HomeMy WebLinkAboutContracts & Agreements_47-2018A
City of
REDLANDS
Incorporated 1888
35 Cajon Street
Redlands, CA 92373
AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES
AND SUBMITTAL OF EXHIBIT "A" FOR RAILROAD APPROVAL
March 20, 2018
Public Crossing Alessandro Road
State CA City Redlands
MP 0548 27 YUMA Subdivision
Alessandro Road / DOT # 747221T
San Bernardino County
Nick Vineyard
Track Supervisor Western Region
Union Pacific Railroad Company
2015 S Willow
Bloomington, CA 92316
Dear Mr Vineyard
Plans are being prepared by the City of Redlands ("City") to establish a Quiet Zone (the
"Project") at the location referenced above The proposed Project includes channelizing devices
and warning signs In connection with the Project, the City considers it necessary for the
successful advancement of the Project for Union Pacific Railroad Company ("Union Pacific") to
collaborate in the development of the Project by performing the following
• preliminary engineering and other related services
• development of cost estimates
• review of the Project's preliminary layouts
• submit current train and switching moves
The City authorizes and agrees to reimburse Union Pacific for its expenses and actual costs that
are incurred for collaborating in the development of the Project's preliminary engineering and
other preliminary activities Union Pacific has estimated that these preliminary engineering and
other preliminary costs will be $25,000 Payment will be made within thirty (30) days from the
City's receipt and approval of Union Pacific's written request for reimbursement Union Pacific
will refer to City's Project Number, JL 47108, and forward invoices to Joseph Long
Additionally, attached for Union Pacific's review and approval is one (1) set of half -scale prints
of the concept plans marked Exhibit "A," which are the thirty (30%) complete plans and show
the basic features of the proposed Project at the location referenced above Please review and
provide comment on the basic features in Exhibit "A" as soon as possible
The Project may require Union Pacific to incur costs for force account activities Please prepare
Union Pacific's force account cost estimate for work activities to be provided by your company,
as identified in Exhibit "A", and submit that cost estimate at your earliest convenience so that it
may be attached to Union Pacific's proposed Construction and Maintenance agreement
Please verify the number of current regular train (34) and switching movements (0) with a
maximum speed of 50 mph at this location as currently shown in our inventory records This
information will be used by the City's contractor to obtain Railroad Protective Liability
Insurance
This agreement is intended to address Preliminary Engineering It is understood by both parties
that Union Pacific may withhold its approval for any reason directly or indirectly related to
safety or its operations, property issues, or adverse effects to its facilities If the Project is
approved, Union Pacific will continue to work with the City to develop Final Plans and
Specifications, and prepare Material and Cost Estimates for railroad construction work
associated with the Project It is also understood that if the Project is constructed, it will be at no
cost to Union Pacific
The City and Union Pacific will enter into separate License, Right of Entry, Construction and
Maintenance agreements associated with the construction of the Project, if the Project is accepted
and approved by Union Pacific The agreements will be drafted by Union Pacific, and forwarded
to the City after improvements in Exhibit "A" and cost estimates have been approved
Please contact Joseph Long at telephone number (909) 798-7584 x3, or via email at
along@cityofredlands org, if you have any questions Your assistance in this matter is
appreciated
ATTEST
anne Donaldson, City Clerk
UNION PACIF
By
Name and Title
RAILROAD COMPANY
rCk
Attachment Exhibit A
Sincerely,
Paul W Foster, Mayor
City of Redlands
01
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