HomeMy WebLinkAbout7721 RESOLUTION NO 7721
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576, the Finance
Department has submitted an application for the destruction of certain public records which are
described in Exhibits "A'and`B"to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the application for the destruction of public records as described in
Exhibits "A" and "B" is hereby approved
ADOPTED, SIGNED AND APPROVED this 2nd day of May, 2017
Paul W Foster, Mayor
Attest
J�*e Donaldson, City Clerk
1
I 1cc1crklResolutions\Res 7700-779917721 Finance Records Destruction Reso docx
I, Jearme Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 2nd day of
May, 2017 by the following vote
AYES Councilmembers Harrison, Gilbreath, Tejeda, Mayor Foster
NOES None
ABSTAIN None
ABSENT Councilmeinber Barfch
J e Donaldson, City Clerk
� C
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division Request Date
Finance Department 4/3/17
Requesters Name and Job Title
Linda Little— Senior Accounting Technician
Reque t s Signature
MW/J y
Department Head Signature
® Approved, by
Description of Records-
Accounts Payable check registers
Location of Records.
Finance Department File Room
Number or Quantity of Records to be destroyed
6 Binders
This request is to destroy the.
® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series
From July 1, 2010 to June 30, 2011
This request is approved by City Council on
CAA_p �
Paul W Foster
Mayor of the City of Redlands
ATTEST,
.lne Donaldson, City Clerk
and approved by the City Attorney on
Cit A me
NOTE Attach the department head Certification to this request when submitting for approval
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s) to be destroyed is/are under the management or control of the
department head,
2 That to the best of his/her knowledge,the descriptive titles, information and
classifications contained in the attached request form are true and accurate,
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satifisfied for all records included in the attached
request form,
4 That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request, or by the city for administrative, historical, research, fiscal, legal
or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law,
city regulations, or other applicable law, and
6 That is a recommendation by the head of the applicable city department that the
record(s) should be destroyed
(Depa en head or aulfio ped designee)
Date
EXHIBIT "B"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division Request Date
Finance Department 413117
Requesters Name and Job Title
Linda Little— Senior Accounting Technician
Reque tS�gature:
Department Head Signature
® Approved, by
Description of Records
Accounts Payable check copies and supporting documentation
Location of Records
Finance Department File Room
Number or Quantity of Records to be destroyed-
Contents of five 4-drawer file cabinets & four boxes
This request is to destroy the•
❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series
From July 1, 2011 to June 30, 2012
This re est is approved b City Council on
y
Pau-IW Foster
Mayor of the City of Redlands
ATTEST
ann�ldson Cit Clerk
Y
and approved by the City Attorney on
City AtttAttac
NOTE thedepartment head Certification to this request when submitting for approval.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s)to be destroyed is/are under the management or control of the
department head,
2 That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satifisfied for all records included in the attached
request form,
4 That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request, or by the city for administrative, historical, research, fiscal, legal
or cultural purposes;
5 That the destruction or other disposition of the record will not violate state law,
city regulations, or other applicable law, and
6. That is a recommendation by the head of the applicable city department that the
record(s) should be destroyed
(Depilte head o au orized designee)
Date