Loading...
HomeMy WebLinkAbout2017_05_16 - Regular MINUTES Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 16, 2017 at 5:00 P.M. Present: Paul Foster, Mayor Paul Barich, Mayor Pro Tem Pat Gilbreath, Council Member Jon Harrison, Council Member Eddie Tejeda, Council Member Staff: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Robert Dawes, City Treasureer; Jeanne Donaldson, City Clerk; Carl Baker,Public Information Officer; Jeff Frazier,Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Management Services/Finance Director; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman, Quality of Life Director; Amy Martin,Human Resources Director; James Troyer, Development Services Director; Janice McConnell,Assistant to the City Manager Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with legal counsel: Existing Litigation -Government Code §54956.9(d)(1) (City Attorney McHugh) One Case: a. KAD Paving Company v. City of Redlands, et al, San Bernardino Superior Court Case No. CIVDS 1518912 Conference with real property negotiators -Government Code §54956.8 Property APN Nos. 016 281-19 (31 W. Stuart Avenue) and 0169 281-2... 205. Stuart9- - 3 ( Avenue) Agency N. Enrique Martinez, James Troyer Negotiators: Negotiating Party. Mr.Allen Nunez,ALN Redlands District, LLC Under Negotiation. Terms of payment and price of possible purchase of City property (Development Services Director Troyer) May 16,2017 Page 1 Conference with real property negotiators -Government Code §54956.8 (Mayor Foster) orty: APN No. (Heritage Park Barton House) 0292-172-03 Prpe .... N. Enrique Martinez.... Agency Negotiators: Negotiating Party. Dr. Terry Vines iation. Terms of payment and price of possible quick claim of C a���� ltu...... Under Negot City's g ricural preservation easement Conference with real property negotiators -Government Code §54956.8 (Quality of Life Director Boatman) Property. APNs 0170-281-16, 18, 20 Agency Negotiators. N. Ennque Martinez, Chris Boatman Negotiating PartBaboa Properties,erties LLC l � Under Negotiation. Terms relating to a donation of open space property to the City Conference with labor negotiator-Government Code §54957.6 (Mayor Foster and Mayor Pro Tem Ban ch) Agency negotiators: N. Enrique Martinez and/or Daniel J. McHugh and/or Amy Martin depending uponon which bargaining unit the City is negotiating with ... Employee Redlands Association of Department Directors organizations: Redlands Association of Management Employees Redlands Association of Mid-Management Employees Redlands Civilian Safety Employees Association Teamsters Local 1932 Redlands Police Officers Association Redlands Association of Safety Management Employees Redlands Professional Firefighters Association Redlands Association of Fire Management Employees Agency negotiators: Mayor Foster and Mayor Pro Tem Ban ch Unrepresented City Manager, City Attorney employees: The meeting reconvened at 6:00 P.M. with an invocation by Mayor Foster followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session. PRESENTATIONS Redlands Animal Shelter- Animal Control Officer Bill Miller introduced"Oliver", a two-year old male American Pit Bull Terrier,who is available for adoption,with twenty-nine other dogs and eighty-five cats, at the Redlands Animal Shelter. Officer Miller informed the Council seventeen dogs and thirty-seven cats have been adopted since the last regular City Council meeting. May 16,2017 Page 2 PUBLIC COMMENT Lighthouse for the Blind Fee Waiver—Mike Warren, President of the Board of Directors for Inland Empire Lighthouse for the Blind, Inc.thanked the Council for waiving the fees associated with the annual Cruise for Sight Car Show and Chili Cook-Off held at Sylvan Park on May 13, 2017. The organization receives no government funding of any kind and relies solely on donations and fundraising, so the City's fee waiver went a long way to making the event a big success. General Plan Update —Dennis Bell spoke critically of the General Plan Update and the accompanying 1,700 page Environmental Impact Report, asking where the funding would come from for the cost analysis of the almost 700 new initiatives identified in the General Plan Update. He questioned prioritizing funding for items such as open space,public art,bike lanes and the Orange Blossom Trail, and instead recommended the Council consider providing more funding for the library and police and safety services. Brockton Avenue Resource Fair/Block Party-Mario Saucedo, Chairman of the Common Vision Coalition, thanked the Council and staff, on behalf of the community and the coalition,for their tremendous support of the event held May 13, 2017. Forty-five vendors were present representing a variety of different organizations. He recognized the hard work of following-up within the community lies ahead but,he stressed the key to success is education. He gave special thanks to Councilmembers Gilbreath and Tejeda, Chief Garcia, Chief Frazier, Director Diggs, Director Boatman, Fay Glass, and his co-workers. Brockton Avenue Resource Fair/Block Party-Ruben Vasquez, a member of the Common Vision Coalition, also was appreciative of everyone's efforts towards making the event a huge success. Residents from this culturally diverse area enjoyed family fun activities,music, and food, as well as, learning about the community resources available. He hopes to see this become an annual event attracting higher education, local businesses, additional organizations, and especially local employers. Public Transit—Greg Brittain cited reports from Fox&Hounds, a news website, suggesting there is growing evidence to show that public transit ridership has not increased in Los Angeles despite the millions of dollars spent. He claimed it is more efficient to drive one's car,than to ride the train and he specifically noted the Inland Empire is even less suited than Los Angeles to support public transit. He encouraged the Council to reconsider their support of the Redlands Rail Project. CONSENT CALENDAR Minutes On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the minutes of the regular meeting of May 2, 2017, as submitted. Vote: 5 - 0 Passed Fee Waiver Quality of Life Director Chris Boatman introduced a fee waiver request from the Rotary Club of Redlands for the Touch-A-Truck event. As public comment, Dennis Bell raised concerns as to why the request was higher than last year. May 16,2017 Page 3 On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously determined that the project is exempt from further environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Environmental Quality Act, and approved the request from the Rotary Club of Redlands for the waiver of$10,494.65 for fees associated with the annual Touch-A-Truck event to be held on June 10,2017 at the University of Redlands Stadium parking lot. Vote: 5 - 0 Passed Resolution No. 7729 --Destruction of Public Records On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously adopted Resolution No. 7729, a resolution of the City Council of the City of Redlands approving the destruction of certain public records in the Finance Department, relating to Accounts Receivable invoices and reports. Vote: 5 - 0 Passed Resolutions No. 7730 and 7731 -Assessment Engineer Appointment On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved Resolutions No. 7730 and 7731 appointing an assessment engineer and directing the preparation of the engineer's reports for FY 2017-2018 for Landscape Maintenance District No. 1 and Street Lighting District No. 1. Vote: 5 - 0 Passed Director's Quitclaim Deeds On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the Director's Quitclaim Deeds from California Department of Water Resources to release their interest in two City-owned parcels,APN 0168-351-05 and 0297-111-05, located east of Garnet Street,north of Highway 38 and north of Sessums Drive between the Redlands Municipal Airport and Opal Avenue for Temporary Construction Easements. Vote: 5 - 0 Passed Tract Map Approval On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved Final Tract Map No. 18979 to subdivide approximately thirty-two (32) acres into fifty-five (55)lettered lots for single family residential use and one lettered lot for open space purposes, located north of San Bernardino Avenue, south of Pioneer Avenue, approximately 650 feet east of Judson Street, and 1,000 feet south of Redlands Municipal Airport. Vote: 5 - 0 Passed Grant Application On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved a grant application to the Department of Homeland Security for the Fiscal Year 2016 Assistance to Firefighters Fire Prevention and Safety Grant. Vote: 5 - 0 Passed May 16,2017 Page 4 Homelessness and Outreach Efforts On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously agreed to accept$78,307.20 from the Board of State and Community Corrections to address homelessness and perform outreach to high-risk youth. Vote: 5 - 0 Passed Police Department Office Space On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved an agreement between the City of Redlands and Dill Lumber Company for commercial lease of office space at 1740 West Redlands Boulevard for Police Department use of the property through June 30, 2018. Vote: 5 - 0 Passed Commission Appointment On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the appointment of Richard Johnson to serve the remainder of an unexpired term ending May 1, 2019; approved the appointment of James Hoyt to serve the remainder of an unexpired term ending May 1, 2020; and approved the appointment of Ensen Mason to serve the remainder of an unexpired term ending May 1, 2021 on the Airport Advisory Board. Vote: 5 - 0 Passed COMMUNICATIONS Annual Report Traffic and Parking Commission This item was continued as the members of the Traffic and Parking Commission were unable to attend the meeting. PUBLIC HEARINGS Time Extension Tentative Tract Map No. 16878 Appeal Mayor Foster declared the meeting open as a public hearing and called upon Emily Elliott, of the Development Services Department,who provided background on the appeal of the Planning Commission's decision to deny a time extension for Tentative Tract Map No. 16878.With no further discussion,the Mayor closed the public hearing. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously agreed to continue the public hearing to the June 6, 2017 City Council Meeting to consider an appeal of the Planning Commission's decision to deny a fourth one-year time extension for Tentative Tract Map No. 16878,a project approved to subdivide 41.22 acres into seventy-six(76) residential lots and four(4) common lots for future single-family development in the Residential Estate (R-E) District. Vote: 5 - 0 Passed May 16,2017 Page 5 NEW BUSINESS FY 2017-2018 Budget As members of the City Council Budget Subcommittee, Councilmembers Gilbreath and Tejeda and City Treasurer Dawes provided comments as to their perceptions of the document proposed for consideration and explained the Subcommittee reviewed the entire budget line by line at the public meeting on May 10, 2017. In introducing the Proposed Budget Summary for the General Fund, City Manager Martinez highlighted the budget is balanced on recurring revenues,balanced with no loans against reserves, and he pointed out service has been expanded,to include such items as the addition of two more police officers and provisions to reduce the tree trimming cycle from twelve years to seven years. Management Services/Finance Director Garcia summarized the Proposed FY 2017-2018 Budget presents balanced budgets in FY 2016-2017 and 2017-2018. At June 30, 2018,the City expects to end the year with a surplus of$94,181 and an ending unreserved fund balance of$9.5 million. Both fiscal years have been balanced without using the City's reserve for contingencies,nor its unreserved fund balance. The Successor Agency obligations and administrative budget are included in the City Manager's FY 2017-2018 Proposed Budget. Following the brief overview, department heads discussed their FY 2017-2018 budgeted revenues and expenditures requests and responded to questions from the Council. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously agreed to continue consideration of the City Manager's Proposed Fiscal Year 2017-2018 Budget to the Special Meeting of the City Council scheduled for May 24, 2017 at 6:00 P.M. Vote: 5 - 0 Passed Consulting Agreement-Building and Plan Check Development Services Director Troyer outlined an agreement with Willdan Engineering for the provision of building and plan check and inspection services. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council determined that approval of the Agreement between the City of Redlands and Willdan Engineering is exempt from review under the California Environmental Quality Act pursuant to Section 15061(b)(3) of the state CEQA Guidelines; and approved the Agreement for Building Plan Check and Inspection Services in the amount of$250,000.00 for a term of twelve months, allowing for one twelve month extension; and agreed to reject remaining bids. Vote: 5 - 0 Passed Consulting Agreement Second Amendment Development Services Director Troyer explained the need for the second amendment to the agreement with Willdan Engineering for the provision of professional planning services. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the second amendment to the agreement between the City of Redlands and Willdan Engineering for professional planning services for case processing of current planning projects in the amount of$96,443.00 for final payment for FY 2016-2017. Vote: 5 - 0 Passed May 16,2017 Page 6 Miscellaneous MUED Annual Purchase Orders Municipal Utilities and Engineering Director Chris Diggs,presented a summary of the annual purchase orders,totaling approximately 5.2 million dollars, for a variety of supplies such as plumbing parts, chemicals necessary for water treatment, and aggregate for street repairs,used by the department to manage water and wastewater operations. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved forty-four annual purchase orders identified by staff. Vote: 5 - 0 Passed Resolution No. 7733 —Measure I Amended Needs Analysis Ross Wittman, of the Municipal Utilities and Engineering Department, explained the Measure I funding process and the request to amend the current Capital Project Needs Analysis (CPNA) . On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved Resolution No. 7733 amending the Five Year Measure I CPNA FY 2017-2018 to FY 2021-2022. Vote: 5 - 0 Passed Resolution No. 7732—Measure I Capital Improvement Program Ross Wittman, of the Municipal Utilities and Engineering Department, explained the context of the Measure I Capital Improvement Program (CIP). On motion of Council Member Pat Gilbreath, seconded by Mayor Pro Tem Paul Barich,the City Council approved Resolution No. 7732 adopting the Five-Year Measure I CIP. Vote: 5 - 0 Passed Airport Grant Quality of Life Director Boatman provided an update on a grant application for capital improvements at the Redlands Municipal Airport. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council determined that approval of the acceptance of the Federal Aviation Administration(FAA)Airport Capital Improvement Program Grant Funding; acceptance of the Caltrans matching Grant Funding; and identification of the City's matching funds for FY 2015 and 2016 for costs related to the design, engineering, and construction of the Runway 8-26 Lighting and Signage Improvement Project are exempt from further environmental review in accordance with Section 15061(b)(3) of the state guidelines implementing the California Environmental Quality Act; and accepted the FAA Airport Capital Improvement Program Grant Funding for FY 2015 in the amount of$136,350.00, funding for FY 2016 in the amount of$827,437.00; accepted the Caltrans Matching Grant Funding for FY 2016 in the amount of $41,372.00; and agreed identification of the City's matching funds for FY 2015 and FY 2016 grants in the amount of$65,715.00 to the Aviation Division Enterprise Fund for costs related to the design, engineering, and construction of the Runway 8-26 Lighting and Signage Improvement Project. Vote: 5 - 0 Passed May 16,2017 Page 7 Ordinance No. 2850 -Airport Advisory Board Membership Quality of Life Director Boatman offered background to Ordinance No. 2850, relating to membership for the Airport Advisory Board and the Municipal Utilities/Public Works Commission. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the introduction of Ordinance No. 2850, amending chapters 2.18 and 2.38 of the Redlands Municipal Code, relating to membership for the Airport Advisory Board and the Municipal Utilities/Public Works Commission. Vote: 5 - 0 Passed Annual Report Municipal Utilities and Public Works Commission Steve Stockton, Chairman of the Municipal Utilities and Public Works Commission (MUPWC), reviewed the activities of the Commission during 2016, including, examining Redlands Boulevard, Alabama Street and Colton Avenue realignment, analyzed and commented on the Pavement Accelerated Repair Implementation Strategy Program. The Commission also studied and discussed the City's water quality,water saving methods, automated water meter reading programs,the Arrow (formerly Redlands Passenger Rail Project), and the City's storm drain infrastructure and maintenance program. Mayor Foster and Council Member Harrison both thanked Mr. Stockton and the Commission as a whole, for their dedication. Solid Waste Justification Report-Proposed Solid Waste Rate Increases Quality of Life Department Director Boatman presented details on the solid waste division, including some of the challenges it faces, related to collection services, collection regulations, including organic waste recycling, California Street Landfill, Landfill equipment, Landfill growth, and increased operating costs. The City provides solid waste,green waste and recycling services. The solid waste budget includes all expenses associated with providing solid waste collection and disposal services which are solely funded through revenues collected from solid waste customers. The City sets solid waste rates at the level anticipated to be sufficient to fund the costs of providing services. The last increase was in 2010 which forecasted the needs of the operation up to 2015. Current revenues are insufficient to fund future operational expenses such as regulatory mandates,equipment replacement and landfill expansion. Staff created a rate model to cover the cost of maintenance and operations and continue to meet regulatory requirements and needs of the solid waste utility. It includes an eight year projection and addresses current and future operations and maintenance demands. R3 Consulting Group, Inc. conducted a peer review of the rate model. Representing R3 Consulting,William Schoen summarized the major findings of the rate study and announced full support of the study. The rate model is well designed, is mathematically accurate, logically consistent, and runs from FY 2016-2017 through FY 2024-2025. Key Objectives: Replace collection and landfill equipment, comply with regulatory mandates for diversion, fund regular landfill capital expenses,maintain a reserve for contingencies of 20%, fund future landfill cell expansion, rates include cost of living increase of 2.74%annually, and included organic/food waste collection rate. Mr. Stockton provided a timeline of the Commission's review of the proposed adjustment of solid waste rates,with public hearing meetings held on the following dates: February 6, February 22,March, 6, and April 17,2017. The public was encouraged to attend and participate in the meetings. As public comment, Charles Redden suggested the Council consider adding bulky waste collection to the waste management program and cited several cities from the surrounding area which already offer this service to users for free. Before raising the rates, Greg Brittain and Michelle Derry requested Council pursue alternatives, such as further consideration of privatizing solid waste services. Bill Cunningham offered his analysis of the rate projections and recommended the Council rework the numbers, indicating a moderate adjustment to rates would be more palatable to users. Dennis Bell expressed his displeasure the agenda item was scheduled at the end of the meeting, and identified the financial woes of the Solid Waste Division are the consequences of the May 16,2017 Page 8 City neglecting the needs for too long. Arlen Einertson requested "ballots" be mailed to all the solid waste users and not those property owners who receive service from other districts. He proposed his plan was fair and equitable with the outcome of the rate increase determined by City users only. Councilmember discussion centered on the Consumer Price Index(CPI) increase and consideration of rate reviews performed more often to avoid such large increases. Staff was directed to ensure the Proposition 218 Notice mailed to users has language which is understandable and clearly provides the method by which users can submit their protest. Staff was also directed to consider the feasibility of offering users bulky waste pick-up services for free. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council unanimously agreed to accept the Municipal Utilities/Public Works Commission recommendation for solid waste rates by 12 percent in 2017; 12 percent in 2018; and 5 percent in 2019, as listed in the Recommended Rate Adjustments; and agreed to expand the report an additional two years with a CPI increase; and directed City staff to prepare and distribute the Proposition 218 Notice of Solid Waste Rate Increase and set a public hearing date of July 18, 2017, for City Council consideration of rate adjustments. Vote: 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Councilmember Tejeda attended a ceremony held at the Micah House on May 2, Chief Garcia's Town Hall meeting, May 10, Smiley Park arbor planting, May 12,the Budget Sub Committee meeting held May 10,the Planning Commission meeting on May 9, and the Brockton Avenue Resource Fair/Block Party on May 13, 2017. Councilmember Gilbreath attended the Smiley Public Library Board Meeting May 9,the Omnitrans Board of Directors Meeting May 3,the Budget Sub-Committee meeting May 10, and the Omnitrans Administrative and Finance Committee Meeting May 11. She also attended the Smiley Park arbor planting May 12, ribbon-cutting ceremonies at Miguel's Jr. Restaurant May 12, and the Brockton Avenue Block Parry/Resource Fair May 13, 2017. She participated in Vintage Redlands, hosted by Citrograph and she attended the Mayor's Prayer Breakfast on May 4, 2017. She enjoyed a dinner put on by Smiley Library and the Lincoln Shrine honoring Jack and Laura Dangermond and worked the Bicycle Classic event, as a Rotarian. Councilmember Harrison attended the San Bernardino County Transit Authority (SBCTA) Board of Directors Meeting May 3, and the SBCTA subcommittee meeting May 11. He represented the City at the Southern California Associated Governments General Assembly, sitting in on a number of interesting presentations. He attended the Citrus Preservation Commission meeting May 9,the Metrolink Board Meeting related to budgets, and he worked the Bicycle Classic event. He enjoyed Walking with the Council May 13, 2017 and attended a dinner at the University of Redlands honoring Clara Clem, as well as a dinner hosted by Smiley Library and the Lincoln Shrine honoring Jack and Laura Dangermond. Mayor Pro Tem Barich enjoyed Walking with the Council May 13 on the Orange Blossom Trail. He attended a dinner at the University of Redlands honoring Clara Clem, and he will attend the Historic and Scenic Preservation Commission meeting on May 18, 2017, Mayor Foster represented the City at the Rise and Shine Breakfast hosted by the Chamber of Commerce on May 5, and thanked everyone who participated in the Mayor's Prayer Breakfast at the University of Redlands on May 4, 2017. May 16,2017 Page 9 ADJOURNMENT There being no further business to address, Mayor Foster adjourned the meeting at 8:40 P.M. in memory of Brenda Bean,wife of former Council Member Jerry Bean. Brenda was extremely active within the community,giving of her time and talents, and she will be sorely missed. The next regular meeting of the Redlands City Council is scheduled on June 6, 2017. May 16,2017 Page 10