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Memorandum of Understanding - Urban Area Security Initiative Grant Funding 4 -
TRAINING
MEMORANDUM OF UNDERSTANDING
CITY OF RIVERSIDE OFFICE OF EMERGENCY MANAGEMENT
AND THE City of Redlands, Redlands Police Department
REGARDING URBAN AREA SECURITY INITIATIVE (UASI) GRANT FUNDING
FOR FEDERAL FISCAL YEAR 2017
THIS MEMORANDUM OF UNDERSTANDING (MOU) is effective April 3, 2018,
between THE CITY OF RIVERSIDE OFFICE OF EMERGENCY MANAGEMENT and
the City of Redlands, Redlands Police Department ("Participating Agency") under the
following terms and conditions
The Participating Agency agrees to comply with the Grant Assurances for Urban
Area Security Initiative (Attachment A)
2 The Participating Agency agrees to comply with United States Department of
Homeland Security — Homeland Security Grant Program guidance, processes and
requirements
3 The Participating Agency agrees that all equipment, supplies and training funded
through the UASI program is for the mutual benefit of the Riverside UASI
Region and not for the exclusive benefit of the Participating Agency
4 The Participating Agency agrees that all equipment, supplies and technical
expertise developed through training funded by the UASI program is to be made
available for emergency use through established mutual aid systems, established
mutual aid agreements or made reasonably available through a valid request by a
member jurisdiction or organization of the Riverside UASI
5 The Participating Agency agrees to provide prior to being funded the most recent
copy of their, 1 Single Audit Report
6 The participating agency agrees to designate a Project Manager and Grant
Manager for each project awarded and provide the contact information of those
individuals to the City of Riverside Office of Emergency Management 1 UASI
Upon any changes to the original designation the agency will provide written
notification and updated contact information
Memorandum of Understanding - Urban Area Security Initiative Grant Funding
7 The Participating Agency agrees to maintain all documentation supporting all
expenditures reimbursed from grant funds, and ensure all expenditures are
allowable under grant requirements Recipients that expend $300,000 or more of
federal funds during their respective fiscal year agree to submit an organization
wide financial and compliance audit report The audit shall be performed in
accordance with the U S General Accounting Office Government Auditing
Standards and OMB Circular A-1.33 (Federal Grantor Agency U S Department
of Homeland Security, Pass -Through Agency Office of Homeland Security,
Program Title Public Assistance Grants, Federal CFDA Number 97 008) The
records shall be maintained and retained in accordance with UASI grant
requirements and shall be available for audit and inspection by the City and
designated grant agent personnel
8 The Participating Agency agrees that all its expenditures shall be in accordance
with the approved project expenditures and allowable costs as submitted to the
City and approved by the California Office of Emergency Services (Cal OES)
and the U S Department of Homeland Security Grants Program Directorate
9 The Participating Agency agrees to defend, indemnify, and hold harmless the
City, its agents, officers, and employees, from and against all liability arising out
of the Participating Agency's acts or omissions under this MOU
10 The City agrees to defend, indemnify, and hold harmless the Participating
Agency, its agents, officers, and employees, from and against all liability arising
out of the City's acts or omissions under this MOU
11 The Participating Agency agrees to provide the Certificate of Non -Supplanting
(Attachment B)
12 The Participating Agency agrees to provide the Certification regarding
Debarment, Suspension and Other responsibility matters (Attachment C)
13 The Subgrantee Performance Period for the FY 2017 UASI funding cycle is from
September 1, 2017 to May 31, 2020
2
Memorandum of Understanding - Urban Area Security Initiative Grant Funding
IN WITNESS WHEREOF, this Memorandum of Understanding is entered into by the
City of Riverside Office of Emergency Management and the City of Redlands Police
Department, by and through their authorized representatives
CITY OF RIVERSIDE PARTICIPATING AGENCY
By r B
Alexander NguyenTytle r Title _Paul W Foster, Mayor
Attest
By (V/4 � Attest
Coll 1eij>lcol By
Title
City Clerk
Approved as to form
By
lel- Bl�i. E I li o+ Mir+
Title Npk4m C41m Morviem
&eft er Deputy City Attorney
Title Jeanne Donaldson, Cite Clerk
Memorandum of Understanding - Urban Area S ecurity Initiative Grant Funding
Governing Body Resolution
(For Operational Areas and Urban Area's)
BEIT.RESOLTIED BY THE My COUNCIL
(Governing Body)
OF THE CITY OF REDL,4NDS THAT
(Naive of Applicant)
FIRE CHIEF , OR
(Name or Title of Authorized Agent)
BATTALION CHIEF , OR
(Naive or Title of Authorized Agent)
UALITY OF LIFE DIRECTOR ,
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and sub -granted through the State of Califorma.
Passed and approved this 5th day of Se tembei , 2017
Certification
I, Jeanne Donaldson , duly appointed and
(Nairne)
CLty Clerk of the CityofRedlands
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a i esolution passed and approved by
the City Council of the City fRedlands on the
(Governing body) (Naive of Applicant)
5th day of September ..- , 20 17
City Clerk, City of Redlands
(Official Position)
(Signature)
RESOLUTION NO 7750
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AUTHORIZING THE MAYOR AND ANY MEMBER OF THE CITY COUNCIL TO
EXECUTE FOR AND ON BEHALF OF THE CITY ANY ACTIONS
NECESSARY FOR THE PURPOSE OF OBTAINING FEDERAL FINANCIAL
ASSISTANCE PROVIDED BY THE DEPARTMENT OF HOMELAND SECURITY
BE IT RESOLVED, by the City Council of the City of Redlands as follows
Sectionl That the Mayor of the City of Redlands, and any menaber of the Redlands City
Council, is authorized to execute for and on behalf of the City of Redlands, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and sub -granted through the State of California
ADOPTED, SIGNED AND APPROVED this 5"' day of Septeinbei. 2017
Paul W Foster, Mayor
ATTEST
Jeg06 Donaldson, City Clerk
I �cclerklResolutions\Res 7700-779917750 - UASI doe
I, Jeauie Donaldson, City Clerk of the City of Redlands, hereby certify that the forego -mg
resolution was duly adopted by the City Council at a regular ineetmg thereof held on the 5il' day
of September, 2017 by the following vote
AXES
Councihnembers Harrison, Gilbreath, Barich, Te}eda, Mayoi Foster
NOES
None
ABSENT
None
ABSTAIN
None
ZQS--4�-
7e e Donaldson, City Clerk
I Icclerk\ResolutionslRes 7700-779917750 - UASI doc
RESOLUTION NO 7750
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AUTHORIZING THE MAYOR AND ANY MEMBER OF THE CITY COUNCIL TO
EXECUTE FOR AND ON BEHALF OF THE CITY ANY ACTIONS
NECESSARY FOR THE PURPOSE OF OBTAINING FEDERAL FINANCIAL
ASSISTANCE PROVIDED BY THE DEPARTMENT OF HOMELAND SECURITY
BE IT RESOLVED, by the City Council of the City of Redlands as follows
Sectionl. That the Mayor of the City of Redlands, and any meinber of the Redlands City
Council, is authorized to execute for and on behalf of the City of Redlands, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and. sub -granted through the State of California
ADOPTED, SIGNED AND APPROVED this 5'i' day ofSeptembei, 2017
Paul W Poster, Mayoi
ATTEST
3e2 6 Donaldson, City Clerk
1
I \ccleik\Resolutions\Res 7700-779917750 - UASI doc
ATTACHMENT A
Cal OES
OOVERNOR'S OFFECE
OF EMERGENCY SERVICES
Standard Assurances
For All Cal OES Federal Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the
legal authority to apply for federal assistance and the institutional, managerial and financial capability
(Including funds sufficient to pay any non federal share of project cost) to ensure proper planning,
management and completion of the project described in this application, within prescribed timelines
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the
(a) Applicable Federal Regulations (see below),
(b) Federal Program Notice of Funding Opportunity (NOFO),
(c) California Supplement to the NOFO, and
(d) Federal and State Grant Program Guidelines
Federal Regulations
Government cost principles, uniform administrative requirements and audit requirements for federal
grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C F R ) Updates
are issued by the Office of Management and Budget (OMB) and can be found at
http l/www whitehouse gov/omb/
Significant state and federal grant award requirements (some of which appear in the documents
listed above) are set forth below. The Applicant hereby agrees to comply with the following
1 Proof of Authority
The Applicant will obtain written authorization from the city council, governing board or authorized
body in support of this project This written authorization must specify that the Applicant and the city
council, governing board, or authorized body agree
(a) To provide all matching funds required for the grant project and that any cash match will be
appropriated as required
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the
Applicant and the city council, governing board or authorized body
(c) Grant funds shall not be used to supplant expenditures controlled by the city council,
governing board or authorized body, and
(d) The official executing this agreement is, in fact, authorized to do so
This Proof of Authority must be maintained on file and readily available upon request
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2 Period of Performance
The Applicant will initiate work after approval of the award and complete all work within the period of
performance specified in the grant
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U S C ), for persons entering into
a contract, grant, loan or cooperative agreement from an agency or requests or receives from an
agency a commitment providing for the United States to insure or guarantee a loan, the Applicant
certifies that
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any
cooperative agreement and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement
(b) If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying" in accordance with its instructions
(c) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly
The Applicant will also comply with provisions of the Hatch Act (5 U S C §§1501-1508 and §§7324-
7328) which limit the political activities of employees whose principal employment activities are
funded in whole or in part with federal funds
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the
enactment, repeal, modification or adoption of any law, regulation or policy without the express
written approval from the California Governor's Office of Emergency Services (Cal OES) or the
federal awarding agency
4 Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C F R §200 212 and codified in 2 C F R
Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with
the federal government The Applicant certifies that it and its principal, subgantees, recipients or
subrecipients
Homeland Security Grant Program — 2017 Grant Assurances
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lnjttal e)
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency,
(b) Have not within a three-year period preceding this application been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local) transaction or contract under a public transaction, violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property,
(c) Are not presently Indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated In
paragraph (2)(b) of this certification, and
(d) Have not within a three-year period preceding this application had one or more public
transaction (federal, state, or local) terminated for cause or default
Where the Applicant Is unable to certify to any of the statements In this certification, he or she shall
attach an explanation to this application
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all federal statutes relating to non discrimination These include, but
are not limited to, the following
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P L) 88-352 and 42 U S C §2000d et
seq ) which prohibits discrimination on the basis of race, color, or national origin and
requires that recipients of federal financial assistance take reasonable steps to provide
meaningful access to persons with limited English proficiency (LEP) to their programs and
services,
(b) Title IX of the Education Amendments of 1972, (20 U S C §§1681-1683, and 1685 1686),
which prohibits discrimination on the basis of sex In any federally funded educational
program or activity,
(c) Section 504 of the Rehabilitation Act of 1973, (29 U S C §794), which prohibits
discrimination against those with disabilities or access and functional needs,
(d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
disability and requires buildings and structures be accessible to those with disabilities and
access and functional needs (42 U S C §§ 12101 12213),
(e) Age Discrimination Act of 1975, (42 U S C §§ 6101-6107), which prohibits discrimination on
the basis of age,
(f) Public Health Service Act of 1912 (42 U S C §§ 290), relating to confidentiality of patient
records regarding substance abuse treatment,
(g) Title VIII of the Civil Rights Act of 1968 (42 U S C §3601 et seq ), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by the
Department of Housing and Urban Development at 24 C F R Part 100 The prohibition on
disability discrimination includes the requirement that new multifamily housing with four or
more dwelling units—i e , the public and common use areas and individual apartment units
Homeland Security Grant Program —201.7 Grant Assurances Pag
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(all units in buildings with elevators and ground -floor units in buildings without elevators)—
be designed and constructed with certain accessible features (See 24 C F R § 100 201), ,
(h) Executive Order 11246, which prohibits federal contractors and federally assisted
construction contractors and subcontractors who do over $10,000 in Government business
In one year from discriminating in employment decisions on the basis of race, color, religion,
sex, sexual orientation, gender Identification, or national origin,
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex,
sexual orientation, gender Identification, or national origin in hiring and employment in both
the United States federal workforce and on the part of government contractors,
(l) California Public Contract Code §10295 3, which prohibits discrimination based on domestic
partnerships and those in same sex marriages,
(k) DHS policy to ensure the equal treatment of faith -based organizations, under which all
applicants and recipients must comply with equal treatment policies and requirements
contained in 6 C F R Part 19,
(1) Any other nondiscrimination provisions in the specific statute(s) under which application for
federal assistance is being made, and
(m) The requirements of any other nondiscrimination statute(s) which may apply to the
application
In addition to the items listed in (a) through (m), the Applicant will comply with California's Fair
Employment and Housing Act (FEHA) FEHA prohibits harassment and discrimination in
employment because of ancestry, familial status, race, color, religious creed (including religious
dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and
medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity,
gender expression, sexual orientation marital status national origin, ancestry, mental and physical
disability, genetic information, medical condition, age, pregnancy, denial of medical and family care
leave, or pregnancy disability leave (California Government Code §§ 12940, 12945, 12945 2),
military and veteran status, and/or retaliation for protesting illegal discrimination related to one of
these categories, or for reporting patient abuse in tax supported institutions
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U S C §701 et seq ), the Applicant
certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined
in the Act
7 Environmental Standards
The Applicant will comply with state and federal environmental standards, which may be prescribed
pursuant to the following, as applicable
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-
21177), to include coordination with the city or county planning agency,
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-
15387),
Homeland Security Grant Program — 2017 Grant Assurances Page 1
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(c) Federal Clean Water Act (CWA) (33 U S C § 1251 et seq ), which establishes the basic
structure for regulating discharges of pollutants into the waters of the United States and
regulating quality standards for surface waters,
(d) Federal Clean Air Act of 1955 (42 U S C § 7401) which regulates air emissions from
stationary and mobile sources,
(e) Institution of environmental quality control measures under the National Environmental
Policy Act (NEPA) of 1969 (P L 91-190), the Council on Environmental Quality Regulations
for Implementing the Procedural Provisions of NEPA, and Executive Order 12898 which
focuses on the environmental and human health effects of federal actions on minority and
low-income populations with the goal of achieving environmental protection for all
communities,
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988,
(g) Executive Order 11514 which sets forth national environmental standards,
(h) Executive Order 11738 instituted to assure that each federal agency empowered to enter
into contracts for the procurement of goods, materials, or services and each federal agency
empowered to extend federal assistance by way of grant, loan, or contract shall undertake
such procurement and assistance activities in a manner that will result in effective
enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive
Order 11990 which requires preservation of wetlands,
(i) The Safe Drinking Water Act of 1974, (P L 93 523),
(j) The Endangered Species Act of 1973, (P L 93-205),
(k) Assurance of project consistency with the approved state management program developed
under the Coastal Zone Management Act of 1972 (16 U S C §§1451 et seq ),
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section
176(c) of the Clean Air Act of 1955, as amended (42 U S C §§7401 et seq ),
(m) Wild and Scenic Rivers Act of 1968 (16 U S C § 1271 et seq ) related to protecting
components or potential components of the national wild and scenic rivers system
The Applicant shall not be 1) in violation of any order or resolution promulgated by the State Air
Resources Board or an air pollution district, 2) subject to a cease and desist order pursuant to §
13301 of the California Water Code for violation of waste discharge requirements or discharge
prohibitions, or 3) determined to be in violation of federal law relating to air or water pollution
8 Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will
cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F
Audit Requirements
9. Access to Records
In accordance with 2 C F R §200 336, the Applicant will give the awarding agency the Comptroller
General of the United States and, If appropriate, the state, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the award
Homeland Security Grant Program — 2077 Grant Assurances Page
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The Applicant will require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision
10 Conflict of Interest
The Applicant will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict of
interest or personal gain
11 Financial Management
False Claims for Payment The Applicant will comply with 31 U S C §§ 3729-3733 which sets forth
that no recipient shall submit a false claim for payment, reimbursement or advance
12 Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability
and Transparency Act (FFATA) (P L 109-282), specifically (a) the reporting of subawards obligating
$25,000 or more in federal funds and (b) executive compensation data for first-tier subawards This
includes the provisions of FFATA, which includes requirements for executive compensation, and
also requirements implementing the Act for the non-federal entity at 2 C F R Part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 C F R Part 170
Reporting Subaward and Executive Compensation Information
13 Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10
U S C §2409,41 USC §4712, and 10 U S C §2324,41 USC § 4304 and § 4310
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(8) of the Trafficking Victims
Protection Act of 2000, as amended (22 U S C § 7104) which prohibits grant award recipients or a
subrecipient from (1) engaging in trafficking in persons during the period of time that the award is in
effect (2) procuring a commercial sex act during the period of time that the award is in effect or (3)
using forced labor in the performance of the award or subawards under the award
15 Labor Standards
The Applicant will comply with the following federal labor standards
(a) The Davis -Bacon Act (40 U S C §§ 276a to 276a-7), as applicable, and the Copeland Act
(40 U S C § 3145 and 18 U S C § 874) and the Contract Work Hours and SafelV Standards
Act (40 U S C §§ 327-333), regarding labor standards for federally -assisted construction
contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U S C § 201 et al ) as they apply to employees of
institutes of higher learning (I HE), hospitals and other non-profit organizations
16 Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect
workers who may be inured on the job at all times during the performance of the work of this
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Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et
seq
17 Property -Related
If applicable to the type of project funded by this federal award, the Applicant will
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of -1970 (P L 91-646) which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of federal
or federally -assisted programs These requirements apply to all interests in real property
acquired for protect purposes regardless of federal participation in purchase,
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P L 93-234) which requires subrecipients in a special flood hazard
area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more,
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 US C § 470), Executive Order 11593
(identification and protection of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U S C § 469a-1 et seq ), and
(d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U S C § 4831 and 24 CFR
Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of
residence structures
18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction protects, the Applicant will
(a) Not dispose of, modify the use of, or change the terms of the real property title or other
interest in the site and facilities without permission and Instructions from the awarding
agency Will record the federal awarding agency directives and will include a covenant in the
title of real property acquired In whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project,
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and
approval of construction plans and specifications, and
(c) Provide and maintain competent and adequate engineering supervision at the construction
site to ensure that the complete work conforms with the approved plans and specifications
and will furnish progressive reports and such other information as may be required by the
assistance awarding agency or State
19 Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123 5 These
laws prohibit driving a motor vehicle while using an electronic wireless communications device to
write, send, or read a text -based communication Drivers are also prohibited from the use of a
wireless telephone without hands-free listening and talking, unless to make an emergency call to
911, law enforcement, or similar services
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20 California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying for funding
under this program, or provided in the course of an entity's grant management activities that are
under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U S C § 552, and the
California Public Records Act, California Government Code section 6250 et seq The Applicant
should consider these laws and consult its own State and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application, needs assessment,
and strategic planning process
HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES/
CERTIFICATIONS
21. Reporting Accusations and Findings of Discrimination
If during the past three years the recipient has been accused of discrimination on any basis the
recipient must provide a list of all such proceedings, pending or completed, including outcome and
copies of settlement agreements to the DHS Financial Assistance Office and the DHS Office for
Civil Rights and Civil Liberties (CRCL) by e-mail at crcl@hg.dhs.gov or by mail at U S Department
of Homeland Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190,
Washington, D C 20528
If the courts or administrative agencies make a finding of discrimination on grounds of race, color,
national origin (including LEP), sex, age, disability, religion, or familial status against the recipient,
or the recipients settle a case or matter alleging such discrimination, recipients must forward a copy
of the complaint and findings to the DHS Financial Assistance Office and the CRCL .by e-mail or
mail at the addresses listed above
The United States has the right to seek judicial enforcement of these obligations
22 Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press
releases, requests for proposals bid invitations, and other documents describing projects or
programs funded in whole or in part with federal funds
23 Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are
coordinated as necessary with appropriate government authorities and that appropriate licenses,
permits, or approvals are obtained
24. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the identity of
an individual to be directly or indirectly inferred, including any information that is linked or linkable to
that individual All recipients who collect PI1 are required to have a publically-available privacy policy
that describes standards on the usage and maintenance of Pll they collect Recipients may also
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find the DHS Privacy Impact Assessments Privacy Guidance and Privacy template a useful
resource respectively
25 Copyright
All recipients must affix the applicable copyright notices of 17 US C §§ 401 or 402 and an
acknowledgement of U S Government sponsorship (including the award number) to any work first
produced under federal financial assistance awards
26 Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C F R Part
200, Subpart E may not be charged to other federal financial assistance awards to overcome fund
deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial
assistance award terms and conditions, or for other reasons However, these prohibitions would not
preclude recipients from shifting costs that are allowable under two or more awards in accordance
with existing federal statutes, regulations, or the federal financial assistance award terms and
conditions
27 Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U S C § 6201 which contain policies relating
to energy efficiency that are defined in the state energy conservation plan issued in compliance with
this Act
28. Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt Examples of
relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit
overpayments See OMB Circular A-129
29. Fly America Act of 1974
All recipients must comply with Preference for U S Flag Air Carriers (air carriers holding certificates
under 49 U S C § 41102) for international air transportation of people and property to the extent
that such service is available, in accordance with the International Air Transportation Fair
Competitive Practices Act of 1974 (49 U S C § 40118) and the interpretative guidelines issued by
the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller
General Decision B-138942
30 Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all recipients must
ensure that all conference, meeting, convention, or training space funded in whole or in part with
federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention
and Control Act of 1974, as amended, 15 U S C §2225a
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31 Non -supplanting Requirements
All recipients who receive federal financial assistance awards made under programs that prohibit
supplanting by law must ensure that federal funds do not replace (supplant) funds that have been
budgeted for the same purpose through non-federal sources
32 Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub L No 96-517,
as amended, and codified in 35 U S C § 200 et seq All recipients are subject to the specific
requirements governing the development, reporting, and disposition of rights to inventions and
patents resulting from financial assistance awards located at 37 C F R Part 401 and the standard
patent rights clause locates{ at 37 C F R § 401 14
33 SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide
emergency communication equipment and its related activities must comply with the SAFECOM
Guidance for Emergency Communication Grants, including provisions on technical standards that
ensure and enhance Interoperable communications
34 Terrorist Financing
All recipients must comply with Executive Order 13224 and U S law that prohibit transactions with,
and the provisions of resources and support to, Individuals and organizations associated with
terrorism Recipients are legally responsible to ensure compliance with the Order and laws
35. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipient's currently active grants, cooperative agreements, and procurement
contracts from all federal assistance offices exceeds $10,000 000 for any period of time during the
period of performance of this federal financial assistance award, you must comply with the
requirements set forth in the government -wide Award Term and Condition for Recipient Integrity
and Performance Matters located at 2 C F R Part 200, Appendix X11, the full text of which is
incorporated here by reference in the award terms and conditions
36 USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing
Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which
amends 18 U S C §§ 175-175c
37 Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the
DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including
use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of
Coast Guard officials
Homeland Security Grant Program — 2017 Grant Assurances Page 1
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IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, Including any and all
federal and state grants, loans, reimbursement, contracts, etc The Applicant recognizes and agrees
that state financial assistance will be extended based on the representations made In this assurance
This assurance Is binding on the Applicant, Its successors, transferees, assignees, etc Failure to
comply with any of the above assurances may result In suspension, termination, or reduction of grant
funds
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and
available for Cal OES or public scrutiny upon request Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the
following has occurred (1) the recipient has made false certification or (2) violates the certification by
failing to carry out the requirements as noted above
All of the language contained within this document must be included in the award documents for all
subawards at all tiers All recipients are bound by the Department of Homeland Security Standard
Terms and Conditions 2017, Version 7.0 hereby incorporated by reference, which can be found at
https 1/www dhs govlpublicationlfy15-dhs-standard-terms-and-conditions
The undersigned represents that he/she is authorized by the Applicant to enter into this agreement for
and on behalf of the said Applicant
Applicant Redlands Po h c'�'
Signature of Authorized Agent
Printed Name of Authorized Agent
Title l k l J o r Pn l c
Chris +a P ke.,- � C A -Fr en
Homeland Security Grant Program — 2017 Grant Assurances
Date //V/(y
Page 1
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ATTACHMENT B
Certificate of Non -Supplanting
My signature below affirms that grant funds from the Urban Area
Security Initiative Grant will be used to supplement existing funds, and
will not replace (supplant) funds that have been appropriated for the
same purpose
Designated Agent
Chrlsfoe6- P CJ(m
Printed Name
�z
Signature
Title
RejIands �o �IcC � a�fine�rf
Agency
ATTACHMENT C
RIVERSIDE URBAN AREA SECURITY INITIATIVE
CERTIFICATION REGARDING DEBARMENT,
SUSPENSION AND OTHER RESPONSIBILITY MATTERS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest Applicants should also review the instructions for certification included in the regulations before
completing this form Signature of this form provides for compliance with certification requirements under the
applicable CFR covering New Restrictions on Government -wide Debarment and Suspension (Non -procurement)
The certification shall be treated as a material representation of fact upon which reliance will be placed when the
Agency determines to award the covered transaction or cooperative agreement
If it €s later determined that an applicant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated
may pursue available remedies, including suspension and/or debarment The applicant shall provide immediate
written notice to the person to whom this proposal is submitted if at any time the applicant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed circumstances
As required by Executive Order 12549, Debarment and Suspension, and implemented under the applicable CFR,
for prospective participants in covered transactions, as defined in the applicable CFR
1 The applicant certifies that it and its principals
Are not presently debarred, suspended proposed for debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions
by any Federal department or agency (Note The terms "covered transaction," "debarred," "suspended,"
"ineligible," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions
and Coverage sections of rules implementing Executive Order 12S49 ),
Have not within a three-year period preceding this application been conflicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a
public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen
property,
Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal,
State, or local) with commission of any of these offenses enumerated in paragraph (1)(b) of this
certification, and
Have not within a three-year period preceding this application had one or more public transactions
(Federal, State, or local) terminated for cause or default, and
2 Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach as
exp n tion to this application
Authorized Agent Signature
ChriS+C,ek',r P'_ C�J(eq
Name Printed or Typed
Yl%lly _
Date
Q4A5 PSI, «
Business Name
ixio 0 Park Avg Bld C IPO 90X !OAS
Street Address
R,,t^A 1 wkk) CA �a3-73
City, State, Zip Code