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HomeMy WebLinkAboutContracts & Agreements_181-2017 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF REDLANDS AND Redlands Association Of Safety Management Employees JULY 1, 2017 - JUNE 30, 2018 MEMDRANDUM OF UNDERSTANDING BF.TWEEN City of Redlands AND Redlands Association of Safety Management Employees July 1, 2017 -- June 30, 2018 Table of Contents Article 1 Term Of Agreement 3 Article 2 Preamble 3 Article 3 Recognition 3 Article 4 Salaries 3 Article 5 Retirement 3 Article 6. Medical Insurance 4 Article 7 Retiree Insurance Benefits 4 Article 8 State Disability Insurance. 5 Article 9 Vision Insurance 6 Article 10. Dental Insurance 6 Article 11 Life Insurance 6 Article 12 Deferred Compensation 6 Article 13 POST Certification Pay 6 Article 14 Reimbursement of Educational Expenses 6 Article 15 Uniform Allowance .7 Article 16 Longevity Pay 7 Article 17 Mobile Device Pay 7 Article 18 Legal Defense Insurance 7 Article 19 Holidays 7 Article 20 Sick Leave 8 Article 21 Vacation 8 Article 22 Accrued Vacation Time Sell Back. 8 Article 23 Bereavement 8 Article 24 Personal Leave 9 Article 25 Executive Leave 9 Article 26 Compensatory Time Off and Overtime 9 Article 27 Workweek 9 Article 28 Police Vehicle Usage 9 Article 29 No Strike Provisions 9 Article 30 Prevailing Benefits 9 Article 31 Savings Clause ,,,,,,,,,,,9 Article 32 Death of Employee 9 Article 33 Signatures 11 City of Redlands&Redlands Association of SafetyManagement Employees MOU-2017-2018 Page 2 Article 1•TrRM OrAGRI EMF.NT Except where expressly stated otherwise herein, the City and Association agree that the provisions of this Memorandum of Understanding (MOU) shall become effective on July 1, 2017 and shall expire on June 30, 2018 Article 2.PREAMBLE It is the intent and purpose of this MOU to set forth the understanding of the parties reached as a result of meeting and conferring in good faith regarding, but not limited to, matters relating to the wages, hours, and terms and conditions of employment between the City of Redlands (hereinafter referred to as "City") and the Redlands Association of Safety Management Employees (hereinafter referred to "Association") Article 3 RECOGNITIOAF The Association is the recognized employee organization for the personnel employed in the Police Department and occupying the classifications of Police Lieutenant and Police Commander Article 4-SALARIES There shall be no base salary increase during the term of this agreement The City and the Association agree,that for the term of this contract only, there is an agreement that if any other bargaining unit is successful in negotiating an increase to salary (not total compensation, but salary only), that the RASME association shall receive the same salary increase The association and the City agree that this agreement sunsets at the expiration of the contract (June 30, 2018) and the City will not be required to negotiate to remove said agreement The City shall maintain the following salary differentials at all times during the terra of this MOU Between bottom step Sergeant and bottom step Lieutenant 30% Between bottom step Lieutenant and bottom step Commander 10% Article S.R<;TIRFAIENT 1. Only as to unit members hired prior to January 1, 2013, the City shall individually provide the following provisions in its contract with the PERS retirement system 3% @ 50 Retirement Formula Survivor Continuance Highest Single Year 2 The Public Employees' Pension Reform Act(PEPRA) and application to PEPRA defined "New Members" Unit members who are "new members" as defined by the PEPRA and/or California Government Code section 7522 04(f), shall be required to pay a PERS member contribution in an amount equal to 50% of the normal cost rate for the Defined Benefit Plan provided for by PEPRA, in which the new member is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater, pursuant to Government Code section 7522 30 Those new members shall be enrolled in the 2.7% at 57 benefit plan, as provided for in Government Code section 7522 25(f), with a final compensation measurement period of 36 consecutive months as set forth in Government Code Section 7522 32(a),and their retirement benefits shall be calculated based on"pensionable compensation" (Section 7522 10) rather than compensation earnable (Section 20636) To the extent permitted by law, retirement contributions herein made by the employees shall be made on a pre-tax basis City of Red lands&Redlands Association of SafetyManagement Employees MOU-2017-2018 Page 3 The City shall report to CalPERS as compensation only the percent, if any, of the member contribution funded by the City Article 6.MEDICAL INSURANCE; Health Insurance 1 Only for unit members hired by the City prior to the adoption of the 2014-2017 MOU, the monthly health insurance rates described below in effect on January 1, 2013 are the "flat dollar" City contribution amount that shall be made regardless of unit members being enrolled in Health Net or other plans The City shall fund employee and eligible dependent medical insurance in an amount not less than the January 1, 2013 PERS Choice health insurance rates (the highest of either the Los Angeles are or Other Southern California areas as those terms are defined by CalPERS) 2013 PERS Choice Rates PENS CwtcE COVERAGE LEVEL .ENS CHoicE � rTHER SANGELES SOUTHERN EE Only $587.46 $611.30 EE + 1 Dependent $117492 $122260 EE+Family $1527.40 $1589.38 2 Only for Unit members hired by the City prior to the adoption of the 2014-2017 MOU, effective January 1, 2015,and each January 1 thereafter,the City's funding of employee and eligible dependent health insurance, regardless of unit members being enrolled in Health Net or other plans,shall be increased in an amount equal to 50%of the dollar amount of the increase, if any, in PERS Choice health insurance rates(up to the higher of the Los Angeles or Other Southern California areas) The initial January 1, 2015 increase, if any,shall represent the differential between the 2014 and 2015 rates 3. Only as to unit members hired on and after City Council Adoption of the 2014-2017 MOU, the City shall contribute$900 towards the health premium for the employee and eligible dependents 4 The city agrees to provide a stipend of $350 00 on a monthly basis for those employees with alternative medical coverage who opt for the stipend in lieu of the medical insurance benefit Article 7:RETIREE INSURANCE BENEFITS For existing RASME members as of the adoption of the 2014-2017 MOU who have served a minimum of 15 years of service with the City of Redlands, upon separation other than for service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement shall be entitled to Lifetime medical for the employee, spouse and eligible dependents Lifetime medical means equivalent health, dental, and vision insurance as provided by the City to its existing members through the CalPERS or similar group medical plan up to the cost of similar CalPERS plans For RASME members as of the adoption of the 20142017 MOU who have served a minimum of 15 years of service with the City of Redlands, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement shall be provided lifetime medical, dental and vision insurance for the employee, spouse, and eligible dependents under the association's current medical insurance program existing at the time of retirement This health insurance shall be at no cost to the retired employee and shall cover the employee, spouse, and eligible dependents Cityof Redlands&Redlands Association of Safety Mon agement Employees MOU-2017-2018 page 4 In addition, for existing RASME members as of the adoption of the 2014-2017 MOU who have served a minimum of 15 years of service with the City of Redlands, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement may elect to a Convert all remaining sick leave accrued at the time of retirement to cash value at the current rate of pay and apply said cash value to applicable premiums payable under the City's medical insurance program for the employee,spouses, and eligible dependents until the cash value is exhausted This cash value is subject to all applicable taxes, b Calculate the value of all accrued sick leave at the current hourly rate of pay and convert it into a cash payment, c Convert all remaining sick leave accrued at the time of retirement to PERS service credit, or d A combination of options b and c For non-RASME members as of the adoption of the 2014-2017 MOU who have served a minimum of 15 years of service with the City of Redlands and subsequently promote into RASME, upon service or disability retirement under the PERS retirement plan, or in the event of the death of an employee prior to retirement shall be provided lifetime medical, dental and vision insurance for the employee, spouse, and eligible dependents under the association's current medical insurance program existing at the time of retirement This health insurance shall be at no cost to the retired employee and shall cover the employee, spouse, and eligible dependents In the alternative to receiving the above retiree insurance benefits, at the sole discretion of the employee, for non- RASME members as of the adoption of the 2014-2017 MOU who have served a minimum of 15 years of service with the City of Redlands, upon service or disability retirement under the PIERS retirement plan,or in the event of the death of an employee prior to retirement may elect to a Convert all remaining sick leave accrued at the time of retirement to cash value at the current rate of pay and apply said cash value to applicable premiums payable under the City's medical insurance program for the employee, spouses, and eligible dependents until the cash value is exhausted This cash value is subject to all applicable taxes, b Calculate the value of all accrued sick leave at the current hourly rate of pay and convert it into a cash payment, c Convert all remaining sick leave accrued at the time of retirement to PERS service credit Employees hired on or after adoption of the 2014-2017 MOU shall not be eligible for lifetime retiree insurance benefits or conversion of accrued sick leave Unit members whom do not qualify for life-time medical and retire with fifteen (15) years of service shall be entitled to a "medical bridge" program for themselves upon retirement from the City until they become Medicare-eligible "Medical Bridge" is defined as employee-only coverage and unit members who are eligible for bridge insurance will be entitled to the least expensive equivalent health and dental insurance plan as provided by the City to its existing unit members through the CalPERS medical plan until the employee reaches the age of Medicare eligibility at which time the benefit will cease Unit members who receive the medical bridge program can select coverage for dependents, however, the additional cost must be paid for by the respective unit member and will not be paid for by the City Article S STATE DISAB11,1TY 11VSURANCE Participation in the State Disability Insurance (SDI) program shall be optional and all costs, funding, and premiums associated with participation in SDI shall be paid entirely by the participating Unit members Cary of Redlands&Redlands Association of Safety Management Employees MOU-2017-201B page S Article 9. VISION CARE The City agrees to contribute the entire monthly premium for members of this unit and their eligible dependents for a vision insurance plan with Medical Eye Services, or its equivalent Article 10 DENTAL INSURANCE The City shall pay the full monthly premium for dental insurance under the Principal Financial dental plan, or its equivalent,for Association members and all eligible dependents Association members may select from dental plans that are offered to members of the RPDA Article 11 Lf rb. INSURANCE The City provides Association members with $25,000 of life insurance Employees may also purchase additional increments of life insurance at the City's group rate Article 12: DEFERRED Comp-mm TION The City shall make available unit member a qualified 457(b) plan and 401(a) plan All plans will be structured in accordance with the latest IRS rulings Each April,the City of Redlands shall make an annual contribution to the 401(x) deferred compensation on behalf of each Association member in the amount of.$1125 per year+ 2%of gross annual salary Article 13: POST CERTIFICATION PAY Association members shall receive POST certificate pay in the amount of 7 5% of base salary for an Advanced POST certificate Additionally, Association members shall also receive POST Supervisory or Management certificate pay in the amount of 10%of base salary The maximum amount any association member shall receive in certificate pay shall be 17 5%of base salary Article 14• REIMBURSEMENT OF EDUCATIONAL EXPENSES Each unit member enrolled in a degree program on or before the City Council's adoption of this MOU,shall be entitled to tuition reimbursement for courses, books, and other learning aid while attending an accredited school of higher learning The course(s) must be career related, must be necessary for obtaining a degree, must be pre-approved by the unit employee's department head and the unit employee must earn a passing grade to receive reimbursement Those employees enrolled in a degree program on or before the City Council's adoption of the MOU shall receive 100% reimbursement for the actual cost of degree program related fees, including tuition and books, in an amount charged by the University of California, Riverside,for the same or similar courses Employees not enrolled in a degree program on or before the City Council's adoption of this MOU, shall be reimbursed up to the dollar amount charged for the same number of units per term by the University of California, Riverside However, any such employee shall not receive reimbursement in excess of Two Thousand dollars($2,000) in any one fiscal year The difference between the City's maximum obligation during any fiscal year and the amount of any actual reimbursement received by the employee during that fiscal year shall not be carried over or be available to use by the employee in any subsequent fiscal year Upon the approval of the department head, a Unit employee may use up to two hundred fifty dollars ($250 00) per year of their available$2,000 per fiscal year tuition reimbursement for attendance at a seminar or conference for the purpose of professional development U nit members hired on or after adoption of the 2014-2017 MOU shall not be eligible to receive the benefits described herein this article City of Redlands&Redlands Association of Safety Management Employees MOU-20172018 Page 6 Article 15. UNIFORMALLOWANCE Association members shall receive a uniform allowance in the amount of$1700 per year The uniforms allowance shall be paid as follows fifty percent (50%) paid the first week in January of each year and fifty percent (50%) paid the first week in July of each year Article 16: LONGFVITY PAY Association members with twenty(20)years of continuous service with the City of Redlands shall advance to Step "F" on the current salary schedule In the event that an association member is not at "E"step when he/she is eligible for the F step, at the completion of twenty(20)years of service,the member shall advance to the next step in their salary range, and continue to advance based on merit until the employee reaches"F" step Article 17. MOBILE DEVICE PAY Association members shall receive Mobile Device Pay in the amount of$100 per month in addition to their regular base pay All members receiving this incentive are required to carry a mobile device at all times Article 18: LEGAL DEFENSE INSURANCE The City shall pay the premium for CPOA legal defense insurance for Association members Article 19: HOLIDAYS A The City of Redlands currently observes the following holidays, established by Resolution New Year's Day January 1 Martin Luther King,Jr. Day Third Monday in January President's Day _ Third Monday in February Memorial Day _ Last Monday in May Independence Day July 4 1 Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day November 111h Thanksgiving Day Fourth Thursday in November Friday after Thanksgiving Day Fourth Friday in November Christmas Eve December 24"' Christmas Day December 25th B. Association members may opt to "bank" these holidays at the rate of ten (10) hours for each holiday and be paid for them in January of the following year C Association members that work on a recognized holiday shall receive halftime premium for all hours worked D In addition to the recognized holidays listed above,Association members shall receive two(2)floating holidays per year Floating holidays accrued but not taken shall be paid in January of the following year in which they were accrued E. Holidays shall be paid at a rate of pay applicable to the shift to which the employee is regularly assigned and shall be include supplemental pay(POST Certification pay) which may apply to the specific unit member The City will report to CaIPERS the Holiday Cash Out amounts This amount is derived from an employee's left over Holiday Cash Out amount and paid at regular rate, which includes base payrate and POST Certification pay The City will report the Holiday Cash Out on an annual basis to CalPERS in January of each year City of Redlands&Redlands Association of Safety Management Employees MOl1-20172018 Page 7 Article 20 SICK LEAVE ACCRUAL Association members shall receive eight (8) hours of sick leave per month SICK LEAVEBUY RACK PROGRA t1 Association members may accumulate sick leave from calendar year to calendar year to an unlimited amount, or participate in the City's Sack Leave Buy Back program In order to participate in the buy back,the employee must have a minimum of 96 hours of sick leave on the books In November of each year, Association members may elect to be paid cash at their current hourly rate in accordance with the schedule below, less any sick leave hours used during that period HOURSYEARS OF MAXIMUM BUY-BACK SERVICE 2-6 48 7 56 8 64 9 72 10 80 11 88 12 96 Article 21: VACATION A Vacation shall accrue for association members based on the following schedule HOURSYEARS OF SERVICE 1- 5 80 6- 7 1.20 8- 9 128 10-11 136 12-13 144 14- 15 152 16-20 160 21 168 22 176 23 184 24 192 25 200 Article 22. ACCRUED VACATION TIME SELL $ACIC Association members with a minimum of three hundred (300) hours of accumulated vacation time shall sell back vacation time in excess of the 300 hours accumulation and deposit into a qualified 401(a) plan The conversion and deposit of available vacation time shall occur during the third week of September each year Members shall contribute up to 100%of accrued vacation time in excess of the 300 hours accumulation up to the IRS maximum allowed Article 23' BEREAVEMENT LEAVE In the event of the death in the immediate family,Association members shall be compensated with four(4) days paid leave In addition, eligible employees may be allowed to use accrued sick leave with full pay not to exceed three (3) days Cityof Redlands&Redlands Association of Safety Management Employees MOU-2017-2018 Page 8 Article 24• PERSONAL LFAYE Association members may use up to a maximum of eight (8) hours of accrued sick leave per year for personal leave, subject to advance approval by his/her supervisor Article 25: EXECUTIVE LEAVE Association members shall receive one hundred twenty (120) hours of executive leave annually Members may sell back up to 20 hours of unused executive leave that is on the books as of December 3155 of each year Any leave above 20 hours remaining on the books will be removed and not carried over to the next year Article 2b• COMPENSATORY TIME OFF AND OVERTIME A Association members are exempt from the requirements of the FLSA and therefore ineligible to accrue compensatory time off or earn overtime pay at 1 Y2 times their hourly rate B Members are ineligible to receive overtime compensation and may therefore receive the equivalent of overtime pay at time and one half of salary ONLY if the hours are reimbursed by a third party, such as reimbursement mutual aid calls or billable contracts Article 27: WORKWEEK Association members shall have a standard workweek consisting of four ten-hour days followed by three consecutive days off unless an alternate schedule is agreed upon by the member(s)and department head Article 28 POLICE VEHICLE USAGE Upon authorization by the Police Chief, Association members may utilize department vehicles for personal use Article 29• No ST iKEPRomioNs The Association agrees that it shall not authorize, instigate, aid, condone, or engage in any strike which will interrupt or interfere with the operation of the City The City places the Association on notice of its intention and right to terminate any employee who instigates or engages in any strike or work stoppage which interrupts or interferes with the operation of the City Article 30: PREVAILING BENEFITS All terms and conditions of employment set forth in the MOU and all past practices recognized under prevailing law will remain in full force and effect forthe term of the agreement unless modified by mutual agreement of the parties All other matters affecting terms and conditions of employment shall be subject to change during the tem of this MOU either by mutual agreement or by virtue of the meet and confer processes and any applicable impasse resolution procedures being completed Article 31: S4VIN GSCLAUSE Should any provision of this agreement or the application of such provision be rendered or declared invalid by any court action or by reason of any existing or subsequently enacted legislation,the City and Association shall meet and confer immediately upon what constitutes an equivalent benefit to that which was determined to be unlawful Such equivalent benefit will be implemented retroactive to the date the old benefit ceased The remaining parts or portions of the Agreement shall remain in full force and effect Article 32: DEATH QF E.MPLOYEF, In the event an association member dies while on duty,the City shall calculate compensation for the entire shift The eligible dependents of the deceased member shall be entitled to benefits as follows sick leave accruals, vacation accruals, medical benefits, and any other applicable benefits All benefits shall be calculated and compensated in accordance with the requirements of the current MOU and PERS contracts Cityof Redlands&Redlands Association of Safety Management Employees MOU-2017--2018 Page 9 In the event the deceased member qualified for a service retirement (i a age 50 with a minimum of five years of service in CaIPERS), the City shall calculate and compensate benefits in the same manner as an employee service retirement If the death of the member is job related, benefits may be calculated and compensated in the same manner as a disability retirement The City will inter at Hillside Cemetery,at no cost to the public safety officer or his/her family,any active public safety officer who dies in the line of duty, or dies from any disease that is recognized by the State of California as being associated with the job of being a public safety officer City of Redlands&Redla n ds Asso ci a tr o n of Safety Management Employees M0U-2017-2018 Page 10 Article 33• SIGNATURES ASSOCIATIONCITY OF REDLANDS REDLANDS OF SAFETY MANAGEMENT EMPLOYEES Travis Martinez, �ident Date Paul W Foster, Mayor Date Attest Jeanne Donaldso City Clerk Date City of Redlands&Redlands Association of Safety Management Employees MOU-20172018 page 11