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HomeMy WebLinkAbout2017_05_02 - Regular MINUTES Regular meeting of the City Council and the of Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 2, 2017 at 5:00 P.M. Present: Paul Foster, Mayor Pat Gilbreath, Council Member Jon Harrison, Council Member Eddie Tejeda, Council Member Absent: Paul Barich, Mayor Pro Tempore Staff: N. Enrique Martinez, City Manager; Dan McHugh, City Attorney; Robert Dawes, City Treasureer; Jeanne Donaldson, City Clerk; Jeff Frazier,Fire Chief, Mark Garcia,Police Chief, Danielle Garcia, Management Services/Finance Director; Chris Diggs,Municipal Utilities and Engineering Director; Chris Boatman, Quality of Life Director;Amy Martin,Human Resources Director; James Troyer, Development Services Director; Janice McConnell,Assistant to the City Manager Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT None Forthcoming CLOSED SESSION Conference with legal counsel: Existing Litigation -Government Code §54956.9(d)(1) (Human Resources/Risk Management Director Martin) Three Cases: a. Meis v. City of Redlands, et al., San Bernardino Superior Court Case No. CIVDS 1418204 b. Ferguson v City of Redlands, et al., San Bernardino Superior Court Case No. CIVDS 1612000 c. McNeilly v City of Redlands, et al., San Bernardino Superior Court Case No. CIVDS 1617276 Conference with real property negotiators -Government Code §54956.8 (Quality of Life Director Boatman) Property. Parking Lot171 ...053-03 04 06 and 0. 1-06 07 08 09 and 10 Re 171-25 ( dlands Mall Agency N. Enrique Martinez, Chris Boatman Negotiators: Negotiating Parry. Mr. Travis King, Brixton Redlands LLC Under Negotiation. Terms of payment and price of possible purchase of City property CC-SA-May 2,2017 Page 1 Conference with real property negotiators -Government Code §54956.8 (Council Member Harrison) Property APN Nos. 0169-281-19 (31 W. Stuart Avenue) and 016 281-23 (205 W. Stuart 9- Avenue) Agency N. Emique Martinez,James Troyerer Negotiators: ... Negotiating Party. Mr.Allen Nunez,ALN Redlands District, LLC Under Negotiation. Terms of payment and price of possible purchase of City property Conference with labor negotiator-Government Code §54957.6 (Mayor Foster and Mayor Pro Tem Ban ch) Agency negotiators: NN. Enrique Martinez and/or Daniel J. McHugh and/or Amy Martin depending upon ich bargaining unit the City is negotiating with Employee Redlands Association of Department Directors organizations: Redlands Association of Management Employees Redlands Association of Mid-Management Employees Redlands Civilian Safety Employees Association Teamsters Local 1932 Redlands Police Officers Association Redlands Association of Safety Management Employees Redlands Professional Firefighters Association Redlands Association of Fire Management Employees Agency negotiators: Mayor Foster and Mayor Pro Tem Ban ch Unrepresented City Manager, City Attorney employees: The meeting reconvened at 6:04 P.M. with an invocation by Councilmember Gilbreath followed by the pledge of allegiance to the American flag. CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken by the City Council during the closed session. PRESENTATIONS Redlands Animal Shelter—Animal Control Officer Ruben Yzquierdo introduced"Perry", a three-year old male Spaniel mix,who is available for adoption,with thirty-three other dogs and eighty-three cats, at the Redlands Animal Shelter. Mr.Yzquierdo informed the Council nineteen dogs and thirteen cats have been adopted since the last regular City Council meeting. PUBLIC COMMENT Skatepark Fundraising Event -Justin Weekly, of the Friends of Redlands Skatepark,thanked the City for their involvement with the fundraising event held April 23, 2017, at Sylvan Park. It was a great day with various activities for the whole family and $2,000 was raised. He also thanked Mayor Pro Tem Barich for personally covering the insurance costs required for the event. The group is planning future fundraising events, as well. CC-SA-May 2,2017 Page 2 Resource Fair-Mario Saucedo, of the Common Vision Coalition, announced the group and the City will be co-hosting a resource fair/community block parry on May 13, 2017 at the 400 -500 block of E. Brockton Avenue to engage the community in a positive way and provide the public information on various resources which are available to the them. Veteran's Housing Liberty Lane Apartments - Carol Lohoefer spoke in support of the proposed Liberty Lane Apartment Project,which will offer housing for veterans but expressed confusion as to why the development has been delayed. She urged the Council to move forward with the project. Water Restrictions-As a means to save money,Andy Hoder recommended the Council eliminate the water conservation enforcement program,which issues citations for watering violations. In his opinion,the City should be more focused on the quantity of the water used,not the day of the week, and he listed a few areas to consider, such as, replacing turf with drought tolerant landscaping in the City's center medians. Public Transit&Refugees -Greg Brittain cited ridership statistics, associated with an Orange County transit center, are well below the anticipated numbers initially projected. He pointed out public transit costs well exceed the needsibenefits of the public and these costs should be reevaluated and modified. He also invited everyone to attend a Tea Party Patriots sponsored event on May 4, 2017,presenting British author and Journalist, Melanie Phillips,who will discuss the need for proper vetting of Muslim refugees before they are allowed to enter the country. The evening will be videotaped for later viewing on Facebook and YouTube. Community Coffee with the Assemblyman- Socorro Pantaleon, from Assemblymen Marc Steinorth's office, invited everyone to attend a Community Coffee with the Assemblyman at Muffin Top Bakery in Redlands, on May 21, 2017, from 2:00 -3:00 PM. Compassion- Sam Wong pointed out the City adopted a Charter for Compassion Proclamation on April 18, 2017. He encouraged the Council to remember compassion is based on actions,not only on words and questioned the need for the proclamation. CONSENT CALENDAR Minutes On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved the minutes of the regular meeting of April 18, 2017, as submitted. Vote: 4 - 0 Passed Fee Waiver-Redlands Spring Fest On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council determined that approval of the request from the Redlands Optimist Club for a waiver of fees and to serve and consume alcoholic beverages at Sylvan Park is exempt from further environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Environmental Quality Act (CEQA), and approved the request to serve alcoholic beverages; and approved the waiver of$1,619.00 in fees associated with the Redlands Spring Fest to be held June 3, 2017. Vote: 4 - 0 Passed CC-SA-May 2,2017 Page 3 Fee Waiver-Redlands Bowl On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council determined that the project is exempt from further environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Environmental Quality Act, and approved the request from the Redlands Bowl Performing Arts for the waiver of$15,120.00 for fees associated with police support during the twenty concerts held at the Redlands Bowl 2017 schedule. Vote: 4 - 0 Passed Fee Waiver-Family Fun Night Concert On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council determined that approval of the Family Fun Night Concert is exempt from further environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Environmental Quality Act, and approved the request from the YMCA of the East Valley for the waiver of$1,408.00 for fees associated with the Family Fun Night Concert to be held at the Redlands Bowl on June 24, 2017. Vote: 4 - 0 Passed GrantAcceptance On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved the acceptance of a grant award, in the amount of$500.00,from the Earthquake Country Alliance 2017 Mini Award and authorized an additional appropriation of the same amount to the Police Department for their efforts to improve earthquake resilience,promote awareness and preparedness, and to multiply the impact of their programs. Vote: 4 - 0 Passed Solar Challenge On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved a contract between the City of Redlands and the San Bernardino County Regional Parks Department for use of the Yucaipa Regional Park for the 2017 Inland Solar Challenge to be held May 19 thru 21, 2017. Vote: 4 - 0 Passed Access for Training On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved an agreement between the City of Redlands and the Housing Authority of the County of San Bernardino for entry upon property and release for use of property as a training site for the Fire Department,with locations at various addresses on Holly Lane, Sharon Road, and E. Delaware Avenue. Vote: 4 - 0 Passed CC-SA-May 2,2017 Page 4 Resolution No. 7721 --Destruction of Public Records On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council adopted Resolution No. 7721, a resolution of the City Council of the City of Redlands approving the destruction of certain public records in the Finance Department. Vote: 4 - 0 Passed Contraband Detection On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved an agreement between City of Redlands and the Redlands Unified School District for the provision and operation of a Narcotics Detection Canine Program. Vote: 4 - 0 Passed Training Facilities On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved an agreement between the City of Redlands and the University of Redlands for use of campus facilities for the Redlands Emergency Services Academy,beginning Wednesday, July 12, 2017 through Wednesday, July 19,2017, and authorized the Chief of Police, or his designee,to execute the agreement. Vote: 4 - 0 Passed PUBLIC HEARINGS Resolution No. 7717— CFD Annexation Mayor Foster opened the public hearing and called upon Municipal Utilities Director Diggs to provide details on a request to adopt a Resolution of Intention to annex territory into the Community Facilities District(CFD)No. 2004-1,normalizing costs between three developments, owned by the same developer. The Applicant's representative, Matthew Jordan, stated this was an administrative act, as part of the condition for approval of the map, and he thanked staff for their proactive approach to this item. Upon no further comments,Mayor Foster closed the public hearing. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved Resolution No. 7717 declaring the intention to annex territory into Community Facilities District(CFD)No. 2004-1 of the City of Redlands and adopting a map of the area proposed to be annexed, Annexation No. 12C. Vote: 4 - 0 Passed MEC Decision Appeal Mayor Foster opened the public hearing and called upon Emily Elliott, of the Development Services Department,to provide background on an appeal from Brian Chu to reconsider a Minor Exception Committee (MEC)decision to approve Minor Exception Permit No. 556 to install a ten-foot high (10) foot high vinyl coated chain-link sport court fence within the ten-foot(10')rear and side yard setback, where six feet(6)is permitted, at the property located at 1130 Clifton Avenue within the R-S (Suburban Residential) District. Applicant Brian Chu explained the timeline of events leading up to his filing of an appeal to the MEC decision. He has been agreeable to neighbors' suggestions to mediate complaints and CC-SA-May 2,2017 Page 5 based his appeal on safety factors, citing a ten foot fence would increase the welfare and comfort of the neighborhood.Neighborhood residents Chris Sedmack and James Reed spoke in opposition to the appeal of the denial of MEP 556, listing several reasons including,noise,the structure is not appropriate for current zoning,the structure is not permitted, and a potential loss of property values.Neighborhood residents, Sam Wong, John Hebert,Allen Osborn, and contractor Kerry Clegg spoke in support of the appeal of the denial of MEP 556, and listed safety as the main reason. Upon no further comment, Mayor Foster closed the public hearing. Concilmember Harrison raised questions related to the close proximity of neighbors to the court,the varying lot levels, and zoning issues. Councilmember Tejeda visited the site location and expressed concerns with how close the court was to neighboring properties. Following discussion, Councilmember Tejeda moved to deny the Appeal and affirm the Minor Exception Permit Committees' decision, denying MEP No. 556. This motion failed for lack of a second. On motion of Council Member Pat Gilbreath, seconded by Council Member Jon Harrison,the City Council continued the public hearing and requested staff to prepare the appropriate CEQA review and findings to overturn or modify the Minor Exception Committee's decision. Vote: 4 - 0 Passed NEW BUSINESS Software Technical Support Management Services/Finance Director Danielle Garcia provided an overview of a three year agreement with Systems & Software, Inc., for provision of software and maintenance support of the EnQuesta Utility Database for the City's utility billing software. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved a contract between the City of Redlands and Systems and Software, Inc., in the amount of$137,879 per year, for a period of three years,for annual software maintenance and support associated with the City's utility billing software. Vote: 4 - 0 Passed Audit Agreement Management Services/Finance Director Garcia presented an overview of an agreement for professional auditing services with Vavrinek, Trine, Day&Company, LLP. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved an agreement between the City of Redlands and Vavrinek, Trine, Day& Company, LLP for Professional Auditing Services for fiscal years ending June 30, 2017, 2018 and 2019 with the option to extend to 2020 and 2021. Vote: 4 - 0 Passed Crossing Guard Services Chief Garcia provided background on crossing guard services in the City of Redlands. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council approved a contract between the City of Redlands and American Guard Services, Inc., for an annual total amount of$138,591.00, for the provision of crossing guard personnel for FY 2017-2018 through FY 2019-2020. CC-SA-May 2,2017 Page 6 Vote: 4 - 0 Passed Well Rehabilitation Municipal Utilities and Engineering Director Diggs presented an overview of the Agate No. 2 Well Rehabilitation Project. On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council determined that approval of the contract and construction of the Agate No. 2 Well Rehabilitation Project, Project No.71277, is categorically exempt from further environmental review in accordance with Section 15301(b) of the state guidelines implementing the California Environmental Quality Act; approved the Project plans and specifications; and awarded a construction contract to Layne Christensen Company, in the amount of$176,109.00 for the work. Vote: 4 - 0 Passed Consulting Agreement and Funding Agreement Development Services Director Troyer explained the need for an environmental consulting services agreement for preparation of an Initial Study, and a funding agreement associated with the development for the proposed Liberty Lane Project, located at the southwest corner of Texas and Lugonia. As public comment, Dora Gallo, of A Community of Friends, Don Griggs, Joseph W. Mays, Jr., Jason Barber, and Ted Alford all spoke in support of the development which will provide much needed housing for veterans, especially homeless vets. They thanked and encouraged the City to move forward with the project. Bill Cunningham and Ediberto Flores, of the Northside Impact Committee both affirmed their support of veterans,but voiced concerns with the location of the project and suggested another location may be better suited. Andy Hoder announced he was unfamiliar with this particular project but supports programs for veterans in general, and he was impressed to see so many people in attendance at the meeting. Over twenty-five audience members stood up to show their support of the project. On motion of Council Member Pat Gilbreath, seconded by Council Member Jon Harrison,the City Council determined that approval of the Professional Environmental Consulting Services between the City of Redlands and Tom Dodson and Associates, and the Environmental Review Funding Agreement between the City of Redlands and Redlands Supportive Housing L.P., are both exempt from review under the California Environmental Quality Act pursuant to Section 15061(b)(3) of the state CEQA Guidelines; approved the Agreement with Tom Dodson and Associates for preparation of an Initial Study; and approved the Funding Agreement, a form of reimbursement which ensures the costs of the initial study are funded entirely by the applicant,with Redlands Supportive Housing, L.P. for the proposed Liberty Lane Project at the southwest corner of Texas and Lugonia. Vote: 3 - 1 Passed NAY: Council Member Eddie Tejeda License Agreement Quality of Life Director Boatman offered details of a request for a license agreement with Brixton Redlands, LLC and SCS Engineers to limit inconveniences to the public, for soils testing at the City's parking lot, located at the southeast corner of Citrus Avenue and Eureka Street. CC-SA-May 2,2017 Page 7 On motion of Council Member Pat Gilbreath, seconded by Council Member Eddie Tejeda,the City Council determined that approval of the License Agreement is categorically exempt from review under the California Environmental Quality Act pursuant to Section 15309 of the state CEQA Guidelines; and approved the Agreement between the City of Redlands and Brixton Redlands, LLC and SCS Engineers for soils testing at the City's parking lot located on the southeast cornier of Citrus Avenue and Eureka Street.limited closure to public access Vote: 4 - 0 Passed COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES Community Day of Service—Mayor Foster took a few minutes to sincerely thank the many people involved in this day, from the nearly 1,000 citizens who showed up to work,to the Kiwanis Club for serving everyone a tasty lunch,to the Redlands Service Club Council,to the Latter Day Saints Church, and to staff members, as well. In attendance making improvements to Heritage Park and the Redlands Blvd median,were Mayor Foster, Mayor Pro Tem Barich, Councilmember Harrison, and Councilmember Tej eda. Cheesewalla Grand Opening-Mayor Foster, Mayor Pro Tem Ban ch, Councilmember Harrison, and Councilmember Gilbreath represented the City at the grand opening ceremonies for Cheesewalla, a new restaurant opening in Orange Street Alley for outdoor dining. Mayor Foster gave special thanks to Tabitha Kevari, of the Quality of Life Department, for her coordination efforts toward making this a great event. Councilmember Gilbreath attended the Citizens Volunteer Academy graduation,honoring seven people who were added to the ranks of the CVPs and the Park Rangers. She participated in the Vintage Walk and appreciated the the 2nd Annual Star Search,put on by the Rotary Club,held April 28, 2017. Councilmember Harrison attended a two-day Metrolink Workshop and Meeting,held April 20-21, 2017, enjoyed the Skatepark event where the Friends of Redlands Skatepark put on a great day and raised $2,000. He specifically thanked staff from the Quality of Life Department for all their continued efforts to help move along the Skatepark project. He will attend the San Bernardino County Transit Authority (SBCTA)meeting scheduled for May 3, 2017 and the Southern California Associated Governments General Assembly meeting in Palm Desert, scheduled for May 4, 2017. Councilmember Tejeda attended the Citizens Volunteer Academy graduation,honoring seven new CVPs and Park Rangers and the Redlands Airport Association Meeting at the Airport lobby on April 26, 2017. He met with representatives from Hilton Hotel,with residents related to the proposed Liberty Lane Project, and with neighbors concerned with the appeal of the MEC decision associated with 1130 W. Clifton Avenue. Mayor Foster attended a Town Hall meeting of 4th graders at McKinley Elementary School. He invited everyone to attend the Mayor's Prayer Breakfast,hosted by the Redlands Area Interfaith Council, on May 4th at the University of Redlands and announced the State of the City is scheduled for June 9, 2017. ADJOURNMENT There being no further action required the meeting adjourned at 7:35 P.M. The next regular meeting of the City of Redlands City Council will be held on May 16, 2017. CC-SA-May 2,2017 Page 8 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the meeting to order and offered anyone present the opportunity to address the Board on any subject on the closed session agenda. PUBLIC COMMENTS None Forthcoming CONSENT CALENDAR Minutes On motion of Boardmember Gilbreath, seconded by Boardmember Tejeda,the minutes of the regular meeting of April 4, 2017 and the special meeting of April 18, 2017 were approved. Vote: 4-0 Passed Vice Chair Barich: Absent Audit Agreement On motion of Boardmember Gilbreath, seconded by Boardmember Tejeda,the Board approved an agreement between the Successor Agency and Vavrinek, Trine, Day &Company, LLP for Professional Auditing Services for fiscal years ending June 30, 2017, 2018 and 2019 with the option to extend to 2020 and 2021 was approved. Vote: 4-0 Passed Vice Chair Barich: Absent ADJOURNMENT There being no further business,the meeting of the Successor Agency to the Redevelopment Agency adjourned at 7:36 P.M. The next regular meeting of this Board will be held on June 6, 2017. CC-SA-May 2,2017 Page 9