HomeMy WebLinkAbout7729 RESOLUTION NO 7729
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 65760n
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576, the Finance
Department has submitted an application for the destruction of certain public records which are
described in Exhibit "A" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the application for the destruction of public records as described in
Exhibit "A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 16"' day of May, 2017
t
Paul W Foster, Mayor
Attest
J ie Donaldson, City Clerk
I.1cclerk\Reso1utions\Res 7700 7799/7729 Finance Records Destruction 1 Reso.docx
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 16th day of
May, 2017 by the following vote
AYES Councllmembers Harrison, Gilbreath, Barich, Tejeda, Mayor Foster
NOES None
ABSENT None
ABSTAIN None
Je e Donaldson, City Clerk
I 1cc1erk\Resolutions\Res 7700 7799/7729 Finance Records Destruchon2Reso.docx
EXHIBIT"A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division Request Date
Finance 05/02/17
Requesters Name and Job Title.
Requesters Signature-
Departmen Head Signature
[]Approved,by-
Description
yDescription of Records
Accounts Receivable Invoices 0 9-12109,Accounts Receivable Invoices 01110-05110,
Accounts Receivable Invoices 05110-06/10, Accounts Receivable Invoices 09111-0112012,
Accounts Receivable Invoices 02/12-06/2012, Accounts Receivable Batch Posts 07/11-12/2011,
Accounts Receivable Cash Batch Posts 12/2011-0612012,Accounts Receivable Cash Receipt
Postings 07111-06/2012, Accounts Receivable Invoices 07/11-09/11, Accounts Receivable Batch
Post 07/09-05110,Accounts Receivable Cash Receipt 07109-06/10/AR Batch Post 06/2010, AR
Batch Post 0712010-03/2011,AR Batch Post 0412011-06/2011, AR Cash Receipts 07/2010-
06/2011, AR Invoices 07/2010-11/2010, AR Invoices 12/2010-04/2011, AR Invoices 04/2011-
06/2011, Journal Entries Batch Post Reports 0612010, AR Miscellaneous Receipts FY 2009, AR
Miscellaneous Receipts FY2010, AR Miscellaneous Receipts FY 2011, Daily Cash Receipts
Reports FY 2010-2011, AR Cash Receipts 03/2011-06/2011, AR Cash Receipts 07/2010-
0212011, AR Cash Receipts 0112010-06/2010, AR Cash Receipts FY 2008-FY 2010, AR Cash
Receipts FY 2008-2010
Location of Records
Finance Department Suite 30
Number or Quantity of Records to be destroyed-
S t C abwt
This request is to destroy the.
R] ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals &Duplicates)
Dates of each record or inclusive dates of each record series
From to Fiscal 2008-2011
This request is approved by ity,Council on
Paul W Foster
Mayor of the City of Redlands
ATTEST
JqUffie Donaldson, City Clerk
and approved by the City Attorney on.
City Attorney
NOTE Attach the department head Certification to this request when submitting for approval
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows.
1 That the record(s) to be destroyed is/are under the management or control of the
department head;
2 That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate,
3 That the minimum retention time pcnods required by the regulations contained in
Resolution No 6576 have been satifisfied for all records included in the attached
request form,
4 That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request, or by the city for administrative, historical,research, fiscal, legal
or cultural purposes,
S. That the destruction or other disposition of the record will not violate state law,
city regulations, or other applicable law, and
6 That is a recommendation by the head of the applicable city department that the
record(s) should be destroyed
(D ent head or horized designee)
Date