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HomeMy WebLinkAboutContracts & Agreements_81-2018AGREEMENT FOR THE PROVISION OF PROFESSIONAL CONSULTING SERVICES This agreement for the provision of Planning consulting services (this "Agreement") is made and entered into this 15`h day of May, 2018, by and between the City of Redlands, a municipal corporation (hereafter "City") and Moule & Polyzoides Architects and Urbanists, Inc (hereafter "Consultant"), who are sometimes referred to herein individually as a "Party" and, together, as the "Parties " In consideration of the mutual promises contained herein, City and Consultant hereby agree as follows ARTICLE I _ ENGAGEMENT OF CONSULTANT 1 1 Engagement of ,Consultant City hereby retains Consultant to perform professional Planning consulting services (the "Services") associated with City's preparation of the "Transit Villages Specific Plan" project (the "Project") as set forth in the Scope of Work which is attached hereto as Exhibit "A" and the Schedule for Completion which is attached hereto as Exhibit "B" and incorporated herein by this reference, and upon the terms and conditions described herein Consultant shall determine the method, details and means of performing the Services, and Consultant shall perform the Services with the skill, expertise and level of competency presently maintained by other practicing professionals providing similar services in the industry ARTICLE 2 - COMPENSATION 2 1 Compensation As compensation for its performance of the Services, City shall pay to Consultant an amount not to exceed six hundred sixty-three thousand, two hundred and ninety dollars ($663,290 00), in accordance with the hourly rates and estimates of expenses contained in the Schedule of Compensation which is attached hereto as Exhibit "C " Payment to Consultant shall be made monthly, upon City's receipt of an itemized invoice describing the items for which payment is requested Invoices shall document the status of the Services associated with the fees billed, and are due and payable within thirty (30) days of the date they arc received by City All final invoices shall be submitted to the City prior to February 14, 2020 (i e, prior to the grant funding termination date of February 28, 2020) 22 At any time during the term of this Agreement, City may request that Consultant perform Extra Services As used herein, "Extra Services" means any work which is determined necessary by City for the proper completion of the Services being performed, but which the Parties did not reasonably anticipate would be necessary at the time of execution of this Agreement Provided the Extra Work does not exceed twenty percent (20%) off the compensation to be paid by City to Consultant for the Services, such Extra Work may be agreed to by the Parties, by written amendment to this Agreement executed by City's City Manager Consultant shall not perform, nor be compensated for, Extra Work without such written authorization from City 1 I Icaldjm\Agreements\Moule & Polyzoides Agreement doe ARTICLE 3 - INSURANCE AND INDEMNIFICATION 3 1 Consultant's Insurance - GeneraI Requirements All insurance required by this Agreement shall be maintained by Consultant for the tenn of this Agreement Except for Workers' Compensation and professional liability insurance, City shall be named as an additional insured for such policies and such insurance shall be primary with respect to City and non- contributing to any insurance or self-insurance maintained by City The insurance policies shall include provisions prohibiting cancellation of the policies except upon thirty (30) days prior written notice to City Consultant shall provide City with Certificates of Insurance and endorsements evidencing such insurance prior to commencement of the Services 3 2 Workers' Compensation and Employer's Liability Consultant shall secure and maintain Workers' Compensation and Employer's Liability insurance throughout the term of this Agreement it an amount which meets statutory requirements with an insurance carrier acceptable to City 3 3 Comprehensive General Liability ,insurance Consultant shall secure and maintain in force throughout the term of this Agreement comprehensive general liability insurance with carriers acceptable to City Minimum coverage of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required 34 Business Auto Liability Insurance Consultant shall secure and maintain business auto Inability coverage, with minimum limits of one million dollars ($1,000,000) per occurrence, combined single limit for bodily injury liability and property damage liability This coverage shall include all Consultant -owned vehicles used to perform the Services, hired and non -owned vehicles, and employee non -ownership vehicles 3 5 Assignment and Insurance Requirements Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall require all of its subcontractors to procure and maintain the same insurance coverage and limits as specified in section 3 1 of this Agreement Assignment does not include printing or other customary reimbursable expenses that may be provided for in this Agreement ARTICLE 4. - SCHEDULE, TERMINATION AND MISCELLANEOUS PROVISIONS 41 Schedules for Completion The schedule for completion contained in Exhibit "B," which is attached hereto and incorporated herein by reference, illustrates a time frame for document preparation that has been established by City City and Consultant recognize that delays could occur foi reasons outside the control of Consultant If this situation occurs, an adjustment to the tasks scheduled for completion may be permitted by City City and Consultant recognize that the City may not extend the completion date and final invoicing date of February 28, 2020, for this project due to the tenns of the Restricted Grant Agreement between the City and the California Department of Transportation 2 I 1ca\djm\AgreementslMou1e & Polyzoides Agreement doc 42 Suspension Consultant acknowledges that the City is obligated to fund all costs incurred under this Agreement and to cooperate with City by providing information relating to the Project Consultant acknowledges that City shall have the right to require Consultant to suspend or cease work under this Agreement without liability to Consultant and shall indemnify, defend, and hold Consultant harmless from claims arising from such cessation 43 Termination City may terminate this Agreement at any time, without cause, by five (5) business days prior written notice to Consultant Upon such termination, Consultant shall deliver to City all documents, reports, materials and work of any nature pertaining to the Services to be perfonned under this Agreement that are in the possession of Consultant or under its control In such event, Consultant shall be paid for the Services performed to the date of termination based on time and reimbursable billings The total sum paid to Consultant in the event of termination of this Agreement shall not exceed the sum set forth in Section 2 1 hereof 44 Hold Harmless and Indemnification A Consultant shall indemnify and hold harmless City and its elected officials, officers, employees and agents from and against any and all claims, causes of action, losses and liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent or intentional wrongful act or omission of Consultant, its officers, employees and agents in performing the Services as has been determined by a Court of competent jurisdiction, and in proportion to such proven negligence B City shall indemnify and hold harmless Consultant and its officials, employees and agents from and against any and all claims, causes of action, losses and liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent or intentionally wrongful act or omission of City, its elected officials, officers, employees and agents in performing the Services as has been determined by a Court of competent jurisdiction, and in proportion to such proven negligence 45 Independent Contractor This Agreement is for the performance of professional services to City and does not make the employees of Consultant employees of City for the purpose of payroll deductions, unemployment insurance or any other benefits Consultant shall at all times during the term of this Agreement retain the status of an independent contractor 46 Notices Any notice, request, or other communication to eithei Party by the other as provided for in this Agreement shall be given in writing, and sent by (a) hand -delivery, (b) first class United States mail, return receipt requested, or (c) overnight delivery service, and shall be deemed given upon actual receipt by the addressee Notice may also be given by facsimile or e-mail, provided the original is sent by any mannei as described above in this Section Notices shall be addressed as follows 3 1 Icaldjm\Agreements\Moule & Polyzoides Agreement doe City Brian Desatnik Development Services Director City of Redlands P O Box 3005 Redlands, CA 92373 Consultant Stefanos Polyzoides Executive Vice President Moule & Polyzoides Architects and Urbanists, Inc 180 East California Boulevard Pasadena, CA 91105 Either Party may change the recipient of address for receiving notices upon written nonce to the other party 47 Nondiscrimination During the performance of this Agreement, Consultant shall not discriminate on the grounds of race, color, national origin, sex, sexual orientation or disability, or any condition related thereto in the selection and retention of employees and sub - consultants and the procurement of materials and equipment 48 Ownership of Documents The reports, drawing, maps and other documents prepared under this Agreement by Consultant shall be and remain the property of City upon completion and acceptance of Consultant's Services or, to the extent then -prepared by Consultant, upon any earlier termination of this Agreement 49 Attorneys' Pees In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-house counsel 410 Entire Agreement This Agreement supersedes any and all other agreements, either verbal or in writing, between the Parties hereto with respect to the matters contained herein Each Party to this Agreement acknowledges and agrees that no representations, inducements, promises or agreements, verbal or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which are not embodied herein, and that no other agreement, stipulation or promise not contained in this Agreement shall be valid or binding on either Party 411 Books and Records Consultant shall maintain books and accounts of all Project related costs and all expenses Books shall be available at all reasonable times for examination by City at the office of Consultant 412 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California 4 13 No Third Parties Beneficiaries This Agreement shall not be deemed to confer any rights upon any third parties as beneficiaries of this Agreement (including, but not limited to, the developer of the Project), nor obligate either of the Parties to this Agreement to any person or entity not a Party to this Agreement 4 1 lealdjrn\Agreements\Moule & Polyzoides Agreement doc 414 Venue In the event that any legal action should be filed by either party against the other, the venue and forum for such action shall be the Supenor Court of the State of California for the County of San Bernardino or in the Federal District Court for the Central District of the State of California Each of the persons and entities who are shareholders or partners of Consultant also agree to this venue and forum and further agree that, if they are not residents of California at the time of such actions, service of process may be made on them by delivery via United States registered or certified mail CITY OF REDLANDS MOULE & POLYZOIDES Paul W Foster, Mayor Stefanos Poly oides, Executive Vic President Attest ne Donaldson, City Clerk 5 I 1ca\djm\AgreementslMou1e & Polyzoides Agreement doc EXHIBIT A SCOPE OF WORK [ Attached ] 11caldjmlAgreements\Moule & Polyzoides Agreement doe SCOPE OF WORK Redlands "Transit Villages Specific Plan" 15 May 2018 Moule & Polyzoides ( W&P") understands this protect consists of a) creating a vision and station access plan for the Downtown, New York Street, and University Village transit villages, b) evaluating and integrating the pertinent content from the current Downtown Specific Plan, the draft 2011 Downtown Specific Plan, the 2013 draft Transit Village Plan, the City of Redlands Architectural Guidelines, and the Initial Downtown Parking Study into a single, unified, document, c) developing a density bonus program for Downtown and/or the two transit villages, and d) working with stakeholders, City staff and commissions, and the community to realize the plan M&P will complete all the scope of service components listed on page 7 and 8 of the RFP These tasks will be accomplished as follows TASK I• PROJECT INITIATION AND ADMINISTRATION 1. Kick-off Meeting/Site Tour M&P and key members of the consultant team will participate in a kick-off meeting with representatives from the City of Redlands and Caltrans, followed by a tour of the three transit villages 2 Project Management M&P will be available for monthly meetings or teleconferences to discuss the status of ongoing and future work, review progress, identify next steps, and generally prevent the protect from getting sidetracked or stalled These meetings are generally envisioned to last no longer than a half-hour and could take place at a time convenient for the City Task 1 Deliverables • Task 1-1 Attendance at Kick-off Meeting/Site Tour, Kick-off Meeting/Site Tour Agenda and summary (MS Word and PDF) • Task 1-2 Attendance/participation in monthly meetings/teleconferences, meeting summaries (MS Word and PDF) TASK II PROJECT OUTREACH PLANNING 1 Develop Public Outreach and Communication Plan M&P will work with City Staff to develop a public outreach and communication plan that identifies stakeholders, establishes the workshop format, dates, noticing materials, procedures, and responsibilities 2 Develop Project Website M&P will develop, host, and maintain a standalone website similar to the City's General Plan 2035 web page and will work with City Staff to prepare content for the website to keep the community apprised of the Specific Plan process, to advertise upcoming community outreach meetings and to provide links to the draft and final Specific Plan M&P will provide content at key milestones, such as before upcoming community meetings and when the Draft Specific Plan is ready for public review, etc Task ll Deliverables • Task 1/4 Outreach and Communication Plan (MS Word and PDF) • Task 11-2 Project Website, M&P will host website for a maximum period of two (2) years TASKS III, IV, V DEVELOPMENT OF TRANSIT VILLAGE PLANS M&P will lead the preparation of the Specific Plan, focusing on each of the three transit villages Downtown, University Village, and New York Street/ESRI The plan preparation process will consist of four parts 1) Data Gathering, 2) Public Engagement, 3) Development of the Draft Plan, and 4) Development of the Final Plan Data Gathering The data gathering process will consist of reviewing existing documents, assessing the existing physical conditions, meeting with City staff and key stakeholders, and talking with the community Key aspects of this task include 1 1 Existing Document Review The Project Team will review the recently adopted General Plan 2035 Update, Specific Plan No 45 (Downtown Specific Plan), the November 2011 Draft Downtown Specific Plan, the March 2013 Draft Transit Village Plan, City of Redlands Architectural Guidelines, the Initial Downtown Parking Study, and familiarize itself with the Draft and Final Environmental Impact Report for the General Plan 2035, the City of Redlands Zoning Regulations (Title 18), the Climate Action Plan, any available materials from San Bernardino County Transportation Authority's (SBCTA) Transit Rail Stations Accessibility Plan, which is being prepared concurrently with this Specific Plan, and any other City plans, regulations, or initiatives that are relevant to the project's three transit village areas The focus of the review will be to • Identify the policies within the General Plan that are relevant to the proposed Transit Villages Specific Plan • Identify material from Specific Plan No 45, the November 2011 Draft Downtown Specific Plan, and the March 2013 Draft Transit Village Plan, and the City of Redlands Architectural Guidelines that are relevant and/or may be absorbed into the Transit Villages Specific Plan • Peer review the Initial Downtown Parking Study, recommend any adjustments, and incorporate the revised parking standards into the Transit Villages Specific Plan • Review the University Village Master Plan in relation to the General Plan and the City's street and parking standards An important part of this review process will be meeting with City staff to receive input regarding what they believe works with these plans and what does not 1 2 Physical Analysis The project team will study the existing physical conditions of each Transit Village in order to Identify existing land uses that could conflict with the vision of a particular TOD and could therefore impact the types of uses that are incorporated into the TOD For instance, new residential uses in the New York Street TOD could potentially conflict with the existing auto body shops located just north of the proposed New York Street station site Identify potential opportunity sites, including City- owned parcels (if any), adjacent parcels owned by the same owner, and vacant and underutilized parcels These opportunity saes and areas will essentially be "areas of change," whereas portions of the planning area outside these areas will be subject to incremental or no change Identify nearby parks that could provide open space and recreational opportunities for future TOD residents and/or workers Study the existing building fabric (including building height, building width along the street frontage, relationship of the building to the street, historic buildings, etc ) in order to inform the Specific Plan's development standards/guidelines Identify streets where streetscape and landscape improvements should be prioritized 13 Transportation and Circulation Analysis. In order to inform the station access plan for each transit station, Nelson\Nygaard will review existing pedestrian, bicycle vehicular, and transit access to each station, identify associated opportunities and constraints, and recommend improvements to the existing transportation network to facilitate safe and convenient, multi -modal access to and from the stations and between the stations Since the components of a station access plan have already been substantially developed for the University Village Baster Plan, the focus and most of the work effort for this task will be on the Downtown and New York Street stations SBCTA has begun the preparation of a Transit Rail Stations Accessibility Plan (anticipated to be completed by July 2019), and coordination with SBCTA's effort will help inform the multi -modal transportation components of the City's specific plan 14 Infrastructure Analysis Crabtree Group will review pertinent project materials, archival documents, existing infrastructure capacities, conservation criteria or recommendations, topographic survey, aerial photography, and other relevant information regarding the project area 15 Market Analysis. HR&A will develop a demand model to estimate the scale of market demand and the potential capture of that demand for supportable development within the study area across three key land use types multi -family residential, retail, and office The demand estimates will carefully consider demand for future growth from within and near the study area, as well as competitive supply from current and planned development projects to ensure that land uses are sustainable and complimentary with nearby assets This analysis will take into account demand from students, faculty and staff at nearby institutions, as well as the potential for Redlands' capture of regional demand to grow with strengthened transit connectivity with the proposed Arrow Line To guide short- and long-term planning for the site, HR&A will project the supportable scale of development in terms of land and built area for the following land uses over 5 and 10 year periods multifamily residential (owner and renter), retail, and office This analysis will provide clarity on market -aligned product typologies, including identifying key physical characteristics, key anchor uses, as well as using visual references for clarity 1.6. Density Bonus Program Research and Design HR&A will study the viability of a density bonus program, in conjunction with State law, that includes a residential density bonus based on the provision of a public benefit, such as enhanced streetscapes, parks, plazas, public roads, public parking, and public art 1 6 1 HR&A will begin the density bonus component by collecting and analyzing real estate metrics to establish market benchmarks and density bonus parameters 1 6 2 HR&A will conduct a survey of up to three established, well -utilized, pertinent density bonus programs to demonstrate best practices and key success factors of these programs Working with the City, HR&A will supplement this research with their institutional knowledge of similar programs to create a framework of successful strategies that can form the basis of the City's future incentive zoning system 17 Stakeholder Meetings M&P and pertinent members of the consultant team will participate in meetings with stakeholders identified by City Staff to solicit input regarding potential issues, opportunities, constraints, and observations about each Transit Village An important objective of this process will be to identify/confirm opportunity sites, learn stakeholder plans for these opportunity sites in particular and the planning area in general, and begin to establish the unique character and use make-up of the three transit areas so they do not compete with one other M&P will also meet with SBCTA to coordinate their Transit Rail Stations Accessibility Plan, currently underway, with the transportation components of this specific plan 1 S Transit Village Boundary Confirmation. Working with City staff — and with input gained from the stakeholder meetings and the findings of the above existing conditions analysis — M&P will work with City staff to confirm or adjust the Downtown Specific Plan boundary and to determine the parcels that are included within the University Village and New York Street planning areas, particularly those that straddle the half - mile radius boundary and/or are currently designated/zoned single-family and/or light industrial The final specific plan area could conceivably consist of one contiguous boundary that includes Downtown and the two other transit villages 2 Public Engagement M&P will prepare presentations for and attend the following public meetings 2.1. Discovery Workshops (up to 3 total)- With a firm understanding of each station area's existing conditions, we will participate in a discovery workshop within each transit village planning area During the workshop, we will describe the planning process, review each area s constraints and opportunities, show the proposed specific plan boundary, describe the density bonus component of this planning process, outline some preliminary goals for the area, and then solicit input from attending members of the community, including beginning to gauge community sentiment about potential increased density within Downtown and/or the transit villages To help facilitate and/or focus the discussion, we could work with City to prepare a set of questions to ask during the workshop and/or post on the Specific Plan website 22 Alternatives Workshops (up to 3 total) We will then take these preliminary alternatives to the community for their input at a second series of workshops The goal of these workshops will be to drill down to a preferred vision (including potentially increased building heights/densities within Downtown and/or the two other transit village sites) for inclusion in the Specific Plan The team will translate the input received during the Alternatives Workshop into the preferred alternative and vision for the three areas 2 3 Preferred Alternative Workshops (up to 3 total) We will then present to the community the Preferred Alternative and vision, and how it will be incorporated into the Specific Plan 24 Historic & Scenic Preservation Commission Meetings (up to 3 total) M&P will attend up to three (3) Historic Preservation Committee Meetings (e g , Downtown village) 25. Planning Commission Meetings (up to 6 total) M&P will attend up to six (6) Planning Commission meetings 26 City Council Meetings (up to 2 total) M&P will attend up to two (2) City Council meetings M&P will work with the City to determine the exact timing of each meeting in relation to the overall project schedule 3. Develop Draft Plan The information collected during the data gathering and public engagement process will be assembled into the Specific Plan document This task will consist of developing a vision and preparation of alternatives/strategies for each Transit Village and then developing a document that implements this vision The vision for Downtown and the two other transit villages consists of two parts areas of change and areas of incremental/no change The first part applies to the opportunity sites identified during the data gathering and public engagement process and will be illustrated with plans, street sections, precedent photos, and perspectives that show the before and after conditions Since our team has already established a vision for the area within a quarter mile of the University Village station, the opportunity site visioning process would focus on Downtown and the New York Street transit village The second part (areas of incremental/no change) applies to the neighborhoods and corridors surrounding the opportunity sites and will focus on streetscape improvements, mobility improvements, such as bike lanes and crosswalks, and whether the scale, massing, and character of the building fabric remains essentially the same or changes This type of visioning would apply to the areas of the University Village planning area outside of the University Village Master Plan area M&P will produce an Administrative Draft Specific Plan, a Draft Specific Plan, a Public Review Draft Specific Plan, and then a Final Specific Plan, and will work closely with and meet regularly with City staff throughout the Specific Plan preparation process 31 Prepare Preliminary Alternatives. For the Discovery Workshops, M&P will collect precedent images that illustrate the vision for Downtown and the New York Street transit villages (buildings, open spaces, streetscape, etc ) For the opportunity sites, the team will generate street network and open space alternatives and develop initial ideas about the character/make-up of the particular TODs whether they are predominantly residential, office, or a mix of the two, how much retail they have, how/whether other uses, such as hospitality or institutional uses, are incorporated, and how a density bonus might impact them, particularly in terms of building height The TOD type alternatives would be a result of input received from stakeholders, HR&A's density bonus assessment (see below), and information gleaned from HR&A's market analysis 32 Prepare Preferred Alternative The team will translate the input received during the Alternatives Workshop into the Preferred Alternative and vision for the three areas, and will present this to the community in the Preferred Alternative Workshop 33 Specific Plan Table of Contents M&P will begin the specific plan document preparation process by working with staff City to determine the plans' format and table of contents, whether it is modelled on Torti Gallas' four chapter format, divided up into individual chapters for each transit village, with each chapter containing all the essential components (vision, transportation and parking, open space and landscape, and infrastructure), or broken up by discipline, with each discipline containing subsections, as necessary, for each transit village 3.4 Draft Specific Plan- We agree with the City that a single Specific Plan document that includes chapters or subsections for each transit village is the best way to streamline the project review and entitlement process The Specific Plan document will integrate pertinent policies from the General Plan, incorporate and enhance applicable material from Specific Plan No 45, the November 2011 Draft Downtown Specific Plan prepared by Torti Gallas, the March 2013 Draft Transit Village Plan prepared by HDR, the City of Redlands Architectural Guidelines, and the applicable actions of the City's recently completed Initial Downtown Parking Study The aforementioned content will be absorbed into the pertinent Specific Plan chapter or section and will incorporate the following components • Introduction This chapter will provide a brief overview of the Specific Plan and of each of the three station areas It will also include the Specific Plan Purpose, Applicability, Relationship to Other Plans, and applicable General Plan policies • Vision This chapter/section will describe the vision for the overall plan, as well as for each of the three station areas It will be illustrated with plans perspective renderings, and precedent images and also list the development potential Transportation and Parking This chapter/section, prepared in conjunction with MK Planning and NelsonlNygaard, will describe recommended transportation improvements, including access to each individual station, as well as connections between the three stations via the Orange Blossom/Mill Creek Zanja Trail For each Village it will include a street network plan and associated cross sections, a bicycle network and pedestrian connectivity plan, a station connectivity plan, parking plan(s) and park -once strategies, and descriptions of various multi -modal components and strategies, including bicycle amenities and parking and transportation network company (TNC) curb pace for liber and Lyft SBCTA is preparing a Transit Rail Stations Accessibility Plan (anticipated to be completed by July 2019) and coordination with SBCTA's effort will help inform the multi -modal transportation components of the City's specific plan Open Space and Landscape This chapter/section, generated in conjunction with Studio -MLA, will describe the various components of the public realm, including streetscape improvements and proposed open spaces For each transit village, it will include a public realm plan, a street tree plan, a planting palette for street trees and park trees, and streetscape improvements, including street furniture, lighting, sidewalk and road treatments, etc • Infrastructure This chapter/section, generated in conjunction with Crabtree Group, will include discuss the proposed distribution, location, and extent of the utilities infrastructure (water, sewer, power, telephone, cable), LID storm water design that could potentially double as open space, solid waste disposal, and other essential facilities proposed to be located within the three transit villages plan area and needed to support the land uses described in the plan Development Code This chapter will be a simple form -based code that provides development standards (building height, setbacks, frontage requirements on-site open space, parking placement and standards) and building design standards or guidelines (massing, articulation, materials, openings, landscape, screening, signage, etc ) This chapter can also include density bonus provisions that may arise out of HR&A's density bonus program findings Implementation, This chapter will discuss key economic goals, policies and actions for the City of Redlands to implement the Specific Plan as well as provide infrastructure funding mechanisms, including, but not limited to, Enhanced Infrastructure Financing Districts, Community Facilities Districts, Tax Subvention Agreements, public-private partnerships, and parking and other shared infrastructure strategies These funding mechanisms can supplement density bonus financing if necessary, especially if it is not feasible to introduce the density bonus provisions in all of the transit villages It will also include any actions that must be completed to implement the density bonus program M&P will prepare an Administrative Draft Plan for City review and then will incorporate the City's comments into a Screencheck Draft Specific Plan for subsequent review by the City M&P will then prepare the finalized Draft Specific Plan, incorporating the City s comments for release to the public 3 5 Density Bonus Program Design 3 5 1 Building off work done by the project team during the Visioning phase and in conjunction with the City, HR&A will determine feasibility thresholds, acceptable density ranges, and typical parcel sizes for a series of applicable development types within each transit village HR&A will study up to five (5) development scenarios to test the financial feasibility of the incentive zoning program parameters and to calibrate prices and other requirements in relation to the estimated costs to developers of providing public amenities identified by the City 3.52 Based on the research collected above, HR&A will prepare a set of recommendations determining whether the Density Bonus Program would be feasible in Redlands, and if so, what the policy framework should be This policy framework will be included in the Draft Specific Plan, Public Review Draft Specific Plan and Final Specific Plan 4. Develop Final Plan 4 1 Fiscal Impact Analysis HR&A will conduct an analysis to estimate the impacts of the Village Plan at build -out on the City's fiscal condition, particularly the net new recurring revenues and public service costs associated with the City's General Fund 4.2 Final Plan M&P will incorporate any applicable comments that arose out of the public review process into a Screencheck Final Plan for review by City staff M&P will incorporate the City's comments on the Screencheck Draft and prepare the finalized Public Review Draft Specific Plan for review by the Historic & Scenic Preservation Commission, the Planning Commission and the City Council M&P will incorporate changes from the commissions and the City Council into the approved version of the Final Specific Plan for subsequent publication 4 3 General Plan Amendments (as necessary) M&P will produce tracked changes text for any amendments that need to be made to the 2035 General Plan Tasks 111, IV, V Deliverables. • Tasks 12, 13, 14 Existing Conditions Analysis Memorandum (PDF) • Task 15 Market Analysis (PDF) • Task 1 6 Density Bonus Memorandum (PDF) • Task 1 7 Stakeholder Meeting Summanes (MS Word and PDF) • Task 1 8 Project Boundary Confirmation (exhibits) • Tasks 2 1, 2 2, 2 3 Exhibits as needed to conduct workshops • Tasks 2 4, 2 5, 2 6 Exhibits as needed to conduct public meetings/hearings • Tasks 2 1, 2 2, 2 3 Presentations (PPT and PDF), Agendas (MS Word and PDF), Meeting Summaries (MS Word and PDF) • Tasks 3 1, 3 2 Preliminary Alternatives, Preferred Alternative, Administrative Draft Specific Plan • Tasks 111-3 4, 1V--3 4, V-3 4 (i e , chapters prepared and reviewed separately for each village site) Administrative Draft Specific Plan (MS Word or editable PDF), Draft Specific Plan (PDF, printed copies as needed, up to twenty), Draft General Plan Amendment Text (PDF) • Task 3 5 Density Bonus Program Design Memorandum (PDF) • Task 4 1 Fiscal Impact Analysis Report (PDF) • Task 4 2 Public Review Draft Specific Plan (PDF, printed copies as needed, up to twenty), Final Specific Plan approved version (PDF and Packaged InDesign files) • Task 4 3 General Plan Amendment text (MS Word and PDF) TASK VI FINANCIAL MANAGEMENT 1 Invoicing M&P's project manager will prepare monthly invoices and progress reports that track tasks completed or partially completed to date, overall budget, overall budget remaining, budget remaining by task, and expenses incurred to date M&P would be happy to use reporting and/or budget and schedule tracking formats supplied by Caltrans 2 Quarterly Reports to Caltrans Not part of M&P's scope City staff will prepare the quarterly reports to Caltrans documenting the progress to date on the scope of work, tasks completed, funds expended, and progress relative to schedule (based in part on the information provided in M&P's invoices to City) Task V1 Deliverables 9 Task VI -1 Monthly Invoices and Progress Reports EXHIBIT B SCHEDULE FOR COMPLETION [ Attached ] I 1ca\djm\Agreements\Moule & Polyzoides Agreeme3t.doc REDIANDS TRANSIT VILLAGES SPECIFIC PLAN SCHEDULE SUMMARY 16 April 2018 00©0©000©0©0 0�©0©000�0�0 Task 1: Project Initiation and Administration 1.1 Consultant Selection •je"Ick-off meeting w/ Caltrans _____ K ■___________________�_ 1.3 Project Management ______-MIM■MMIM.M.M■M■.M■■M.■M■M■M■MM—M■M■M■M_____ 2.1 Develop Public Outreach Plan 2.2 Develop Project Website Task 3: Develop Downtown Village Plan 3.1 Data Gathering S ■������������������ 3.2. Public Engagement ENEMENEENEMME■w■w■WME HEE■A■.PMEN H P■ENEN C C■EM== 3.3 Develop Draft Plan INEMEMENIMENEEM .4.1 Data Gathering 4.2 Public Engagement P MEMEM P ■ENUMB■ENMEM 4.4 Develop—Final Plan Task 5: Develop New York Street/i Village Plan 5.1 Data Gathering .5 ENIMEM SEEMEMEMEEMENEE®®ENSIMM■-P-_ NM P ■H■E■INEEMEM 5.3 Develop Draft Plan 5.4. Develop Final Plan Key © Kick-off Meeting Production of Deliverables ■ Meeting ( M" =Staff Meeting; 'S -Stakeholder Meeting) Continual Monitoring/ updating of Deliverables © Community Workshop City Review of Deliverables ■ P = Planrnng Commission Task Occurs in Previous Task C" = City Councli �C Meeting Occurs In Previous Task H = Historic Preservation Commission EXHIBIT C SCHEDULE OF COMPENSATION [ Attached ] I \ca\djnAAgreements\ Moule & Polyzoides Agreement.doc RE01AN65 TRANSIT VIILAGTS SPECIFIC PLAN BUDGET SUMMARY 17 April 2018 Molle✓W Poiyioide5 HRRAAdvisors NelsonkNygaard MN Planning Studio -MLA Crabtree Group enlor 5 nio Urban Urb n Res arch Senior Senior Prolea Prejee doors per Hours per Task Principal Planner Designer Designer Partner Prtndpal Analyst Analyst Principal Associate Assi0ate Prindpal Prinrlpal Associate Designer Principal Manager Task Fee Pe Task Billing Kate("" hood 320 180 L80 120 330 275 165 L45 270 165 s2rio 725 165 siso 100 225 I50 Task 1: Pta]ed:f illation and Administration 1.I Consultant5electiun 1.24. Prv]ect kick-off meet€ng w/ Gltrans - 1.3h. gick-off Meeling/Slte Tour 8 8 4 4 1 4 4 4 a B 4 57 12,785 e nMana ement 1.3. on, a 36 as 9,040 Hcumper Staff Member 1644 4 4 1 4 4 4 8 8 4 L01 Fee per Stall Member 55,120 $7,920 $0 $0 51,320 S1,100 50 $145 $1,080 S660$0 $900 $1,480 $1,200 Su $900 So Subtotal Task $13,040 $2,565 $1,740 $900 $2,680 5900 21,825 Task 2: Public Outreach Planning. 2.1 Develop Public Outreach P{an 12 36 B 56 11.280 2.2, Develo Pr4'ed V2ebsite 4 32 32 68 10,880 Hoursper Stall Member 16 68 41 _ _ 124 Fee er Stall Member 55.120 512,240 Sii 54.800 $0 54 50 0 SO 50 54 $0 $0 $9 $0 $0 50 5uhtotalT sk2 522,160 $0 $0 $0 $0 $0 22.160 Task 3: Develop Downtown Village Plan 3.1 Data Gathering 16 35 4 11 10 22 39 41 3 5 15 b 3 5 6 12 20 253 47,260 3.2 Public Fngagement 29 49 9 is 4 6 115 24,070 3.3 Develop Dr" Plan 49 113 50 160 17 19 40 66 10 14 3 11 24 38 70 21 46 689 127,775 3.0.. Develo Flnal plan 13 37 8 48 4 8 16 16 5 27 6 43 14 76 10 33 15 66 200 34,225 __...._. . . Hours per5laff Member 95 203 63 189 31 41 79 113 23 29 18 17 - ],339 Fee per Staff Member Suhtotal Task3 $117,S80 50 $0 $0 $0 $0 233,350 Task 4: Develop University Village Plan 4.1 Dara Gathering 7 21 2 10 8 15 25 30 2 4 10 5 1 3 1 10 20 177 32,430 4.2 Public Engagement 14 22 6 12 54 10,960 a-3 Developoraft Plan 29 65 2a 78 13 19 37 57 7 11 2 8 L4 22 40 20 45 459 86,1L0 4.4. Uevelvp Final Plan 9 28 5 20 4 8 16 16 13 2 6 13 ]0 15 152 26,770_ Hours per Staff Member 50 123 36 100 21 34 62 87 9 IS 12 15 25 44 30 65 678 Fre er Staff Member $16,000 $20,340 $6,48D $12000 $6930 $9,350 $10,230 $12,615 $2430 $2,475 $1,200 $2,925 $2,775 $3.750 $4400 6750 $9750 Subtotal Task $65,140 $39,125 $6,105 $2,925 $10,925 S36,S110 1se,nD Task S: Derebp New York Strcetf6Rr VlRage Plan SA Data Gathering IQ 32 4 11 9 22 38 35 3 5 15 5 2 4 6 10 2C 231 42,445 5.2. Politic Engagement 25 41 9 18 4 4 101 21,DGD 5.3. Develop Draft Plan 47 98 40 160 13 19 38 62 9 13 3 9 21 38 70 21 45 644 118,815 SDevelop Fip I PI_ A. Il 34 5 48 4 8 16 16 6 6 13 10 15 192_ 32.590 _ _ _ Hours per Staff Member 83 176 53 189 26 41 76 101 12 18 28 34 23 _ _ 42 76 31 65 1,230 _ Fee er Staff Member 26560 531680 S9540 $22680 58.580 SL1275 $12,540 $14645 $3240 $2970 $1800 $3,154 4,255 561300 $7,600 $6,§7259'750 Subtotal sky $105,540 $47,040 $8,010 $3,150 $16,155 $16,725 214,910 Task 6: Financial Management 6.1 Invoicing 6.2, Submit Qu rter[V R ports 4 24 28 5 600 Hours per Staff --b',4 24 28 Fee per Staff Member 51.280 $4,320 So $4 50 $0 50 So $9 50 $G 1 SO I 50 $C $0 1 $0 $0 Subteml Task 6 $5,600 $0 $0 $0 $0 $0 5,600 Total Hours per5taff Member 295 7I1 170 634 94 144 265 350 38 5648 48 86 136 236 128 241 3,680 =0etalIIA127 54080 S76500 $16020 $39480 $16.830 $21.725 $22.776 527,405 $6750 $6.105 53,000 S6,975 58,510 $11,250 $12,1100 $14,615 $19,500 Kee 5u6tvtal per Firm $329,060 $165,095 $24,300 $10,800 $59,910 $64,950 SGSAA L5 Expenses per Firm $5,000 $1,000 $375 $2,500 $300 $9.175 TDTAL FEf $334.060 NNW $24.675 $10,800 $62,410 $65,250 $663,290