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HomeMy WebLinkAbout2017_07_05 - Regular MINUTES Regular meeting of the CrtN Council of the Cit-, of Redlands held in the Council Chambers, Civic Center 35 Capon Street, on Jul` 5 2017 at 5 00 P.M. Present: Paul Foster Mavor Paul Banch, Mavor Pro Tempore Pat Gilbreath, Council Member Eddie Tejeda, Council Member Absent: Jon Harrison, Council Member Staff: Enrique Martinez, CAN Manager- Dan McHugh, CrtN Attorne` Robert Dawes, CAN Treasureerr Jeanne Donaldson, CAN Clerk, Carl Baker Public Information Officer- Jeff Frazier Fire Chief; Mark Garcia, Police Chief, Danielle Garcia, Management Services/Finance Director- Chris Diggs, Municipal Utilities and Engineering Director- Chris Boatman, QualrtN of Life Director- Am` Martin,Human Resources Director- Brian Desatnik, Development Services Director- Janice McConnell,Assistant to the Crt` Manager Mavor Foster called the meeting to order and offered those present the opportunrt` to provide public comment on an` item on the agenda for the closed session. PUBLIC COMMENT Open Government— Stephen Rogers, of SWR PE Consulting, read from a letter he wrote to the San Bernardino Count` District Attornev's Public Integrrt` Unit(PIU) addressing his complaint related to conduct of the CAN Manager and the Crtv's labor negotiator Steven Filarsk` of Filarsk` &Watt LLP Cope House Bar&Bistro -David Kramer representing the Cope House Bar&Bistro expressed his concerns pertaining to processing delays for the Cope House Project and asked for clarification as to whether a Conditional Use Permit was required.He maintained he is trving to bring something unique to the CrtN Erin Kramer added, she and her husband brought a prototype of the barrier the` want to use and Jud` Higginson, a customer of The District, also showed her support of the project and asked the Council to move the project forward. CLOSED SESSION Conference with legal counsel Existing Litigation -Government Code §54956 9(d)(1) (Human Resources/Risk Management Director Martin) One Case a. Ferguson v CAN of Redlands, et al San Bernardino Superior Court Case No CIVDS 1612000 Conference with real propert` negotiators -Government Code §54956 8 (Quaht` of Life Director Boatman) Propert` A portion of the Orange Street Alle` Redlands Agenc` Negotiators N Enrique Martinez, Chris Boatman Negotiating Partti David Kramer Cope House Under Negotiation. Discussion and possible action relating to a license agreement CC-SA July 5 2017 Page 1 Conference with real propert` negotiators -Government Code §54956 8 (Municipal Utilities and Engineering Director Diggs) Propert` APN 0281-232-53 (WELL PROPERTY) Agenc` Negotiators N Enrique Martinez, Chris Diggs Negotiating Partti Keith Sartm,Neighborhood Housing Services of the Inland Empire Under Negotiation. Terms of payment and price of possible purchase of Cit` propertti Conference with labor negotiator-Government Code §54957 6 (Mayor Foster and Mavor Pro Tem Banch) Agenc` negotiators N Enrique Martinez, Daniel J McHugh and Am` Martin Emplovee organizations Redlands Association of Mid-Management Emplovees Redlands Civilian SafetN Emplovees Association Teamsters Local 1932 Redlands Police Officers Association Redlands Association of Safet` Management Emplovees Redlands Professional Firefighters Association Redlands Association of Fire Management Emplovees Agenc` negotiators Mavor Foster and Mavor Pro Tem Barich Unrepresented employees Cit` Manager Cit` Attorne` The meeting reconvened at 6 09 P.M. with an invocation b` Council Member Tejeda followed b` the pledge of allegiance to the American flag All Council Members were present with the exception of Council Member Harrison,who was excused. CLOSED SESSION REPORT Cit` Attorne` McHugh announced that no reportable action was taken during the closed session. PRESENTATIONS Redlands Animal Shelter—Animal Control Volunteer Tom Spaulding introduced Armand a ten-year old male Miniature Poodle mix,who is available for adoption,with fort`-two other dogs, one hundred-nine cats, and one snake at the Redlands Animal Shelter Mr Spaulding informed the Council nine dogs and thirteen cats have been adopted since the last regular Cit` Council meeting PUBLIC COMMENT MarketmR Disclosure Requirements-Ted Gabhn, of the Redlands Airport Association, expressed concerns as to whether North Ranch, a new development near the airport is providing the necessarN sales materials to the public, as required b` the Municipal Code He thanked the City's code enforcement team for their help in this matter Airport Finances -After reviewing the Redlands Airport Business Plan, Ensen Mason was pleased with the numbers and is hopeful the CrtN will continue to seek ways in which the airport can operate more efficientl` CC-SA July 5 2017 Page 2 Olio -Dennis Bell spoke on three subjects He requested all projects submitted to the CAN be processed in the same manner regardless of the applicant. He expressed skepticism as to the design plan for the future housing slated for the Redlands Mall site and he stated the laws of suppl` and demand for electricrt` are not working properl` as there continues to be a surplus and vet, rate hikes, as well He claimed a contributing factor can be tied to renewable agendas and sustamabilrt` programs Zoning-Mark Stanson asked the Council for help in negotiating a compromise so he can maintain six sheep on his propertti which does not currentl` meet zoning requirements He described some of the ongoing challenges and benefits to keeping the sheep for the last six years Open Government- Stephen Rogers continued reading from his letter to the San Bernardino District Attorne` PIU related to the Crt` Manager and the Crtv's labor negotiator Steven Filarsk` CAN Attorne` McHugh stated there has been no maleficence on the Crtv's part and the PIU has never come back to the CAN with an` credible evidence of misconduct or misrepresentation. CONSENT CALENDAR Minutes On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the minutes of the special meeting of June 9 2017 and the regular meeting of June 20 2017 as submitted. Vote 4 - 0 Passed Proclamation On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved a Proclamation declaring Jul` 2017 as Parks and Recreation Month. Vote 4 - 0 Passed Board Member Appointments On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the appointment of Robert Botts to serve the remainder of an unexpired term on the Airport AdvisorN Board ending Ma` 1 2021 Vote 4 - 0 Passed Resolutions No 7748 and 7749 - CFD Tax Lev` On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved Resolutions No 7748 and 7749 levving special taxes within the CAN of Redlands Communrt` Facilities Districts (CFD)No 2003-1 (Redlands Business Center) and 2001-1 (Northwest Development Project) Vote 4 - 0 Passed CC-SA July 5 2017 Page 3 Amendment-Fire protection Exchange Fire Chief Frazier introduced an amendment to the Automatic Aid Agreement with the San Bernardino Count` Fire Protection District for fire protection services in the unincorporated areas of Mentone As pubic comment, Stephen Rogers, on behalf of the Mentone Area Communrt` Association, questioned how the CAN can be more responsive than the Count` since the Countv's fire prevention faciht` is closer to the designated area. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved Amendment No 3 to the Automatic Aid Agreement No 06-435 between San Bernardino Count` Fire Protection District and the CAN of Redlands for exchange of fire protection, rescue responses, and medical services to the unincorporated area of Mentone and portions of of the CAN Vote 4 - 0 Passed License Agreement Qualrt` of Life Director Boatman presented the details of a license agreement for the performance of survevmg and biologic assessment work at one of the Crtv's citrus groves As public comment, Stephen Rogers expressed his confusion as to wh` Newland Homes is required to perform the assessments On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council determined that approval of the License Agreement is categoricall` exempt under Section 1309 of the state's guidelines implementing the California Environmental Qualrt` Act; and approved the Agreement between the CAN of Redlands and Newland Homes for the performance of survevmg and biologic assessment work at the Crtv's citrus grove located at Judson Street and Lugoma Avenue Vote 4 - 0 Passed Resolution No 7743 - CFD Tax Lev` On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved Resolution No 7743 levvmg special taxes within the CAN of Redlands CommunitN Facilities District(CFD)No 2004-1 Vote 4 - 0 Passed Tract Map Approval Development Services Director Desatnik provided background on Tract Map No 19975 As a public comment, Steve Rogers raised concerns about the availabilrt` of back-up materials, such as securities, which are required for the approval of this Tract Map On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved Final Tract Map No 19975 to subdivide 24 87 acres into sixt`-seven (67) residential lots and ten(10) lettered lots, located on the southerl` side of San Bernardino Avenue between Judson Street and Dearborn Street. Vote 4 - 0 Passed CC-SA July 5 2017 Page 4 FundmR Agreement-Environmental Review Services On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council determined that approval of the Agreement for retaining a qualified consultant for environmental review services is exempt from review under the California Environmental Qualrt-, Act pursuant to Section 15061(b)(3)of the state CEQA Guidelines and approved the Funding Agreement between the CAN of Redlands and JMD Hosprtalrt` Inc for retaining a qualified consultant to perform environmental review services for a proposed new hotel project located on Industrial Park Avenue and adjacent to Interstate 10 Vote 4 - 0 Passed COMMUNICATIONS 2014-2017 Strategic Plan Assistant to the CAN Manager McConnell presented a final progress report for the 2014-2017 Strategic Plan, outlining the status of the objectives supporting the five Pnont` Focus Areas of the 3-Year Plan. She reported eight`-two percent of the planned objectives and associated tasks are either completed or in progress and she highlighted the man` successes of each Focus Area. Ms McConnell thanked the CAN Manager and staff for their dedication and commitment to the Plan. Mavor Foster also thanked everyone and announced he is looking forward to a special CAN Council meeting scheduled for September 2017 to discuss the development of the 2017-2020 Strategic Plan. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council agreed to receive and file the 2014-2017 Strategic Plan,as submitted. Vote 4 - 0 Passed NEW BUSINESS Resolution No 7747 -Appropriations Limit Management Services/Finance Director Garcia introduced Resolution No 7747 an annual recurring housekeeping item, establishing an Appropriations Limit for Fiscal Year 2017-2018 On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the Cit` Council unammousl` approved Resolution No 7747 establishing a$116 746 006 00 appropriations limit for FY 2017-2018 pursuant to Article XIIIB of the California Constitution. Vote 4 - 0 Passed Consulthn,.g A,.greement-Lev` Administration Municipal Utilities and Engineering Director Diggs explained the need for professional services for the annual lev` administration and annexations for Communrt` Facilities District No 2004-1 On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved an agreement between the CAN of Redlands and Albert A Webb Associates in the amount of$60 000 00 to perform professional services for the annual lev` administration and annexations for CommunitN Facilities District No 2004-1 Vote 4 - 0 Passed CC-SA July 5 2017 Page 5 Oak Tree Donation Qualrt` of Life Department Director Boatman provided details of a conceptual design for Triangle Park and relayed the sequence of events related to the destruction of a CAN-owned oak tree and a donation from Pans` Jacinto The anticipated completion date is b` the end of this year On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council agreed to receive and file the conceptual design for Triangle Park, and approved the acceptance of a donation for a replacement tree from Pans` Jacinto Vote 4 - 0 Passed Grove Sale Proceeds Tim Sullivan, of the Qualrt` of Life Department, listed the recommendations made b` the Parks and Recreation AdvisorN Commission for two projects utilizing funds from the proceeds of the Nevada-Palmetto Grove sale As public comment, Mario Saucedo affirmed his support for the CommunitN Center Classroom Upgrade Project but encouraged the Council to consider adding a project to revamp the Communrt` Center Game Room, as it is verN outdated. Stephen Rogers recommended the Council utilize the mone` towards building the Redlands skatepark. On motion of Council Member Pat Gilbreath, seconded b` Council Member Eddie Tejeda,the CrtN Council approved the recommendations of the Parks and Recreation AdvisorN Commission for the expenditure of proceeds from the sale of the Nevada Palmetto Grove for the following improvement projects CommunitN Center Large Classroom upgrade in an estimated project cost of$78 000 00 and Joslyn Kitchen upgrade in an estimated project cost of$95 000 00 Vote 4 - 0 Passed Dmin,g in the Alle` QualrtN of Life Director Boatman presented background for a License Agreement to use the Orange Street Alle` Park for outdoor dining As public comment, Stephen Rogers questioned wh` the completion of the project has taken so long and urged the Council to encourage storefront accessibilrtN for businesses off the Alle` David Kramer announced he is committed to making a beautiful and successful project and looks forward to working with the CAN as a team. He provided a project update listing a number of items alread` completed. At 7 05 P.M. Mavor Foster called for a brief recess to confer with the CAN Manager and the CAN Attorne` related to the project motion. The Mavor reconvened at 7 09 P.M. and informed Mr and Mrs Kramer the CAN also wants to see a beautiful and successful project. On motion of Mavor Paul Foster seconded b` Council Member Pat Gilbreath,the CrtN Council approved the Lease between the CrtN of Redlands and David Kramer for the use of the Orange Street Alle` Park for the Cope House be amended to provide for the following b` September 6 2017 Mr Kramer shall compl` with all applicable laws to open his business as anticipated in the License Agreement with at least tables and chairs Mr Kramer ma` use the portable divider presented earlier to this CAN Council if he chooses,without further CAN approval, Mr Kramer shall execute the amended License Agreement and deliver a cop` to the CAN b` Jul` 13 2017 If Mr Kramer refuses,the License Agreement shall be immediatel` terminated without further action of the CAN Council, and if Mr Kramer signs and fails to compl` with the amended License Agreement,the License Agreement shall immediatel` terminate Vote 4 - 0 Passed CC-SA July 5 2017 Page 6 Emplovment A,.greements Human Resources Director Am` Martin presented amendments to the employment agreements for the CAN Manager and the CAN Attorne` As public comment, Stephen Rogers pointed out the agreements were not made available to the public in advance On motion of Council Member Pat Gilbreath, seconded b` Mavor Pro Tempore Paul Banch,the CAN Council approved the fifth amendment to the Emplovment Agreement between the CAN of Redlands and N Enrique Martinez,the CrtN Manager and the thirteenth amendment to the Emplovment Agreement between the CAN of Redlands and Daniel J McHugh,the CAN Attorne` The amendments do not increase the annual salaries The CAN Manager will receive 402 hours of annual leave Provisions for termination of the CAN Manager for an` reason other than Cause CAN Council shall provide the CAN Manager with written notice fifteen(1 5)months prior to the date this Emplovment Agreement and the emplo`ment of the CAN Manager are to be terminated. The CrtN will provide a CAN-paid membership for the YMCA for Emplovee and Emplovee's famil` The CAN Attornev's emplovment agreement ma` be terminated b` either CAN or Emplovee for an reason in recognition that Emplovee is an at-will employee of the CrtN The CAN Attorne` will receive 120 hours of executive leave annuall` and will be provided a CrtN-paid membership for the YMCA for Emplovee and Emplovee's spouse Vote 4 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Council Member Teieda attended the Street Tree Committee meeting on June 22, and the Airport Advison Board Meeting at the Airport on June 27 2017 He met with a project manager for a potential development near the UnlversitN of Redlands and enjoved a presentation held at Riley's Farm in Oak Glen. Council Member Gilbreath announced she was elected Vice Chair for the Omnrtrans Board. She attended the Police Department's recognition of new employees and rode in the 4th of Jul` Parade Mavor Pro Tempore Banch invited everyone to attend the ongoing summer Music Festival held at the Redlands Bowl through Jul` and August. He attended the Police Department's recognition of new employees Mavor Foster thanked even-one for their attendance at the Chamber of Commerce meeting for the State of the CAN on June 9 2017 He announced there were almost 400 attendees present,making this the largest event ever The Work and Pla` video which aired at the event has had over 60 000 viewmgs on social media so far He welcomed guests from German for the AYSO Cultural Exchange Program, where Maria Carrillo of Smile` Libran presented a great program at the Lincoln Shrine He participated in the City's "Take a Child to Work Dav" and expressed gratitude to Am` Martin, Tommi Ng, and all those involved in the event, and finall` attended the grand opening ceremonies for Greensleeves Restaurant. ADJOURNMENT There being no further action required the meeting adjourned at 7 22 P.M. The next regular meeting of the CrtN of Redlands CrtN Council will be held on Jul` 18 2017 CC-SA July 5 2017 Page 7 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the meeting to order and offered anyone present the opportunitN to address the Board on an` subject,not alread` on the agenda,within the jurisdiction of the Successor Agenc` PUBLIC COMMENT Open Government— Stephen Rogers continued reading from his letter to the San Bernardino District Attorne` PIU related to the Cit` Manager and the Citv's labor negotiator Steven Filarsk` Minutes On motion of Board Member Gilbreath, seconded b` Board Member Tejeda,the minutes of the regular meeting on June 6 2017 were unammousl` approved. ADJOURNMENT There being no further business,the meeting of the Successor Agenc` to the Redevelopment Agenc` adjourned at 7 27 P.M. The next regular meeting of the Agenc` will be held on September 5 2017 CC-SA July 5 2017 Page 8