HomeMy WebLinkAbout7829RESOLUTION NO. 7829
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the Finance
Department has submitted an application for the destruction of certain public records which are
described in Exhibits "A" and "B" to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibits "A" and "B" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 17th day of April, 2018.
aul W. Foster, Mayor
Attest:
e eDonaldson, City Clerk
I: 1Resofutions\Res 7800-789917829 Finance Records Destruction 1 (002).docx
I, Jeanne Donaldson, City Cleric of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 17th day of
April, 2018 by the following vote:
AYES: Councilmembers Harrison, Barich, Tejeda, Momberger; Mayor Foster
NOES:
ABSENT:
41YL�
Je &e Donaldson, City Clerk
IAResolutionsaes 7800-789917829 Finance Records Destruction 2(002).doex
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division:
Management Services Department/Finance division
Requesters Name and Job Title:
Linda Little — Senior Accounting Technician
Requesters Signature: ,
Department Head Signature:
® Approved, by:
Description of Records:
Accounts Payable check registers
Location of Records:
Finance division file room
Number or Quantity of Records to be destroyed:
6 Binders
This request is to destroy the:
® ORIGINALS ❑ DUPLICATES ❑
Dates of each record or inclusive dates of each record series:
From July 1, 2011 to June 30, 2012
This request iss approved by Cit Council on:
(�o
Paul W. Foster
Mayor of the City of Redlands
ATTEST:
nn Donaldson, City Clerk
and approved by the City Attorney on: lb �@LVI�
Request Date:
03/16/2018
BOTH (Originals & Duplicates)
City Attorney
NOTE: Attach the epartment head Certification to this request when submitting for approval.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satifisfied for all records included in the attached
request form;
4. That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request, or by the city for administrative, historical, research, fiscal, legal
or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law,
city regulations, or other applicable law; and
6. That is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(Dep ent head uthorized designee)
Date
EXHIBIT "B"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division
Management Services Department/Finance division
Requesters Name and Job Title:
Linda Little – Senior Accounting Technician
Requesters Signattil���
Department Head ,Signature:
® Approved, by:
Description of Records:
Accounts Payable check copies and supporting documentation
Location of Records:
Finance division file room
Number or Quantity of Records to be destroyed:
Contents of five 4 -drawer file cabinets & one box
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES
Dates of each record or inclusive dates of each record series:
From July 1, 2012 to June 30, 2013
This request is approved ty Council on:
(I
?a
Paul W. Foster
Mayor of the City of Redlands
ATTEST:
C — -)a�
e Donaldson, City Clerk
and approved by the City Attorney on:
Request Date:
03/16/2018
BOTH (Originals & Duplicates)
City Atto
NOTE: Attach the department head Certification to this request when submitting for approval.
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows:
1. That the record(s) to be destroyed is/are under the management or control of the
department head;
2. That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate;
3. That the minimum retention time periods required by the regulations contained in
Resolution No. 6576 have been satifisfied for all records included in the attached
request form;
4. That retention of the record is no longer required for the operation of the
department, or to satisfy a City Council policy adopted by resolution, or a City
Council request, or by the city for administrative, historical, research, fiscal, legal
or cultural purposes;
5. That the destruction or other disposition of the record will not violate state law,
city regulations, or other applicable law; and
6. That is a recommendation by the head of the applicable city department that the
record(s) should be destroyed.
(D art ent head authorized designee)
Date