HomeMy WebLinkAboutContracts & Agreements_94-2018PS -1 1(4/18)
AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of traffic engineering services fol the Systemic Safety
Analysts Report Program Grant Traffic Signal Inventory, Testing and Safety Study
("Agreement") is made and entered in this 5t1i day of June, 2018 ("Effective Date'), by and
between the City of Redlands, a municipal corporation ("City)" and Albert Grover & Associates
("Consultant") City and Consultant are sometummes individually referred to herein as a `Party"
and, together, as the "Parties " In consideration of the mutual promises contained herein, City
and Consultant agree as follows
ARTICLE I —ENGAGEMENT OF CONSULTANT
I I City hereby engages Consultant to provide traffic engineering services for the Systemic
Safety Analysis Report Program Grant Traffic Signal Inventory, Testing and Safety
Study services for City (the "Services")
12 The Services shall be performed by Consultant In a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the Industry providing like and similar types of Services
ARTICLE 2 —SERVICES OF CONSULTANT
2 1 The Services that Consultant shall perform are more particularly described in Exhibit
"A," entitled "Scope of Services," which is attached hereto and Incorporated herein by
reference
22 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement Including, but not limited to State prevailing wage
laws
ARTICLE 3 —RESPONSIBILITIES OF CITY
3 1 City shall make available to Consultant information in its possession that may assist
Consultant In performing the Services
32 City designates Paul Toor, Municipal Utilities and Engineerumg Director, as City's
representative with respect to performance of the Services, and such person shall have the
authority to transmit instructions, receive information, interpret and define City's policies
and decisions with respect to performance of the Services
ARTICLE 4 — PERFORMANCE OF SERVICES
41 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Exhibit "B," entitled "Project Schedule," which
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is attached hereto and incorporated herein by reference The Services shall commence
within ten (10) days of the Effective Date of this Agreement
42 Consultant shall complete the Services by 511' day of December, 2019, unless the Services
are terminated earlier as provided for herein
43 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City, consistent with
City Council adopted policy for the same It shall be the obligation of Consultant to
obtain a copy of such policy from City Staff
ARTICLE 5 — PAYMENTS TO CONSULTANT
5 1 Total compensation fol Consultant's performance of the Services shall be in the amount
of two hundred thirty five thousand fifty dollars ($235,050) City shall pay Consultant in
accordance with Exhibit "C," entitled "Cost Proposal," attached hereto and incorporated
herein by reference The Indirect Cost Ratio (ICR) calculated within Exhibit "C" shall
remain in effect throughout the duration of this Agreement
52 Consultant shall submit monthly invoices to City describing the Services performed
during the preceding month Consultant's invoices shall include a brief description of the
Services perfonned, the dates the Services were performed, the number of hours spent
and by whom, and a description of reimbursable expenses related to the Services City
shall pay Consultant no later than thirty (30) days after receipt and approval by City of
Consultant's invoice
53 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing Any such notice shall be deemed delivered (i) on the date
of delivery in person, (r) five (5) days after deposit in first class registered mail, with
return receipt requested, (iii) on the actual delivery date if deposited with an overnight
courier, or (iv) on the date sent by facsimile, if confirmed with a copy sent
contemporaneously by first class, certified, registered or express mail, in each case
properly posted and fully prepaid to the appropriate address set forth below, or such other
address as a Party may provide notice in accordance with this section
City Clerk
City of Redlands
35 Capon Street
P O Box 3005 (marling)
Redlands, CA 92373
Consultant
Chalap Sadam, Vice President
Albert Grover & Associates
211 Imperial Highway, Suite 208
Fullerton, CA 92835
ARTICLE 6 —INSURANCE AND INDEMNIFICATION
6 1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services Consultant shall not
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perform any Services unless and until the required insurance listed below is obtained by
Consultant. Consultant shall provide City with certificates of Insurance and endorsements
evidencing such insurance prior to commencement of the Services Insurance policies
shall Include a provision prohibiting cancellation or modification of the policy except
upon thirty (30) days prior written notice to City
A Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self insured or exempt from the workers' compensation laws
of the State of California Consultant shall execute and provide City with Exhibit "D"
entitled "Workers' Compensation Insurance Certification," which is attached hereto
and incorporated herein by this reference prior to performance of the Services
B Comprehensive General Liability insurance with carriers acceptable to City In the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two
Million Dollars ($2,000,000) aggregate, for public liability, property damage and
personal injury is required City shall be named as an additional insured and such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by city
C. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and
property damage liability This coverage shall Include all Consultant owned vehicles
used in connection with Consultant's provision of the Services, hired and non -owned
vehicles, and employee non -ownership vehicles City shall be named as an additional
Insured and such insurance shall be primary and non-contributing to any insurance or
self-insurance maintained by City
62 Consultant shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury of death to persons of damage to property occasioned
by any negligent act or omission by, or the willful misconduct of, Consultant, or its
officers, employees and agents in performing the Services
ARTICLE 7 — CONFLICTS OF INTEREST
71 Consultant covenants and represents that it does not have any investment or Interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner of
degree by the performance of Consultant's Services Consultant fizrther covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement
72 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant
A Does not make a governmental decision whether to
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(i) approve a rate, rule or regulation, of adopt or enforce a City law;
(u) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement,
(iii) authorize City to enter into, modify or renew a contract,
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract,
(v) grant City approval to a plan, design, report, study or similar item,
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or fol any subdivision thereof
B Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially
the same duties for City that would otherwise be performed by an individual
holding a position specified in City's Conflict of Interest Code undet Government
Code section 87302
73 In the event City determines that Consultant must disclose its financial interests,
Consultant shall complete and file a Fair Political Practices Commission Form 700,
Statement of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Cleric
ARTICLE 8— GENERAL CONSIDERATIONS
8 1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party
82 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement
83 Records, drawings, designs, cost estimates, electronic data files, databases and any other
documents developed by Consultant in connection with its performance of the Services,
and any copyright interest in such documents, shall become the property of City and shall
be delivered to City upon completion of the Services, or upon the request of City Any
reuse of such documents, and any use of incomplete documents, shall be at City's sole
risk
84 Consultant is fol all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor Neither City nor its agents shall have
control ovei the conduct of Consultant of Consultant's employees, except as herein set
forth Consultant shall supply all necessary tools and instrumentalities required to
perform the Services Assigned personnel employed by Consultant are fot its account
only, and in no event shall Consultant of personnel retained by it be deemed to have been
employed by City of engaged by City for the account of or on behalf of City Consultant
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shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to
bind City to any obligation
8 5 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the
extent of any additional costs to City occasioned by any default by Consultant Upon
receipt of a termination notice, Consultant shall immediately discontinue its provision of
the Services and, within five (5) days of the date of the termination notice, deliver or
otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of project related data, design calculations, drawings, specifications, reports,
estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services Consultant shall be compensated
on a pro -rata basis for Services completed up to the date of termination
86 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Consultant pursuant to this Agreement Such books shall be available at reasonable times
for examination by City at the office of Consultant
8.7 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant
88 This Agreement shall be governed by and construed in accordance with the laws of the
State of California
89 If one of more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement
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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed
in confirmation of this Agreement
CITY OF REDLANDS
By ( L
4 j5��
Paul W Faster, Mayor
Attest
e Donaldson, City Clerk
ALBERT GROVER & ASSOCIATES
By ,
Chalap Sadam, Vice President
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SCOPE OF SERVICES
SCOPE OF SERVICES
PS -1 1(4/18)
Based on our extensive experience in conducting safety studies, a preliminary review of SWITRS collision
information, and a review of the City's RFP and grant application, we have developed the following scope of
services which consists of not only the four RFP outlined tasks but one additional task designed to leverage the
inventory and safety work into realizable grant funds Rather than simply repeating/rewording the task
descriptions, the following discussion emphasizes the critical components of each task and presents our
approach to addressing these components However, it is also important to note that all aspects of each task as
presented by the City in the RFP's scope of services are hereby included by reference in this proposal and will
be conducted by AGA.
TASK 1 Project Coordination
Purpose Enable continuous and clear communications betwen the City and consultant team to ensure that the
project is on schedule, on budget and exceeds City's expectations
Strong results -oriented leadership is a key element of our management approach to fully leverage both the
expertise and experience of the project team For this reason, Mr Chalap Sadam, P E,, T.E., has been
identified as the consultant Project Manager As such he will be the Citys primary contact for the project and
will be responsible for day to day management of the project He will coordinate all meetings and make any
requested presentations as necessary to City staff committees, or City Council He will be responsible for
adherence to the project schedule and, along with Mr Mark Miller, P E, T E, for maintaining quality control of
all project work products In short, Mr Sadam and Mr Miller will do everything necessary to ensure that the
project is completed on time, within budget, and in a manner that fulfills all the goals an d objectives of the City
Additionally, AGA's experienced traffic engineering personnel will be available to provide as needed guidance
and support to City staff in furthering the objectives and vision of the City Brief progress meetings, either in
person or over the phone, will be held with City staff on a regular basis during the course of the project
It is anticipated that all inventory and study related work can be completed within the first three months of
receipt of a formal Notice to Proceed It is anticipated that after completing the inventory, work tasks related to
technical analyses, evaluations, and investigations will be completed in the following months The next few
months will be devoted to reviewing recommendations and project priorities, completion of the final report, and
presentations to City staff and Council/Commissions The Project Manager will conduct a project kick-off
meeting with the City to discuss and finalize project objectives, the scope of services, the project schedule, and
various administrative matters
Deliverables
✓ Project Kick-off Meeting
✓ Project Progress Meetings
✓ Agendas, Minutes, and Schedule Updates
✓ Presentations at City Council and Commissions as Requested
TASK 2 Signal Inventory
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Under this task, AGA will prepare a comprehensive inventory of traffic signal equipment at each signalized
intersection The inventory will include equipment In the controller cabinet, traffic signal communications, vehicle
detection, battery back up systems, pedestrian countdown Indications, signal cable versus lead-in wires,
electrical seance type, functional status of all components, opportunities for Emergency Vehicle Pre-emption
etc Inventory data will be summarized in tables for easy integration with the Citys Graphical Information
System (GIS) databases and mapping functions Rather than having an inexperienced staff member conduct
the inventory, AGA plans on having a Signal System Specialist with more than twenty years of experience In
advanced traffic signal and communications systems conduct the inventory Two examples of inventory efforts
we have completed for the City of Ontario as well as the City of Redlands are included in Appendix C As a
value-added service to the City, during the course of conducting the inventory, our traffic signal expert will also
identify any out of date, obsolete or malfunctioning equipment and provide the City with a list of recommended
equipment upgrades that will improve operations and reliability Additionally, AGA will prepare an updated
Citywide Traffic Signal Communications Map The updated map will identify all existing hardwire and radio
signal interconnect in the City of Redlands, and identify where new communication links need to be established
to ensure capacity, reliability and resiliency for today's traffic signal system as well as providing for the high-tech
transportation systems of the future In addition, AGA will prepare an inventory of existing traffic signal timing
charts for all City maintained traffic signals This work will be completed by an IMSA Level 2 or higher certified
traffic signal system technician utilizing the latest software programs compatible with the existing Siemens
controllers Examples of work AGA completed for other agencies is included in the Exhibits section
Deliverables
✓ Comprehensive Traffic Signal Inventory Report
✓ Updated Traffic Signal Communications Map
✓ Comprehensive Traffic Signal Timing Data Files
TASK 3 Systemic Safety Study
Purpose Conduct traffic collision and operational analyses to identify a series of systemic countermeasure
improvement projects and operational strategies designed to improve traffic operations and ci"de multimodal
safety
Conduct Traf is Collision Analysis
The goal of the systemic safety analysis will be to pinpoint the highest occurring crash types and high-risk
corridors and intersections We will determine the top ten high-risk corridors based not only on numbers of
collisions, but also expected collisions per million vehicle miles Likewise, the top fifteen collision -prone
intersections will be identified based not only on the numbers of collisions, but also the number of collisions per
million vehicles traversing through those intersections The project team will pay particular attention to collisions
involving pedestrians and cyclists in order to identify potential non -motorized safety enhancement projects that
could compete well for HSIP grant funding
Locations with the highest number of collisions and/or a high number of fatal or severe collisions will be
prioritized in the analysis There are many factors that may have been involved in each of the collisions,
however, it is the analysis that will focus on the root causes of preventable collisions It is the aggregation of
these root causes that will ultimately lead to safety improvement recommendations to reduce both the number
of collisions and their severity
The AGA project team will carefully evaluate details on all collisions as described in the SWITRS and City
collision records In addition, AGA staff will also request to review the California Highway Patrol (CHP) 555
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reports to the extent that they are available We understand the sensitive nature of the information contained
within the 555 reports and we will not compromise the confidential information contained within those reports
As part of this project, AGA will update the City's Crossroads Accident Analysis Software to the latest version
containing the most recently available M years of collision records This software system is invaluable in
categorizing, sorting, analyzing, and graphically displaying collision statistics, hot spots, and trends Reports
detailing intersection collision diagrams, ranking of high collision intersections, sorting locations based on
collision severity, collision type, primary collision factors, non motorized parties, etc will be generated using the
Crossroads System A typical Crossroads intersection collision diagram is provided in Appendix C Collisions
will be further classified between correctable and non -correctable, vehicle -vehicle, single vehicle, vehicle-
pedestrian/bike It should also be noted that the Crossroads System can be used to monitor and evaluate the
implementation of recommendations to determine the level of success for safety enhancement projects and
strategies on a citywide basis
The Project Team will organize and categorize the collision data into tables and figures which can be easily
understood by engineers, City staff, politicians, and the public In addition, graphical and mapping exhibits
showing high collision concentrations, as well as collision by characteristics, will be produced All tables, charts,
graphics and maps will be created in a format for inclusion in the final report which can also be easily
reproduced by City staff if so desired
The high collision locations will be field reviewed by AGA's traffic engineers in order to have a better
understanding of the existing conditions and also to identify any physical factors that may be contributing to the
collisions One such key factor is sight distance and any impairment thereof due to landscaping, trees, etc ,
drainage problems, roadway dips, horizontal/vertical curves and general roadway alignment Another such key
factor that will be evaluated is the effectiveness of existing traffic control devices, including traffic signal
equipment and placement, traffic signal phasing and sequencing, turn prohibitions, roadway striping and
signing Other factors that will be considered include lane configuration and alignment, left turn and right turn
pocket lengths, visibility of traffic signal indications, right turns on red, "all red" intervals, yellow clearance
intervals, and allocation of green time We will prioritize specific corridors and intersections based on their crash
history and presence of risk factors that indicate an increased risk for continued high frequency and severity of
crashes It is the determination of these high-priority locations that will be the focus of further operational
analysis
Conduct Traffic Operations Analysis
Based on the high-priority corridors and intersections, NDS will gather turning movement traffic count data at
selected intersections, as needed by the project team to use in the comparative analysis of crash rates and to
study traffic flow patterns Each of the turning movement counts will also provide information on the number
bicycles and pedestrians The traffic data collected will also be used in the analysis of potential safety
recommendations, prioritizing projects, and for future grant applications The traffic data will also be summarized
in tabular and graphic formats for inclusion in the final study report We will also leverage available traffic counts
that were collected as part of the citywide speed survey project
Based on the list of high priority corridors and intersections identified earlier, engineers will conduct operational
field reviews which will include observation of traffic signals and lighting, review of signing and striping review of
crosswalks and their visibility, observation of traffic and pedestrian activity, and traffic control assessments to
confirm compliance with the 2014 California Manual on Uniform Traffic Control Devices (CAMUTCD) We will be
on the lookout for special characteristics that could be a factor in determining the most appropriate traffic
controls based on traffic and physical characteristics at each location Such characteristics could include, but
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are not limited to, proximity to schools and senior centers, presence of bus stops, location of driveways, on -
street parking activities/restrictions, driver behamor, adequacy of travel and turning lanes, traffic congestion,
pedestrian routes/patterns, ADA access, and the percentage and type of larger vehicles traversing the area For
locations determined to have deficient sight distances, engineers will develop recommendations to address
those deficiencies Recommendations could include, but are not limited to, trimming or removal of landscaping,
removal of on street parking, relocation of signs/poles, median modifications, prohibition of right -turns on red
and installation of left turn or right -turn arrows
Per the SSARP Guidelines, we will consider enhancements specifically designed to lower the risk of future
accidents and improve operational efficiency Such safety measures or enhancements which coin come out of the
collision analysis include signing and striping changes, changes to sequencing and timing oftraffic signals, changes
in pedestrian crossings, enhanced roadwayand sidewalk lighting, and other infrastructure modificationsto improve
visibility and safety for all road users It is anticipated that the results of this safety evaluation will become a key
componentofthe final report
DevelopSystem►c Countermeasures for High -Priority Corridors and Intersections
After the high-priority corridor and intersections have been identified and operational field rewews conducted,
the protect team will work together to determine potential countermeasures that include both low-cost safety
improvements as well as more capital -intensive improvement protects The countermeasure recommendations
will be designed to reduce the likelihood of future collisions as well as improve operational efficiency It is likely
that some minor repairs, safety enhancements, and operational improvements can be implemented without
grant funds as a part of normal operational budgets For the larger scale or more costlycapital improvements,
the project team will focus on those countermeasures that meet the funding criteria and are likely to be looked
on favorably by the HSIP application evaluators
Based on the data gathered, analysis conducted, and engineering evaluations, the project team will prepare a
priontized list of countermeasures that are expected to be successful in addressing demonstrated and potential
future collision risks It is anticipated that the engineers at AGA will develop descriptive text clearly identifying
the scope and extent of each of the recommended capital improvement projects as well as an order of
magnitude cost estimate for each
We recognize that we can't engineer out all collisions from the transportation network However, some crash
types and trends can be positively addressed through education, enforcement, and/or emergency services
considerations The project team will also identify potential programmatic countermeasures or changes related
to education and enforcement that are likely to improve traffic safety
Deliverables
✓ Updated Crossroads Accident Analysis Software with Five Years of Collision Data
✓ Up to 20 Peak -Period Turning Movement Traffic Counts
✓ Summary of the Collision Analysis Identifying High-priority Comdors and Intersections
✓ Listing of Countermeasures and Potential Safety Improvements and Capital Improvement Projects
✓ Listing of Potential Educational and Enforcement Strategies
TASK 4 Report
Purpose Produce a report outlining recommended safety and operational improvements along with a prioritized
implementation and funding plan The Report mll adhere to the SSARP Guidelines and VW11 be uvritten in plain
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English so that it can be presented to the City's political leadership to inform, educate, and gain consensus on
future safety enhancement projects
The AGA project team will prepare a comprehensive study report for City review and consideration The report
will summarize the traffic signal inventory effort, the collision analyses, operational analysis, findings, and
recommendations The report will include a complete documentation of the project including a discussion of
protect objectives, the study methodologies and findings, engineering evaluations and prioritization of
recommendations and conclusions The main feature of the report will be a prioritized plan for targeted
signalized intersection improvements, including but not limited to, repairs, retrofits, upgrades, design changes,
and traffic management strategies The improvements will be prioritized based on anticipated costs, ease of
implementation, benefits, crash reduction potential, and eligibility for grant funding It is anticipated that the
report will be submitted to the City within 12 months of the notice to proceed Any questions, suggestions, and
comments from City staff will be addressed and a revised final report suitable for submission to City Council will
be provided
Deliverables
✓ Draft Report and Supporting Technical Appendicesfor City Staff Review
✓ Final Report and Supporting Technical Appendicesfor City Council Submission
TASK 5 Develop Plans and Prepare Gran tApplrcations
Purpose Develop design plans and cost estimates and prepare applications for up to three projects for grant
applications by the City
The project team will produce conceptual improvement drawings and conceptual level cost estimates for three
high priority recommended capital improvement projects We will also determine benefiticost ratios for each of
the three potential safety improvement projects Based on the development of the conceptual improvement
drawings and the cost estimates each of the three protects will be ranked as to their anticipated competitiveness
for grant funding applications by the City We will then prepare grant applications for these three projects
Deliverables
Concept designs and cost estimates for up to three projects along with completed grant applications
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10,14,1111,9110
PROJECT SCHEDULE
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SSARP GRANT TRAFFIC SIGNAL INVENTORY, TESTING, AND SAFETY STUDY
PROJECT SCHEDULE
Apni 30.2018
m
b
m MONTHS
TASK DESCRIPTIONS 2 4 b 8
1 Project Management
2 Signal Inventory
3 Systemic Safety Study
4 Report
5 Protect Support and HSIP
Applications
At iSFR'r
GkOVEa ae
Atitif K'iATi�S
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10 1
I
LEGEND E—__
RFP City Additional Deliverable
Tasks Review Task
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EXHIBIT 11 c f►
COST PROPOSAL
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CITY OF REDLANDS
SSARP Traffic Signal inventory, Testing, and Safety Study
Hourly Task Breakdown
Albert Grover A Associates
Vendor Costs/Other Direct Costs
Work Item Consultant Work Etennnt -01marlift Cost Direct Costs
Int a Tuminq Movement ounts NDS NOS T 3 24 '507 51 [- 1f:•0
Collis*n Database Software Update AGA Task 3 ca Iur .1 " �
Sublotal-I $14.000
PROJECT TOTALS labor Other Direct
Albert Grover & Associates 5221 216 S400
National Data & Surveying Services S10J)GO
PROJECT COST
'INAL PROJECT COST(Modified Due To Rounding)
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Subtotal
$225.226
$10,000
$235,226
$235,056
Task 1
Task
Task 3
Task 5
Job ClassificationlTitle
Hourly
Project
2
Systemic Safety
Task 4
Develop Concept
TOTAL
{fates
Coordination
"nal Invent
Study
Repo"
Plans
HrslCost
Vice President ?Project Manager
sell! 9
40
28
16
24
6
114
10 D00
$7,000
S4.000.6
000
S 15ry"
2R 50O
Executive Vice President
$2�D
8
12
8
8
2
38
$2,000
$3.1300
$2,000
S2.1100
5500
$9.5W
Principal Transportation Engineer
5215
12
8
94
16
0
130
2 0
$1,720
S20.2iO
$3,440,
0
279
Senior Transportation Engineer Greg
S ?
8
6
26
12
4
56
51.624
$1.218
S5.278
52,436
5812
11 368
Senior Transporleuon Engineer Ignacio
$197
8
8
20
12
4
52
51.576
$1.576
53.340
S2.364
S788
510.244
Senor Transporlavion Engineer Ruben
$180
8
24
4
14
12
62
$1.440
$4,320
$m
$2520
$2160
$11160
Advanced System Integrator
$151
0
80
0
0
0
80
SO
$12,080
so
30
$12,080
Transportation Engineer
$165 1
0
24
32
0
8
64
4
S4.0515
$5,408
so
S1.352
SIO.8116
Project Development Manager
5169
0
0
24
18
0
42
0
so
$4056
S3.042
O
S7.098
Senior Signal Systems Specialist
$151
0
106
12
0
0
118
$0
$16.ODEi
51812
SO
$0
$17.818
Signal System Specialist
S148
0
180
0
0
0
180
s0
$26,640
$0
s0
10
$26.640
Associate Transp Engineer t
S,:;4
4
15
77
16
0
112
96
$1,860
$9,548
$1,984
so
13 888
Associate Engineer II
S ;
12
64
120
70
26
292
51,404
$7,488
$14.040
S8.190
$3,042
$34.164
Total Hours
100
555
433
190
62
t•1.)
Labor Cost
$21120
586.964
571012
531.976
S'0,154
$221.226
Vendor Costs/Other Direct Costs
Work Item Consultant Work Etennnt -01marlift Cost Direct Costs
Int a Tuminq Movement ounts NDS NOS T 3 24 '507 51 [- 1f:•0
Collis*n Database Software Update AGA Task 3 ca Iur .1 " �
Sublotal-I $14.000
PROJECT TOTALS labor Other Direct
Albert Grover & Associates 5221 216 S400
National Data & Surveying Services S10J)GO
PROJECT COST
'INAL PROJECT COST(Modified Due To Rounding)
16
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Subtotal
$225.226
$10,000
$235,226
$235,056
Local Assistance Procedures Manual
PS -1 1 (4/1 X)
Exhibit Ul-H
Cost Proposal
EXHIBIT 10-H COST PROPOSAL (EXAMPLE #1) PAGE I OF I
ACTUAL COST -PLUS -FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS
WESIGN ENGiNEERING AND ENVIRON MEN iAL STI, DI LS)
Note Mark-ups are Not Allowed City Project #
Consultant Albert Grover & Associates Contract No 47030 Date January 12 2018
DIRECT LABOR
Classificatiourritle
!Same
Hours
Actual Hourly Rate
Total
Vice PresidenulProject Manager
Chalap Sadam
114
$7077
S8,06778
Vice President'QA,QC Manager
Mark Miller
38
$7077
S2,689 26
Principal Transp Engineer
Dave Roseman
130
$6077
57,900 l0
Sr Transportation rriginccr
Greg Wong
56
S5733
$3 21048
Sr Transportation Engineer
Ignacio Sanchez
52
$5588
52,905 76
Sr Transportation Engineer
Ruben Perales
62
$5088
S3 15.1.56
Advanced System Integrator
Felipe Ortega
80
$4277
$3,421 60
Transportation Engineer
Roland Hizon
64
$47.88
$3 064 32
Project Dcvclopmcnt Manager
Chad Veino(
42
$4788
52,010 96
Sr Signal S%,icni Spccialtet
Leo Grimes
118
$42 77
55,046 Sfi
Signal System Specialist
Phillip Fuentes
180
$41 77
S7,51860
Associate Transp Engineer 1
Kawaf Mang, Elias Garcia
112
S35.00
S3 920 00
Associate Engineer II
Andrew Luna, Jessica Lspmoza Yolanda Cm ante,
292
S3300
S963600
LABOR COSTS
a) Subtotal Direci Labor Costs
b) Anticipated Salary Increases (see page 2 for sample)
FRINGE BENEFITS
$62,546.28
$0.00
c) TOTAL DIRECT LABOR COSTS ](a) + (b)I $62,546.28
d) Fringe Benefits (Rate 5262% } e) Total Fringe Benefits
[(c) x (d)] 532,911 85
INDIRECT COSTS
0 Overhead (Rate 13657% g) Overhead [(c) x (0] 585,419.45
h) General and Administrative (Rate 32 10% i) Gen & Admin [(c) x (h)] $20,077.36
j) Total indirect Costs [(e) i (g) i (i)] 5138,40&66
FEE (Profit)
q) (Rate 1000% ) )t) TOTAL FIXED PROFIT I(c) - (p] x (q)] $20,095.49
OTHER DIRECT COSTS (ODC)
Description Unit(s) Unit Cost Total
1) Travel/Mileage Costs (supported by consultant actual costs) $0,00
tri) Equipment Rental and Supplies (itemize) $0.00
1 Counts & Data Collection 20 S50000 S10,000.00
2 Colliston Database SVStem Software Update $4,000.00
n) Permit Fees (itcmize) Plan sheets (each) Test Holes (each) CLU $0.00
o) Subconsultant Costs (attach detailed cost proposal in same formal as prime consultant estimate for
each subconsultant) $0.00
p)Total Other Direct Costs [(I) on) i (n) i (o)] $14,000.00
TOTAI COST [(c) + 0) + (k) + (p)] 5235,050.44
NOTES FINAL PROJECT COST(Rounded) $235,050.00
• Employees subject to prevailing wage requirements to be marked with an •
• ODC items should be based on actual costs and supported by historical data and other documentation
• ODC items that would be considered "toils of the trade' are not reimbursable
ODC iterni should be consistently billed directly to all clients not.lust when client will pay for them as a direct cost
• ODC nems when incurred for thi, same purpose in hkc circumstances, should not be included in any indirect cost pool or to menccad rate
LPN 15-01 JuRnar% la 2015
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PS -1 1 (4118)
0114121-11-OrdI�
WORKERS' COMPENSATION INSURANCE CER'T'IFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of
the following ways
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees
CHECK ONE
"&—I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted under this
Agreement (Labor Code §1861)
I affirm that at all times, in performing the work and activities required or permed under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to sett insure, or a certification of workers'
compensation insurance
I certify under penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct
ALBERT GROVER & ASSOCIATES Date
By
Chalap Sadam, Vice President
18
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