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HomeMy WebLinkAbout2017_10_17 - Regular MINUTES Regular meeting of the CrtN Council of the Cit-, of Redlands held in the Council Chambers, Civic Center 35 Capon Street, on October 17 2017 at 5 00 P.M. Present: Paul Foster Mavor Paul Banch, Mavor Pro Tempore Jon Harrison, Council Member Eddie Tejeda, Council Member Absent: In Memoriam of Pat Gilbreath, Council Member Staff: N Enrique Martinez, CrtN Manager- Dan McHugh, CrtN Attorne` Robert Dawes, CAN Treasurer- Jeanne Donaldson, CAN Clerk, Carl Baker Public Information Officer- Jeff Frazier Fire Chief; Mark Garcia, Police Chief, Danielle Garcia, Management Services/Finance Director- Chris Boatman, Qualii[N of Life Director- Am` Martin,Human Resources/Risk Management Director* Brian Desatnik,Development Services Director- Michael Pool, Interim Municipal Utilities and Engineering Director- Janice McConnell,Assistant to the CAN Manager Mavor Foster called the meeting to order and offered those present the opportunrt` to provide public comment on an` item on the agenda for the closed session. PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with real propert` negotiators -Government Code §54956 8 (Quaht` of Life Director Boatman) Propert` 1267 W Redlands Blvd. (APN 0 169-35 1-04) Agenc` N Enrique Martinez, Chris Boatman Negotiators Negotiating Partti iiiChen-1 A.Nelson, Lam Adams Under Negotiation. Terms of pavment and price relating to the purchase of propert` and possible lease iii back of propertti Conference with real propert` negotiators -Government Code §54956 8 (Qualrt` of Life Director Boatman) Propert` A portion of the Orange Street Alle` Redlands Agenc` Negotiators N Enrique Martinez, Chris Boatman Negotiating Parh David Kramer Cope House Under Negotiation. Discussion and possible action relating to a license agreement October 17 2017 Page 1 Conference with labor negotiator-Government Code §54957 6 (Mayor Foster and Mavor Pro Tem Banch) Agenc` Negotiator- N Enrique Martinez, Daniel J McHugh,Am` Martin depending upon which bargaining unit the CrtN is negotiating with Emplovee Redlands Association of Department Directors Organizations Redlands Association of Management Emplovees Redlands Association of Mid-Management Emplovees Redlands Association of Safet` Management Emplovees Redlands Association of Fire Management Emplovees Redlands Police Officers Association Redlands Professional Firefighters Association Redlands Civilian Safet` Emplovees Teamsters Local 1932 Redlands Chapter Unrepresented CAN Manager Emplovees CAN Attorne` Public Emplovee Dismissal/Release -Government Code §54957 (Human Resources/Risk Management Director Martin) a. Consideration of an industrial disabiht` retirement application of a public safet` employee The meeting reconvened at 6 30 P.M. with an invocation b` Mavor Foster followed b` the pledge of allegiance to the American flag CLOSED SESSION REPORT CAN Attorne` McHugh announced the CAN Council voted unammousl` to approve an industrial disabilrtN retirement application of a public safet` employee during the closed session. PRESENTATIONS Redlands Animal Shelter—Animal Control Officer Bill Miller introduced Rusthna a two-year old female Labrador Retriever mix,who is available for adoption,with them-one other dogs and eight`-four cats, at the Redlands Animal Shelter Officer Miller informed the Council twent`-eight dogs and fortti-six cats have been adopted since the last regular CAN Council meeting Staff RecoRnrtion-Mavor Foster presented certificates from the CrtN of Redlands and Assemblvman Marc Stemorth to Sergeant Bill Miller in recognition and appreciation of his extraordmarN contributions to the Redlands Animal Shelter and his dedicated service to the communrtN and the animals of Redlands Baha'i Faith-Mavor Foster presented a certificate of proclamation to Arthur and Linda GregorN declaring October 22, 2017 as the 200th Anmversar-, of the birth of Baha'u'llah,the Founder of the Baha i Faith. National CommunitN Planning Month-Mavor Foster presented a certificate of proclamation to Development Services Director Brian Desatnik declaring the month of October to be National Communrt` Planning Month in the CAN of Redlands Also recognized were several people who have been instrumental in the General Plan update process, including Planning Commissioners, Carol Dver Julie Rverson-Rock, Judith Batte` Jan Hudson, Steven Frasherr Historic & Scenic Preservation Commissioners Kurt Heidelberg,Alison Roedl, Kristine Brown. and CrtN planning staff members Brian Foote Loralee Farris, Sean Reill` and Emil` Elliott. October 17 2017 Page 2 PUBLIC COMMENT Bulk` Waste Collection - Charles Redden restated his suggestion the Council consider adding free pick-up of bulk` waste items for residents and cited several surrounding cities which offer this to their customers The Mavor directed staff to review the feasibilrt` of offering users bulk` waste pick-up services for free GrocerN Store Ingress/Egress Points -Paul Letson raised safetN concerns with the practice of several local big-box grocerN stores in the CrtN which have disabled one of their main ingress/egress points at the front of the stores CONSENT CALENDAR Minutes On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved minutes of the regular meeting of October 3 2017 as submitted. Vote 4 - 0 Passed Proclamation -Earthquake ShakeOut Da` On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved a proclamation declaring October 19 2017 as Earthquake Shcrke0w Dav in the CAN of Redlands Vote 4 - 0 Passed Proclamation -Baha'i Faith On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved a proclamation recognizing October 22, 2017 as the 200th Anmversar-, of the birth of Baha u'llah,the Founder of the Baha i Faith. Vote 4 - 0 Passed Proclamation -National Communrt` Plannm.iZ Month On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved a proclamation declaring the month of October to be National Communrt` Planning Month in the CrtN of Redlands Vote 4 - 0 Passed Alcohol Consumption Permit On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved a request for permission to consume alcoholic beverages at The Redlands Bowl for the Morse-Henle` wedding reception to be held on November 19 2017 Vote 4 - 0 Passed October 17 2017 Page 3 Alcohol Consumption Permit On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved a request for permission to consume alcoholic beverages at Prospect Park for the Guillen wedding reception to be held on October 29 2017 Vote 4 - 0 Passed Independent Contractor Agreement -Ceramics and Art Classes On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved an independent contractor agreement between the CAN of Redlands and Lisa Tucker to conduct ceramics and art classes for the Crtv's Recreation Division. Vote 4 - 0 Passed Fee Waiver-First Fndays Art Bazaar QualrtN of Life Director Boatman introduced a request from The Crtrograph Foundation Inc for a fee waiver and a request to serve and consume alcohol at the Civic Center nth Street Breezewa` As public comment, Dennis Bell recommended the Council consider utilizing CVP officers instead of two police officers to patrol the event. He raised questions concerning the art bazaar and wondered if the location of the event,would be in direct competition with surrounding bars and restaurants On motion of Council Member Jon Harrison, seconded b` Mavor Pro Tempore Paul Banch,the CrtN Council unammousl` approved the request from The Crtrograph Foundation Inc for a waiver of $1,320 00 in fees, and authorized permission to serve and consume alcoholic beverages at the Civic Center nth Street Breezewa` for the First Fridays Art Bazaar to be held on November 3 2017 Vote 4 - 0 Passed Resolution No 7790 -Grant Application On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved Resolution No 7790 authorizing the submittal of a grant application for the 2016 Historic Preservation Fund Grant, approved the acceptance of the grant award in an amount not to exceed $40 000 from the State Office of Historic Preservation for the Historic Context Statement, and authorized the CrtN Manager to sign as the Grantee Representative Vote 4 - 0 Passed Mills Act Contract- 933 Walnut Avenue On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` determined that approval of the Mills Act Contract Agreement is exempt from the California Environmental Quaht` Act Guidelines pursuant to Section 15061(b)(3)and approved the Agreement between the CAN of Redlands and Travis and April Lose` for propert` located at 933 Walnut Avenue Vote 4 - 0 Passed October 17 2017 Page 4 Mills Act Contract- 1049 Clifton Avenue On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` determined that approval of the Mills Act Contract Agreement is exempt from the California Environmental Quaht` Act Guidelines pursuant to Section 15061(b)(3)and approved the Agreement between the CAN of Redlands and Eric and Jennifer Hill for propert` located at 1049 Clifton Avenue Vote 4 - 0 Passed Resolution No 7789 - Street Name Changes On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved Resolution No 7789 authorizing the adoption of street name changes within Tract Map No 19975 from Kristion Lane to Adeline Avenue and Jill Court to Kristion Court. Vote 4 - 0 Passed Settlement Agreement On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved the public disclosure of details of an Agreement of Settlement and General Release between the CAN of Redlands and Gerald Williams Under the terms of the agreement, the CrtN agrees to pa` Mr Williams $25 000 00 to settle and dispose of disputes and controversies associated with a civil action pending in the San Bernardino Superior Court and entitled Williams v CAN of Redlands,et al Case No CIVDS 1607191 Vote 4 - 0 Passed Resolution No 7766 - Contractor SafetN Program On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved Resolution No 7766 adopting the Crtv's Contractor SafetN Program,to allow the CAN to limit its liabilrt` in regards to on-the-fob safet` and require contractors to meet Crtv's safetN standards Vote 4 - 0 Passed Grant Acceptance -Assistance to Firefighters Grant On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved the acceptance of the 2016 Assistance to Firefighters Grant (AFG) Program in the amount of$437 487 00 and authorized the additional appropriation of the same to the Fire Department for the purchase of 64 Complete Self Contained Breathing Apparatus (SCBA) Packs Vote 4 - 0 Passed Agreement-Automated Data Svstem On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved the agreement between the CrtN of Redlands and the California Department of Corrections and Rehabilitation for access to the Parole Law Enforcement Automated Data Svstem (LEADS) intended for crime analvsis or other law enforcement uses to assist with investigations and contacts involving parolees October 17 2017 Page 5 Vote 4 - 0 Passed COMMUNICATIONS CAN Council Vacanc` Mavor Foster described the recent passing of Council Member Gilbreath, leading to a vacant Council seat and summarized the options available to fill the vacanc` either b` appointment or a special election.With an appointment process,the appointee must be a Redlands resident and registered voter and an` person appointed would hold office until the next municipal election in November 2018 since the vacanc` occurred in the first half of the term of office and there are at least 130 days left until the next general municipal election. If Council agreed to hold a special election, an` candidate must be a registered voter and Redlands resident. The successful candidate would serve out the remainder of the term expiring in December 2020 Cost estimates for a special election range from $80 000 to $100000 Each Council Member presented their reasons for supporting the appointment process over a special election, and agreed approving an appointment was the most fiscall` responsible decision for the Cit-, On motion of Mavor Paul Foster seconded b` Council Member Eddie Tejeda,the CAN Council unammousl` approved the vacanc` on the CAN Council be filled b` appointment; directed staff to issue a Notice of Intention to Fill Vacanc` b` Appointment, and defined procedures for conducting the application and interview process with the following ke` dates - October 18 2017 -Issue Notice of Intention to Fill Vacanc` b` Appointment - October 19 2017 at Noon through November 13 2017 b` 5 00 PM-Application Period Opening and Closing Dates -November 21 2017 at 6 00 PM-Applicant presentation and interview Selection of CAN Council appointee Swearing in of new Council Member To maintain diversrt` on the council and honor Council Member Gilbreath, Mavor Foster offered his personal thoughts relating to some of the criteria he will use to make a selection. These include looking for a female applicant who lives in District 4 the district in which she lived. Vote 4 - 0 Passed NEW BUSINESS Agreement-Actuarial Services and TechnoloRN Farrah Jenner Assistant Finance Director presented the benefits of GoInvest's software program, offering the CAN cost savings,that uses real time data, quickl` translates complicated actuarial analvsis, and allows staff and elected officials to make informed decisions concerning employee benefits Council Member Harrison requested the CAN Attorne` and staff work towards adding language in the agreement stating the CAN would retain the rights to use the software even in the evenutalrt` the vendor went out of business On motion of Council Member Eddie Tejeda, seconded b` Council Member Jon Harrison,the CAN Council unammousl` approved the agreement between the CAN of Redlands and GovInvest in the amount of$64,545.30 for a period of three years,with two one-year renewal periods for actuarial services and technolog` Vote 4 - 0 Passed October 17 2017 Page 6 RPFA MOU Human Resources/Risk Management Director Martin thanked the Redlands Professional Firefighters Association (RPFA) for their professionalism in reaching this agreement and their willingness to serve the communrtN On motion of Council Member Jon Harrison, seconded b` Council Member Eddie Tejeda,the CAN Council unammousl` approved the tentative agreement negotiated b` CrtN staff and RPFA, and approved the final Memorandum of Understanding between the CAN of Redlands and the Redlands Professional Firefighters Association. Vote 4 - 0 Passed Agreement-Household Hazardous Waste Program Evaluation QualrtN of Life Director Boatman presented background on an agreement with R3 Consulting Group for evaluation of the Crtv's existing Household Hazardous Waste Program CAN Manager Martinez explained the consultant will evaluate not onl` the program practices,but other contractors in the Count` who perform the same work,which could provide a cost savings to the CAN On motion of Council Member Jon Harrison, seconded b` Council Member Eddie Tejeda,the CAN Council unammousl` approved the agreement between the CAN of Redlands and R3 Consulting Group in the amount not-to-exceed $44 125 00 for evaluation of the Crtv's existing Household Hazardous Waste Program Vote 4 - 0 Passed ConsultmR Agreement-Name Change On motion of Council Member Jon Harrison, seconded b` Mavor Pro Tempore Paul Banch,the CrtN Council unammousl` approved the agreements between the CAN of Redlands and WSP USA, Inc for services associated with the Airport Lighting and Sign Plan, and its associated engineering, design, and environmental services and services for construction management and inspections at the Redlands Municipal Airport to reflect the name change from Parsons Brmckerhoff to WSP USA, Inc Vote 4 - 0 Passed Renewable Liquefied Natural Gas Agreement Amendment On motion of Council Member Jon Harrison, seconded b` Council Member Eddie Tejeda,the CAN Council unammousl` approved the amendment to the agreement between the CAN of Redlands and Applied LNG Technologies, LLC to revise language regarding the monthl` Natural Gas Price Index. Vote 4 - 0 Passed License Agreement-Dining in the Alle` Council Member Harrison explained the CAN has been veru patient over the last several months dealing with this project. On motion of Council Member Jon Harrison, seconded b` Council Member Eddie Tejeda,the CAN Council unammousl` directed staff to issue a 30-da` Notice of Termination in accordance with the License Agreement between the CrtN of Redlands and David Kramer dated December 15 201 October 17 2017 Page 7 Vote 4 - 0 Passed Pre-Annexation Agreement On motion of Council Member Jon Harrison, seconded b` Council Member Eddie Tejeda,the Cit` Council unammousl` determined that Pre-Annexation Agreement No 16 is exempt from further environmental review or subsequent Mitigated Negative Declaration, in accordance with Section 15 162 of the California Environmental Quaht` Act Guidelines and approved Pre-Annexation Agreement No 16 with Lam Jacinto Living Trust for Tentative Tract Map No 19991 for the provision of water and sewer service for the construction of 62 residential lots on approximatel` 16 acres located at the northeast corner of Nice Avenue and Sapphire Avenue in the Mentone area. Vote 4 - 0 Passed FundmR Agreement-Environmental Review Services Development Services Director Desatnik presented an overview of a request to construct a hotel on two vacant parcels located on Orange Tree Lane and the need for a funding agreement for the CAN to retain a qualified consultant to perform environmental consulting services for the proposed project. Emil` Elliott, of Development Services, added the hotel project will be a 4-stop extended sta` hotel On motion of Council Member Jon Harrison, seconded b` Council Member Eddie Tejeda,the CAN Council unammousl` determined that approval of the Funding Agreement for environmental review services is exempt from environmental review pursuant to Section 15061(b)(3) of the State s guidelines implementing the California Environmental Qualit` Act; and approved the Agreement between the CAN of Redlands and Woodspring Suites Redlands San Bernardino LLC in the amount of$33 987 00 to fund the preparation of environmental review services for a proposed new hotel project, located at Orange Tree Lane westerl` of Alabama Street. Vote 4 - 0 Passed Utilrt` Connection -Vickie L Plunkett On motion of Council Member Jon Harrison, seconded b` Council Member Eddie Tejeda,the CAN Council unammousl` determined that the continued processing of the application for Outside Utilrt` Case (OSC)No 17-02 and Pre-Annexation Agreement No 19 are exempt from environmental review pursuant to Sections 1303 and 1319 of the State's guidelines implementing the California Environmental QualrtN Act; and determined OSC No 17-02 and the Agreement are consistent with the Citv's General Plan, and that public health, safet` and welfare and the best interests of the citizens of Redlands are served b` the Crtv's continued processing of the application submitted b` Vickie L Plunkett for outside cit` utilrt` connection for residential development for propertti located at the southeast corner of San Bernardino Avenue and Jasper Avenue (APN 298-013-23) in the unincorporated communrt` of Mentone Vote 4 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Councilmember Teieda had nothing new to report since the last Council Meeting Councilmember Harrison attended the Metrolink Board Meeting last week and announced the agenc` trains are starting to utilize diesel engines which are more sustainable causing less impact on air qualrtN He also attended the San Bernardino Count` Transit Authont` (SBCTA) Committee and Commission meetings last week, and accepted on behalf of the CAN an award from the Farm Bureau, entitled, "Friends of Farm Bureau" for the Crtv's work towards citrus preservation. October 17 2017 Page 8 Mavor Pro Tem Banch and Council Member Harrison enjoved Walking with the Council last Saturda` He attended the Fire Station 261 Open House held October 14th and was privileged to represent the CAN for the annual Northside Impact Committee's dinner honoring Redlands communrt` leaders and students Mavor Foster attended the Omnrtrans Board of Directors Meeting on October 4th for Council Member Gilbreath,He enjoved participating in the the Library Days event, and commended Librar-, Director Don McCue and his staff for ajob well done He attended the 7th annual Optimist Oktoberfest event at Svlvan Park,the K-9 Fundraiser held at Gerards Market, and on behalf of the CAN attended the 100-year celebration for the Assistance League Thrift Shop He participated with the clean up along the Orange Blossom Trail, sponsored b` the Service Club Council and the CAN He also attended the Fire Department Open house held at Station 261 and had the privilege of speaking at the memorial services last week for friend and colleague Council Member Pat Gilbreath. ADJOURNMENT There being no further action required the meeting adjourned at 7 15 P.M. in memorN of Council Member Pat Gilbreath,who will be remembered for her selfless dedication to serving Redlands for man` years,with determination and honest` Her leadership and friendship will be missed b` all The next regular meeting of the CrtN of Redlands CrtN Council will be held on November 7 2017 October 17 2017 Page 9