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HomeMy WebLinkAbout2018_01_16 - Regular (2)MINUTES Regular meetings of the City Council and the Redlands Financing Authority and the Special meeting of the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on January 16, 2018 at 5:00 P.M. Present: Paul Foster, Mayor Paul Barich, Mayor Pro Tempore Jon Harrison, Council Member Eddie Tejeda, Council Member Toni Momberger, Council Member Staff: N. Enrique Martinez, City Manager; Dan McHugh, City Attorney; Robert Dawes, City Treasurer; Jeanne Donaldson, City Clerk; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief; Chris Boatman, Quality of Life Director; Danielle Garcia, Management Services/Finance Director; Tommi Ng, Human Resources Assistant Director; Brian Desatnik, Development Services Director; Chris Catren, Interim Police Chief, Paul Toor, Municipal Utilities and Engineering Director; Janice McConnell, Assistant to the City Manager Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) (Tommi Ng, Assistant Director of Human Resources/Risk Management) One Case: a. Robert Torres v. City of Redlands, et al, San Bernardino Superior Court Case No. CIVDS 1511061 Conference with real property negotiators - Government Code §54956.8 (Quality of Life Director Boatman) Property: APNs 292-172-03;292-172-05; and 292-166-09 Agency Negotiators: N. Enrique Martinez, Chris Boatman Negotiating Party: Theron and Geneil Vines Under Negotiation: Discussion and possible action regarding the cancellation of a Farming and Conservation Easement RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6:01 P.M. with an invocation by Council Member Harrison followed by the pledge of allegiance to the American flag led by Boy Scout Troop No. 331. CC—SA—RFA January 16, 2018 Page 1 CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session. PRESENTATIONS Redlands Animal Shelter — Redlands Friends of Shelter Animals (REDFOSA) Volunteer, Emily Elliott, introduced "Tierra", an eleven -year old female miniature poodle who is available for adoption, with twenty-three other dogs, twenty-one cats, and one guinea pig at the Redlands Animal Shelter. Ms. Elliott informed the Council forty-three dogs and sixty-six cats have been adopted since the last regular City Council meeting. PUBLIC COMMENT Olio- Dennis Bell raised concerns as to why the City has struggled with recruitment and retention of qualified employees and he expressed displeasure the Orange Drop Event was not exclusively funded by private sources. Orange Drop Event - Scott Welsh, Chamber of Commerce President, extended his thanks to the City for their partnership and support for making the first annual New Year's Eve event such a huge success. He described the event planning as a perfect union between the efforts of community leaders, local businesses and City government. He extended his gratitude to all the event sponsors and offered a special thanks to Tim Sullivan, Assistant Qualify of Life Director, who used his own time, money and resources to produce the orange used for the "drop". Mayor Foster added the community's reaction has been overwhelmingly positive, and he thanked the City Manager, the Police Department, and Quality of Life Director Chris Boatman. CONSENT CALENDAR Minutes On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved the minutes of the special meeting of December 15, 2017 and the regular meeting of December 19, 2017. Vote: 5 - 0 Passed Proclamation - National Mentoring Month On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved issuance of a Proclamation declaring the month of January to be National Mentoring Month in the City of Redlands. Vote: 5 - 0 Passed Proclamation - Police Chief Mark Garcia Retirement As public comment, Dennis Bell stated he genuinely supported former Chief of Police Mark Garcia and questioned the timing of his retirement and abrupt departure. On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Eddie Tejeda, the City Council unanimously authorized the issuance of a proclamation commending retiring Police Chief Mark A. Garcia for his years of service to the Redlands Police Department and community from 2011-2018. Vote: 5 - 0 Passed CC—SA—RFA January 16, 2018 Page 2 Board Member Appointments As public comment, Dennis Bell expressed dissatisfaction with the commission appointment process, raising concerns with what he sees as a lack of accountability to the public, and he wondered if appointees are truly the most qualified. He urged the Council for more diversity, in order to bring new and younger faces to serve on all the commissions and boards. On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison, the City Council unanimously approved the reappointment of Rosa Gomez and Martin Davis to each serve a three-year term on the Library Board of Trustees, ending January 1, 2021. Vote: 5 - 0 Passed Commissioner Appointments - Planning Commission As public comment, Dennis Bell expressed dissatisfaction with the commission appointment process, raising concerns with what he sees as a lack of accountability to the public, and he wondered if appointees are truly the most qualified. He urged the Council for more diversity, in order to bring new and younger faces to serve on all the commissions and boards. On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison, the City Council unanimously approved the reappointment of Julie Rynerson-Rock and Conrad Guzkowski and the appointment of Bob Botts and Donn Grenda to each serve a four-year term on the Planning Commission ending January 6, 2022. Vote: 5 - 0 Passed Commissioner Appointments - Municipal Utilities/Public Works Commission As public comment, Dennis Bell expressed dissatisfaction with the commission appointment process, raising concerns with what he sees as a lack of accountability to the public, and he wondered if appointees are truly the most qualified. He urged the Council for more diversity, in order to bring new and younger faces to serve on all the commissions and boards. On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council unanimously approved the appointment of R. Brad Thorns and Adekunle Ojo to each serve the remainder of an unexpired term on the Municipal Utilities/Public Works Commission ending November 16, 2021. Vote: 5 - 0 Passed Settlement Agreement On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved the public disclosure of details of an Agreement of Settlement and General Release between the City of Redlands and James A. Ferguson. Under the terms of the agreement, The City agrees to pay Mr. Ferguson the aggregate sum of $12,500.00 to settle and dispose of disputes and controversies associated with incidental dealings between the parties with respect to a civil action pending in the San Bernardino County Superior Court and entitled Ferguson v. City of Redlands, Case No. CIVDS 1612000. Vote: 5 - 0 Passed CC—SA—RFA January 16, 2018 Page 3 Fee Waiver - Family Fitness Fun 5K Quality of Life Director Boatman introduced a request from the Loma Linda Children's Hospital Foundation to waive fees associated with the Family Fitness Fun 5K event. As public comment, Dennis Bell wondered why the fee request is much greater than last year's amount and recommended the Council review spending priorities before granting these sorts of requests, Andy Hoder questioned why the staff report posted online did not include proof of general liability. Council Members Tejeda and Momberger voiced concerns with the amount of the fee waiver, since it was more than double from last year's amount. Council Member Tejeda suggested the City develop a policy for fee waivers. For clarification purposes, Fire Chief Frazier informed the Council the department's ladder truck will be provided with on -duty personnel at no additional cost to the City. Interim Police Chief Catren explained the costs associated with the Police Department assume the event will be staffed only by paid employees, but the department always looks for volunteers first, which would likely reduce the actual costs for coverage. Chief Catren pointed out the Police Department considers special events a high -target, and staffing must be adequate to keep the public safe. Director Boatman added there is a requirement for any organization to provide proof of insurance when securing a permit for events. Council Members directed staff to review fee waivers in general and bring their recommendations back to the Council at a future meeting for further discussion. Mayor Foster reminded everyone to be aware that changing the City's policy on fee waivers could have very far-reaching effects, such as long-term waivers with the Redlands Bowl and the AYSO Sports Complex. On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison, the City Council approved a request from Big Hearts for Little Hearts Guild of Loma Linda Children's Hospital Foundation for the waiver of fees in the amount of $3,225.00 related to the Family Fitness Fun 5K to be held on April 8, 2018. Council Member Momberger opposed granting the full fee waiver amount. Vote: 4 - 1 Passed NAY: Council Member Toni Momberger Ordinance No. 2860 - Food Sharing Events As public comment, Andy Hoder wondered if this ordinance would possibly discourage charitable organizations from holding food sharing events on public property. Mayor Foster pointed out the ordinance will protect the City against potential health outbreaks such as a Hepititis A outbreak. On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison, the City Council unanimously approved the adoption of Ordinance No. 2860 adding Chapter 8.27 to the Redlands Municipal Code relating to food sharing events. Vote: 5 - 0 Passed Biking Activities Quality of Life Director Boatman provided an overview of a request from Redlands Interscholastic Cycling Organization (RICO) to use the City's open space trail areas in Oakmont Park for mountain biking activities. Mr. Boatman clarified the event will utilize trails beyond those only in Oakmont Park and include surrounding trails, as well. He added the organization is required to provide insurance. As public comment, Dennis Bell pointed out the staff report and attachments did not include any contact or background information for RICO, leaving the public wondering who the organization really is. CC—SA—RFA January 16, 2018 Page 4 On motion of Council Member Jon Harrison, seconded by Council Member Toni Momberger, the City Council unanimously approved the request from RICO to conduct mountain biking activities within the City's open space trail areas in and around the trails of Oakmont Park, and determined that the project is exempt from further environmental review pursuant to Section 15304(e) of the California Environmental Quality Act Guidelines. Vote: 5 - 0 Passed Grant Application Fire Chief Frazier explained the need to replace the department's VHS radios to ensure interoperability as mutual aid radio networks are modernized. The Federal Emergency Management Agency (FEMA) grant will cover these equipment expenses. As public comment, Stephen Rogers proposed the City could be in jeopardy of losing future grant funding since FEMA is responsible for establishing development standards associated with the 100 -year flood plane, and he asserted the proposed site for the Redlands Skatepark violates FEMA's rules and regulations. On motion of Council Member Eddie Tejeda, seconded by Council Member Toni Momberger, the City Council unanimously authorized the submission of an application to the Federal Emergency Management Agency 2018 Department of Homeland Security Grant Program to replace digitally portable VHF radios. Vote: 5 - 0 Passed Donation Acceptance On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved the acceptance of a donation, including appliances and gift cards totaling $14,530.00, from Ellen and Portia DeGeneres for the Redlands Fire crews for helping save the DeGeneres home in Montecito from burning on December 10, 2017. Vote: 5 - 0 Passed Police Training On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously authorized the Chief of Police, or his designee, to execute a facility use agreement with the University of Redlands for use of its facilities for training, presentations, and testing. Vote: 5 - 0 Passed Police Training On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously authorized the Chief of Police, or his designee, to execute a facility use agreement with the Redlands Unified School District for the use of its facilities for training, presentations, and testing. Vote: 5 - 0 Passed Tolling Agreement On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously approved the amended Tolling Agreement with Redlands Police Officers Association and Greg Holmer regarding grievance procedure. Vote: 5 - 0 Passed CC—SA—RFA January 16, 2018 Page 5 COMMUNICATIONS Redlands Passenger Rail Update Andres Ramirez, Chief of Transit & Rail Programs, of the San Bernardino County Transportation Authority (SBCTA) provided an update of the Redlands Passenger Rail Project, a nine -mile rail corridor that spans from the downtown San Bernardino station to the University of Redlands. It consists of five stations, including three located within Redlands. The preferred vehicles for primary service, Diesel Multiple Units are cleaner, using hybrid fuel technology for power, and are equipped with positive train control. He presented brief descriptions and renderings of each rail station and announced the project is on budget at estimated project costs of $290 million, with a start date scheduled for 2021. Mr. Ramirez reported a new platform design will be adjacent to the historic Santa Fe Depot located at the Redlands Downtown Station. Additionally, he announced quiet zones will be implemented throughout the town. As public comment, Stephen Rogers complained the presentation did not provide any new information and he voiced concerns with the proximity of the rail project and the flood plane. Mr. Rogers suggested there are potential drainage issues at the end of the line at the University of Redlands. Michael Lawson, a property owner on Lugonia Avenue which runs parallel to the railroad tracks, described the ongoing flooding problems he has witnessed over several years. Director Boatman stated the recent flooding about a week ago was due to a Cal Trans storm drain. Mr. Ramirez responded to comments related to flooding and drainage and assured everyone SBCTA is working very closely with the City to mitigate any impacts to the Project. At the University of Redlands location, mitigation measures include, diverting the water into a retention basin. Water Conservation Restrictions Update Cecilia Griego, of Municipal Utilities and Engineering, provided background on Governor Brown's decision to end the drought state of emergency on April 7, 2017. She announced staff s intent is to revisit lifting/modifying watering restrictions in the spring when the impact of this winter's weather on local snowpack is realized, the State has finalized permanent watering prohibitions, and the City is in receipt of the 2018 Engineering Investigation Report. Council Member Harrison requested staff present their recommendations to the Council by March or April of this year. PUBLIC HEARINGS Resolution No. 7811 - Sign Conditional Use Permit Revision Mayor Foster opened the public hearing and called upon Emily Elliott, of Development Services, for a summary of the request from Property One, LLC, to modify the Uniform Sign Program for the Packing House District Shopping Center, located on the west side of Eureka Street. The modification would revise the design of one interior monument sign, as well as, provide a new mechanism for future minor revisions to the sign program to be reviewed and approved by the Development Services Director. On motion of Council Member Eddie Tejeda, seconded by Council Member Toni Momberger, the City Council unanimously adopted Resolution No. 7811, approving Sign Conditional Use Permit No. 22, Revision 1, to modify a uniform sign program for the Packing House District Shopping Center, a 88,075 square -foot commercial center on 10.42 acres located on the west side of Eureka Street, between the Interstate 10 Freeway and Stuart Avenue. Vote: 5 - 0 Passed CC—SA—RFA January 16, 2018 Page 6 NEW BUSINESS Police Network Support Management Services/Finance Director Garcia introduced the amendment to the consulting agreement for the Police Department network & system support services. On motion of Council Member Eddie Tejeda, seconded by Council Member Toni Momberger, the City Council unanimously agreed to exercise its option to extend the agreement between the City of Redlands and Ian Stewart Consulting for a final one-year renewal term ending January 18, 2019, and approved an amendment to the Agreement to modify the compensation for the one-year renewal term for network and system support services for the Police Department in an amount not to exceed $124,000.00 . Vote: 5 - 0 Passed Police Wide Area Network Services On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council unanimously approved the Amendment to the Agreement between the City of Redlands and San Bernardino County in the amount of $3,172 to expand the data load capacity of its wide area network services for the Redlands Police Department for the remainder of the term of the agreement, bringing the total contract term amount to $43,073.00. Vote: 5 - 0 Passed Resolution No. 7807 - Salaries On motion of Council Member Jon Harrison, seconded by Council Member Eddie Tejeda, the City Council unanimously approved Resolution No. 7807, incorporating the reclassification of two Police Commander positions to one Assistant Police Chief position and one Police Lieutenant position. Vote: 5 - 0 Passed Funding Agreement - Environmental Review Services Development Services Director Desatnik summarized the need for a funding agreement and a professional services agreement for the provision of environmental review services for the former Safety Hall project, which includes a General Plan Amendment, Zone Change, and Demolition of two structures. On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined that approval of the Professional Services Agreement with LSA Associates, Inc., is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approved the Funding Agreement between the City of Redlands and Vantage One Real Estate Investments, LLC. (Applicant), for retaining a qualified consultant to provide environmental review services for the former Safety Hall project; and approved the Professional Services Agreement between the City of Redlands and LSA Associates, Inc., for environmental review services for the project. Vote: 5 - 0 Passed CC—SA—RFA January 16, 2018 Page 7 Welding Repair Quality of Life Department Director Boatman presented the need for an agreement with Rettig Machine Shop, Inc. for welding repair, fabrication and machine work services. As public comment, Andy Hoder wondered why there was a discrepancy between the amount listed for Council's approval and the amount listed on the actual Rettig Bid documents. Director Boatman explained the bid amount of $84,000 is based on an hourly rate, whereas the staff report reflects an annual estimate of anticipated costs at an amount not -to -exceed $92,500. On motion of Council Member Eddie Tejeda, seconded by Council Member Jon Harrison, the City Council unanimously approved an agreement between the City of Redlands and Rettig Machine Shop, Inc. for welding repair, fabrication and machine work services in an amount not -to -exceed $277,500.00 Vote: 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Councilmember Tejeda attended an informal Airport Advisory Board Meeting. Council Member Momberger attended an update on the Redlands Passenger Rail Project, as part of the ad-hoc committee for the City and met with the Redlands Conservancy for a review of their projects. She represented the City on the Confire Board Meeting. attended the Library Board of Trustees Meeting held January 9, and enjoyed the East Valley Association of Realtors Installation Luncheon. She also was able to meet with several citizens, and she announced she will be attending the League of Cities Council Academy in Sacramento for three days. Councilmember Harrison attended the SBCTA Board Meeting on January 4, the SBCTA Commuter Rail Committee Meeting, and along with Council Member Momberger, attended an update of the Redlands Passenger Rail Project. He provided a brief announcement related to the lane addition for the Interstate 210 Freeway Improvement project. He participated in the Metrolink Board meeting, January 12, where he learned work is continuing to improve their automated ticketing system, so that riders will be able to purchase tickets directly through their phones. Mayor Pro Tempore Barich attended the Cultural Arts Commission Meeting on January 8, and he and his wife enjoyed some vacation time. Mayor Foster attended the Omnitrans Board Meeting on behalf of the City and enjoyed the East Valley Association of Realtors Installation Luncheon. During the most recent Parks and Recreation Commission Meeting on January 11, he participated in a lively discussion centered on the City's homeless population and our parks. He had the privilege of being one of the speakers at the Benchwarmer's Fundraising Roasting event on January 13, 2018, honoring Stan Weisser. ADJOURNMENT There being no further action required the meeting adjourned at 7:26 P.M. The next regular meeting of the City of Redlands City Council will be held on February 6, 2018. SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Successor Agency. CC—SA—RFA January 16, 2018 Page 8 PUBLIC COMMENT None forthcoming Minutes On motion of Mr. Tejeda, seconded by Mr. Harrison, the Board approved the minutes of the regular meeting of December 5, 2017. Resolution No. 484 - Obligation Payment Schedule Management Services/Finance Director Garcia introduced Resolution No. 484 and explaining this is an annual item brought before the Successor Agency, setting forth an obligation payment schedule. As public comment, Andy Hoder asked for enlightenment to better understand the numbers presented. Assistant Finance Director Farrah Jenner provided a brief explanation of the recognized obligation payment schedule, identifying the limited number of items that are remaining in the Successor Agency. She pointed out this is a requirement by the Department of Finance. On motion of Mr. Tejeda, seconded by Vice -Chairman Barich, the Board approved Resolution No. 484 approving the recognized obligation payment schedule for July 1, 2018 through June 30, 2019. Vote: 5-0 Passed Resolution No. 485 - Budget Management Services/Finance Director Garcia announced this is an annual housekeeping item presented yearly. On motion of Mr. Tejeda, seconded by Vice -Chairman Barich, the Board approved Resolution No. 485 approving the Successor Agency Administrative Budget for Fiscal Year July 1, 2018 through June 30, 2019 Vote: 5-0 Passed ADJOURNMENT There being no further business, the Successor Agency to the Redevelopment Agency adjourned at 7:30 P.M. The next regular meeting of the Agency will be held on February 6, 2018. REDLANDS FINANCING AUTHORITY Chairman Foster called the meeting to order and offered anyone present the opportunity to address the Board on any subject, not already on the agenda, within the jurisdiction of the Redlands Financing Authority. PUBLIC COMMENT None forthcoming CC—SA—RFA January 16, 2018 Page 9 Minutes On motion of Mr. Tejeda, seconded by Mr. Harrison, the Board approved the minutes of the regular meeting of September 19, 2017. Vote: 5-0 Passed ADJOURNMENT There being no further business, the Redlands Financing Authority adjourned at 7:31 P.M. The next regular Redlands Financing Authority meeting will be held on May 15, 2018. CC—SA—RFA January 16, 2018 Page 10