HomeMy WebLinkAboutContracts & Agreements_129-2018BLM CDD Agreement # 51
Redlands City Agreement (97
2018
COOPERATIVE FIRE PROTECTION AGREEMENT
between the
CITY OF REDLANDS
and the
BUREAU of LAND MANAGEMENT (BLM)
CALIFORNIA DESERT DISTRICT (CDD)
This COOPERATIVE FIRE PROTECTION AGREEMENT is made and entered into by
and between the City of Redlands hereinafter referred to as the City and the Department
of Interior (DOI), Bureau of Land Management, California Desert District hereinafter
referred to as BLM, under the authority and provisions of Reciprocal Fire Protection
Act of May 27, 1955 (42 U S C. 1856a),
The purpose of this Agreement is to provide cooperation in the prevention, detection and
suppression of wildland fires, fuels treatments and prescribed fires within the protection
areas of Parties signatory to this Agreement
This Agreement describes the conditions in which "mutual aid" periods are established to
provide resources to each other on a non -reimbursable basis This Agreement also
describes the conditions of "Assistance by Hire" on a reimbursable basis.
This Agreement provides for cooperation only in wildland fire management activities.
The BLM shall not respond to structure fires, vehicle fires or traffic accidents in lieu of
the City The BLM may, as available, respond to such incidents upon request when
adjacent wildlands covered under this Agreement are threatened by fire from such
incidents
I STATEMENT OF MUTUAL BENEFITS AND INTERESTS
The BLM has the responsibility for prevention, protection and suppression of wildland
fires on BLM administered lands, and on adjacent or intermingled State and private
forested lands as identified through written agreements
Within BLM lands the City has the responsibility for prevention, protection, all risk and
suppression of structure and other non-wildland fires within its established fire district
These structures and lands protected by the City are intermingled or adjacent to lands
protected by the BLM
Therefore, it is mutually advantageous, and in the public interest, for the Parties to
coordinate their efforts in the prevention, detection, and suppression of wildfires in and
adjacent to their areas of responsibility
II. DEFINITIONS: See Exhibit A attached hereto and incorporated herein by
reference.
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III GENERAL PROVISIONS
1. OPERATING PLANS The Parties will meet annually, prior to the initiation of fire
season, to review and update, if necessary, the Operating Plan (OP). This OP will
include protection area and other relevant maps for all Parties, current rates for use of the
City equipment and personnel, lists of principal personnel, dispatching procedures, and
any other items identified in this Agreement as necessary for efficient implementation
This OP, as it may be updated from time to time, shall become attached to and made a
part of this Agreement as Exhibit B
2 RECIPROCAL FIRE PROTECTION(MUTUAL AID). As deemed appropriate, the
Parties will include within the OP reciprocal initial response areas for lands of
intermingled or adjoining protection responsibilities Within such areas the Supporting
Parry will, upon request or voluntarily, take initial response action in support of the
Protecting Party The Protecting Party will not be required to reimburse the Supporting
Party for initial response actions taking place in these areas within the first 24 hours
following initial dispatch of suppression resources All assistance beyond this Mutual
Aid period will be Assistance by Hire and will be billed retroactively for the fall period
from the time of initial dispatch Reciprocal initial response will follow the guidelines
specified in the current OP
3 REQUESTED ASSISTANCE Outside initial response areas, when requested by the
Protecting Party, the Supporting Party will, within their capability, provide initial action
or other support on wildland fires Such requested assistance is reimbursable and
considered Assistance by Hire
4 ASSISTANCE BY HIRE Assistance by Hire is the provision of fire suppression
resources, by one to another, on a reimbursement basis. All requests for Assistance by
Hire must be clear and precise and shall be processed and recorded through the
dispatching systems of the Parties Requests not processed in this manner will not be
reimbursable Personnel, equipment, supplies or services provided by the Supporting
Party and essential to filling the resource order, which are necessary and reasonable,
shall be considered as reimbursable as Assistance by Hire
Except for Mutual Aid, all requests for fire suppression assistance in any Party's DPA
shall be Assistance by Hire Any other resources provided by the Supporting Party, and
not specifically ordered by the Protecting Party, shall be considered a voluntary
contribution and not reimbursed under the terms of this agreement.
5 INDEPENDENT ACTION Except as otherwise described in the OP, any Party on its
own initiative and without reimbursement may go upon lands protected by the other Party
to suppress wildfires, if the fire is a threat to property within that Party's protection
responsibility In such instances, the Party taking action will promptly notify the
Protecting Party
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If any Party takes action on a fire independently, the Supporting Party will make
immediate notification and finish the Protecting Party a preliminary report (oral) within
24 hours of the action taken and a written incident report with 10 days
6 CLOSEST FORCES The Parties agree to aggressively pursue initial response plans
that utilize "Closest Forces" wherever appropriate, and to identify preplanned initial
response areas within their respective jurisdictions This philosophy dictates that the
closest available resources, regardless of ownership, shall be utilized initially The
emphasis to get the closest resources to respond to initial response fires is in the best
interest of all Parties
7. NOTIFICATIONS Each Party will promptly notify the Protecting Parry of fires
burning on or threatening lands for which that Party has protection responsibility When
taking action, the Supporting Party will, as soon as possible, notify the Protecting Party in
accordance with the OP, detailing what equipment and personnel have been dispatched to
the incident location
8. BOUNDARY LINE FIRES Each Party shall have responsibility for initial response in
the case of a Boundary Line Fire Neither Party will assume the other is aware of the fire,
or is taking action The officer -in -charge who arrives first at the boundary line fire will
act as Incident Commander When the Parties have arrived, they will mutually agree to
the designation of the Incident Commander or the initiation of a Unified Command
Structure
9 COST SHARING On multi jurisdictional incidents and incidents which threaten or
burn across direct protection boundaries, the Parties will jointly develop and execute a
written cost share agreement which describes a fair distribution of financial
responsibilities Billing timeframes are dictated by the cost share agreement These
timeframes supersede the billing timelines identified in Clause 17
10 COMMUNICATION SYSTEMS The Parties agree to share the use of communication
systems, radios and radio frequencies for the implementation of this Agreement Sharing
of frequencies must be approved only by authorized personnel for each Party and
documented in the OP
11. FACILITIES E UIPMENT AND SUPPORT The Parties may procure, loan, lease,
share or exchange facilities, equipment and support services This may include, but is not
limited to, such things as dispatch centers, training facilities, administrative offices, fire
stations, air attack bases, lookouts, warehouses, vehicles, fire equipment, remote
automated weather stations, lightning "detection" equipment and communications
equipment. OPs may outline conditions for specific situations Whenever it has been
mutually agreed, fees for such use, as might be found in special use permits or other
similar documents, may be waived Any operational costs required for such proposed use
may be shared and reimbursed by the using Party. Any shared cost or reimbursements
will be governed in accordance with a Supplemental Project Agreement signed by each
Party
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12. JOINT PROJECTS The Parties may jointly conduct appropriate mutual interest
projects to maintain or improve the fire protection capability of the Parties Such projects
will be properly documented in a Supplemental Project Agreement signed by each Party
prior to starting the project, which agreement shall include an explanation of the
objectives of each undertaking and the role each Party will play in accomplishing that
objective Any shared cost or reimbursements will be governed in accordance with the
Supplemental Project Agreement
13 REPLACEMENT OF FIRE SUPPLIES Replacement of Party -owned supplies that
are lost, damaged, or expended may be re -supplied at the incident prior to demobilization
and according to established procedures Items not available at the incident will be
documented and an "S" number will be issued to authorize replacement after the resource
leaves the incident
14 PRESERVATION OF EVIDENCE All Parties will take action to protect and preserve
the fire origin area and evidence pertaining to the fire cause
15 TRAINING The Parties will cooperate to ensure that jointly provided training will
produce safe and effective fire and aviation programs The intent is to provide high
quality training that will minimize training costs by sharing of resources, standardization
of courses, improve firefighting efficiency and safety Training also includes
participation of fire team members at annual Incident Management Team meetings so
members can maintain competency for their specific positions Each Party will bear the
cost of training for their respective employees unless specifically addressed in the OP
16. FIRE TRAINING CENTERS The Parties agree to reimburse (or bill) for fire training
rendered at training center(s). Billing and reimbursement procedures for this training will
use the process identified at the respective fire training facility Reimbursement and
billing arrangements for the rent of either Party's training facilities is also considered part
of this Agreement and billings will also be processed as identified by each training
facility
17. INDIRECT COST RATES Indirect costs are those items of expense incurred as part of
general management and administrative support of an organization. These costs are not
attributable to a specific project, program or output, but are distributed among many
benefiting activities Often, they are proposed as a percentage of direct project costs and
are referred to as administrative costs, overhead, or burden Examples may include office
space, computer equipment, postage, utilities, salaries for administrative activities, such
as procurement, personnel, accounting, and so forth Direct charging of these costs,
however, may be appropriate if they can be specifically identified to a project or program
and the nature of the work performed creates a unique need or requires an extensive
amount of support
The Parties agree to the following,
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If the payment recipient has never received or does not currently have a negotiated
indirect cost rate, they are eligible for a minimum indirect cost rate up to 10% of
Modified Total Direct Costs (MTDC) MTDC is defined as all salaries and wages,
fi-inge benefits, materials and supplies, services, travel, and contracts up to the first
$25,000 of each contract.
2 For rates greater than 10%, the payment recipient shall provide either an applicable
negotiated indirect cost rate agreement (NICRA) from a cognizant Federal agency, or
an indirect cost rate summary an a format that clearly defines the indirect cost rate and
MTDC
3 The payment recipient must maintain adequate documentation to support the
methodology and computation of the indirect cost rate Documentation must be made
available to the Federal agency upon request.
4 Failure to provide adequate documentation supporting the indirect cost rate could
result an disallowed costs and repayment to the Federal agency
18. BILLING PROCEDURES The Supporting Party will bill the Protecting Party for
actual costs incurred for Assistance by Hare. Reimbursements will be limited to the
provisions of the Agreement and the applicable OP, regardless of whether or not it is
authorized on the Resource Order or other documentation produced by the incident.
Reimbursable costs may include transportation, salary, overtime, per diem and other
approved expenses of supporting agency personnel. Rates and conditions of use for the
equipment and personnel are documented in the OP
Parties shall submit a bill within 90 days of the incident
Parties must use their own invoice form for balling under this Agreement to avoid any
confusion with other services that may have been ordered under other agreements.
Invoices must identify Supporting Party's name, address, and Taxpayer Identification
Number (Department only), fire name, order and request number, and ball number and
amount Invoice supporting documentation must include description of services
performed, period of services performed, and any applicable cost share agreements
Supporting documentation will itemize details of balling, lasting personnel, equipment,
travel and per diem, aircraft, supplies and purchases as approved in the attached OP It
will also include itemized deductions for maintenance and repair of equipment
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Invoices for services under this agreement must be sent to.
BLM CDD
Redlands City
Name. Karen Stanley -Wolfe
Name- Larry Waterhouse
Address- 22835 Calle San Juan De Los
Address 35 Cajon Street, Suite 12
Lagos Moreno Valley CA. 92553
Redlands, CA 92373
Telephone- 951-697-5200
Telephone 909-798-7600
FAX 951-697-5299
FAX 909-798-7602
Email kstanle olfe blm gov
Email- lwaterhouse confire or
All bills will have a payment due date 30 day upon receipt
Contested Billings. Written notice that a bill is contested will be mailed to the Party
within 30 days of receipt of the invoice and will fully explain the contested items.
Contested items should be resolved no later than 60 days following receipt of the written
notice Parties are responsible for facilitating resolution of contested billings
Billing requirements and rates are documented in the attached OP
19 WILDLAND FIRE PREVENTION Parties may agree to share responsibilities and
materials for fire prevention activities Materials may include posters for display in
public buildings, businesses and the like. Parties may share responsibility for fire
prevention and rural fire safety presentations and demonstrations
20 FIRE RESTRICTIONS AND CLOSURES Parties will notify each other of any
restrictions and closures
21. PRESCRIBED FIRE AND FUELS MANAGEMENT The Parties may cooperate in
the development and implementation of Prescribed Fire plans Mutually beneficial
projects may be at no cost or Assistance by Hire where appropriate Reimbursements
will be governed in accordance with a Supplemental Project Agreement signed by each
Party
In the event a wildfire results from Prescribed Burning operations, responsibility and
accountability for the cost of suppression rest with the Party that has authority for igniting
the burn as identified in the Rx Burn Plan
Parties will keep each other informed of Prescribed Fire operations.
22. NATIONAL EMERGENCIES The Parties to this Agreement may respond upon
request to National declared emergencies providing there are no statutory prohibitions
against such use.
23. EMPLOYMENT POLICY Employees of the Parties to this Agreement shall at all
times be subject only to the laws, regulations, and rules governing their employment,
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regardless of incident location, and shall not be entitled to compensation or other benefits
of any kind other than specifically provided by the terms of their employment.
24. EXAMINATION OF RECORDS Each Party shall give the other, or their authorized
representative, access to, and the right to examine all records, books, papers and
documents related to this Agreement as provided by the Freedom of Information Act
(FOIA) and Privacy Act. Parties shall retain and make supporting documents available
for a period of 5 years after final payment
25 APPROPRIATIONS (Anti -Deficiency Act, 31 U.S.C. 1341): Nothing herein contained
in this Agreement shall be construed as binding the Service to expend in any one fiscal
year any sum in excess of appropriations made by Congress, for the purposes'of this
Agreement for that fiscal year, or other obligation for the further expenditure of money in
excess of such appropriations
26 NATIONAL INTERAGENCY INCIDENT MANAGEMENT SYSTEM The Parties
to this Agreement will operate under the concepts defined in the National Interagency
Incident Management System (NIMS) including Incident Command System (ICS),
qualifications system, certification system, training system, the management of
publications, and participate in the review, exchange, and transfer of technology as
appropriate for providing qualified resources, and for the management of incidents
covered by this Agreement.
27. WILDLAND FIREFIGHTER & OVERHEAD QUALIFICATIONS All parties
agree to send qualified personnel who meet the training and qualification standards
specified in National Wildfire Coordinating Group's (NWCG) PMS 310-1
28. PERSONAL PROTECTIVE EQUIPMENT The Parties agree to provide their
respective responding personnel with approved personal protective equipment (PPE)
suitable for the assignment In the case of BLM resources, NFPA standards apply in
wildland fire situations. In the case of Department resources NFPA or CAL OSHA., title
8 specifications meet the requirement At no time will personnel respond without the
approved PPE.
29. LAW ENFORCEMENT Law enforcement efforts shall be coordinated to the
maximum extent possible, at all levels by all Parties. The Parties shall render mutual
assistance in law enforcement activities and the gathering of evidence, and in actual court
prosecutions to the fullest extent practicable
30. EQUIPMENT The Party that owns the equipment is responsible for the operation,
service, and repair of such equipment Notwithstanding the general waiver of claims
against each other, the Protecting Party shall pay or reimburse for damage in excess of
normal wear and tear, and shall replace or reimburse items lost or destroyed, except for
damages occurring as a result of negligence by the Supporting Party. Special rates for
Federal Excess Personal Property (FEPP) equipment will be displayed in the rate
schedules, which eliminate any purchase or replacement costs for the apparatus
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31. RECIPROCAL FIRE WAIVER of CLAIMS Parties to this agreement shall each be
responsible for their own losses arising out of the performance of this agreement, and
each Party hereby waives any claim against any other Parry for compensation for any loss
or damage of its property and/or personal injury or death of its employees or agents
occurring as a consequence of performance of this agreement, provided, this provision
shall not relieve any Party from responsibility for claims from third parties for losses for
which the Party is otherwise legally liable
32. NONDISCRIMINATION The Parties shall comply with all federal and state statutes
relating to nondiscrimination These include, but are not limited to- (a) Title VI of the
Civil Rights Act of 1964 (42 U S C 2000d through 2000-6), (b) Title IX of the Education
Amendments of 1972, as amended (20 U S C 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex, (c)Section 504 of the Rehabilitation Act of
1973 (29 U S C 794) which prohibits discrimination on the basis of disabilities and
provides for reasonable accommodation in hiring of persons with disabilities, (d) the
Older American Act of 1965 as amended (42 U S C 3056 and 6101 et seq ); and (e)
USDA 9 AR, Title VI Implementation regulations, California Government Code Section
12990 (a -f) et seq , as set forth in Chapter 5 of Division 4 of Title 2 of the California
Code of Regulations, which prohibits discrimination or harassment against any employee
or applicant for employment because of sex, race, color, ancestry, religious creed,
national origin, physical disability (including HIV and AIDS), mental disability, medical
condition (cancer), age, (over 40) marital status, and denial of family care leave
33 ACCIDENT INVESTIGATIONS Whenever an accident occurs involving the
equipment or personnel of a Supporting Party, the Protecting Party shall take immediate
steps to notify the Supporting Party that an accident has occurred As soon as practical,
the Protecting Party shall initiate an investigation of the accident. A team made up of
appropriate representatives from all affected agencies shall conduct the investigation
Costs for investigation personnel are Party -specific and will be borne by the sending
Party Other accident or incident investigation costs are the fiscal responsibility of the
Parry (les) that has jurisdiction and/or investigative responsibility The sharing of
information between Parties on accident investigations and their findings and probable
causes is a valuable tool for safety and must be encouraged
34 OFFICIALS NOT TO BENEFIT No member of, or Delegate to Congress or Resident
Commissioner shall be admitted to any share or part of this agreement or to any benefit to
arise thee from, unless it is made with a corporation for its general benefit
35. WAIVER Parties to the Agreement shall each be responsible for their own losses arising
out of the performance of this Agreement, and each Party hereby waives any claim against
any other Party for loss or damage of its property and/or personal injury or death of its
employees or agents occurring as a consequence of the performance of this Agreement,
provided, this provision shall not relieve any Party from responsibility for claims from
third parties for losses for which the Parry is otherwise legally liable.
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36. FREEDOM OF INFORMATION ACT (FOIA) Any information furnished to the DOI
under this instrument is subject to the Freedom of Information Act (5 U.S C. 552).
37. DUNS NUMBER- The cooperator shall furnish their DUNS number upon execution of
this instrument. You may obtain a DUNS number by contacting Dun and Bradstreet at
800-234-3867 or 866-794-1580 A DUNS number will be provided immediately by
telephone at no charge
38. ELECTRONIC FUNDS TRANSFER (EFT) The recipient/cooperator shall designate a
financial institution or an authorized payment agent through which a federal payment
may be made in accordance with US Treasury Regulations, Money and Finance at 31
CFR 208, which requires that federal payments are to be made by EFT to the maximum
extent possible A waiver may be requested and payments received by check by
certifying in writing that one of the following situations apply
I The payment recipient does not have an account at a financial institution
2 EFT creates a financial hardship because direct deposit will cost the payment
recipient more than receiving a check
3. The payment recipient has a physical or mental disability, or a geographic, language,
or literacy barrier
In order to receive EFT payments, the recipient/cooperator shall register in the System for
Award Management (SAM) You may register by going to www sazn gov and following
the instructions provided online For assistance, contact the SAM User Help by
contacting the supporting Federal Service Desk at (866)606-8220 or www fsd gov
39. PREVIOUS AGREEMENTS CANCELED This Agreement supersedes and cancels
any prior Cooperative Fire Protection Agreement between the Parties.
40. TERMINATION All Parties retain the right to terminate their participation under this
Agreement by providing 60 days written notice to the other Parry.
41. MODIFICATIONS Modifications within the scope of the instrument must be made by
mutual consent of the parties, by the issuance of a written modification, signed and dated
by all parties, prior to any changes being performed. The DOI is not obligated to fund
any changes not properly approved in advance
42. COMMENCEMENVEXPIRATION DATE: This instrument is executed as of the
date of last signature and is effective for five years from that date, at which time it will
expire unless extended
43. ALTERNATE DISPUTE RESOLUTION In the event of any issue of controversy
under this Agreement, the PARTIES may pursue Alternate Dispute Resolution
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procedures to voluntarily resolve those issues These procedures may include, but are not
limited to, conciliation, facilitation, mediation, and fact finding
44. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this instrument
Principal Cooperator Contacts
Redlands City Program Contact
Redlands City Admuustrative Contact
Name. Larry Waterhouse
Name. Rich Sessler
Address- 35 Cajon Street, Suite 12
Address 35 Cajon Street, Suite 12
Redlands, CA 92373
Redlands, CA 92373
Telephone 909-798-7600
Telephone 909-798-7600
FAX. 909-798-7602
FAX 909-798-7602
Email- lwaterhouse confire org
Email- rsessler redlandsfire or
BLM CDD Program Contact
BLM CDD Administrative Contact
Name. Paul Gibbs, District Fire
Name. AnnMarie Carlson
Management Officer
Address- 2800 Cottage Way
Address 22835 Calle San Juan De Los
City, State, Zip. Sacramento Ca. 95825
Lagos
Telephone- (916) 978-4446
City, State, Zip Moreno Valley, 92553
FAX (916) 978-4438
Telephone 951-697-5355
Email- acarlson@blm gov
FAX 951-697-5299
Email pgibbs@blm gov
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AUTHORIZED REPRESENTATIVES. By signature below, each Party certifies that
the individuals listed in this document as representatives of the individual Parties are
authorized to act in their respective areas for matters related to this instrument. In
witness whereof, the Parties hereto have executed this instrument as of the last date
written below
The authority and format of this instrument have been reviewed for signature
qlS/zv
TRACI THALER Date
CONTRACT SPECIALIST
6�
PAUL W FOSTER, MAYOR ate
�TTEST-JEANNE DONALDSON, CITY CLERK bate
11dit
BETH I;LAhLS-UL, DISTRICT MANAGER Date
CALIFORNIA DESERT DISTRICT,
Bureau of Land Management, Moreno Valley,
California Desert District.
May 2018
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EXHIBIT A
DEFINITIONS
ADMINISTRATIVE RATE. That pre -established percentage charge that will be applied
by the billing PARTY
AIRCRAFT- Any firefighting fixed or rotary -winged aircraft owned or contracted
exclusively to the Department or DOI
ASSISTANCE BY HIRE Fire suppression resources and associated support resources
needed to fill the incident order that are to be reimbursed by the Protecting Party to the
Supporting Party Terms of the agreement establish the reimbursement rates
AVAILABLE Following the Incident Command System protocols, the status of a fire
fighting resource that indicates its availability for assignment on an incident
BACKFILLING The act of providing cover staffing at the station or administrative site
that has been vacated by the resources provided to the incident
BOUNDARY FIRE A fire burning on or directly adjacent to the Direct Protection
Boundary between the Department and the DOI
CLOSEST FORCES CONCEPT The philosophy of committing the closest available
appropriate resources, regardless of ownership, as described in the Operating Plan, to a
wildfire for initial response or for critical need
COOPERATIVE FIRE PROTECTION. Specific fire protection services furnished by
one party to the other on a reimbursable basis pursuant to the Operation Plan
COST SHARE AGREEMENT- An interagency agreement describing the conditions
and/or percentage of Department and DOI financial responsibility for costs incurred as a
result of jointly approved operations pursuant to the terms of this agreement
DETECTION The act or system of discovering and locating a fire
DIRECT PROTECTION AREA (DPA) That area which, by law or pursuant to the terms
of this agreement, is provided wildland fire protection by the Department or by the DOI
DPAs may include a mixture of Department and DOI responsibility areas.
DIRECT PROTECTION AREA MAPS. Official maps which identify areas of direct
wildland fire protection for each Party
FEDERAL EXCESS PERSONAL PROPERTY (FEPP) PROGRAM A program in
which Federal property originally purchased for use by a Federal agency, but no longer
needed by that entity, is acquired by the DOI for loan to one of the 50 States or the
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Territories for use in the State's rural or wildland fire protection program. As a result, the
equipment stays in service to America, protecting lives and property across the nation
The term "personal" simply refers to any tangible property that is not real estate. This
can include trucks, aircraft, personal protective equipment, fire hose, et cetera, but not
buildings
FIRE HELICOPTER A rotary wing aircraft provided by the Department or the DOI for
planned availability and initial fire response
FIRE PREVENTION Activities directed at reducing the number of fires that start,
including public education, law enforcement, dissemination of information, and the
reduction of hazards through engineering methods.
FIRESCOPE (Firefighting Resources of California for Potential Emergencies). A
cooperative effort involving all agencies with firefighting responsibilities in California
Organized to create and implement new applications in fire service management,
technology and coordination, with an emphasis on incident command and multi -agency
coordination
HANDCREW A wildland fire suppression crew consisting of approximately 15 to 20
persons
HELITACK• A firefighting module consisting of a "fire helicopter", helntender, and
firefighting crew. The number of personnel in the crew may vary
HOSTING UNIT The organization or area responsible for the incident or the area where
the incident occurs
INCIDENT. An occurrence or event, either human -caused or natural phenomenon that
requires action by emergency service personnel to prevent or minimize loss of life or
damage to property and/or natural resources
INITIAL RESPONSE Resources initially committed to an incident
JURISDICTIONAL PARTY- The party which has overall land and resource management
and/or protection responsibility as provided by law.
LINE OFFICER/AGENCY REPRESENTATIVE. A Supporting Party employee with
full authority to make decisions on all matters affecting that Party's participation at the
incident.
MOVE -UP AND COVER. Identifies a relocation of fire suppression resources from their
established location to a temporary location to provide fire protection coverage for an
initial response area
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MUTUAL AID- Automatic initial response by suppression resources (excluding aircraft
and pilot[s]) as specified in the Operating Plan for specific pre -planned initial response
areas and provided at no cost to the Protecting Party for the first specified hours from the
time of initial report Mutual Aid is limited to those Initial response resources or move -
up and cover assignments that have been determined to be appropriate in the Operating
Plans Aircraft (fixed and rotary -winged, including pilot[s]) shall always be Assistance
by Hire, EXCEPT when the response is under a unified command and the fire threatens
both local and federal jurisdictions Fiscal responsibility for all aircraft will be
determined by the ordering process, utilization and cost share agreements
PRESCRIBED FIRE. The planned use of fire on wildlands to accomplish specific
objectives including reducing fire hazard, providing flood protection, enhancing wildlife
and fisheries, or improving water yields and/or air quality.
PROTECTING PARTY The PARTY responsible for providing direct wildland fire
protection to a given area pursuant to this agreement
RECIPROCAL FIRE PROTECTION (MUTUAL AID)- Automatic initial response by
suppression resources as specified in the Operating Plan for specific pre -planned initial
response areas and provided at no cost to the Protecting Parry for the specified mutual aid
period Aid is limited to those resources or move -up and cover assignments that have
been determined to be appropriate in the Operation Plan
REIMBURSABLE WORK Reinforcements exceeding reciprocal fire protection services
furnished by either Party, at the request of the other, or fire protection furnished as a
chargeable cooperative fire protection service
REPAIR OF SUPPRESSION ACTIVITY DAMAGE. Those activities undertaken by fire
suppression forces during or immediately after the control of a wildfire to insure the
prevention of erosion or to repair other damages resulting from fire suppression activities
SUPPORTING PARTY The Party directly contributing suppression, rescue, and support
or service resources to the Party possessing direct fire protection responsibility for the
area upon which an incident is located
SUPPRESSION All the work of confining and extinguishing a fire beginning with its
discovery
UNIFIED COMMAND The organizational structure implemented on multi -
jurisdictional incidents The Parties' Incident Commanders will jointly determine
incident objectives
WILDFIRE. An unwanted fire burning uncontrolled on wildland
WILDLAND Lands covered wholly or in part by timber, brush, grass, grain, or other
flammable vegetation
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