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HomeMy WebLinkAbout2018_02_06 - RegularMINUTES Regular meetings of the City Council and the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Capon Street, on February 6, 2018 at 5 00 P M Present Paul Barich, Mayor Pro Tempore Jon Harrison, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Absent Paul Foster, Mayor Staff N Enrique Martinez, City Manager, Dan McHugh, City Attorney, Robert Dawes, City Treasurer, Jeanne Donaldson, City Clerk, Carl Baker, Public Information Officer, Jeff Frazier, Fire Chief, Chris Catren, Police Chief, Danielle Garcia, Management Services/Finance Director, Chris Boatman, Quality of Life Director, Tommi Ng, Human Resources Assistant Director, Brian Desatmk, Development Services Director, Paul Toor, Municipal Utilities and Engineering Director, Janice McConnell, Assistant to the City Manager The closed session is a teleconference meeting, the teleconference location are as follows 1 City Council Chambers, Civic Center, 35 Capon Street, Suite 2, Redlands, CA, and 2 Residence located at 2760 E Marrowstone Road, Norland, Washington Mayor Pro Tempore Barich called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session PUBLIC COMMENT Historic Designate - Amanda Frye claimed the closed session item related to property negotiations was not properly noticed and misrepresents the item She expressed concerns with the proximity of this property to the National Historic Property of the Mill Creek Zana, strongly urged Council to deny the request to change the Lawn Bowling Club's historical designation, is unhappy with the way the City is being managed, and stressed the importance of hiring qualified staff Historic Desi ng ation - Kathleen Beall raised issues with the property and how it may affect the Lawn Bowling Club Ms Beall stated the City designated the property in perpetuity before 1926, so it can't be used for anything else and any changes to the Club would violate the California Constitution City Attorney McHugh announced the closed session items were properly noticed according to the Brown Act CLOSED SESSION Conference with real property negotiators - Government Code §54956 8 (Quality of Life Director Boatman) Property APN's 0292-064-02, 0292-034-02, 05, 08, 0170-181-44, 0170-142-07 Agency Negotiators N Enrique Martinez, Chris Boatman Negotiating Party San Bernardino County Transportation Authority CC—SA February 6, 2018 Page 1 Under Negotiation Terms of payment and price of possible purchase of City property and possible grant of permanent right-of-way easement Conference with labor negotiator - Government Code §54957 6 (Mayor Foster and Mayor Pro Tempore Barich) Agency Negotiator Steve Filarsky Employee Organizations Redlands Police Officers Association Conference with labor negotiator - Government Code §54957 6 (Mayor Foster and Mayor Pro Tempore Barich) Agency Negotiator Mayor Foster and Mayor Pro Tempore Barich Employee Organizations Redlands Association of Department Directors Redlands Association of Fire Management Employees RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 05 P M with an invocation by Council Member Tejeda followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PRESENTATIONS Redlands Animal Shelter []Redlands Friends of Shelter Animals (REDFOSA) Volunteer, Emily Elliott, introduced ® IFN one-year old male German Shepard Chow mix who is available for adoption, with twenty-two other dogs and twenty-four cats, at the Redlands Animal Shelter Ms Elliott informed the Council fifteen dogs, twenty-three cats, two chickens, one rabbit, and one pig have been adopted since the last regular City Council meeting PUBLIC COMMENT Olio- Stephen Rogers read from an email communication sent to the City Clerk addressing the following areas of concerns the close proximity of the Redlands Rail and the Zana property identified in the closed session negotiations, the qualifications of the City's labor negotiator, Steve Filarsky, and asked who the current president of the Redlands Association of Department Directors was since Chief Garcia retired Traffic and Speeding - Randall Morris cited several traffic and speeding violations he has witnessed which are a threat to the public safety He pointed out intoxicated drivers pose a danger to all of us and he encouraged the Council to push for stronger enforcement Specific problem areas included Orange and Lugoma Avenue and Redlands Blvd near Chase Bank Utility Billing- Jack Wilshire described the difficulties he's faced with the timing of the City's due date deadline for his utility bill and the arrival of his Social Security income He requested the City be more flexible so he can avoid paying any late fees CONSENT CALENDAR CC—SA February 6, 2018 Page 2 Minutes On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved minutes of the special meeting of January 10, 2018 and the regular meeting of January 16, 2018 Vote: 4 - 0 Passed Vending Machine Services This item was pulled from the agenda to be considered at a later date Grant Application On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council authorized the submission of an application to the Department of Homeland Security, Federal Emergency Management Agency for the 2017 Riverside Urban Area Security Initiative (UASI) Regional Grant Vote: 4 - 0 Passed Grant Acceptance - Emergency Operations Staffmg On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved the acceptance of the Department of Homeland Security, Federal Emergency Management Agency 2017 Emergency Management Performance Grant in the amount of $16,887 00 and authorized an additional appropriation of the same to the emergency preparedness account to partially fund a full-time staff to assist the Emergency Management and Community Emergency Response Team (CERT) programs Vote 4 - 0 Passed Grant Application On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council authorized the submission of a grant application to the Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) for the 2017 Assistance to ) IIHIJKIINGrant Program for a Type 1 Fire Engine Vote 4 - 0 Passed Grant Acceptance - SWAT Team Equipment On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved the acceptance of the FY 2017 State Homeland Security Grant in the amount of $22,724 and authorized an additional appropriation of the same to the Police Department to acquire tactical ballistic vests for the Department's SWAT team Vote: 4 - 0 Passed Alcohol Consumption Permit - Downtown Art Walk On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved a request for the sale and consumption of alcoholic beverages at the Downtown Redlands Art Walk in Ed Hales Park on March 25, 2018 Vote: 4 - 0 Passed CC—SA February 6, 2018 Page 3 Public Art Contract Amendment On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved the amendment to the agreement between the City of Redlands and Dan and Dina Romero extending the completion date to June 30, 2018 and authorizing payment of $8,000 00 from the remaining compensation due, for a public art clock sculpture at Ed Hales Park Vote 4 - 0 Passed Property Lease Agreement On motion of Council Member Jon Harrison, seconded by Council Member Eddie TeJeda, the City Council determined that approval of the lease agreement is exempt from further environmental review pursuant to Section 15301 of the NWKVguidehnes implementing the California Environmental Quality Act, and approved approved the Lease Agreement between the City of Redlands and Larry Adams, dba Buy Any Tires Depot and Transmission Dynamics, Inc , dba Aamco Transmission for premises located at 1267 W Redlands Boulevard Vote 4 - 0 Passed Resolution No 7572 - Redlands Lawn Bowling Club Facility As public comment, Stephen Rogers voiced concerns the property was not processed properly through the Environmental Review Committee and the Historic and Scenic Preservation Commission, the property description was not included on the agenda, and he stated the Redlands Rail will have significant impact on Sylvan Park and the Lawn Bowling Club Amanda Frye explained that she and Kathleen Beall worked to obtain the historic designation of the Lawn Bowling Club in 2015, and she questioned the parcel changes and is worried their hard work will be undone Development Services Director Desatmk provided a summary of Resolution No 7815 which clarifies the intent of Resolution No 7572 by specifically identifying the boundaries intended for Historic Resource No 124, the Redlands Lawn Bowling Club facility, located at 411 North University Street The original resolution, approved in 2015, referenced APN 0170-142-07 as a whole, and not as the limited area of the Lawn Bowling Club facility, which resulted in the entire parcel being designated a Historic Resource, although the intent was to designate only the more limited area of the Lawn Bowling Club facility On motion of Council Member Jon Harrison, seconded by Council Member Toni Momberger, the City Council determined that approval of the proposed Resolution is exempt from environmental review in accordance with Section 15061(b)(3) of the California Environmental Quality Act Guidelines, and approved Resolution No 7815 amending Resolution No 7572 to specifically identify the boundaries intended for Historic Resource No 124, the Redlands Lawn Bowling Club facility, located at 411 North University Street in the Open Land (0) District Vote 4 - 0 Passed Bid Rejection Refection of all bids for the Redlands Passenger Rail Project Utilities Crossing - Water, Sewer & Storm Drain, Project Nos 71276 & 73416 As public comment, Stephen Rogers raised questions related to a right-of-way and whether other agencies have been properly noticed He stated the documentation by staff is not adequate, and wondered if an engineer performed a cost estimate of the project Council Member Harrison explained the Rail Project has been in the planning phase for ten years and there have been countless public meetings This action will not impact the schedule for the CC—SA February 6, 2018 Page 4 Redlands Passenger Rail Project Municipal Utilities and Engineering Director Toor clarified the project is related to the City's utilities, so no right of way is required, and there has been ongoing coordination with other agencies such as, Cal Trans and SBCTA On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved the refection of all bids received for the Redlands Passenger Rail Project Utilities Crossing - Water, Sewer & Storm Dram, Project Nos 71276 & 73416, and directed staff to solicit new bids for the project Revising the bidding and contract documents is part of an update to better protect the City's interests and ensure compliance with new public contracting laws that became effective as of January 1, 2018 Vote 4 - 0 Passed Resolution No. 7810 - Traffic Regulation On motion of Council Member Jon Harrison, seconded by Council Member Eddie TeJeda, the City Council deterrmned the approval of Resolution No 7810 is exempt pursuant to Section 15061(b)(3) and 15301(c) of the state's guidelines implementing the California Environmental Quality Act, and adopted Resolution No 7810 establishing a no parking zone at 1663 Sessums Drive Vote 4 - 0 Passed Consulting Agreement Approval of an agreement with MV Cheng & Associates Inc for the provision of professional human resources/risk management consulting services As public comment, Stephen Rogers expressed his displeasure staff is requesting a consultant be hired to handle matters he considers should be performed in-house, and voiced concerns with the recent departures of some department directors City Manager Martinez explained the human resources/risk management consultant would temporarily help cover the current department workload Municipal Utlilities and Engineering Director Toor announced he has been a licensed engineer for the last twenty-seven years and provided his certificate as proof On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved the agreement between the City of Redlands and MV Cheng & Associates Inc for the provision of professional human resources/risk management consulting services in an amount not -to -exceed $50,000 00 Vote 4 - 0 Passed COMMUNICATIONS Conference Report - 2018 League of California Cities Academy Council Member Momberger attended the League of California Cities New Mayors and Council Member Academy held January 17-19, 2018 in Sacramento She presented a brief report listing several of the topics addressed including, proper protocol to be used with public speakers, legal powers and obligations, land use planning, communication and social media, and ethics and law She and Council Member Harrison will present a point report sometime soon related to the Smart Growth meeting they attended in San Francisco PUBLIC HEARINGS CC—SA February 6, 2018 Page 5 Ordinance No 2861 - Sports and Recreation Courts Mayor Pro Tempore Barich opened the public hearing and called upon Brian Foote, of Development Services, for a summary of Ordinance No 2861, amending the Municipal Code, by adding a definition for "private residential sports and recreation courts" If approved it would also amend the residential districts to allow private courts as accessory land uses, and add sections relating to regulations and permit procedures for private sports courts As public comment, Chris Sedmack and James Reed commended the Planning Commission for unanimously approving this ordinance and described the difficulties they have faced living next to an existing sport court located on Clifton Avenue They stated the project was not properly processed through the City and suggested the site could have been better utilized to reduce the impact on the surrounding neighbors Mr Foote confirmed the existing court on Clifton will be required to comply with this new ordinance Director Desatnik clarified that sports courts are not identified as a permitted use in the City's current code, and therefore are not considered a permitted use Without an ordnance smular to what was presented, the City is unable to issue any permits for a sports court Mayor Pro Tempore Barich closed the public hearing On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison , the City Council approved the introduction of Ordinance No 2861 (Ordinance Text Amendment No 351), amending Chapter 18 08 to add a definition for "Private Residential Sports and Recreation Court", amending the residential districts (Sections 18 28, 18 29, 18 32, 18 33, 18 36, 18 40, 18 44, 18 48, 18 52, 18 56, 18 60) to allow private sports and recreation courts as accessory land uses, adding new Sections 18 156 700 and 18 156 710 relating to regulations and permit procedures for private residential sports and recreation courts, and adding a new Chapter 18 193 for a new Administrative Use Permit process Vote: 4 - 0 Passed NEW BUSINESS Self -Contained Breathing Apparatus Purchase On motion of Council Member Jon Harrison, seconded by Council Member Toni Momberger, the City Council approved the purchase of sixty-four (64) Self -Contained Breathing Apparatus from Bauer Compressors in the amount of $456,855 17 Vote 4 - 0 Passed Consulting Agreement - Building Inspection and Plan Review Development Services Director Desatmk explained the need for additional services for a building official, building inspections and building plan review for the remainder of the 2017-18 fiscal year, due to staffing vacancies As public comment, Stephen Rogers stated the City has not filed the proper Notice of Department Designation Forms with the state and questioned who the City has designated as the "engineer in charge" On motion of Council Member Toni Momberger, seconded by Council Member Eddie Tejeda, the City Council determined that approval of the First Amendment to the Professional Services Agreement is exempt from review under the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines, and approved the First Amendment between the City of Redlands and Willdan Engineering to increase the compensation in the amount of $140,000 from the sum of $250,000 to $390,000, for the provision of additional building official, building inspection and building plan review CC—SA February 6, 2018 Page 6 services for the remainder of the 2017-18 fiscal year Vote: 4 - 0 Passed Professional Services Aareement - Planning Services On motion of Council Member Jon Harrison, seconded by Council Member Toni Momberger, the City Council determined that approval of a professional services agreement is exempt from review under the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines, and approved the Agreement between the City of Redlands and The Altum Group for the provision of contract planning services in an amount not to exceed $50,000 00 Vote 4 - 0 Passed Resolution No 7814 - Restricted Grant Agreement Development Services Director Desatmk announced the City received a grant award from the Sustainable Communities Grant Program for direct costs associated with preparing the "Transit Village & Downtown Specific Plan" He provided a brief presentation highlighting three of the five planned transit villages, located at ESRI, Downtown Redlands, and the University of Redlands As public comment, Stephen Rogers insisted an environmental review impact report and an environmental impact statement (EIR/EIS) be performed for the project, along with a huge traffic study, and suggested the planning for transit villages should have been performed alongside the work recently completed for the General Plan Dennis Bell offered his concerns with the impact of Senate Bill 35, which requires projects to include a certain percentage of low income housing be made available Council Member Harrison pointed out this is related to the Specific Plan, and explained that once the concepts have been more fully defined, the City will work closely with ESRI and the University of Redlands On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council approved Resolution No 7814 authorizing the City Manager to execute a Restricted Grant Agreement with the California Department of Transportation for a $600,000 00 grant from the Sustainable Communities Grant Program for the preparation of the Transit Villages and Downtown Specific Plan, and authorized an additional appropriation in the amount of $600,000 00 to the General Fund Vote 4 - 0 Passed Draft Park Plan Assistant Quality of Life Director Tim Sullivan provided background of the draft plan for Centennial Park and presented an overview of the plan developed by STB Landscape Architects, Inc The park is located between Orange Street and Riverview Drive and is adjacent to the Santa Ana River Trail Council Members discussed the historical context of the park As public comment, Stephen Rogers raised questions including, why Quality of Life is involved in design plans for public works projects and why this is not being processed through the Environmental Review Committee (ERC) and the Historic and Scenic Preservation Commission (H&SPC) He reminded Council this is part of the County Santa Ana River Trail project City Attorney McHugh clarified this document is a draft plan and the action is to receive and file only If a future project were to come forward it would be required to go through both the ERC and the H&SPC CC—SA February 6, 2018 Page 7 On motion of Council Member Eddie Tejeda, seconded by Council Member Toni Momberger, the City Council determined that receipt of City staff s draft park plan for Centennial Park at Riverview Drive is exempt from environmental review pursuant to Section 15061(b)(3) of the NWNVguidehnes implementing the California Environmental Quality Act, and agreed to receive and file the draft park plan Vote: 4 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Council Member Momberiz met with various directors and staff in order to learn as much as she can about the various departments and City operations She attended the retirement celebration for former Police Chief Mark Garcia held on January 29, 2018 Councilmember Te,eda spoke before an afterschool program, called Kids Connection, addressed a church group, and attended the Traffic and Parking Commission held on January 25, 2018 Councilmember Harrison attended the New Partners for Smart Growth Conference in San Francisco with Council Member Momberger participated in the One Water One Watershed board meeting which oversees the Integrated Regional Water Management Plan for the Santa Ana River Basin Mayor Pro Tem Barich attended the retirement celebration for Police Chief Mark Garcia on January 29 and the Historic & Scenic Preservation Commission on February 1 He enjoyed a flag -pole raising ceremony with Kimberly students, hosted by Tim Rocheford at the Burrage mansion ADJOURNMENT There being no further action required the meeting adjourned at 7 29 P M The next regular meeting of the City of Redlands City Council will be held on February 20, 2018 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Vice Chairman Barich called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Successor Agency PUBLIC COMMENT None Forthcoming Minutes On motion of Mr Harrison, seconded by Mr Tejeda, the minutes of the special meeting of January 16, 2018 were approved Vote 4 - 0 Passed ADJOURNMENT There being no further business, the Successor Agency to the Redevelopment Agency adjourned at 7 30 P M The next regular meeting of the Agency will be held on March 6, 2018 CC—SA February 6, 2018 Page 8