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HomeMy WebLinkAbout2016_10_18 - RegularOctober 18, 2016 Page 1 MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on October 18, 2016 at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Janice McConnell, Assistant to the City Manager; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief; Mark Garcia, Police Chief; Danielle Garcia, Management Services/Finance Director; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman, Quality of Life Director; James Troyer, Interim Development Services Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: Property Policy - Steve Rogers cited the two items on the closed session agenda, noted an unsolicited proposal to purchase and no apparent appraisal of the property. He called for an overall policy in dealing with the acquisition, retention and disposal of the real property assets of the City. CLOSED SESSION: The meeting recessed to a closed session to discuss the following: 1. Conference with real property negotiator – Government Code §54956.8 Property: APNs 0171-101-01, -02, -03, -04, & -05 and 0171-211- 15, -17 & -25 (212 Brookside Avenue) Agency negotiators: N. Enrique Martinez, James Troyer, Chris Boatman Negotiating party: Vantage One Real Estate Investments V, LLC Under negotiation: Terms of payment and price for the purchase of City property 2. Conference with real property negotiator – Government Code §54956.8 Property: APNs 0171-211-13, -14, -16, -18, -19, -20 & -21 (216 Brookside Avenue) Agency negotiators: N. Enrique Martinez, James Troyer Negotiating party: County of San Bernardino Under negotiation: Terms of payment and price for the purchase of property by the City The meeting reconvened at 6:00 P.M. with an invocation by Mayor Foster and the pledge of allegiance to the American flag. October 18, 2016 Page 2 CLOSED SESSION REPORT: City Attorney McHugh announced that no reportable action was taken by the City Council during the closed session. PRESENTATIONS: RUDY Pet Adoptions – Animal Control Officer Bill Miller introduced “Crimson”, a two year old female terrier mix, who is available for adoption along with thirty-one other dogs and eighty-one cats at the Redlands Animal Shelter. Officer Miller announced that fourteen dogs and forty cats were adopted since the last City Council meeting. PUBLIC COMMENTS: Quiet Zones – Eamonn McGloin, Tandy Hill and Allie Blackburn restated their support and a request for funding for a railroad quiet zone at the intersection of Alessandro and San Timoteo Canyon Roads. Safety Employees Support - Carolyn Hays described the sight of the memorial ceremony for two officers killed in the line of duty in Palm Springs and expressed her gratitude for the great job done by members of the Redlands Police and Fire Departments. Debate - Greg Brittain cited several recent issues addressed by the Redlands City Council and expressed his dissatisfaction with the level of discussion and debate involved in the decision-making process. He called for better information to the public during the process. CONSENT CALENDAR: Minutes – On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the minutes of the regular meeting of October 4, 2016. Proclamation – On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a proclamation declaring October 20, 2016 as ShakeOut Awareness Day. Proclamation – On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a proclamation declaring the period from October 23 to 29, 2016 as National Lead Poisoning Prevention Week. As public comment Mario Saucedo cited a warning advertised in the Redlands Daily Facts and discussed the potential lead poisoning threat of the Teledyne Continental Motors Battery Products Operation at 840 West Brockton Avenue. October 18, 2016 Page 3 Solar Challenge – Cecilia Griego, of the Municipal Utilities and Engineering Department, provided details on the 2017 Inland Solar Challenge. As public comment Greg Brittain criticized the Challenge as being too one-sided in the information it presents to students. On motion of Councilmember James, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved authorization for the City of Redlands to participate in the 2017 Inland Solar Challenge to promote water conservation. Grant Acceptance - On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the acceptance of the Department of Homeland Security, Federal Emergency Management Agency 2016 Emergency Management Performance Grant. Truck Parts - On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the annual purchase order with Truck Pro for the purchase of heavy duty truck parts for the Quality of Life Department Equipment Maintenance Division. Alcohol Consumption Permit – On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a request for permission to consume alcoholic beverages in Jennie Davis Park for the Veterans Day Celebration to be held on November 11, 2016. Tree Donation - Quality of Life Director Chris Boatman provided background on a gift of trees to the City. As public comment, Andy Hoder expressed support for the donation of trees, but cautioned the City Council to remain cognizant of the maintenance and operating fund requirements to keep the trees alive and beautiful. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the acceptance of a donation of fifty shade trees from the Neighborhood Grows Community Grant Project of the University of Redlands for Israel Beal and Texonia Parks. Resolution No. 7683 – Investment Authority – On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved Resolution No. 7683 for the naming of properties located in San Timoteo Canyon. COMMUNICATIONS: Lobbyist Update - Public Information Officer Carl Baker introduced Letitia White, of Innovative Federal Strategies, who presented an update of issues and legislation being addressed in our nation's capital which may impact federal funding targeted for the Redlands area. As public comment, Greg Brittain asked how much the City pays for the services of Innovative Federal Strategies and cited problems associated with the use of federal funds for local projects. October 18, 2016 Page 4 PUBLIC HEARINGS: Resolution No. 7671 - Fees Schedule - Mayor Foster opened the hearing and called upon Management Services/Finance Director Danielle Garcia to summarize proposed changes to the City of Redlands fee schedule. As public comment, Gordon Nichols, of the Building Industry Association, thanked the City Council for the opportunity to review and discuss the fee schedule prior to approval of the resolution and requested more time for the exchange of ideas with staff associated with the ninety page document. On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council agreed to continue the public hearing for two weeks to allow further discourse on suggested changes to the proposed fee schedule. Resolution No, 7648 - General Plan Amendment No. 131 - Mayor Foster opened the hearing and called upon Karen Peterson, of the Development Services Department, to provide details on a request to change the land use designation for certain property located in the unincorporated community of Mentone. At the request of the applicant, and on motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously agreed to continue the public hearing for General Plan Amendment No. 131 to the regular City Council meeting scheduled for November 15, 2016. Resolutions No. 7680 and 7681 - Street Vacation No. 157 and Parcel Map No. 19412 - Mayor Foster opened the hearing and called upon Emily Elliot, of the Development Services Department, to provide details on a request for a street vacation and parcel map change within the R-E (Residential Estate) District south of Margarita Drive and north of Palo Verde Drive. At the request of the applicant, and on motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council agreed to continue the public hearing for Street Vacation No. 157 and Tentative Parcel Map No. 19412 (Minor Subdivision No. 334) to the regular City Council meeting scheduled for November 15, 2016. Councilmember James recused himself from discussion and voting on this motion due to his ownership of a residence in close proximity to the subject property. Resolution No. 7679 - Historic Resource No. 129 - Mayor Foster opened the hearing and called upon Loralee Farris, of the Development Services Department, to provide details on an application from Thomas B. Elliott, the property owner, seeking designation the property at 47 1st Street (Assessor Parcel No. 0171-034-01) as a Historic Resource. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed, based on the whole of the administrative record, that the adoption of Resolution No. 7679 is exempt from the California Environmental Quality Act Guidelines pursuant to Section 15061(b)(3), and approved Resolution No. 7679 designating a single story building, originally constructed as a single-family dwelling and adaptively reused as a commercial office located at 47 1st Street within the C-3 (General Commercial) District, as a Historic Property (Historic and Scenic Resource No. 129). October 18, 2016 Page 5 MEC Decision Appeal - Mayor Foster opened the hearing and called upon Sean Reilly, of the Development Services Department, to provide details on an appeal from Harminder Chera to reconsider a Minor Exception Committee (MEC) decision to approve Minor Exception Permit No. 550 to install a six-foot (6) foot high wrought iron fence within the twenty-five-foot (25’) front yard setback where four (4) feet is permitted for 204 linear feet for reuse of the subject site as a rental car agency located at 1325 Industrial Park Avenue within the EV/CG (General Commercial) District of the East Valley Corridor Specific Plan. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed that Minor Exception Permit No. 550 is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 of the CEQA Guidelines, affirmed the MEC decision and approved Minor Exception Permit No. 550. NEW BUSINESS: Janitorial Services - Quality of Life Director Chris Boatman presented details on contract to provide city wide janitorial services. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and Valley Maintenance Corporation, in the amount of $15,198.00 per month for a term of three years, with a total agreement amount not-to-exceed $547,128.00, for city wide janitorial services. Senior Centers Improvements – Quality of Life Director Chris Boatman presented a plan to fund improvements to the City's senior citizen facilities with proceeds from the sale of the Palmetto Grove. He introduced Ryan Johnson, of the Parks and Recreation Advisory Commission, who expressed support for the projects. On motion of Mayor Pro Tem Harrison, seconded by Councilmember James, the City Council unanimously agreed to table the proposal to allow staff adequate time to provide a prioritized list of all projects which might be funded with Palmetto Grove proceeds. Timing for the list would be as soon as possible, but no later than the end of calendar year 2016. Cemetery Planning - Armando Valles, of the Quality of Life Department, introduced Allison Rush, the City's consultant from Community Works Design Group, who provided an overview of new cremation estate designs for the City cemetery. On motions of Councilmember James, seconded by Councilmember Barich, the City Council unanimously agreed approval of the design of Block 11 within the Hillside Memorial Park Cemetery is exempt from further review in accordance with Section 15301 of the California Environmental Quality Act guidelines and approved the proposed design. Mayor Foster and Councilmember Gilbreath recused themselves from discussion and voting on this motion due to his and her ownership of property within the cemetery. Purchase and Sale Amendment – Quality of Life Director Chris Boatman summarized proposed changes to a pending purchase and sale agreement. On motions of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously agreed that the Second Amendment to the Purchase and Sale Agreement and Escrow Instructions for APNs 0171-101-01, -02, -03, -04 & -05 and 0171-211- October 18, 2016 Page 6 15, -17, & -25 (212 Brookside Avenue), by and between the City of Redlands and VantageOne Real Estate Investments V, LLC., is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) guidelines, approved the Amendment extending the closing date to October 20, 2016, and authorized the Mayor to execute the Closing Documents. Purchase and Sale Agreement – Interim Development Services Director James Troyer presented details of a purchase and sale agreement for property at 216 Brookside Avenue. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed that Purchase and Sale Agreement and Escrow Instructions for APNs 0171-211-13, -14, -16, -18, -19, -20, and -21, by and between the City of Redlands and County of San Bernardino, is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) guidelines and approved the Purchase and Sale Agreement and Escrow Instructions. Grant Amendment – Municipal Utilities and Engineering Director Chris Diggs explained the need to extend the performance period for an on-going grant. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Amendment 2 to Grant Agreement R54018-0 with the California Natural Resources Agency, extending the performance period to October 31, 2016, for the Orange Blossom Trail Phase II Project. Vehicle Purchase - Bassam Alzammar, of the Municipal Utilities and Engineering Department, defined the need for a new vehicle to better meet the needs of the Department. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the purchase, in the amount of $125,123.10, for a new Ford F-550 truck with a service body from Sunrise Ford. COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: All members of the City Council except Mayor Pro Tem Harrison attended the East Valley Association of Realtors installation of officers. Councilmembers James and Barich attended the Open House at Fire Station No. 1 and the Art for Heaven's Sake event on the weekend of October 15, 2016. Councilmembers James attended the Farm Bureau Awards Dinner on October 13, 2016. Councilmember Gilbreath attended a meeting of the A.K. Smiley Board of Trustees on October 11, 2016. Mayor Pro Tem Harrison attended various meetings of the San Bernardino Associated Governments board and committees where discussion centered on the Redlands Passenger Rail Project and the Alabama Street overpass on Interstate 10. Mayor Pro Tem Harrison attended a tour of the San Bernardino County Housing Authority project on Lugonia Avenue and the Memory Walk event at Plymouth Village on October 16, 2016. October 18, 2016 Page 7 Tied up recently with weddings, Mayor Foster managed to attend the Redlands Conservancy Candidate Forum on October 12, 2016 and meetings of the Omnitrans Board of Directors. ADJOURNMENT: There being no further business to address Mayor Foster adjourned the meeting at 7:35 P.M. in honor and memory of James Cunningham, son of former Mayor of Redlands Bill Cunningham. The next regular meeting of the Redlands City Council is scheduled on November 1, 2016.