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Home My WebLink AboutContracts & Agreements_263-2017 Funding Agreement for Prospect Park Beautification This Funding Agreement for Prospect Park Beautification ("Agreement") is made this 5th day of December,2017 ("Effective Date")between Friends of Prospect Park("FOPP") and the City of Redlands("City") for the purpose of providing funds to City for additional City work force labor for the purpose of enhancing the maintenance of and beautifying Prospect Park FOPP and City are sometimes individually referred to herein as a"Party" and, together, as the "Parties " In consideration of the mutual promises contained herein, FOPP and City agree as follows Section I Fundina FOPP agrees to provide funds for a part time park maintenance employee for approximately twenty(20)hours per week at an hourly rate to be determined by City,which includes all required direct payroll related costs, such as workers' compensation insurance, payroll taxes, and other employment costs incurred by City,but not including supervision or overhead expenses The park maintenance worker shall perform the tasks more fully described in Exhibit"A," which is attached hereto and incorporated herein by reference In addition, FOPP agrees to provide funds for landscape plantings for the landscape areas identified in Exhibit `B,"which is attached hereto and incorporated herein by reference FOPP may provide funds for additional landscape plantings,with the prior approval of the FOPP's representative or his or her designee The total funding under this Agreement shall not exceed$20,000 per year FOPP funding is provided to enhance the level of maintenance currently being provided to the park by City, and is not intended to replace current levels of maintenance provided by City Section 2 Term The term of this Agreement shall be for a period of three (3) years (the "Initial Term"), commencing on its Effective Date FOPP shall have the option to extend the Initial Term of this Lease for two(2)successive one(1)year terms(each,a"Renewal Term")on the same terms and conditions as this Agreement FOPP may exercise such option by providing not less than thirty(3 0)days written notice to City prior to the expiration of the Initial Team of this Agreement, or the then-expiring Renewal Term of this Agreement The Initial term and any Renewal Terms are collectively referred to herein as the Term of this Agreement Section 3 Pavment FOPP will make payments monthly in arrears to City within ten(10)days of receipt of receiving invoice Invoice documentation shall include a description of Prospect Park landscape projects completed, labor hours worked including required direct payroll related costs (workers comp insurance,payroll taxes, etc), and any landscape plantings or special supplies purchased for use exclusively in Prospect Park Section 4 Annual Meetina FOPP and City representatives shall meet to discuss progress under this Agreement on an annual basis (dates of which to be agreed upon by the Parties), or at the written request of either Party,to discuss any concerns related to the work to be performed under this Agreement 1 I\ealdjm\Agreements\FOPP Funding Agreement for PP Beautification 2017 doex Section 5 Indemnitv Being a funding source only,FOPP, and its officers, directors,and assigns, shall not be liable for any acts, errors, or omissions of the park maintenance worker to be hired by City Section 6 Notices Any notice or other communication required, or which may be given,pursuant to this Agreement, shall be in writing Any such notice shall be deemed delivered(i) on the date of delivery in person, (n) five(5) days after deposit in first class registered mail,with return receipt requested, (in) on the actual delivery date if deposited with,an overnight courier, or(iv) on the date sent by facsimile, if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail, in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section For City For FOPP Chris Boatman Andrew Hartzell Quality of Life Director President,Friends of Prospect Park City of Redlands P 0 Box 566 PO Box 3005 Redlands, CA 92373 35 Cajon Street, Suite 222 Redlands, CA 92373 Section 7 Termination FOPP may terminate this Agreement upon thirty(30) days prior written notice if the quality of work performed under this Agreement does not meet the standards of FOPP Prior to exercising the right to terminate,FOPP shall meet with City staff to review areas of deficiency and provide City a period of thirty(30) days to correct any deficiencies FOPP will pay in full any open invoices for completed work prior to termination of this Agreement City may terminate this Agreement at any time upon thirty(30) days prior written notice to FOPP Section 8 Entire Aareement This Agreement contains the entire agreement of the Parties with respect to the subject matter of this Agreement and supersedes all existing oral or written agreements between the Parties relating to the same This Agreement may be amended only by written instrument, executed by authorized representatives of the Parties 2 11ca\dim\Agreemems\FOPP Funding Agreement for PP Beautification 2017 docx In witness whereof, authorized representatives of the Parties have executed this Agreement as of the Effective Date City of Redlands , of Prospect Park Paul W Foster,Mayor jends ew Hartzell, Pr i ent ATTEST ter.-.. J ne Donaldson, City Clerk 3 I•IcaldjmlAgreements\FOPP Funding Agreement for PP Beautification 2017.docx EXHIBIT "A" Minimal Skill Level Jobs,Basic Tools and Plants Needed 1 Plant and maintain gardens and grounds A-U, as needed to keep attractive,weed free, and mulched See Exhibit"B",map 2 Remove plants,vine etc from 10 foot radius at base of all newly planted trees in park area 3 Mulch cleaned out of tree base areas of trees 4 Remove and/or cut down overgrown vines and unwanted groundcover throughout park Haul away or deposit into dumpster 5 Remove unwanted plant debris(bamboo, vines, ground cover)between Pavilion and Prospect Park Carriage House Haul away or deposit into dumpster 6 Maintain road and fence along split rail fencing of unwanted parkway debris(pine needles, etc) at Prospect Park Carriage House Road entrance 7 Mulch all newly planted trees Haul in mulch chips to park 8 Deep water newly planted trees periodically 9 Remove dead newly planted trees and re-plant as needed 10 Remove suckers off base of ornamental trees throughout park 11 Trim Cecile Brunner rose hedge Haul away or deposit into dumpster 12 Remove weeds and clean up perimeter of PP Carnage House parking lot area and orange grove walking path 13 Trim Solanum shrubs near restrooms and Prospect Park Carriage House road entrance 14 Trim, feed and mulch roses, as needed 15 Keep park free of graffiti kilfieult Advance Skill Level Jobs.Materials Needed 1 Maintain painted garden structures and benches, signs,poles etc using standardized colors throughout park 2 Monitor and repair erosion areas on decomposed granite(DG)pathways and roads with City staff assistance 3 Monitor,repair and work with City staff to install new irrigation lines drips bubblers or risers as needed to landscaped areas such as a Lauer Overlook area trees b newly planted Redbud trees in lower picnic area c Japanese Raisin tree area d Amphitheatre area trees e Prospect Park Carriage House Road trees, f Dr Hill's tree near restrooms, g Carothers's Way h Other areas agreed upon by City and FOPP 4 Check and replace irrigation risers in flowerbeds, as needed Additional Minimal and Advanced Job Level to be considered includes 1 Thin out weed trees on lower picnic area hillside and greenbelt (work with City staff Cal-fire contract) 2 Assisting with community volunteer work and work events in Prospect Park,as assigned 3 Work with City staff to repair or remove brick path between Pavilion and Prospect Park Carriage House 4 I 1ca\djm\Agreements\F0PP Funding Agreement for PP Beaunficanon 2017 doex EXHIBIT "B" Highland Avenue - ---- -— ,, 114 ' �®111®11ir1l/1Y1±�14441i4�11�0 W 44 Prospect Park r e v Parking ca � O U FOPP FY 2017 Proposed Projects theater 1 Cut Stone Curb/Wall Repair rA 1 IVO Drive ', Par 2 Brick Pathway Replacement Bamboo 3 Vista Enhancement Pavilion 4 Carother's Way Drainage Repair L r 5 Split Rail Fence Repairz+ a , 2.�" iHtu ' ' 6 Forest Reclamation &Safety Imp i 6 I's 7 NIA Prospect Pa arkin � � #d �� Bridge ti � 8 N/A Carriage House 9 Security Lighting Imp Orange Tseaso ,' 10 Park Signage Imp on Terrance' 11 Kiosk Addition - Lower Picnic Area k► ` 10 Green - Prospec 12 Park Amenities Addition 16Drive North Prospect Drive rev 2121117 5 1 lcaldjmWgreements\FOPP Funding Agreement for PP Beautification 2017.docx EXHIBIT "B" 6 1-1ca\djni\,-kgreements`FOPP Funding Agreement for PP Beautification 2017 docx