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HomeMy WebLinkAbout2017_06_20 - Regular MINUTES Regular meeting of the CrtN Council of the Cit-, of Redlands held in the Council Chambers, Civic Center 35 Capon Street, on June 20 2017 at 5 00 P.M. Present: Paul Banch, Mavor Pro Tempore Pat Gilbreath, Council Member Eddie Tejeda, Council Member Absent: Paul Foster Mavor Jon Harrison, Council Member Staff: Enrique Martinez, CAN Manager- Dan McHugh, CrtN Attorne` Jeanne Donaldson, CAN Clerk, Carl Baker Public Information Officer- Jeff Frazier Fire Chief, Mark Garcia, Police Chief; Danielle Garcia, Management Services/Finance Director- Chris Diggs,Municipal Utilities and Engineering Director- Tim Sullivan, Quaht` of Life Assistant Director* Am` Martin,Human Resources Director- Brian Desatnik, Development Services Director- Janice McConnell,Assistant to the CAN Manager Mavor Pro Tempore Banch called the meeting to order and offered those present the opportunrt` to provide public comment on an` item on the agenda for the closed session. PUBLIC COMMENT CAN Documents and Special Counsel— Stephen Rogers questioned the legrtimac` of certain documents in connection to the sale of the Redlands Mall parking lot and restated his concerns with the Crtv's special counsel, Mr Filarsk` of Filarsk` &Watt LLP for labor negotiations CLOSED SESSION Conference with legal counsel Anticipated Litigation -Government Code §54956 9(d)(2)(e)(2) (Human Resources/Risk Management Director Martin) One Case a. Facts and circumstances Consideration of claim b` Jill Perez Conference with legal counsel Existing Litigation -Government Code §54956 9(d)(1) (Human Resource/Risk Management Director Martin) One Case a. Harris v CrtN of Redlands et al, San Bernardino Superior Court Case No CIVDS 1603131 Conference with real propert` negotiators -Government Code §54956 8 (Development Services Director Desatnik) Propert` APN Nos 0171-053-03 04 06 and 0171-251-06 07 08 09 and 10 (Redlands Mall Parking Lot) Agenc` N Enrique Martinez, Brian Desatnik Negotiators Negotiating Part` Mr Travis King, Brixton Redlands LLC Under Negotiation. Terms of pavment and price of possible purchase of CAN propert` COune 20 2017 Page 1 Conference with labor negotiator-Government Code §54957 6 (Am` Martin,Human Resources/Risk Management Director) Agenc` negotiators N Enrique Martinez and/or Daniel J McHugh and/or Am` Martin depending upon which bargaining unit the Cit` is negotiating with Emplovee Redlands Association of Management Emplovees organizations Redlands Association of Mid-Management Emplovees Redlands Civilian Safet` Emplovees Association Teamsters Local 1932 Redlands Police Officers Association Redlands Association of Safet` Management Emplovees Redlands Professional Firefighters Association Redlands Association of Fire Management Emplovees Agenc` negotiators Mavor Foster and Mavor Pro Tem Banch Unrepresented CrtN Manager CAN Attorne` employees The meeting reconvened at 6 01 P.M. with an invocation b` Council Member Gilbreath followed b` the pledge of allegiance to the American flag. CLOSED SESSION REPORT CAN Attorne` McHugh announced that no reportable action was taken during the closed session. PRESENTATIONS Redlands Animal Shelter—Animal Control Officer Bill Miller introduced Pisa a four year old male British Short Hair who is available for adoption,with twent`-five dogs and eight-nine other cats, at the Redlands Animal Shelter Officer Miller informed the Council twent`-eight dogs and them-eight cats have been adopted since the last regular CAN Council meeting Animal Shelter Donors Assisted b` Police Chief Mark Garcia and Animal Control Officer Bill Miller Mavor Pro Tempore Banch presented certificates of appreciation to donors who have contributed over$1 000 00 to the Redlands Animal Shelter over the past year Recognition certificates were presented to Lorin Grow of FurrN Face Pet Boutique Sam Trad of Redlands Elks Lodge 4583 Sandra Rvan, Beverl` Both, Landon Peterson, Claire Reid, Redlands Friends of Sheltered Animals, Redlands Animal Hospital, Matt Cole for Blue Buffalo Katherine Yandell on behalf of Phillip's Pet, Susan Parti, Kelle` Greer-Withrow Cvndi Hove` Anita Braumberger and Monica Ortega of Amazon Warehouse 49 PUBLIC COMMENT Citizens ARamst LeRalizmR Manivana(CALM) —John BerrN of CALM, spoke against monetizing marijuana within the CAN of Redlands and cited statistical data indicating legalization represents a threat to the public,to our pets and to our water suppl` Libert` Lane Apartments -Don Griggs and Joseph W Mays, Jr retired veterans,both restated their support of the proposed Libert` Lane Apartment Project and announced the` will continue to back the development, as it will provide much needed housing for veterans COune 20 2017 Page 2 CONSENT CALENDAR Minutes On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the Cit-, Council approved the minutes of the regular meeting of June 6 2017 as submitted. Vote 3 - 0 Passed Alcohol Consumption Permit On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council determined that the Hangar 24 Appreciation Picnic is exempt from further environmental review pursuant to Section 15061(b)(3) of the State s Guidelines implementing the California Environmental QualrtN Act, and approved the request made b` Hangar 24 Craft Brewen for permission to consume alcoholic beverages at Svlvan Park on June 24 2017 Vote 3 - 0 Passed CDBG Subrecipient Agreements On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the FY 2017-2018 CDBG subrecipient agreements for public service activities with Famil` Service Association of Redlands for$21 740 00 and YMCA of the East Valle` Inland TemporarN Homes, and San Bernardino Sexual Assault Services for$10 000 00 each. Vote 3 - 0 Passed Database Support On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved assignment of the Master Services Agreement between the CrtN of Redlands and Sungard Public Sector LLC to Superion, LLC Vote 3 - 0 Passed Use of Force Training On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an agreement between the CAN of Redlands and the Count-, of San Bernardino for use of force trimester training. Vote 3 - 0 Passed Use of Firmg Range On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an agreement between the CAN of Redlands and the Count-, of San Bernardino for use of their weapons firing range facilities Vote 3 - 0 Passed COune 20 2017 Page 3 Resolutions No 7739 7740 7741 and 7742 -LMD and SLD Tax Lev` On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the Cit-, Council approved Resolution Nos 7740 and 7742,giving prelimmarN approval of the engineer's reports for Landscape Maintenance District(LMD)No 1 and Street Lighting District(SLD)No 1 and Resolution Nos 7739 and 7741 declaring the CrtN Council's intention to lev` and collect assessments for FY 2017-2018 in LMD No 1 and SLD No 1 and setting Jul` 18 2017 for a Public Hearing to consider the lev` of assessments within the Districts Vote 3 - 0 Passed Mill Creek No 4 Well Rehabilitation On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council determined that approval of the contract and construction of the Mill Creek No 4 Well Rehabilitation Project, Project No 71278 is categoncall` exempt from further environmental review in accordance with Section 15301(b) of the State guidelines implementing the California Environmental QualrtN Act; approved the Project plans and specifications and awarded a construction contract to South West Pump &Drilling, Inc in the amount of$38 707 00 for the work. Vote 3 - 0 Passed COMMUNICATIONS CVP 365 Club Police Chief Mark Garcia thanked the communrtN for their participation and support for the Civilian Volunteer Patrol (CVP) 365 Club Program and read from a list of several donors,grouped b` number of years of participation, each of whom will receive certificates of appreciation for their efforts as financial supporters Mavor Pro Tempore Barich added his thanks to the communrt` for their important and cost effective contributions of the CVP PUBLIC HEARINGS Resolution 7736 -Memorandum of Agreement Mavor Pro Tempore Banch declared the meeting open as a public hearing and called upon Municipal Utilities and Engineering Director Diggs to review Resolution No 7736 related to a memorandum of agreement to form a groundwater sustamabilrtN agenc` for the San Timoteo Sub-Basin. The Resolution authorizes the CAN to be included in the formation group of agencies with land management authontN to manage the groundwater basins and remain in compliance with the Sustainable Groundwater Management Act(SGMA) Upon no further comment, Mavor Pro Tempore Banch closed the public hearing On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council agreed the approval of a memorandum of agreement to form a groundwater sustamabiht` agenc` is exempt under section 1061 (b)(3) of the State guidelines implementing the California Environmental QualrtN Act; and approved Resolution No 7736 authorizing a Memorandum of Agreement to form a Groundwater SustamabilrtN Agenc` for the San Timoteo Sub-Basin(Sub-Basin No 8-02 08) Vote 3 - 0 Passed COune 20 2017 Page 4 NEW BUSINESS Cal-ID/Identhx Maintenance Pavment Management Services/Finance Director Garcia explained the funding arrangement for the Cal-ID/Identix system fingerprint identification services for the Redlands Police Department. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the annual maintenance payment to the San Bernardino Count-, Sheriffs Department, in the amount of$80 674.24 for the Police Department's Fingerprint Identification Services Vote 3 - 0 Passed Propem Tax and Sales Tax Consultm.iz/Audit Services Management Services/Finance Director Garcia presented two Professional Services Agreements for propeM tax and sales tax consulting/audit services with Hdl Coren&Cone and the Hinderlrter De Llamas and Associates On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved a Professional Services Agreement for propert` tax and sales tax Consulting/Audit Services between the CrtN of Redlands and Hdl Coren &Cone in a total amount not-to-exceed $54 750 00 or$18,20 00 annuall` for a period of three years with two one-year options and approved a Professional Services Agreement between the CrtN of Redlands and Hinderlrter De Llamas and Associates for a period of three years with two one-year options for sales,use and transaction tax consulting services in a total amount not-to-exceed$23 400 00 or$7 800 00 annuall` and an additional 15%of an` new sales,transaction, and/or use tax revenue received b` the CAN as a result of audit and recover services performed. Vote 3 - 0 Passed Resolution No 7737 - Capital Asset Polic` James Garland of the Management Services/Finance Department, introduced Resolution No 7737 establishing a Capital Asset Polic` as required b` the Governmental Accounting Standards Board. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved Resolution No 7737 establishing a Capital Asset Polic` Vote 3 - 0 Passed Financial Advison Services Agreement Management Services/Finance Director Garcia provided details on a financial advisorN services agreement including such services as advising the CAN on ke` financial decisions, assisting in the Crtv's credit rating process and presentations,preparing financial models, assisting in the development of financial policies to meet modern standards,and advising the CrtN on debt refunding opportunities On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the Agreement between the CAN of Redlands and Fieldman,Rolapp &Associates for financial advisorN services in an amount not-to-exceed$50 000 00 for a period of three years Vote 3 - 0 Passed COune 20 2017 Page 5 Household Hazardous Waste Fire Chief Frazier offered a summarN of the household hazardous waste collection program and a multi-year contract with the San Bernardino Count` Fire Protection District. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an agreement between the CAN of Redlands and the San Bernardino Count-, Fire Protection District for household hazardous waste collection management in an amount not-to-exceed $511,323 67 over a five year period. Vote 3 - 0 Passed Police Patrol Car Equipment Police Chief Garcia outlined the equipment purchase needs to outfit police patrol units On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the Cit` Council approved the purchase of equipment to outfit eight(8)police patrol units in the amount of $100 000 00 Vote 3 - 0 Passed Access Agreement Police Chief Garcia presented an agreement with the San Bernardino Count` Sheriffs Department for access to the Sheriff s Department Automated Systems,providing for the exchange of criminal offender record information. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an agreement between the CAN of Redlands and the San Bernardino Count-, Sheriffs Department for access to the Sheriffs Department automated systems for a five-year term from Jul` 1 2017 to June 30 2022 Vote 3 - 0 Passed School CrossmR Guard Program Police Chief Garcia provided background on the cost-sharing agreement for school crossing guard services in the CAN of Redlands On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an agreement between the CAN of Redlands and the Redlands Unified School District to share the costs for the school crossing guard program through June 30 2020 with reimbursement of costs up to $69,295.50 annuall` and allowing for up to two one-year extensions Vote 3 - 0 Passed Time Extension Conditional Use Permit No 945 and Tentative Parcel Map No 19060 Emil` Elliot, of the Development Services Department, detailed the background on a time extension for the expiration dates of a Conditional Use Permit and Tentative Parcel Map for a project located at the southeast corner of San Bernardino Avenue and Tennessee Street to develop a 256 614 square-foot shopping center including a Walmart Store COune 20 2017 Page 6 On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved Resolution No 7738 authorizing one year extensions to the expiration dates for Conditional Use Permit No 945 and Tentative Parcel Map No 19060 to develop a 256 614 square-foot shopping center located at the southeast corner of San Bernardino Avenue and Tennessee Street. Vote 3 - 0 Passed Memorandum of Understandm,.g FAME Human Resources/Fisk Management Director Martin explained the negotiation process leading to the proposed Memorandum of Understanding with the Redlands Association of Management Emplovees (RAME) On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the Memorandum of Understanding between the CAN of Redlands and RAME, including changes to the following areas of provisions no increase to salan extension language to appl` to FY 2017-2018 like-me clause Executive Leave increase of ten hours,vacation accrual capping, increase of the Crtv's contribution to Tier 2 benefits, and bridge medical Vote 3 - 0 Passed Insurance Coverage Binder-Excess General Liabiht` Human Resources Director Am` Martin presented changes to the Crtv's Excess LiabilrtN Insurance coverage through a Joint Powers Authorrt` binder offering the CAN higher limits for coverage and lowering the Crtv's Self-Insured Retention (SIR)to $500 000 On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the acknowledgement to bind coverage for the Crtv's Excess General Liabiht` Insurance with SCAC-EIA, and approved an additional appropriation in the amount of$310 000 00 Vote 3 - 0 Passed Airport LiabilrtN Insurance Human Resources/Risk Management Director Martin introduced a contract to provide liabilrt` insurance coverage for the Crtv's Airplane Hull and Airport Premises, consolidating two separate policies providing for broader terms and higher limits,with no additional cost from the pervious term's placement. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the acknowledgement to bind coverage for the Crtv's Airplane Hull and Airport Premises liabilrtN insurance with Starr Indemnrt` &LiabilrtN Co and Mitsui Sumitomo Insurance Vote 3 - 0 Passed Workers Compensation Insurance Binder Human Resources/Fisk Management Director Martin announced the Crtv's Workers' Compensation Insurance binder maintained a flat rate from years past and is experiencing an increase onl` because the Crtv's payroll has increased. COune 20 2017 Page 7 On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an acknowledgement to bind coverage for the Crtv's Excess Workers' Compensation Insurance with Safet` National Vote 3 - 0 Passed Underground Storage Tank Liabiht` Human Resources/Risk Management Director Martin explained the Crtv's Underground Storage Tank insurance liabilrt` coverage binder could be better managed through a separate liabilrt` polic` On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an acknowledgement to bind coverage for the Crtv's Underground Storage Tank Liabiht` placement with Ace American Insurance Co and approved an additional appropriation in the amount of$1,38100 Vote 3 - 0 Passed Insurance Coveraize Binder-Propert` and Crime Placements Human Resources/Risk Management Director Martin reviewed the Crtv's Propertti and Crime Insurance placements, stating the rate remained flat from the previous year with no increases On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an acknowledgement to bind coverage for the Crtv's Propert` Insurance within the Alliant Propert` Insurance Program, and approved an acknowledgement to bind coverage for the Crtv's Crime Insurance placement within the Alliant Crime Insurance Program Vote 3 - 0 Passed Smart Redlands Partnership Kjeld Lmdsted, of the Municipal Utilities and Engineering Department, reviewed the Smart Redlands research partnership program formalizing a long standing relationship with the Umversrt` of Redlands and offering the CrtN access to the Umversrtv's expertise in modeling civic technolog` projects,their abilrt` to measure effectiveness, and student and facultN resources On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council agreed the approval of the project is exempt under section 15061(b)(3) of the State guidelines implementing the California Environmental Qualrt` Act; and approved the Memorandum of Understanding between the CAN of Redlands and the Umversrt` of Redlands for a Smart Redlands research partnership Vote 3 - 0 Passed Release of Lien Agreement -This item was pulled from the agenda to be addressed at a later date COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES Council Member Gilbreath attended two meetings on June 7 for the Omnrtrans Board of Directors, Coffee with the Council on June 10 and was present for the Librar-, Board Meeting held June 13 2017 She also enjoved a soft opening for Greensleeves Steakhouse earlier this month and had high praises COune 20 2017 Page 8 Council Member Teieda attended Coffee with the Council June 10 met with a representative from Edison Compan and was disappointed the Airport AdvisorN Board Meeting on June 7 was canceled for lack of a quorum Mavor Pro Tem Banch expressed his appreciation for everyone involved in the "Libran Days" event, held June 17 It was a great da` and veru well attended. ADJOURNMENT There being no further action required the meeting adjourned at 6 48 P.M. The next regular meeting of the CrtN of Redlands CrtN Council will be held on Jul` 5 2017 COune 20 2017 Page 9