HomeMy WebLinkAbout2017_12_19 - Regular MINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon
Street, on December 19, 2017 at 5:00 P.M.
Present: Paul Foster, Mayor
Paul Barich, Mayor Pro Tempore
Jon Harrison, Council Member
Eddie Tejeda, Council Member
Toni Momberger, Council Member
Staff: N. Enrique Martinez, City Manager; Robert Dawes, City Treasurer; Jeanne Donaldson, City
Clerk; Carl Baker,Public Information Officer; Jeff Frazier,Fire Chief, Chris Catren, Interim
Police Chief, Danielle Garcia, Management Services/Finance Director; Chris Boatman, Quality of
Life Director; Brian Desatnik, Development Services Director; Michael Pool, Interim Municipal
Utilities and Engineering Director; Janice McConnell,Assistant to the City Manager
Mayor Foster called the meeting to order and offered those present the opportunity to provide public
comment on any item on the agenda for the closed session.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with labor negotiator-Government Code §54957.6
(Mayor Foster and Mayor Pro Tem Ban ch)
Agency Negotiator: N. Enriq ue Martine z, Daniel J. McHugh and my/or A ....
Martin
Employee Redlands Police Officers Association
ion
Organization:
Conference with legal counsel: Existing Litigation -Government Code §54956.9(d)(1)
(Human Resources/Risk Management Director Martin and Development Services Director Desatnik)
Two Cases:
a. Warren v Lin, San Bernardino Superior Court Case No. CIVDS 1615847
b. Citizens for Equitable Redlands v. City of Redlands, et al., San Bernardino Superior Court Case No.
CIVDS 1720139
Conference with legal counsel: Anticipated Litigation -Government Code §54956.9(d)(2)(e)(2)
(Quality of Life Director Boatman)
One Case:
a. Facts and circumstances: Threat of litigation from Mr. Kramer's attorney over license agreement.
CC December 19,2017
Page 1
Conference with real property negotiators -Government Code §54956.8
(Quality of Life Director Boatman)
Property: A portion of the Orange Street Alley,Redlands
Agency Negotiators: N..Enrique Martinez, Chris Boatman
Negotiating Parry: David Kramer Cope House
Under Negotiation: Terms of payment and price of possible license agreement
Conference with real property negotiators -Government Code §54956.8
(Quality of Life Director Boatman)
0
Property: APNs 300-231-38, 0300-231-36, 0300-241-25, 0300-241-24, 0300-231-31
0300-231-24, 0300-241-15, 0300-241-36, 0301-191-19
Agency N. Enrique Martinez, Chris Boatman
Negotiator
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................Negotiating Parry. Redlands Conservancy
Under Negotiation. biscussion and possible asement t the Red andscConservation in ncy for City-owned ption to the granting�opertyf a nservation
Conference with real property negotiators -Government Code §54956.8
(Quality of Life Director Boatman)
Property: APN 0292-034-02
Agency N. Enrique Martinez, Chris Boatman
Negotiator
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Negotiating Parry. uthern California�,��rnia ����
o Edison
Under Negotiation. Terms of payment and price of possible purchase of easement on
City-owned property
Conference with real property negotiators -Government Code §54956.8
(Quality of Life Director Boatman)
Property: APNs Parcel Nos. 292-172-03; 292 172-05; and 292-166
- -09
Agency N. Enrique Martinez,Chris Boatman
Negotiator
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................Negotiating Parry. Theron and Geneil Vines
Under Negotiation. Discussion and possible action regarding the cancellation of a Fanning and
Conservation Easement
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:18 P.M. with an invocation by Mayor Foster followed by the pledge of
allegiance to the American flag.
CC December 19,2017
Page 2
CLOSED SESSION REPORT
Mayor Foster announced that no reportable action was taken during the closed session.
PRESENTATIONS
Redlands Animal Shelter—Redlands Friends of Shelter Animals (REDFOSA)Volunteer, Emily Elliott,
introduced"Vixen", a one-year old female Dutch Hound Chihuahua mix who is available for adoption,with
twenty other dogs and thirty-nine cats, at the Redlands Animal Shelter. Ms. Elliott informed the Council
thirty-two dogs and thirty-seven cats have been adopted since the last regular City Council meeting.
Holiday Presentation
The Mentone Seventh-day Adventist Children's Choir, directed by Marlene Steenweg,performed two
musical selections, celebrating the holiday season.
PUBLIC COMMENT
City Council Online Agenda—Andy Hoder expressed frustration since he was unable to access tonight's
City Council agenda and supporting documents while he was at A.K. Smiley Library earlier today. Ms.
McConnell announced that the City's website was not working properly for about 20 minutes today,but
everything has been corrected.
Olio-Dennis Bell spoke on three subjects, including,the revenue stream identified to meet the City's
pension obligations, in his opinion, is more a cost savings rather than a revenue stream since the monies
will come from staff vacancies left unfilled due to attrition, and he is concerned residents will see new fee
and rate increases next year. He raised questions with the design agreement previously approved by Council
for the downtown rail station, and wondered why the City is going out to bid with the Redlands Skatepark
Project when the Environmental Review Committee recently continued the item to January.
CONSENT CALENDAR
Minutes
As public comment, Stephen Rogers read from an email communication he sent to the City Clerk earlier this
evening related to his public record requests submitted on November 16, 2017,which were fulfilled
today, for documents pertaining to Tentative Tract No. 16586 and Tentative Tract No. 19942. Mr. Rogers
requested the City Council meeting minutes of December 5, 2017, as presented before Council tonight,be
modified to include his comments as part of the administrative record as correspondence associated with the
General Plan Update EIR, as approved by the City Council on December 5, 2017.
On motion of Mayor Pro Tempore Paul Ban ch,seconded by Council Member Jon Harrison,the City Council
unanimously approved the minutes of the regular meeting of December 5, 2017, as submitted.
Vote: 5 - 0 Passed
Local Appointments
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City Council
unanimously approved the Local Appointments List for 2018, as required by Government Code Section
54972.
Vote: 5 - 0 Passed
CC December 19,2017
Page 3
Commissioner Appointments
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City Council
unanimously approved the reappointment of Kimberly Collins to serve a four-year term on the Parks and
Recreation Advisory Commission, ending March 1, 2021; and the appointment of Ann Davis-Schultz to an
unexpired term on the Parks and Recreation Advisory Commission, ending March 15,2021.
Vote: 5 - 0 Passed
Student Commissioner Appointments
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City Council
unanimously approved the appointment as student commissioners of Yulissa Navarro to serve on the Human
Relations Commission and Kansa Roman to serve on the Traffic and Parking Commission for calendar year
2018.
Vote: 5 - 0 Passed
Development Agreement Review
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City Council
unanimously agreed to receive and file the notice to conduct an annual review of approved development
agreements in accordance with Chapter 18.220 of the Redlands Municipal Code,which include the following
development agreements: Mountainview Power Company, Robertson Ready Mix, Ltd, Cemex Construction
Materials, L.P., Cal-Red Facility, LLC, Redlands Community Hospital, and ESRI.
Vote: 5 - 0 Passed
Inland Solar Challenge
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City Council
unanimously approved authorization for the City of Redlands to participate at the $3,500 level in the 2018
Inland Solar Challenge to promote water conservation.
Vote: 5 - 0 Passed
Easement Release
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City Council
unanimously approved a quitclaim deed to release an easement located along the eastern border of Assessor's
Parcel No. 0292-381-14, (1201 Alabama Street)that would allow the property owner to make improvements
to construct a family car wash.
Vote: 5 - 0 Passed
Cityworks Enhancements
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City Council
unanimously approved a First Amendment to the Agreement between the City of Redlands and Miller Spatial
Services, LLC for Cityworks for the extension of the length of the agreement to December 31, 2018 for PLL
Enhancements.
Vote: 5 - 0 Passed
CC December 19,2017
Page 4
Annual CFD Report
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City
Council unanimously agreed to receive and file Annual Reports for Community Facility District(CFD)
No. 2001-1 and Community Facility District(CFD)No. 2003-1 pursuant to the Local Agency Special Tax
and Bond Accountability Act.
Vote: 5 - 0 Passed
Fee Waiver
As public comment, Dennis Bell questioned why the fee waiver for the Annual Lincoln Pilgrimage
event is double the amount over last year and wondered why the Boy Scouts need police personnel for
the one mile walk. He suggested they provide their own traffic control for the event, rather than utilizing
police department resources. In response to questions, Director Boatman itemized the breakdown of costs
associated with the event, including,police personnel,barricade rental, security deposit,park attendant,
and the Redlands Bowl Park reservation.
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich,the City
Council unanimously approved a request from the Boy Scouts of America for the waiver of$4,716.00 in
fees associated with the 79th Annual Lincoln Pilgrimage to be held on February 10, 2018.
Vote: 5 - 0 Passed
Public Art Contract Amendment
At staffs request,this item was pulled from the agenda to be presented to Council for consideration at a
future meeting.
COMMUNICATIONS
Cancellation of City Council January 2, 2018 Meeting
Mayor Foster opened the discussion relating to the cancellation of the regular City Council meeting of
January 2, 2018, citing the agenda can't be prepared in time due to the holiday closure.
On motion of Mayor Paul Foster, seconded by Council Member Eddie Tejeda,the City Council
unanimously approved the cancellation of the January 2, 2018, regular meeting of the City Council.
Vote: 5 - 0 Passed
PUBLIC HEARINGS
Ordinance No. 2860 -Food Sharing Events
Mayor Foster opened the public hearing and called upon Quality of Life Director Boatman for details
of Ordinance No. 2860, relating to food sharing events within the City's parks and open space areas. The
proposed ordinance will regulate the specifics as to how these events will be conducted to ensure proper
safety measures are in place and the event is conducted in an organized manner. Upon no further
comment,the Mayor closed the public hearing.
CC December 19,2017
Page 5
On motion of Council Member Eddie Tejeda, seconded by Council Member Toni Momberger,the City
Council unanimously approved the introduction of Ordinance No. 2860, adding Chapter 8.27 to the
Redlands Municipal Code relating to food sharing events.
Vote: 5 - 0 Passed
Resolution No. 7808 --Annexation No. 15 to CFD 2004-1
Mayor Foster opened the public hearing. Charmaine McCarvel, of Albert A Webb Associate provided
details on a request to implement assessments and add territory to Community Facilities District(CFD)
No. 2004-1. City Clerk Donaldson agreed to hold the special election within the annexing territory on
December 19,2017.With no further comments, Mayor Foster closed the public hearing. City Clerk
Donaldson conducted the special election and announced the results which determined the required
two-thirds of the votes cast(11-0)were in favor of levying the tax.
On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison,the City
Council unanimously approved Resolution No. 7808, calling a special election of the question of levying
the special taxes within the territory to be annexed to the CFD No. 2004-1; and on motion of Council
Member Tejeda, seconded by Council Member Harrison, approved Resolution No. 7809, declaring the
voting results were in favor of levying the tax,and therefore,the territory will be annexed to the CFD No.
2004-1.
Vote: 5 - 0 Passed
Downtown Specific Plan Amendment
Mayor Foster opened the hearing and called upon Development Services Director Desatnik for
background of Amendment No. 21 to the Downtown Specific Plan No. 45 which would broaden the
types of exempted uses and expand the area of exemption for on-site parking for historic structures. This
parking exemption is proposed to be broadened to include all permitted uses within the Town Center
Historic (TC-H) district, as well as expand the exemption area to Third Street on the west and Stuart
Avenue on the north, so that the boundary coincides with the historic Santa Fe Depot District. The goal
for this area is to preserve the historic structures and the "wall" of storefronts that facilitate a walkable
and pedestrian-scale downtown,while accommodating parking in pubic lots on the periphery.
As public comment, Stephen Rogers raised concerns with a SANBAG(now SBCTA)agreement related
to the rail project, asking if it was still valid. He wondered why there is no mention of the transit village
overlays in the report, and recommended the City approach the downtown parking issues in a more
holistic way. Andy Hoder indicated the City is supplementing the parking for the MOD project as there is
currently no parking available to its customers. Jerry Tessier, of Arteco Partners, owners of the
century-old packing house on Third Street, agreed the project is in need of parking and pointed out a
reality with historic buildings, is they don't have the space for parking. In response to questions, Director
Desatnik explained the transit village overlays will be dealt with separately and the Stuart Avenue
property has been long considered a potential site for shared parking. Mayor Foster closed the public
hearing.
On motion of Council Member Eddie Tejeda, seconded by Council Member Toni Momberger,the City
Council unanimously determined that Amendment No. 21 of the Downtown Specific Plan is exempt from
the California Environmental Quality Act pursuant to CEQA Guidelines Section 15331 for Historical
Resource Restoration/Rehabilitation; and on motion of Council Member Tejeda, seconded by Council
Member Harrison,the City Council unanimously adopted Resolution No. 7798, approving Specific Plan
Amendment No. 21 to the Downtown Specific Plan (Specific Plan No. 45).
Vote: 5 - 0 Passed
CC December 19,2017
Page 6
Resolution Nos. 7800, 7801, 7802, 7803, and 7804 -Harcourts and Freeman
Mayor Foster opened the hearing and called upon Loralee Farris, of Development Services,to present
details of a project proposing to construct a 5,000 square foot multi-tenant retail building with
drive-through and a 9,900 square foot child care facility with 13,500 square foot outdoor play area,with
a request to construct a 120 foot tall freeway-oriented sign, and establish a uniform sign program. The
vacant building pads are located on approximately 6.13 acres on the northeast corner of Parkford Drive
and Marshall Street. The applicant, Brad Freeman of Harcourts and Freeman,provided background of
the property development, explaining they have done everything possible to make the site workable.
Council Member concerns and questions focused on traffic issues, signage, and the advantages of going
after local businesses as tenants. Ms. Farris explained the applicant is required to contribute Development
Impact Fees and provide a"fair share" contribution for the construction of intersection improvements at
Ford and Reservoir,but the signal installation it is not a condition of approval for this project. Council
Member Momberger expressed disappointment the project will include a Starbucks, rather than a local
business,which would greater benefit the City in sales tax dollars, and she urged future applicants and
developers be encouraged to solicit local business as tenants. Along this line, Council Member Harrison
requested staff bring back for Council's review, a plan to promote local businesses,
recommending developers include them in their search for future tenants. As public comment,Andy
Hoder suggested the retail stores in this location will be considered "freeway" stores and should not be in
direct competition with other local businesses, and he requested traffic signals be synchronized to create
a balanced traffic flow throughout the day. Mayor Foster closed the public hearing and pointed out this
site poses many difficult challenges and he commended the developer for their work.
On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison,the City
Council unanimously determined,based on the whole of the administrative record to date,that the
information justifies the adoption of a Mitigated Negative Declaration for the proposed project; approved
the Mitigated Negative Declaration and the accompanying Mitigation Monitoring and Reporting Program,
and the filing of a Notice of Determination in accordance with the California Environmental Quality Act
and Section 15074 of the CEQA Guidelines; approved Resolution No. 7800 for a Socio-Economic
Cost/Benefit Study; approved Resolution No. 7802 (Commission Review and Approval No. 890)to
construct a 9,990 square foot child care center,with a 13,500 square foot outdoor play area, located at
1035-1045 Parkford Drive (APN: 0174-143-07); approved Resolution No. 7801 (Conditional Use Permit
No. 106 1)to construct a 5,000 square foot multi-tenant retail building,to include one drive-through
restaurant located at 1035-1045 Parkford Drive (APN: 0174-143-07); approved Resolution No. 7803 (Sign
Conditional Use Permit No. 20)to construct a one hundred twenty (120)foot tall freeway-oriented sign,
located at 1035-1045 Parkford Drive (APN: 0174-143-07); and approved Resolution No. 7804 (Sign
Conditional Use Permit No. 21)to establish a Uniform Sign Program for a 6.13 acre unified center(APN:
0174-143-06 and APN: 0174-143-07).
Vote: 5 - 0 Passed
NEW BUSINESS
Encumbrances and Carryovers
James Garland, of Management Services/Finance Department,briefly explained this is an annual
recurring housekeeping item, since expenditures of previously encumbered items will occur in FY
2017-18,the additional appropriations is necessary to prevent overspending of the current year budget.
On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison,the City
Council unanimously approved additional appropriation to the FY 2017-2018 budget for the 2016-17
year-end encumbrances and carryover balances.
CC December 19,2017
Page 7
Vote: 5 - 0 Passed
Memorandum of Understanding -RPOA
Mayor Foster announced negotiations are still ongoing and this item will be brought back before the
Council at a future meeting.
On motion of Mayor Pro Tempore Paul Barich,seconded by Council Member Eddie Tejeda,the City
Council unanimously approved to continue this item to a future City Council meeting.
Vote: 5 - 0 Passed
Police Motorcycles
On motion of Council Member Jon Harrison, seconded by Council Member Toni Momberger,the City
Council unanimously approved the purchase two (2) 2018 Police Harley Davidson FLHP Road King
motorcycles for the traffic bureau in the amount of$49,985.88.
Vote: 5 - 0 Passed
Police Vehicle Purchase
On motion of Council Member Jon Harrison, seconded by Council Member Toni Momberger,the City
Council unanimously approved the purchase of three (3) 2018 Ford Interceptor Sedans AWD for the
detective bureau in the amount of$71,846.67 to effectively service demands throughout the City.
Vote: 5 - 0 Passed
Residential Development Allocation
Sean Reilly,of Development Services presented the request made by Diversified Pacific Communities of
fourteen(14) allocations for Tentative Tract Map No. 20079,a fourteen(14)lot residential subdivision
on approximately 6.03 acres located north of San Bernardino Avenue and south of Lucas Lane between
Liv Court and Penny Lane.
On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison,the City
Council unanimously accepted the recommendations of the points to be awarded to the subject project; and
approved Residential Development Allocation 2017-IV-01, allocating fourteen (14)units to Diversified
Pacific for Tentative Tract Map 20079, located north of San Bernardino Avenue and south of Lucas Lane
between Liv Court and Penny Lane.
Vote: 5 - 0 Passed
Organic Carbon Analyzer Purchase
On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda,the City
Council unanimously approved the purchase of M5310 C total organic carbon analyzer in the amount of
$29,958.19 from GE Analytical Instruments for the Municipal Utilities and Engineering Department,to
allow the water treatment staff to continuously monitor organic matter and understand changing water
quality,thereby optimizing plant operations, ensuring the delivery of safe drinking water to the public.
Vote: 5 - 0 Passed
CC December 19,2017
Page 8
Security Agreement-A Community of Friends
Development Services Director Desatnik introduced an agreement with A Community of Friends relating
to the security provided to the City pursuant to Condition 19 of Conditional Use Permit No. 1045 in
connection with San Bernardino Superior Court Case No. CIVDS 1720139, Citizens for Equitable
Redlands v. City of Redlands. Condition 19 requires the applicant provide the City with a performance
bond, or other form of security, in the amount of$200,000.00 in the event the City receives a notice of a
lawsuit having been filed. As public comment, Stephen Rogers expressed concern the City Attorney was
not present at the meeting tonight, and he proposed the City's liability risks could be high, since, in his
opinion,the project was not processed property. Mayor Foster announced City Attorney McHugh was
monitoring the Council meeting.
On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison,the City
Council unanimously approved the Letter Agreement between the City of Redlands and A Community of
Friends for security to be provided pursuant to Condition No. 19 of Conditional Use permit No. 1045 in
connection with San Bernardino Superior Court Case No. CIVDS 1720139, Citizens for Equitable
Redlands v. City of Redlands.
Vote: 5 - 0 Passed
License Agreement- Outdoor Dining
Quality of Life Director Boatman provided a summary of events related to a license agreement with
David Kramer for use of the Orange Street Alley for outdoor dining purposes and listed the new terms
negotiated, including; outdoor dining area consists of 301 square feet; license fee in the amount of
$500.00 per month from December 20, 2017 to January 1, 2019; compliance with all applicable local,
state and federal regulations. Mayor Foster added Mr Kramer must provide the City proof of insurance in
order to open the business. He thanked everyone for their patience in the negotiation process and looks
forward to the business's success as it also benefits the City.
On motion of Council Member Toni Momberger, seconded by Council Member Eddie Tejeda,the City
Council unanimously determined that approval of the license agreement is categorically exempt from
further environmental review pursuant to Section 15301 of the California Environment Quality Act
Guidelines; and approved the License Agreement between the City of Redlands and David Kramer for use
of the Orange Street Alley for outdoor dining purposes.
Vote: 5 - 0 Passed
Fee Waiver-New Year's Eve Orange Drop Event
Quality of Life Director Boatman introduced a request for a fee waiver for the New Year's Eve Orange
Drop Event to be held in Downtown Redlands. As public comment, Todd Underwood,president of the
Chamber of Commerce, described the intent of this landmark event was to support downtown businesses
and promote tourism within the City. Dennis Bell requested private contractors be used to handle traffic
and security issues, rather than overextending the City's police force. Ensen Mason asked for
clarification as to whether applicants requesting fee waivers be required to be a registered 501(c)(3)
organization.Council Member Harrison stated he is opposed to the City absorbing the costs for this event
and asked that funding come from private sources in the future.
On motion of Council Member Toni Momberger, seconded by Mayor Pro Tempore Paul Barich,the City
Council approved the request from the Redlands Chamber of Commerce for a waiver of$12,145.00 in
fees for the New Year's Eve Orange Drop Event to be held in Downtown Redlands on December 31, 2017.
Vote: 4 - 1 Passed
CC December 19,2017
Page 9
NAY: Council Member Jon Harrison
Service Club Sign Renovation
Quality of Life Director Boatman presented the renovation plan for the Service Club sign located on
Redlands Boulevard adjacent to Jennie Davis Park.
On motion of Council Member Jon Harrison, seconded by Council Member Eddie Teieda,the City
Council unanimously determined that approval of the restoration project is exempt from the
California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines; approved
the restoration of the Service Club sign located on Redlands Boulevard adjacent to Jennie Davis Park as
outlined in this staff report; and approved an additional appropriation in the amount of$10,000.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Due to the holidays, Mayor Foster asked to forgo Council Member Reports. Mayor Pro
Tempore Barich added he attended the Welcome Aboard and Awards Ceremony for the Police
Department,praising them for a great event.
ADJOURNMENT
There being no further action required the meeting adjourned at 7:51 P.M. The next regular meeting of the
City of Redlands City Council will be held on January 16, 2018.
CC December 19,2017
Page 10