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Home My WebLink About7799 RESOLUTION NO 7799 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on February 20, 2007, which established regulations governing the retention and disposition of records, and WHEREAS, m accordance with the requirements of Resolution No 6576, the Finance Department has submitted an apphcation for the destruction of certain public records which are described in Exhibit "A" to this Resolution, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows Section 1 That the application for the destruction of public records as described in Exhibit "A" is hereby approved ADOPTED, SIGNED AND APPROVED this 5' day of December, 2017 / W C4t� Paul W Foster, Mayor Attest e Donaldson, City Clerk 1 I-1cclerkaesolutionslRes 7700 7799/7799 Finance Records Destruchon.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting thereof held on the 5t" day of December, 2017 by the following vote AYES Councilmembers Harrison, Barich, Tejeda, Momberger, Mayor Foster NOES None ABSENT None ABSTAIN None ,atfne Donaldson, City Clerk 2 i-lccferk\Resofutions\Res 7700-779917799 Finance Records Destruction.docx REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date Management Services /Finance 11/20/2017 Requester's Name and Job Title Farrah Jenner, AssistantFin e Direct Requesters Signature Department Head Signa:3: ® Approved, by Description of Records Financial Report 02/03,Financial Report 03104, Financial Report 04/05,Financial Report 01102, Payroll 2004, Payroll 2006 -2008, Payroll 2009—2011 Paid Building Permits&TOT Receipts 3107 - 8/07 FY 2007,Paid Building Permits&TOT Receipts 9107—4108 FY 2008,Paid Building Permits & TOT Receipts 4108—6108 FY 2008,Pail Building Permits&TOT Receipts 7107—9107 FY 2008, A/C Cash Recon 1-612012 FY 2012,A/C Cash Recon 7-1212011 FY 2012, MOU & Salary Reso 2000— 2004, MOU& Salary Reso 1987—2000, MOU& Salary Reso 2004—2009,HDL Updates 1997— 2003, Sales Tax Audits 1994—2007, Property Tax Audits 2004--2005,Property Tax Audits 2006— 2007, Audit—RFP 2004, RFP—Solid Waste Bonds 2013, CAFR Statistical 2013, CAFR Statistical 2014,CAFR Draft 2015, Cash Receipt Journal Entries Fiscal years 2010, 2011,2012, Performance Bond Reconciliation July 2002--June 2006,Misc Cash Receipts Prior to 06/30/2011, Joslyn SC, Redlands Comm SC,Redlands Recreation receipts Fiscal years 2011 &2012 Location of Records City of Redlands Finance Office, 35 Cajon Street Suite 30, Redlands, CA 92373 Number or Quantity of Records to be destroyed- See Above This request is to destroy the ❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series- From 1987 to 2015 This r nest is approved Cit Council on Mayor of the City of Redlands ATTEST Cdytlerk And approved by the City Attorney on 2Z TT-- City T-City Attorney NOTE Attach the department head Certification to this request when submitting for approval Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows- 1 That the record(s)to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed Danie e Garcia Management Services/ Finance Director �oiz,"6cA 20 , z�j7 Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date Management Services/Customer Service 11/16/17 Requester's Name and Job Title Cindy Tryon, Utility Customer Service Supervisor Requ / r�gnat _ Dep ment ead S>g ture [Approved, by ; Description of Records Water& Solid Waste Work Ordersfor 2017 Location of Records Storage Number or Quantity of Records to be destroyed 5 boxes This request is to destroy the ® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series From 01/01/2017 to 12/31/2017 (work orders are now electronically saved/stored - Laserfiche) This request is approved C ty Council on Mayor of the City of Redlands ATTEST C Clerk And approved by the City Attorney on U City Attorney NOTE- Attach the department head Certification to this request when submitting for approval J,1Forms\Destroy Public RecordsTorm-Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4. That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed. (Dep I head or authorized designee) 1�r 7 Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date Management Services/Customer Service 11/16/17 Requester's Name and Job Title Cindy Tryon, Utility Customer Service Supervisor Reque Si nature Dep6r6e t Hamid Signatyre Approved, b ,� r Description of Records Utility Billing Payment Stubs for 2012 Location of Records Storage Number or Quantity of Records to be destroyed 10 boxes This request is to destroy the ® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series From 0110112012. to 12/31/2012 This request is approved by City Council on kj� , 86�q Mayor of the City of Redlands ATTEST Clerk And approved by the City Attorney on 6 DQa-� 26 L"rf— City Attorney NOTE Attach the department head Certification to this request when submitting for approval J-Worms\Destroy Public RecordsTorm-Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1. That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed (Department head or authorized designee) lr �zot� Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date I Management Services/Customer Service 11/16/17 Requester's Name and Job Title Cindy Tryon, Utility Customer Service Supervisor Regooers Sign e DepartmeerYHead Siinature [Approved, y Description of Records Commercial Route Sheet Manifest Location of Records Storage Number or Quantity of Records to be destroyed 1 box This request is to destroy the ® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals & Duplicates) Dates of each record or inclusive dates of each record series From 01/01/2012 to 12/31/2012 This request is approved by City Council on Mayor of the City of Redlands ATTEST nn Cit Clerk And approved by the City Attorney on L City 7 NOTE Attach the department head Certification to this request when submitting for approval J 1Forms\Destroy Public RecordsTorm Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the mimmum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed (Departinent head or authorized designee) Date