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Home My WebLink AboutContracts & Agreements 154-2018ecology center AGREEMENT FOR SERVICES THIS AGREEMENT ("Agreement") is made and entered into by the Ecology Center, a nonprofit public benefit corporation organized under the laws of the State of California with offices at 2530 San Pablo Avenue, Berkeley, California, 94702 and City of Redlands with offices at 35 Capon Street, Redlands, California, 92373 (hereafter "Contractor," and together with the Ecology Center, the "Parties") The Ecology Center enters into this Agreement to carry out a portion of its California Nutrition Incentive Program ("CNIP") Grant Agreement with the California Department of Food and Agriculture- ("CDFA") grant contract number 17 -0212 -001 -SF WHEREAS, Contractor has the required capacity to provide the services sought by the Ecology Center, and WHEREAS, Ecology Center wishes to utilize Contractor's services and abilities during the term of this Agreement and Contractor is willing to offer such services upon the terms and conditions contained in this Agreement, NOW THEREFORE, in consideration of the promises contained herein, the Parties agree as follows I Term, Engagement, and Services. This Agreement is effective as of July 1, 2018 and terminates on June 30, 2019 unless terminated earlier as provided herein During the term of this Agreement, the Ecology Center hereby engages Contractor and Contractor hereby agrees to serve the Ecology Center, as an independent contractor and not as an employee or agent of the Ecology Center Contractor shall be available to work for reasonable periods of tune to perform the scope of services and provide deliverables according to the budget and schedule as set forth in Attachment A Budget and Attachment B Scope of Work (the "Services"), included with and hereby made a part of this agreement Either party to this Agreement may terminate this Agreement at any time, with or without cause, by giving the other party thirty (30) days written notice Should Contractor default in the performance of this Agreement or materially breach any of its terms, the Ecology Center at its option may terminate this Agreement effective immediately upon giving written notice to Contractor stating the reason for the termination of this Agreement Contractor s original grant proposal and any revisions thereto, including all supplemental documentation provided by contractor to document grant deliverables, match, and incentives to be distributed is incorporated by reference as a part of this agreement 2 Compliance with Terms of the Ecology Center Grant CDFA Agreement 17 -0212 -001 -SF. Contractor agrees to comply with all terms and conditions applicable to the Ecology Center's Grant Agreement with CDFA 17 -0212 -001 -SF Contractor also agrees to comply with all applicable Federal and State regulations, including but not limited to, the Code of Federal Regulations (2CFR 230, 2CFR 200), Research Terms and Conditions (06/11) and NIFA Agency Specific Terms and Conditions (10/14) at http //www nifa usda.szov/business/awards/awardterms.htmi, General Provisions found in Title 2 2CFR Part 400, 2 CFR Part 415, 2 CFR Part 416, 2 CFR Part 418, 2 CFR Part 422, 7 CFR 3015, 3016, 3019, Title 7 7 CFR Part 3430, and allowable cost principles found in 2 CFR 220, 225, and 230 or Federal Acquisition Regulation 48 CFR 312 — all incorporated by reference and found at http //www goo Rov/fdsys/browse/collectionCfr action?collectionCode=CFR Contractor also agrees to comply with the provisions of the Fair Employment and Housing Act (Gov Code 12990 (a -f) and the applicable regulations promulgated there under California Code of Regulations, Title2, Section 7285 Contractor is required to provide a match as stated in Attachments A and B All matching funds must directly benefit and be specifically identifiable with approved project objectives The Contractor is required to maintain complete, accurate, up-to-date records to support all matching activities under the award Matching requirements may not be satisfied with Federal funds or with property or services provided under another Federal assistance award Ecology Center may withhold payment of funds for expenses deemed unallowable by CDFA In the event that it is determined by the Ecology Center that a contractor has been paid for work and expenses that are deemed unallowable, Contractor will be required to refund to the Ecology Center all grant funds which were disbursed to the Contractor for unallowable expenses Compensation Protect Expenses and Payment Terms_ A budget that is agreed to by both parties is attached to this Agreement as Attachment A Total expenses for Services, excluding incentives, shall not exceed $7 858 71 Contractor agrees to distribute $6,860 00 in incentives on SNAP/CalFresh purchases as set forth in Attachment B Total payment for Services and Incentives distribution under this Agreement shall not exceed $14,718.71. In addition, Contractor agrees to contribute non-federal, cash, or in-kind match, of goods or services equal to or exceeding $0 00 in fulfillment of the deliverables of the project as set forth in Attachment C Match Letters Contractor certifies that all match sources are non-federal and all match expenses and in-kind services are for the purposes and objectives set forth in the terms and conditions of the Federal award and meet all grant award requirements pertaining to project match All original match expense receipts, invoices, and other back-up documentation must be retained by the Contractor and kept on file, available on request for audit purposes Any changes to the attached budget must be agreed to in writing by the Ecology Center prior to Contractor incurring costs exceeding the original budgeted amount of any line item Contractor is entitled to reimbursement for reasonable expenses to the extent that such expenses are budgeted, necessary for the performance of the Services under this Agreement, and are considered allowable costs under applicable Federal and State regulations as outlined and noted in Section 2 of this contract agreement Monthly invoices and back-up documentation shall be e-mailed in the provided Excel formats and submitted by the 7`]' day of the month following the reporting/invoicing month to receive payment within thirty (30) days of the Ecology Center's receipt of the invoice and all required backup documentation, with the exception that in no case shall the Contractor receive payment prior to the Ecology Center's receipt of payment from the Grantor for the period billed Monthly invoices must be submitted using the invoice, timesheet and mileage tracking templates provided by the Ecology Center and must adhere to all procedures and policies as required by the Ecology Center Invoicing documents must include the dates and hours worked and the nature of the work performed in the description Contractor shall attach original or scanned copies of receipts for all expenses billed under this Agreement All original receipts, invoices, and other back-up documentation must be retained by the Contractor and kept on file, available on request for audit purposes The invoice and all required documentation must be submitted before a payment will be processed The Ecology Center may withhold payment on an invoice until all required information or documentation has been provided by Contractor Monthly progress reports are due by the 7"' day of the month following the reporting month and must include a description of the progress made on grant deliverables as described in Attachment A Progress reports must also include a description of the amount of incentives distributed by market/site for the reporting month 4 Independent Contractor. Contractor and the Ecology Center agree that Contractor is, and shall be, an independent contractor and not an employee or agent of the Ecology Center Nothing in this Agreement shall be interpreted or construed as creating the relationship of employer and employee between the Ecology Center and Contractor and/or Contractor's approved employees or subcontractors Contractor is responsible for all applicable legal and governmental obligations as an independent contractor, including, without limitation, all business licenses, worker's compensation and liability insurance requirements and the withholding and transmittal of all fees and taxes Contractor shall not be an agent of the Ecology Center and shall not have any authority to sign agreements for the Ecology Center or to bind the Ecology Center to any agreements or other obligations Any agreement to be executed for the Ecology Center shall be presented to and be signed by a duly authorized representative of the Ecology Center It is expected that Contractor will work directly with the Ecology Center in performing the Services However if Contractor wishes to hire subcontractors in performance of the Services, Contractor must obtain the prior written consent of the Ecology Center and, in that event (i) each approved subcontractor must agree to terms consistent with the terms of this Agreement, (n) approved subcontractors shall be Contractors sole responsibility, and (iii) Contractor shall be solely responsible for the approved subcontractors' compensation and for compliance with all applicable legal and tax requirements S Taxes If Contractor, or Contractor's organization, is not incorporated, the Ecology Center will inform Contractor of the total amount of payments made to Contractor on a calendar year basis during January of the following year and report such payments as required by law Contractor shall be responsible for complying with all applicable national and local employment, income and other tax laws 6 Indemnification Contractor agrees to protect, indemnify, defend and hold harmless the Ecology Center and its directors, officers, employees and agents from and against any and all claims, demands, actions, judgments, fines, penalties, liabilities losses settlements taxes, damages, injuries, costs or expenses (including, without limitation, attorneys' fees and all other fees and costs incurred in investigating or defending any claim or action), either directly or indirectly, which may be asserted against any of the foregoing persons by Contractor, Contractors employees, agents or subcontractors, or third parties, in any manner related to, ansing out of or resulting from (a) Contractor's performance of the Services under this Agreement, (b) any failure of Contractor to perform its obligations under this Agreement, (c) any claim that the Services and/or Deliverables infringe the intellectual property rights of athird person, (d) any acts of Contractor beyond the scope of its authority under this Agreement, (e) any negligence, willful misconduct or other wrongful acts or omissions of Contractor, its employees, agents or subcontractors, (f) any injury, damage or death to Contractor, its employees, agents, subcontractors, partners or other representatives, or (g) any injury, damage or death to any third party 7 Representations and Warranties. Contractor represents and warrants that (a) Contractor has the full power to enter into and perform this Agreement and to make the grant of rights contained herem, (b) all Services performed hereunder shall be performed in accordance with the Ecology Center's specifications and requirements and with all necessary care, skill and diligence, (c) the Deliverables will meet the description of Deliverables set forth in Attachment I3, (d) upon delivery of each Deliverable, the Ecology Center will have marketable title to such Deliverable, free and clear of all liens and encumbrances and (e) the use of the Deliverables for the purposes intended will not infringe upon or violate any rights of privacy, publicity, patents, copyrights or any other rights of any nature of any third party Confidentiality Contractor acknowledges that Contractor will have access to proprietary and confidential information in order to perform specific duties and provide the Services Contractor warrants that Contractor will not use or disclose any information received or obtained by Contractor in connection with Contractor's performance of the Services except as necessary to perform the Services Contractor shall use at least the same degree of care, but no less than reasonable care, to avoid disclosure or use of the Ecology Center's information as Contractor employs with respect to its own Confidential Information of a like importance This warranty shall not apply in any instance where the Ecology Center has expressly directed Contractor, in writing, to disclose information to a third party 9 Legal Compliance The laws of the State of California shall govern the interpretation of this Agreement Any action to enforce this Agreement shall be brought in the Superior Court for the County of Alameda 4 or in the U S District Court for the Northern District of California, San Francisco, California 10 Assignment. Contractor may not assign, delegate or subcontract neither this Agreement nor any of its rights, duties or obligations under this Agreement without the prior written consent of the Ecology Center Any purported assignment or delegation not consented to by the Ecology Center shall be void at the Ecology Center's option and shall constitute a material breach of this Agreement 11 Amendments and Waivers Any supplement to or modification or waiver of any provision of this Agreement must be in writing and signed by authorized representatives of both Parties A waiver by either party of any breach of this Agreement will not operate as a waiver of any other breach of this Agreement 12 Notices. All notices required under this Agreement will be delivered in writing to the recipient's contact designated in the first paragraph of this Agreement, or to such other contact as designated in writing from time to time Notices shall be by hand delivery, nationally recognized overnight courier, certified or registered mail, email, or facsimile and will be effective upon receipt or when delivery is refused, whichever occurs sooner 13 Records All financial records and documentation pertaining to this contract including incentives and match expenses, will be maintained for three years after the completion of the grant period All original expense receipts, invoices, and other back-up documentation must be retained by the Contractor and kept on file, available on request for audit purposes If any provision of this Agreement is prohibited or is unenforceable, said provision shall be ineffective to the extent of such prohibition or unenforceability, without invalidating any of the remaining provisions of this Agreement This Agreement contains the entire agreement of the Parties and supersedes any and all previous agreements, which may have been made, whether orally or in writing WHEREFORE, the Parties have executed this Agreement as ofthe date(s) set forth below The Ecology Center Signed vEx'ecitntDirector Printed Name Wi, 4-1L�r) %6L#-UF15, City of Redlands Signe ._ Mayor Date f 3fl I Printed Name Paul W Foster Date. 19 14 /1 75 ATTEST Jqoe Donaldson, City- Clerk City of Redlands MARKET MATCH BUDGET- JULY 1 2018 -JUNE 30 2019 SECTION A: SALARIED PERSONNEL (DO NOT INCLUDE VOLUNTEERS) PERSONNEL NAME OF PERSONNEL PERSONNE PERCENT ALLOCATED Cpl, MONTHS FRINGE RATE IIF EXPENSE TOTAL {SAL GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION {NARRATIVE} MATCH SOURCE {IF APPLICABLE) TITLE PERFORMING WORK L SALARY ON PROJECT ON PROJECT APPLICABLE} !. FB} MATCH eg an wi be working 2 hours swiping customer EST cards an distributing EBT and Market Match scrip at the Thursday Night Cash match for is earned revenue from booth fees Project Manager Meghan Meade $60,705.04 20% 12 41 $22.758.82 $6.544.46 $16.214.38 $22,758,62 CanFad Farmer's Market Maghan will be working 5 hours per generated a1 both markets week planning marketing, outreach attending webiners,data collectionIn 30.00 $0.00 $0,00 $0.00 $0.a0 $0.00 10,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SECTION A TOTAL $22,758.82 $6,544.46 $16.214.36 SECTION S: HOURLY PERSONNEL (DO NOT INCLUDE VOLUNTEERS) NAME OF PERSONNE NUMBER OF EXPENSE PERSONNEL PERSONNEL L HOURLY HOURS ON FRINGE RATE %. OF TOTAL (SAL GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION {NARRATIVE} MATCH SOURCE IIF APPLICABLE) TITLE PERFORMING WORK RATE PROJECT IN PERIOD APPLICABLE) & FBI MATCH For 6 months orthe year Charlee will be swiping customer EBT Downtown Chadee Charlee cards and distributing EBT and Market Match scrip at the Thursday Cash match for is earned revenue from Doom fees $12.50 53.00 0°6 $862.50 50.09 5662.50 $662.50 Night Certified Farmer's Market (53 Thursdays a year x 2 hours generated at both markets Attendant distributing Markel Match = i0fi Hours a year/ 2 employees = 53 hours a year). For mon s of One year unanee win a swiping cus Omer FE I cards and disinbuling EBT and Market Match scrip at the Thursday Cash match for is earned revenue from booth fees Downtown Grisham $12.50 53.00 0% $662.50 50.00 5662.50 $662.50 Night Certified Farmers Market (53 Thursdays a year x 2 hours generated at both markets Attendant distributing Market Match = 106 Hours a yearl2 employees = 53 distributing For 12 months ofthe year Monica will be swiping customer EBT cards and distributing EST and Market Match scrip at the Saturday Cash match for is earned revenue from booth fees Project Assistant Monica Duran $2114 104.00 35% $2.968.06 $0,00 $2,968.06 $2,968.06 Morning Certified Farmers Market (52 Saturdays a year x 2 hours generated at both markets distributing Market Match 104 Hours a year) $0.00 $0.00 $0.00 $0.00 SECTION 0 TOTAL $4,293.06 $0.0C 14,293.116 In w.A.„„ :; , ':c /1' R ... ............• :jii:.'.' , r. AI . A '. -: F ,$. ,. .rt. ..5 .k... S..rn 2 ..... : .j >. .�? s 4 or.ssd}u;"E .,:t .:. .. .. .: .:..6AAi.V..x. :-'.:.. ,...,,.. .. ,..:,,.: E.ti 7�'S'✓�.sAr}r.t,.....,::...:.:.AtJP}.rtl��i'�s�,.r�:'rJio.>.., . ,... - ..d�s.�, �.,:.r"x:.:.7... #.,. Ya..<�s`r.., EQVIPM€NT ITEM EXPENSES GRANTFUNDS NDN -FEDERAL TIVE[ MATCH TOTAL BUDGET JUSTIFICATION(NARRA '. SOURCE (IF AAPPLICABLE) ABLE) PLI � MATCH ...,<*"k s "-.�,.t,: se.� .^-e,e�, �,u:»~�- arx r• ...,�, � .� i _,,:;-:' ,�:; ..mow v. .:,..:,-....:;�,. 3 ,.. .... .,:. ..: .,,. ....,. 5.: :.,... .. .v,< .,,.,... ��-..t,.,. ..... .... .7.y :. ;> >; d ,t t 9f : .'Y`.53 ., :�i_ ,. �... _ >rr4 f. A d ,,. 'rt ;.3..'}Y,<. .. : ,1 ,.. .Yai:..i... b+fi%ra1%,..,r�i.... .nR:.%'t�.a.:�kas, :,: �, a,c� .t .t�. ic. �,f k:.r�v.r :c^5r �:.;;. i' ` 44 Y �y{ ,�%,��? EXPENSE DESCRIPTION COST PER NUMBER OF EXPENSES GRANT FUNDS 4. t r. >,., 1. ••_, ; .. .�7' r :'�.:. -. r. i. .:. ..,.,..,.. - i, +f•' S TYPE OF TRAVEL[DROPDOWN EXPENSE DESCRIPTION COSTPER NUMBEROF EXPENSE 5 GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION [NARRATIVE( MATCH SOURCE (IF APPLICABLE) MENU UNIT UNITS MATCH Parking Parking of Ontario Airport $111,000 2 .'� 53600 $36.00 50,00 53600 , Longterm parking at Ontalro Airport for 2 days a t''i Airfare FIIQM at CMMC Face to Face•} S227000 1 .522700. -5227A0 50.00 ` :: 522700 Airfare to attend the required CMMC face to face meeting Airfare Meeting Social Media Adventisamenl ,; r• a, 11 Is to and from designated airports, :': I : Ground Transportation m CMMC Shuttle tt and from $25.000 2 d '.- - - $SOAO ..0,00 - - •• --550.00;;'=."'�' Shuttle from airport to hotel to attend the required CMMC face to 65240 W .ads at $30 = S60 and Two ads at $40 =SBO Sadat media Face to Farr Meeting Customer Outreach :•:L350.00 face meelra} r •: HoletrAccomodatiorss Hotel at CMMC Face to Face $161.000 2 .i, s ' .,x'532200 - - $322.00 $0.00 3322.0Q Hotel accomodahons to attend the requited CMMC face to face Meeting ,, _ " .. ...iy meeting ':': Outrrach materials will be distributed at both markels and of local Market Match Flyers for 1 - Meals to attend the required CMMC face to face meeting Per '•4, i r.; r;t Per Diem Breakfast and Lunch far Day 1 $41,000 1 '.; 547 W r $41.00 ' 30,co : 54700 I diem fates $7 breakfast $11 lunch and $23 for dinner The 352400 Senior Centers, Library Food Pantries and mon: to Inform and Dinner for Day 2. i y I ,,,4 :expense total includes breakfast and lunch for Monday totaling $18 ..• } 1 . CalFresh tuSlomers about the Incentive progrann at Redlands and Dinner for Tuesday totaling $23 Grand lolal S41 !4'leaga Mileage to and from 50.545 50 9 t T$225 .527,25 50.00 .32725N Mileage roundinp from Redlands to Ontario airport Out will be necessary to educate and Inform CatFresh clients designated Airport 2 Publication Costs Market Match Pasters for $0.51 100 h: 551 00 ns. $0.00about the Market Match incentive program at the Redlands Customer Outreach. :; farmers' markets Pasters will be distributed to community `So DD s sD:00 organfzalions as well as local businesses sS 50 00 ;'50.00 H. $0.D0 30:00 x t4 4tli I c _...- .. ';. i,... , }{ 1,. ..t..E..r. {.. .:..,.., 1 , .. h. , .:..:..... .......:4 ,a .. fr` ,N:: I r. .... I J'' e h :.:-:: .. � „ �t,.,, �,. ,... ._:.,.. F,..:.�, ,, N.,, ;.,�J.adkran'�.a>��.1#, ... ., ._ .._ t>�t:,e• a�, a. � .>, ,.. ,. , a`�u:• .��Yu, tt , , F. „f, r .}ty.,: 'tl;.. .':...�::;wsr,.,',ss`r;-.'t±yyyks7. 1, S" IT°., 'z, >:. -.a :^3-:^a: .Y .<" S -w L'r+tS< " •fit < y2w'.T .. •;a.l ;' a/ '" n'v , 'iY , ?. .�:' 4 Ro ,x� �, SE N PARTiCiPAN7li13A�f INta:OUSTS. EXCLU[71 1 CEN7lrlES. - : '. r. " r W S � k r s s � r g] :'<�r;c'..: .;�;,.�b7_ �. ,. 4,.a 't�.:.;,�';r;''? �'''r�.%'`..#:�`t 'TYPE OF TRAINING COST COST PER Fv NUMBER OF NONFEDERAL DROPDOWN N C EXPENSE DESCRIPTION UNIT UNITS EXPENSES GRANT FUNDS MATCH TOTAL BUDGErJUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) OD is is.$0,00 ,: ,.. :.,. '.pk -.'.,: ,. i.•,, .. e.r:.r. ,:,; I ; , ,'. n:.f ".'i 't t, V ....,.. f.. +: .., , €... .. .. .,1 , ..: ,v... itr... ...... }.-.....; (%1. ''. :, .. r ..<:.. .:. � . .... .. .. . ..... ... .. .. a. �.. , 3.. � 0.00,. , ,.... , .. � , .,.....:...: '�, ,?. ... ..... : r.. .•... . 511.00... ,. '.:... t, .,:r.:.,. •. ... ::::."4S`?��P.F.,t,�`J.�1�(• .......: ......ss3�,fi:.r>f§>'.nra?r.F3sr?}£�,�t. ase., e�i.r�S�U.. ....fir'k1 ..... I . , . ... F 4 srm Jx .r. aYa re :...... :- .,. I fl ..i ......>... ,3, -.'4.. f .. t. xl4. J .. ,....... 1 t. r 1 ?tP:....5.�..i.. F.'rf7TWER:I) CT..:COSTS �x 1 IRE - . �' .:..:. t b...''.. ., _ .. .. t t'. '. :'.,:: :r.✓ . .... „t r f.. : x13; rTr,. 3l. ,>, r... .,... ,! '..r4 I.D }.rC1.. .....F .. . ... k i .. �.. f. .. r. .YS. eY S cc. § v..j .>.. f. -: .... .... 4 ; :. ;>. ssi, r s eai i .,.... ... r.. 4'..,, .. v 5 ..,. l+"}Y �yi c 9. � F � J,'. �.....ir. �.. k� -;, � 5, �.. 4r�... �., 3 ,.. .... .,:. ..: .,,. ....,. 5.: :.,... .. .v,< .,,.,... ��-..t,.,. ..... .... .7.y :. ;> >; d ,t t 9f : .'Y`.53 ., :�i_ ,. �... _ >rr4 f. A d ,,. 'rt ;.3..'}Y,<. .. : ,1 ,.. .Yai:..i... b+fi%ra1%,..,r�i.... .nR:.%'t�.a.:�kas, :,: �, a,c� .t .t�. s. , e SUBSEC & EXPENSE TYPE EXPENSE DESCRIPTION COST PER NUMBER OF EXPENSES GRANT FUNDS NONFEDERALLL TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE (IF APPLICABLE) ROFDOWN MENU UNIT UNITS MATCH .--$0.00 .. $0,00 Social Media Adventisamenl :': I : Social Melda outreach attracting largelad local Consumers Two 2 Publication Costs and Print Advertisements for 5240.00 1 ,143244 OD i; $240.00 50.00 65240 W .ads at $30 = S60 and Two ads at $40 =SBO Sadat media Customer Outreach , t r •: advertisements total $140 Two local print ads at $50 = S100 ,, _ " .. ...iy ':': Outrrach materials will be distributed at both markels and of local Market Match Flyers for '•4, i r.; r;t communtiy organizations including YMCA, Community Centers 2. PLNICatIOrl Costs m Custoer Outreach,'.� 50,16 2,000 �:,5320.DD $320.00 30.00 352400 Senior Centers, Library Food Pantries and mon: to Inform _ ..• } 1 . CalFresh tuSlomers about the Incentive progrann at Redlands Farmers Markets Out will be necessary to educate and Inform CatFresh clients 2 Publication Costs Market Match Pasters for $0.51 100 h: 551 00 $51'.00:. $0.00about the Market Match incentive program at the Redlands Customer Outreach. :; farmers' markets Pasters will be distributed to community organfzalions as well as local businesses sS ;'50.00 30.1X1 30:00 x c SECTION H• INDIRECT COSTS INDIRECT GRANT FUNDS TOTAL NOW $0.00 BUDGET JUSTIFICATION (NARRATIVE) RATE IIF $0.00 TOTAL GRANT INDIRECT TOTAL INDIRECT INCENTIVE APPLICABLE FUNDS FEDERAL $0.00 $0.00 SECTION H TOTAL 0.00% $0.00 $0.00 $0.00 SECTION F TOTAL $611.00 $611.00 $0.00 $611.00 All expenses (grant and match) must directly benefit and be specifically Identifiable with approved SECTION H• INDIRECT COSTS INDIRECT GRANT FUNDS TOTAL NOW TOTAL BUDGET JUSTIFICATION (NARRATIVE) RATE IIF MTDC TOTAL GRANT INDIRECT TOTAL INDIRECT INCENTIVE APPLICABLE FUNDS FEDERAL PROJECT SECTION H TOTAL 0.00% $7,858.71 $0.00 $0.00 $6.660.00 SECTION 1: TOTAL DIRECT & INDIRECT COSTS GRANT FUNDS TOTAL NOW TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE IIF APPLICABLE) TOTAL GRANT AS PERCENT MATCH INCENTIVE FUNDS FUNDS FEDERAL PROJECT BUDGET Approximately $6,860 in Market Match incentives will be distributed MATCH BUDGET $6.660.00 SECTION I TOTAL $14,718.71 $20,507.42 =35,226.13 All expenses (grant and match) must directly benefit and be specifically Identifiable with approved market day g $10 receiving $10 incentives each 7 x $10 x 98 Market Match project objectives. SECTION E TOTAL INCENTIVES GRANT FUNDS NON-FEDERAL TOTAL BUDGET JUSTIFICATION (NARRATIVE) MATCH SOURCE IIF APPLICABLE) INCENTIVE AS PERCENT MATCH INCENTIVE FUNDS OF TOTAL FUNDS BUDGET Approximately $6,860 in Market Match incentives will be distributed $7.858.71 DOLLAR AMOUNT OF INCENTIVES TO DISTRIBUTE $6.660.00 $0.00 $6,860,00 over the 12 months We estimate approximately 7 customers per 19% market day g $10 receiving $10 incentives each 7 x $10 x 98 markets - $6,660 SIGNATURE OF I TITLE OF AUTHORIZING AUTHORIZING City or Redlands Project Manager DATE OFFICIAL I OFFICIAL s/zshote NON -INCENTIVE TO INCENTIVE FUNDING INCENTIVES NON- INCENTIVE AS PERCENT INCENTIVE FUNDS OF TOTAL FUNDS BUDGET GRANTFUNDS $7.858.71 $6,860.00 47% TOTAL BUDGET $28,366.13 $6,860.00 19% CHIP Attachment B Scope of Work 2018-2019 Ecology Center CNIP Grant Attachment B, Scope of Work Contractor Name City of Redlands Start Date July 1, 201$ End Date June 30, 2019 Distribution of Incentives Conti actor will • Distribute $6,860 00 Market Match (MM) incentives to SNAP customers at a minimum of 2 farmers' markets between July 2018 — June 2019, • Provide incentives that are funded by FINI federal dollars or non-federal match only for SNAP/CalFresh purchases, • Provide the incentives as a dollar-foi-dollar SNAP match, up to contractoi-set maximum per household, pei day, • Produce or reuse all MM scrip needed at the markets served by Contractoi In the case where new scrip is produced of printed, the design must first be approved by the EC's Market Match Program Coordinator, Program Manager, Program Directoi or Executive Director prior to production, • MM scrip must be restricted to the purchase of fruits and vegetables only at the Farmers' Market or other approved Market Match site No change is to be given on Market Match scrip 100% of the value of the scrip turned in by the farmers/growers/vendors must be paid at 100% of the value to said farmers/growers/vendors Administration and Reporting Contractor will • Hire and maintain sufficient staff or volunteers to execute the program as detailed, • Oversee, track, evaluate, manage, report on any and all Market Match activities under the contract that Contractor is providing or subcontracting, • Turn in monthly invoices, back-up documentation and monthly reports no later than the 7"' of each month following the month previous of as requested by the Ecology Center, • Attend 4-6 Consortium calls/webinars, and one annual in-person Market Match Face -to -Face meeting If Contractor is not able to attend for any reason, they will be responsible to tell Ecology Centei Program Manager in advance, and attend make-up training in a way deemed appropriate by the Ecology Centei Systems, Tracking,Evaluation Contractor will work with the Ecology Center to • Administer a unified data collection and tracking mechanism for Market Match participants in order to track all monthly reporting and evaluation metrics accurately and in a timely fashion, • Provide input, feedback, and cooperation on the development, implementation, and execution of State and National evaluation metrics, tools, and systems, CNiP Attachment B Scope of Work 2018-2019 Ecology Center CN1P Grant • Carefully track federal and non-federal match budget spending and work with the Ecology Center on any necessary Line Item Shift adjustments or Grant reporting requirements Contractor- will • Carefully and completely track, input, and report on all program metrics that are deemed useful/needed by the Ecology Center These monthly reports will be provided by or before the 7`, of each month following the month previous, • Submit quarterly Westat evaluation workbook by the 14th of April, July, October, and January, • Cooperate fully and support data collection and analysis conducted through Ecology Center and California Department of Food & Agriculture's required evaluation of the FINI project, and any national evaluation conducted through Westat Promotions & Outreach to Market Match Eligible Customers • All Market Match promotional and outreach materials and signage must be approved by the EC's Market Match Program Coordinator, Program Manager, Program Director or Executive Director prior to printing and distribution, • All promotional and outreach materials and signage must promote the Market Match program and align with program branding, messaging, look and feel Contractor will • Produce locally -focused, MM branded, outreach materials and advertising in accordance with approved budget and budget Justification, • Partner with local media, social service agencies, and community based organizations to distribute outreach materials to promote the purchase of fruits and vegetables to SNAP/CalFresh shoppers at farmers' markets and other approved Market Match sites Contractor will work with the Ecology Center to • Improve and build upon uniform MM language and statewide materials, • Participate in any and all statewide, regional or locally focused centralized promotions of outreach strategies executed by the Ecology Center on behalf of the statewide MM program 2