAY
SCOPE OF SERVICES FREQUENCY
COMMUNITY SENIOR CENTER
Lobby,Hallways,Classrooms,and Multi-Purpose Room
Clean Floors off dirt, dust,scuff marks and stains Monday- Saturday
Empty all trash receptacles and replace liners as necessary Monday- Saturday
Sweep Debris Monday- Saturday
Dust all hard surface floors with treated dust mop Monday- Saturday
Damp mop all hard surface areas Monday- Saturday
Vacuum mats clean at every doorway Monday- Saturday
Strip and apply adequate coatings of floor sealer/finish Once per month
Apply uniform coat of self-polishing floor wash with clean synthetic mop,allow
time to dry, apply second coat,after allowing time for an overnight cure,buff with Once per month
white-fine pad with machine under 175 RPM
Senior Center Restrooms and Restrooms in the Nutrition Site Kitchen
Clean and sanitize fixtures,mirrors,counters, polish chrome Monday- Saturday
Mop floors completely Monday- Saturday
Refill all dispensers(toilet, paper towels and soap) Monday- Saturday
Empty all trash receptacles and replace liners as necessary Monday- Saturday
Remove all collected trash to designated area Monday- Saturda
Spot clean all wails, Iight switches and doors Monday- Saturday
Spot wash all restroom partitions Monday- Saturday
Strip and apply adequate coatings of floor sealer/finish Once per month
Offices and Classrooms
Empty all trash receptacles and replace liners as necessary Monday- Saturday
Vacuum carpet_ Monday- Saturday
COMMUNITY CENTER
Offices
Empty all trash rece tacles and replace liners as necessary Monday- Saturday
Vacuum carpet Monday- Saturday
Community Center Restrooms
Clean and sanitize fixtures,mirrors, counters,polish chrome Monday- Saturday
Mop floors completely Monday- Saturday
Refill all dispensers(toilet, paper towels and soap) Monday- Saturday
Em ty all trash receptacles and replace liners as necessary Monday- Saturday
Remove all collected trash to designated area Monday- Saturday
Spot clean all walls, light switches and doors Monday- Saturday
Spot wash all restroom partitions Monday- Saturday
Strip and apply adequate coatings of floor sealer/finish Once per month
I-.\w\djm\AgreementsVanitorial Services Agreement 10.15(2).doex 28
SCOPE OF SERVICES -COMMUNITY CENTER FREQUENCY
Lobby, Game Room, Classrooms, and Music Studio
Clean Floors off dirt, dust,scuff marks and stains Monday- Saturday
Empty all trash receptacles and replace liners as necessary Monday- Saturday
Sweep Debris Monday-Saturday
Dust all hard surface floors with treated dust mop Monday-Saturday
Damp mop all hard surface areas Monday-Saturday
Vacuum mats clean at every doorway Monday-Saturday
Strip and apply adequate coatings of floor sealer/finish Once per month
Apply uniform coat of self-polishing floor wash with clean synthetic mop, allow
time to dry, apply second coat, after allowing time for an overnight sure, buff with Once per month
white-fine polish pad with machine under 175 RPM
Hardwood Floors-Gymnasium,Racquetball Courts and Multi-Purpose Room
******NEVER"WET MOP"THE WOOD FLOOR******
Excessive water causes natural wood to expand and may damage the flooring. Finishes are to protect the surface
of the wood and are not waterproofing products. Do not roll any carts, dollies,etc. Do not drag chairs across the
floor.
Dust mop with Hydroline Dust Mop Treatment and Maintainer Monday-Saturday
Dust Mop the floor(with a clean treated dust mop) Monday-Saturday
Vacuum mats clean at every doorway Monday- Saturday
Tack the floor with terrycloth towels wrung out damp with water Weekly
Look for gum and candy on the floor and bleachers and remove Weekly
Window Cleaning Services
Windows shall be cleaned completely inside and out twice annually.
Cleaning is to be performed between March I'and April 301and then again Twice a year
Between September Is'and October 315`
1:Ica\djm\AgrecmcntsVanitorial Services Agreement 10.16(2).doex 29
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
WASTE WATER TREATMENT PLANT
1950 NEVADA STREET
ITEM Al I
CLEANING SHALL BE PERFORMED SUNDAY,TUESDAY AND THURSDAY AFTER 7:00 PM
SCOPE OF SERVICES FREQUENCY
General Offices,Carpeted Areas and Vial Tiled Areas
Dust and spot clean all horizontal surfaces Every Tuesday
Spot clean all walls, light switches and doors Three times per week
Empty all trash receptacles and replace liners as necessary Three times per week
Empty all blue recycling containers into recycling dum ster or cart Three times per week
Remove all collected trash to designated area Three times per week
Vacuum all carpeted areas Three times per week
Using approved.spotter, spot clean ca et areas as needed Three times per week
Dust all chairs,table legs and rungs,baseboards, ledges, moldings and other low- Three times per week
reaching areas
Dust all surfaces above normal reach, including window sills, ledges,moldings, Once a month
shelves,door frames,pictures, etc.
Restrooms
Refill dispensers, empty trash, clean and sanitize all Restroom fixtures, wipe all
counters,clean mirrors, wipe chrome, spot wipe partitions, sweep and damp mop Three times per week
floors using a germicidal cleaner
Scrub and sanitize sinks and toilets using germicidal cleaner Three times per week
Em all trash receptacles and replace liners as necessary Three times per week
Empty all blue recycling containers into recycling dumpster or cart Three times per week
Vacuum all ceiling vents(should coincide with window cleaning) Three times per week
Break Room
Clean all counters, vending machines, chairs and tables Three times per week
Clean and sanitize sink, drinking fountains and front of refrigerator Three times per week
Sweep and empty trash, replace liners Three times per week
Empty all blue recycling containers into recycling dum ster or cart Three times per week
Damp mop hard surface floors Three times per week
Windows shall be cleaned completely inside and outside(Cleaning is to be Twice per year
performed at the end of May before Memorial Day and again in mid-November)
Carpets
Carpets shall be shampooed(Cleaning is to be performed
At the end of May before Memorial Day and again in mid November) Twice per year
Tiled Floors
Tiled floors shall be waxed(Cleaning is to be performed at the
End of May before Memorial Day and again in mid-November) Twice per year
L\ca�djmlAgreemcntsVanitorial Services Agreement 10.16(2).docx 30
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
WATER PRODUCTION AND OPERATIONS
955 PARKFORD DRIVE
I'T'EM A2
CLEANING SHALL HE PERFORMED SUNDAY AND WEDNESDAY AFTER 7:00 PM
SCOPE OF SERVICES I FREQUENCY
General Offices, Carpeted Areas and Vinyl Tiled Areas
Dust ands of clean all horizontal surfaces Every Sunday
Spot clean all walls, light switches and doors Twice a Week
Empty all trash receptacles and replace liners as necessary Twice a Week
Empty all blue recycling containers into recycling dumpster or cart Twice a Week
Remove all collected trash to designated area Twice a Week
Vacuum all carpeted areas Twice a Week
Using approved spotter, spot clean carpet areas as needed Twice a Week
Dust all chairs,table legs and rungs,baseboards, ledges, Once a Month
moldings and other low-reaching areas
Dust all surfaces above normal reach, including window Once a Month
sills, ledges, moldings, shelves, door frames,pictures,etc.
Restrooms
Refill dispensers, empty trash,clean and sanitize all
restroom fixtures,wipe all counters, clean mirrors, wipe Twice a Week
chrome, spot wipe partitions, sweep and damp mop floors
Scrub and sanitize sinks and toilets using germicidal cleaner Twice a Week
ET2ty all trash receptacles and replace liners as necessary Twice a Week
Empty all blue recycling containers into recycling dumpster or cart Twice a Week
Vacuum all ceiling vents (should coincide with window cleaning) Twice a Week
Break Room
Clean all counters,vending machines, chairs and tables Twice a Week
Clean and sanitize sink, drinking fountain and front of refrierator Twice a Week
Sweep and empty trash replace liners as necessary or at least twice a week Twice a Week
Empty all blue recycling containers into recycling dumpster or cart Twice a Week
Damp mop hard surface floors Twice a Week
Windows
Windows shall be cleaned completely inside and outside
(Cleaning is to be performed at the end of May before Twice a Year
Memorial Day and again in mid-November)
Tiled Floors
Tiled Floors shall be waxed(Cleaning is to be performed Twice a Year
at the end of May before Memorial Day and again in mid-November
fAcaldim1AjzreementsVanitoria1 Services Agreement K 16(2).doex 31
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
PARK AVENUE POLICE STATION/JAIL
1270 W.PARK AVE.
ITEM A13
CLEANING SHALL BE PERFORMED BETWEEN THE HOURS OF 7:00 AM AND 5:00 PM
5 DAYS A WEEK—MONDAY THROUGH FRIDAY
SCOPE OF SERVICES FREQUENCY
Clean entry to building Three times per week
Empty all trash and recyclable material receptacles and replace liners as nee. Three times per week
Empty all blue recycling containers into recycling dum ster or cart Three times per week
Remove all collected trash and recyclable material to designated area Three times per week
Vacuum car eted areas Three times per week
Clean both sides of all glass doors Three times per week
Dust all hard surface floors with treated dust mop Three times per week
Using approved spotter, spot clean carpeted areas Three times per week
Damp mop all hard surface areas Three times per week
Dust all chairs,table legs and rungs, baseboards, ledges, moldings and low Once per week
reaching areas
Brush furniture Once per week
Dust all surfaces above normal reach, including
window sills, ledges, moldings,shelves, door frames,pictures, etc. Once per month
Vacuum furniture Once per month
Clean/vacuum air conditioning vents Once per month
Corridors
Dust all.hard surface floors with treated dust mop Three Times per week
Damp mo all hard surface floors Three Times per week
Spot clean all walls, light switches and doors Three Times per week
Clean and polish all drinking fountains Three Times per week
Using approved spotter, spot clean carpeted area Three Times per week
Clean translucent panels that cover ceiling li ht fixtures Twice per year
Clean air conditioning vents Twice per year
GENERAL OFFICES,CARPETED AREAS&VINYL TILED AREAS
Empty all trash and recyclable material receptacles and replace liners as nee. Three times per week
Empty all recycling containers into recycling dumpster or cart Three times per week
Remove all collected trash and recyclable material to desi ated area Three times per week
Empty and damp wipe ashtrays located outside building entrances Three times per week
Dust ands of clean all horizontal surfaces Three times per week
Spot clean all walls, light switches and doors Three times per week
Vacuum carpeted areas Three times per week
Dust mop all hard surface floors with treated dust mop Three times per week
Mop stains andspillage Three times per week
Using a roved spotter, spot clean carpeted areas Three times per week
Dust all chair,table legs and rungs,baseboards, ledges, molding and other Once per week
low reaching areas
Damp mop entire hard surface areas Once per week
Dust all surfaces above normal reach, including window sills, ledges, Once per month
moldings,pictures, etc.
Clean air conditioning vents Twice per ear
Clean translucent panels covering ceiling light fixtures Twice per year
1:1ca1djm\Agreements\Janitoria1 Services Agreement 10.16(2).doex 32
SCOPE OF SERVICES -Police Station/Jail FREQUENCY
Restrooms
Clean and sanitize fixtures,mirror, counters, polish chrome and toilets Monday through Friday
polish chrome and toilets
Mop floors completely Monday through Friday
Refill dispensers Monday through Friday
Empty all trash and recyclable material receptacles Monday through Friday
and replace liners as necessary
Empty all blue recycling containers into recycling dumpster or cart Monday through Friday
Remove all collected trash and recyclable material to designated area Monday through Friday
Spot clean walls, light switches and doors Monday through Friday
Spot wash all restroom partitions and doors Once per week
Wash all restroom partitions on both sides Once per month
Dust air vents Once per month
Machine scrub all restroom floors using a germicidal detergent Once per month
Clean air conditioning vents Twice per year
Kitchen
Clean sink, countertop and appliances Three times per week
Damp wipe all cafeteria counter areas Three times per week
Empty all trash and recyclable material receptacles and replace liners as Three times per week
necessary
Remove all collected trash and recyclable material to designated area Three times per week
Dust mop all hard surface floors with treated dust mop Three times per week
Mop all stains and spills from hard surface floors Three times per week
Spot clean all walls, light switches and doors Three times per week
Damp wipe chairs Once per week
Clean air conditioning vents Twice per year
Clean translucent panels that cover ceiling light fixtures Twice per year
Machine scrub hard surface floors and apply one coat of polish,allow time to Once per month
dry, then buff
Strip hard surface floors and recoat with three
coats of floor polish Once per year
Floor Care Services
Machine polish,scrub or strip all vinyl, ceramic, or tile floors and apply
adequate coatings of floor sealer/finish to required floors Once per month
Window Cleaning Services
All windows shall be cleaned inside and outside
(cleaning is to be performed between March 1.51 Twice per year
and April 301"and between September 151 and October 315')
1:IcaAim\AR.rccmcnts\Janitorial Services Agreement 10.16(2).docx 33
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
CALIFORNIA STREET LANDFILL TRAILER
2151 NEVADA STREET
ITEM x.14
SCOPE OF SERVICES FREQUENCY
Restrooms
Refill dispensers,empty trash,clean and sanitize all restroom fixtures,wipe all
counters,clean mirrors, wipe chrome, spot wipe partitions,sweep and Twice per week
damp mop Floors using a germicidal cleaner
Scrub and sanitize sinks and toilets using sanitizerldisinfectant Twice per week
Empty all trash receptacles and replace liners as necessary Twice per week
Empty all blue recycling containers into recycling dum ster or cart Twice per week
Machine scrub hard surface Floor and apply one coat of polish, Four times per year
Allow time to dry,then buff
Strip hard surface floor and recoat with three coats of floor polish. Once per year
1:Ica\djm\AgreementsVanitoria1 Services Agreement 10.16(2).docx 34
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS
JOSLYN SENIOR CENTER
21 GRANT STREET
ITEM A15
CLEANING SHALL BE PERFORMED BETWEENT HE HOURS OF 7:00 PM AND 6:00 AM
S DAYS A WEEK--MONDAY THROUGH FRIDAY
1:1ca\djm\AgreementsUanitoriaE Services Agreement 16.16(2),doex 35
SCOPE OF SERVICES FREQUENCY
Lobby
Clean entry to building Three times per week
Empty all trash and recyclable material receptacles and replace liners as Three times per week
necessary
Empty all blue recycling containers into recycling dumpster or cart Three times per week
Remove all collected trash and recyclable material to designated area Three times per week
Vacuum carpeted areas Three times per week
Clean both sides of all glass doors Three times per week
Dust all hard surface floors with treated dust mop Three times per week
Using approved spotter, spot clean carpeted areas Three times per week
Damp mop all hard surface areas Three times per week
Dust all chairs,table legs and rungs, baseboards, ledges,
Moldings, and low-reaching areas Once per week
Brush furniture Once per week
Dust all surfaces above normal reach, including window sills, ledges,
moldings, Once per month
shelves,door frames, pictures,etc.
Vacuum furniture Once per month
Clean and vacuum air conditioning vents Once a month
Corridors
Dust all hard surface floors with treated dust mop Three times per week
Damp mop all hard surface floors Three times per week
Spot clean all.walls, light switches and doors Three times per week
Clean and polish all drinking fountains Three times per week
Using approved spotter, spot clean carpeted area Three times per week
Clean translucent panels that cover ceiling light fixtures Twice per year
Clean air conditioning vents Once a month
General Offices, Carpeted Areas and Vinyl Tiled Areas
Empty all trash and recyclable material receptacles and replace liners as nee. Three times per week
Empty all blue recycling containers into recycling dumpster or cart Three times per week
Remove all collected trash and recyclable material to designated area Three times per week
Empty and damp wipe ashtrays located outside building entrances Three times per week
Dust and spot clean all horizontal surfaces Three times per week
Spot clean all walls, light switches and doors Three times per week
Vacuum carpeted areas Three times per week
Dust mop all hard surface floors with treated dust mop Three times per week
Mop stains and spillage Three times per week
Using approved spotter, spot clean carpeted areas Three times per week
Dust all chair,table lets and rungs, baseboards, ledges, moldings and other low Once per week
reaching areas
Damp mop entire hard surface areas Once per week
Dust all surfaces above normal reach, including window sills, ledges,
moldings,shelves, door frames,pictures,etc. Once per month
1:%ca1djm\AgreementsVanitorial Services Agreement 10.16(2).doex 36
SCOPE OF SERVICES—Joslyn Senior Center FREQUENCY
Clean air conditioning vents Once per month
Clean translucent panels covering ceiling light fixtures Twice per year
Restrooms
Clean and sanitize fixtures, mirrors, counters, polish chrome and toilets Monday through Friday
Mop floors completely Monday through Friday
Refill all dispensers Monday through Friday
Empty all trash and recyclable material receptacles and replace liners as nec. Monday through Friday
Empty all blue recycling containers into recycling dumpster or cart Monday through Friday
Remove all collected trash and recyclable material to designated area Monday through Friday
Spot clean walls, light switches and doors Monday through Friday
Spot wash all restroom partitions and doors Monday through.Friday
Wash all restroom partitions on both sides Once per month
Dust air vents Once per month
Machine scrub all restroom floors using a germicidal detergent Once per month
Clean air conditioning vents Once per month
Kitchen
Clean sink, countertop and appliances Three times per week
Damp wipe all cafeteria counter areas Three times per week
Empty all trash and recyclable material receptacles and replace liners as nee. Three times per week
Empty all blue recycling containers into recycling dumpster or cart Three times per week
Remove all collected trash and recyclable material to designated area Three times per week
Dust mop all hard surface floors with treated dust mop Three times per week
Mop all stains and spills from hard surface areas Three times per week
Spot clean all walls, light switches and doors Three times per week
Damp wipe chairs Once per week
Clean air conditioning vents Once per month
Clean translucent panels that cover ceiling light fixtures Twice per year
Machine scrub hard surface floors and apply one coat of polish allow time to
dry Once per year
then buff
Strip hard surface floors and recoat with three coats of floor polish Once per year
Floor Care Services
Machine polish,scrub or strip all vinyl,ceramic,or tile floors and apply, Once per month
Adequate coatings of floor sealer/finish to required floors
Window Cleaning Services
All windows shall be cleaned inside and outside(cleaning is to be
Performed between March I and April 30 and between Sep. I and Oct. 31) Twice per year
1:\ca1djm\AgreementsVanitoria3 Services Agreement 10.16(2).docx 37
JANITORIAL SPECIFICATIONS FOR CITY OF REDLANDS CARRIAGE HOUSE
1.325 PROSPECT DRIVE LANE
ITEM A16
Kitchen,2 Bathrooms, Main Floor,Museum,Garage and Apartment—As Needed Only
3:IcaldjmlAgreementsllanitorial Services Agreement 10.[6(2).docx 38
*issued in duplicate original
Bond no:803431P
Premium: $4,559.00
Premium subject to change
FAITHFUL PERFORMANCE BOND based on final contract amount
Valley Maintenance Corp.
Whereas,the City of Redlands("City"),State of California,and (hereinafter designated as
"Principal")have entered into an agreement dated ,2016("Agreement')whereby Principal agrees to install and
complete certain public improvements(the"Work"),which said Agreement is identified as CITY WIDE JANITORIAL
SERVICES -RFB NUMBER QOL09122016KG and is hereby referred to and made a parthereof;and
Whereas,said Principal is required under the terms of the Agreement to furnish a bond for the faithful
performance of the Agreement,now,therefore,we,the Principal and Indemnity Company of California,as Surety,are
held and firmly bound unto the City in the penal sum of **See below Dollars ($
182,376.00 )lawful money of the United States,forthe payment of which sum we bind ourselves,and our
heirs,successors,executors and administrators,jointly and severally,firmly by these presents.
*"One hundred Eighty Two Thousand Three Hundred Seventy Six and No1100
The condition of this obligation is such that if the above bounded Principal,his or its heirs,executors,
administrators,successors or assigns,shall in all things stand to and abide by,and well and truly keep and perform
the covenants,conditions and provisions in the Agreement and any alteration thereof made as therein provided,on
his or its part,to be kept and performed at the time and in the manner therein specified,and in all respects according
to their true intent and meaning,and shall faithfully fulfill the one-year guarantee of all materials and workmanship,
and shall defend,indemnify and save harmless the City and its elected officials,officers,agents and employees,as
therein stipulated,then this obligation shall become null and void;otherwise it shall be and remain in full force and
effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor,there shall
be included costs and reasonable expenses and fees,including reasonable attomeys'fees,incurred by the City in
successfully enforcing such obligations,all to betaxed as costs and included in the judgment rendered.
As a condition precedent to the satisfactory completion of the Agreement,the above obligation shall hold
good for a period ofone(1)year orlongerifrequired bytheAgreementaftertheacceptance ofthe work bythe City,
during which time if the Principal shall fail to make full,complete,and satisfactory repair and replacements and totally
protect the City from loss or damage made evident during this periodfromthe date of completion oftheWork,and
resulting fromorcaused bydefective materials or faulty workmanship,theabove obligation in penal sumthereof
shall remain in full force and effect.
The obligations of Surety hereunder shall continue so long as any obligation of the Principal remains.
Whenever the Principal shall be,and is declared by the City to be,in default under the Agreement,the City
having performed the City obligations thereunder,the Surely shall promptly remedy the default,or shall promptly,at
the City's option:
1. Complete the Agreement inaccordancewithitslermsandconditions;or
2. Obtain a bid or bids for completing the Agreement in accordance with its terms and conditions,and upon
determination by Surety of the lowest responsive and responsible bidder,arrange for a contract between such bidder
and the City,and make available as work progresses sufficient funds to pay the cost of completion of the Work less
the balance of the Agreement price,but not exceeding,including other costs and damages for which Surety may be
liable hereunder,the amount set forth above.The term"balance of the Agreement price,"as used in this paragraph,
shall mean the total amount payable to the Principal by the City under the Agreement and any modifications thereto,
less the amount previously properly paid by the City to the Principal.
Surety expressly agrees thatthe City may reject any contractor or subcontractor which may be proposed by
Surety in fulfillment of its obligations in the event of default by the Principal.
CD-6
Surety shall not utflize the Principal in completing the Agreement nor shall Surety accept a bid from the
Principal for completion,of the Work if the City,when declaring the Principal in default,notifies Surety oft e City's
objection to the Principal's further participation in the completion of the Work,
No right of action shall accrue on the bond to or fort he use of any person or corporation other than the City
named herein or the successors or assigns of the City. Any suit under this bond must be instituted within the
applicable statute of limitations' eriod.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time,
alteration or addition to the terms of the agreement or to the work to be performed thereunder or the Specifications
accompanying thes,ame shall in anywayaffectits obligations on this bond,and itdoes herebywaive notice,of any
such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the
specifications.
No final settlement between the City and the Principal shall abridge the right of any beneficiary hereunder
whose claim maybe unsatisfied.
The Principal and Surety agree that if the City is required to engage the services of any attorney in
connection with the enforcement of this bond, each shall pay the City's reasonable attorneys'fees incurred,with or
without suit,in addition to the above sum.
The Surety hereby stipulates and agrees that no change,extension of time alteration or addition to the
terms of the Agreement or to theWorkto be performed thereunder orthe specifications accompanying the same
shall in any way affect its obligations on this bond,and it does hereby waive notice of any such change,extension of
time,alteration or addition to the terms of the agreement ortothe work or to the specifications.
In witness whereof,this instrument has been duly executed by the Principal and Surety above named, on
11,2011161 October 27, 2016
(SEAL) (SEAL)
Valley Maintenance Corp. Indemnity Company of California .......
(Contractor) u rety)
Zle'-a Byunq Sul Lee, President BY: Jeff Rase,Attorney-in-Fact
..........
�R
(Signature) (Signature)
Address: 7771 Cowan, Ste. 100
(Sed and Notarial Acknowledgement of Surety) Irvine CA 92614
Telephone: (909 ) 263-3300
CD-7
w>
POWER OF ATTORNEY FOR
DEVELOPERS SURETY AND INDEMNITY COMPANY
INDEMNITY COMPANY OF CALIFORNIA
PO Box 19725,IRVINE,CA 92623 (949)263-3300
KNOW ALL BY THESE PRESENTS that except as expressly limited,DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA,do each
hereby make,constitute and appoint:
—Jennifer Wayne, Jahn Van Bokkelen,Jeff Aase, Will Mingram, Jeffrey R. Davis, Rachel Holbrook, Trisha Bella Locke-Zamora,
jointly or severally—
as their true and lawful Attorney(s)-in-Fact,to make,execute,deliver and acknowledge,for and on behalf of said corporations,as sureties,bands,undertakings and contracts of surety-
ship giving and granting unto said Attomey(s)-in-Fact full power and authority to do and to perform every act necessary,requisite or proper to be done in connection therewith as each of
said corporations could do,but reserving to each of said corporations full power of substitution and revocation,and all of the acts of said Attarney(s)-in-Fact,pursuant to these presents,
are hereby ratified and confirmed.
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Boards of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA,effective as of January 1st,2008.
RESOLVED,that a combination of any two of the Chairman of the Board,the President,Executive Vice-President,Senior Vice-President or any Vice President of the
corporations be,and that each of them hereby is,authorized to execute this Power of Attorney,qualifying the attomey(s)named in the Power of Attorney to execute,on behalf of the
corporations,bonds,undertakings and contracts of suretyship;and that the Secretary or any Assistant Secretary of either of the corporations be,and each of them hereby is,authorized
to attest the execution of any such Power of Attorney;
RESOLVED,FURTHER,that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile,and any such
Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond,undertaking
or contract of suretyship to which it is attached.
IN WITNESS WHEREOF,DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA have severally caused these presents to be signed by
their respective officers and attested by their respective Secretary or Assistant Secretary this December 1,2014.
* d .,.,,,,..
By: uta _ .fit AND 74ro Q�?ANYpc
Daniel Young,Senior Vice President o ,•cGbppgT. �y`` �C> Q�pORq
rx
OC7 <^ z = OCT 5 TSO
Ey 10E = 1s3
BY� o '1936 � c 1.,9
67 �
Mark J.Lansdon,Vice-President
IFO
Stale of Catifornia ' 9
County of Orange
On December 1,2014 before me, Lucille Raymond.Notary Public
Date Here I nsert Name and Title of the Officer
personally appeared Daniel Young and Mark J.Lansdon
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s)islare subscribed to
the within instrument and acknowledged to me that helshelthey executed the same in his/her/their authorized
capacity(ies),and that by hislherltheir signature(s)on the instrument the person(s),or the entity upon behalf of
LUCILLE RAYMONDwhich the person(s)acted,executed the instrument.
Commission#2081945 z 1 certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
a �«i Notary Public-California p true and correct.
Z .�_
Orange County
MY Comm.Expires Oct 13,2018 9 WITNESS my hand and official seal.
Place Notary Seal Above Signature
Yak Raymond,Notary Public
CERTIFICATE
The undersigned,as Secretary cr Assistant Secretary of DEVELOPERS SURETY AND INDEMNITY COMPANY or INDEMNITY COMPANY OF CALIFORNIA,does hereby
certify that the foregoing Power of Attorney remains in full force and has not been revoked and,furthermore,that the provisions of the resolutions of the respective Boards of Directors of
said corporations set forth in the Power of Attorney are in farce as of the date of this Certificate.
This Certificate is executed in the City of Irvine,California,this 27th day of October , 2016 .
By: AL'"'
Cassie J.Berrisfor ,Assistant Secretary
ID-1380(Rev.12114)
*Issued,in duplicate original
Bond no: 803431 P
Premium: Included in Performance Bond
LABOR AND MATERIAL PAYMENT BOND
Whereas,the City Council of the City of Redlands,State of California,and Valley Maintenance Corp.
(hereinafter designated as"Principal")have entered into an agreement(the'Agreemenc')
whereby Principal agrees to install and complete certain,designated public improvements(the"Work"),which said agreement,dated
October 16 _,2016,and identified as**See below is hereby referred to and made a part hereof;and
City Wide Janitorial Services-RFB,NUMBER OOL09122016KG
Whereas,under the terms of the Agreement,Principal is required before commencing upon the performance of the Work,to
file a good and sufficient payment bond with the City of Redlands to secure the claims to which reference is made in Title 3
(commencing with Section 9000)of Part 6 of Division 4 of the Civil Code of the State of California.
Now, therefore, said Principal and the undersigned as corporate surety, are,held firmly bound unto the City and all
contractors,subcontractors,laborers, material men and other persons employed in the performance of the aforesaid Agreement and
referred to in the aforesaid Code of Civil Procedure in the sum of ***Seebelow Dollars(LIs2,376,00 )for
materials furnished or labor thereon of any kind,or for amounts due under the Unemployment Insurance Act with respect to such work
or labor,that said surety will pay the same in an amount not exceeding the amount hereiinabove set forth,and also in case suit is
brought upon this bond,will pay,in addition to the face amount thereof,costs and reasonable expenses and fees,including reasonable
attorneys'fees,incurred by the City in successfully enforcing such obligation,to be awarded and fixed by the court,and to be taxed as
costs and to be included in the judgment therein,rendered.
***One hundred Eighty Two Thousand Three Hundred Seventy Six and No/100
Itis hereby expressly stipulated and agreed thatthis bond shall ins,ureto the beniefitof any and all persons,companies and
corporations entitled to file claims under Title 3(commencing with Section 9000:)of Part 6 of Division 4 of the Civil Code,so as to give a
right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed,then this obligation shall become null and void,otherwise it shall be and
remain in full force and effect.
The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the
Agreementorthe specifications accompanying thes,ameshall in any manineraffect its obligations on this bond,and it does hereby
waive notice of any such change,extension of time,alteration or addition.
In witness whereof, this instrument has been duly executed by the Principal and surety above named, on
October 27 2016.
(SEAL) (SEAL)
Valley Maintenance Corn. indemnit ny of California
(Contractor) (Su
BY: ...........
(S(Signature'""ByUng Sul Lee, President (Signatur?e, eff a§&,Is 'Attorney-in-Fact
Address:
17771 Cowan, Ste. 100
Irvine CA 92614
(Seal and Notarial Acknowledgment of Surety) Telephone(909) 263-3300
CD-8
POWER OF ATTORNEY FOR
DEVELOPERS SURETYAND INDEMNITY COMPANY
INDEMNITY COMPANY OF CALIFORNIA
PO Box 19725,IRVINE,CA 92623 (949)263.3300
KNOW ALL BY THESE PRESENTS that except as expressly limited,DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA,do each
hereby make,constitute and appoint:
***Jennifer Wayne,John Van Bokkelen,Jeff Aase, Will Mingram, Jeffrey R. Davis, Rachel Holbrook, Trisha Bella Locke-Zamora,
jointly or severally***
as their true and lawful Attorney(s)-in-Fact,to make,execute,deliver and acknowledge,for and on behalf of said corporations,as sureties,bonds,undertakings and contracts of stirety-
ship giving and granting unto said Attomey(s)-in-Fact full power and authority to do and to perform every act necessary,requisite or proper to be done in connection therewith as each of
said corporations could do,but reserving to each of said corporations full power of substitution and revocation,and all of the acts of said Attorneys)-in-Fact,pursuant to these presents,
are hereby ratified and confirmed.
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Boards of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA,effective as of January 1st,2008.
RESOLVED,that a combination of any two of the Chairman of the Board,the President,Executive Vice-President,Senior Vice-President or any Vice President of the
corporations be,and that each of them hereby is,authorized to execute this Power of Attorney,qualifying the allorney(s)named in the Power of Attorney to execute,on behalf of the
corporations,bonds,undertakings and contracts of suretyship;and that the Secretary or any Assistant Secretary of either of the corporations be,and each of them hereby is,authorized
to attest the execution of any such Power of Attorney;
RESOLVED,FURTHER,that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile,and any such
Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any band,undertaking
or contract of suretyship to which it is attached.
IN WITNESS WHEREOF,DEVELOPERS SURETY AND INDEMNITY COMPANY and INDEMNITY COMPANY OF CALIFORNIA have severally caused these presents to be signed by
their respective officers and attested by their respective Secretary erAssislant Secretary this December 1,2014.
By: �...Aid .....
y0'.,, PAN Y,
Daniel Young,Senior Vice-President ,�ti� po �C,o'pOl�q
=w OCOT. =�' �a ern
5 rs a 5
BY n`: 1 9 3 6 0; W OT 10-9 B7r
Mark J.Lansdon,Vice-President S
State of California ,«
County of Orange
On December 1,2014 before me, Lucille Raymond.Notary Public
Date Here Insert Name and Titie of the Officer
personally appeared Daniel Young and Mark J.Lansdon
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to be the persons)whose name(s)islare subscribed to
the within instrument and acknowledged to me that helshellhey executed the same in hislherltheir authorized
capacity(ies),and that by hislherflheir signature(s)on the instrument the person(s),or the entity upon behalf of
LUCILLE RAYMOND which the person(s)acted,executed the instrument.
Commission#2081945 z 1 certify under PENALTY OF PERJURY under the taws of the State of California that the foregoing paragraph is
a =.k Notary Public-California b true and correct.
z -
17ranpe County
M Comm.Ex ices Oct 13,2018 WITNESS my hand and official seal.
Place Notary Seat Above Signature
CERTIFICATE YCA Raymond,Notary Public
The undersigned,as Secretary or Assistant Secretary of DEVELOPERS SURETY AND INDEMNITY COMPANY or INDEMNITY COMPANY OF CALIFORNIA,does hereby
certify that the foregoing Power of Attorney remains in full force and has not been revoked and,furthermore,that the provisions of the resolutions of the respective Boards of Directors of
said corporations set forth in the Power of Attorney are in force as of the date of this Certificate.
This Certificate is executed in the City of Irvine,California,this 27th day of October , 2016 .
By. _
Cassie J.Berrisfor ,Assistant Secretary
ID-1380(Rev.12114)