HomeMy WebLinkAboutContracts & Agreements_167-2017 FIRST AMENDMENT TO THE AGREEMENT TO PERFORM
PROFESSIONAL SERVICES
This first amendment ("First Amendment") to the Agreement for the provision of services
associated with automated agenda management and integration of online meeting broadcast
services dated Octobei 11, 2016 (the "Agreement"), by and between the City of Redlands, a
municipal corporation("City") and Destiny Software, Inc ("Consultant") is made and entered Into
this I Iii' day of August, 2017
RECITALS
WHEREAS, it is the desire of City and Consultant to amend their existing Agreement,
specifically to add the provision of services associated with Consultant's Public Records Request
System and amend the total compensation for Consultant's performance of the Services
NOW, THEREFORE, City and Consultant agree as follows
AGREEMENT
Section I Article 2 1 of the Agreement is hereby amended to Include the additional
Services fot the public records request system implementation more particularly described In
Exhibit"A,"which is attached hereto and incorporated herein by this reference
Section 2 Article 3 2 of the Agreement Is hereby amended to read as follows
"3 2 City designates Janice McConnell, Assistant to the City Managei, as City's
representative with respect to performance of the Services, and such person shall have the
authority to transmit Instructions,received information, interpret and define City's policies
and decisions with respect to performance of the Services "
Section 3 Article 5 1 is hereby amended to read as follows
"5 1 The total compensation for Consultant's performance of Services during the first
twelve (12) months of the Term shall not exceed the amount of Sixteen Thousand dollars
($16,000) for Consultant's agenda management implementation and online meeting
broadcast system integration, licensing and training, and public records request system
Implementation, and during the second twelve (12) months of the Term shall not exceed
the amount of Nine Thousand Seven Hundred dollars ($9,700) for the ongoing software
services subscription, maintenance and support City shall pay Consultant on a
deliverables basis up to the not to exceed amount, in accordance with Exhibit"C"entitled
"Project Costs and Hourly Rates " Exhibit"C" is attached hereto and incorporated herein
by this reference "
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I Icaldjm\AgreementsTirst Amendment to the Agreement.Destiny Softtvare.doex
Section 4 All other provisions of the Agreement shall remain unchanged and unaffected
by this First Amendment
IN WITNESS WHEREOF,the parties have executed this First Amendment to be effective
as of August 11, 2017.
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ANDS DESTINY SOFTWARE, INC
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artinez, 2ftyjj�kanager Dean Dickinson, Vice President
ATTEST
eDonaldson, City Clerk
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I 1ca\dim\Agreements\First Amendment to the Agreement,Destiny Software.docx
EXHIBITA—SCOPE OF SERVICES
Public Records Request (PRR) System
Implementation Plan &
Estimated Timeframes
Target Implementation Milestones Allocated
Time (Performed by Destiny Software,Inc)
• Setup of PRR Hosted Sites(Training&Production) 1 day
• Admin level training (Spread over 2 to 3 weeks) 4 S Hours
• Go Live TBD
• Ongoing Support and Training--as needed
Training Session#1 90 Min
a System Overview(Go over the features of the application)
b PRR Setup
• Options Page
• Liaisons
• Departments
• Codes Setup
• Letter Templates
• Custom Text
Training Session#2 90 Min
a How Requests Are Created
+ Created From Website
• Internally Created
b Managing Requests
• Request Page
+ Status Page
• Tasks Page
• Routing Page
• Email Page
+ Attachments Page
+ Fees& Notification Page
Training Session#3 90 Min
a Past and Coming Due Requests/Detail
b PRR Search
c Charts and Reports
d Wrap-up
Exhibit C - Project Costs & Hourly Rates
• DESTINY SOFTWARE, INC.
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AG E N DAQU 1 CK
HOSTED QUOTE FOR CITY OF REDLANDS
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HOSTED -UNLIMITED MEETING TYPES - UNLIMITED USERS - SITE LICENSE
Annual Hosting Fee- Unlimited Meeting Types $6,200*
Installation and Setup $2,750
Swagit Video Integration $2,250
Initial Admin&User Training (Online) Included**
Optional Onsite Admin and User Training-Two days $2,500***
Custom Development- if requested $125/hr
YEARLY HOSTING, MAINTENANCE&SERVICE
Year 2 $6,200
Optional Year 3 $6,800
Optional Year 4 $6 800
Optional Year 5 $7,500
**Additional Admin or User Training $go/session
Amended Text
The Subscrzptzon Fees for Public Records Request shall amount to a total of$3,500 per
year for the first 3 years Subsequent years will be adjusted based on the average usage
of the previous 3 years, including number or requests and data storage
*Unlimited Meeting Types refers to the ability to use AgendaQuzck for all of your
boards, committees,commissions, and council meetings We have several clients using
the program for over 30 meeting types
**Additional Admin or User Training refers to the period after the program has been
completely installed,it has been up and running for go days or more and the training is
for entirely new people to the system —i e new admin clerks. Ongoing, unlimited
support calls are always available as part of the annual maintenance and support
agreement at no additional charge
***Includes all per diem expenses