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HomeMy WebLinkAbout7926 RESOLUTION NO 7926 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on February 20, 2007, which established regulations governing the retention and disposition of records, and WHEREAS, in accordance with the requirements of Resolution No 6576, the Revenue/Customer Service Divisions have submitted an application for the destruction of certain public records which are described ul Exhibit "A" to this Resolution, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows Section I That the applications for the destruction of public records as described are Exhibit "A" is hereby approved ADOPTED, SIGNED AND APPROVED this 18th day of December, 2018 Mayor, City of Redlands Attest Je Donaldson, City Clerk 1 I aesolutions\Res 7900-7999\7926 Revenue Division Records Destruction 12 18 18.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting thereof held on the 18thday of December, 2018 by the following vote AYES Councilmembers Barich, Tejeda, Momberger, Davis, Mayor Foster NOES None ABSENT None ABSTAIN None Je TPonaldson, City Clerk 2 I 1ResolutionslRes 7900 7999/7926 Revenue Division Records Destruction 12 18 18.docx REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division. Request Date MANAGEMENT SERVICES/FINANCE-REVENUE 11/20/18 Requester's Name and Job Title KARIN GRANCE, RE MANS R Requesters Signature " Department ead Si atur Ap roved, Description of Records DAILY DEPOSIT REPORTS AND SUPPORTING BACKUP-RECEIPTS, CREDIT CARD ACTIVITY Location of Records REVENUE DIVISION STORAGE ROOM Number or Quantity of Records to be destroyed CONTENTS OF 13 FILE DRAWERS This request is to destroy the ❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals &Duplicates) Dates of each record or inclusive dates of each record series From JULY 1,2010 to JUNE 30, 2013 Thus request is approved by City Council on Mayor of the City of Redlands ATTEST Aq"e"� Jerk p And approved by the City Attorney on i � be 2 o 1 D City Attorney NOTE Attach the department head Certification to this request when submitting for approval. !gurms\Destroy Public RecordsTorm-Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of lusher knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the mimmum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative,historical,research,fiscal,legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations,or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed f (Dep6ttAent head or authorized designee) Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date MANAGEMENT SERVICES/FINANCE-REVENUE 11/20/18 Requester's Name and Job Title KARIN GRANCE,REVE AGE Requesters Signature ` f. Departmen Head Sign LVr Approved,b n. Description of Records BUSINESS LICENSES CLOSED AND PAID REPORTS Location of Records REVENUE DIVISION STORAGE ROOM Number or Quantity of Records to be destroyed CONTENTS OF S FILE DRAWERS This request is to destroy the ® ORIGINALS ❑ DUPLICATES ❑ BOTH(Originals&Duplicates) Dates of each record or inclusive dates of each record series. From JULY 1,2010 to JUNE 30,2013 This request is approved b Otyfouncil on (::Yc> �1 Mayor of the City of Redlands ATTEST Ce9zlerk And approved by the City Attorney on City Attorney NOTE Attach the e artment head Certification to this request when submitting for approval I\FormslDestroy Public RecordsTorm-Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows- 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative,historical, research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed rl/49 19, (Dep7OUent head or authorized designee) Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date MANAGEMENT SERVICESNINANCE-REVENUE 111/20/18 Requester's Name and Job Title KARIN GRANCE, REVS NAGS Requesters Signature Department ead Sign e A roved, Description of Records DOG LICENSE RENEWALS Location of Records REVENUE DIVISION STORAGE ROOM Number or Quantity of Records to be destroyed. CONTENTS OF 33 BOXES AND 2 FILE DRAWERS This request is to destroy the ® ORIGINALS ❑ DUPLICATES ❑ BOTH(Originals &Duplicates) Dates of each record or inclusive dates of each record series- From JANUARY 1, 1998 to DECEMBER 30,2014 This request is a prro�veed by Cit o cul on W Mayor of the City of Redlands ATTEST gvry'Clerk And approved by the City Attorney on Czty Attorney NOTE Attach the department head Certification to thus request when submitting for approval 1-WormsTestroy Public RecordsTorm Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form., 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative,historical,research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed 1/ j � m t head or authorized designee) Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date MANAGEMENT SERVICES/FINANCE-CUSTOMER SERVICE 11/20/18 Requester's Name and Job Title, KARIN GRANCE, REVENUV,MANA94jR tj Requesters Signature ' _ l Dcpartme*Head Si ❑� Approve by. Description of Records CUSTOMER SERVICE PAYMENT STUBS Location of Records REVENUE DIVISION STORAGE ROOM Number or Quantity of Records to be destroyed- CONTENTS OF 8 BOXES This request is to destroy the ® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals &Duplicates) Dates of each record or inclusive dates of each record series From JANUARY 1, 2013 to DECEMBER 31, 2013 This request is approved by ouncil on Mayor of the City of Redlands ATTEST 66 Clerk And approved by the City Attorney on City Atto NOTE Attach the dep ent head Certification to this request when submitting for approval 3-Worms0estroy Public RecordsTorm-Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows 1 That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time penods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative,historical,research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed p ent head or authorized designee) Date REQUEST TO DESTROY PUBLIC RECORDS Requesting Department/Division Request Date MANAGEMENT SERVICES/FINANCE-CUSTOMER SERVICE 11/20/1 S Requester's Name and Job Title KARIN GRANGE,REV ANAGER Requesters Signature ` r Department Head Si ature• Lvf Approved, ys—f Description of Records CUSTOMER SERVICE & SOLID WASTE WORK ORDERS Location of Records REVENUE DIVISION STORAGE ROOM Number or Quantity of Records to be destroyed CONTENTS OF 18 BOXES This request is to destroy the ® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals &Duplicates) Dates of each record or inclusive dates of each record series From JANUARY 1, 2013 to DECEMBER 31, 2015 This request is approved by C ouncil on Mayor of the City of Redlands ATTEST gV— Clerk And approved by the City Attorney on 10.1i�a�IZ6 City Attorney NOTE- Attach the department head Certification to this request when submitting for approval J Torms'Oestroy Public RecordsTorm-Request to Destroy Public Record Certification to be attached to "Request to Destroy Public Records" The undersigned hereby certifies as follows I That the record(s) to be destroyed is/are under the management or control of the department head, 2 That to the best of his/her knowledge, the descriptive titles, information and classifications contained in the attached request form are true and accurate, 3 That the minimum retention time periods required by the regulations contained in Resolution No 6576 have been satisfied for all records included in the attached request form, 4 That retention of the record is no longer required for the operation of the department, or to satisfy a City Council policy adopted by resolution, or a City Council request, or by the city for administrative, historical,research, fiscal, legal or cultural purposes, 5 That the destruction or other disposition of the record will not violate state law, city regulations, or other applicable law, and 6 That it is a recommendation by the head of the applicable city department that the record(s) should be destroyed meat head or authorized designee) Date