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HomeMy WebLinkAbout2018_09_18 - Regular MINUTES Regular meetings of the City Council and the Redlands Financing Authority of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on September 18, 2018 at 5 00 P M Present Paul Foster,Mayor Paul Barich,Mayor Pro Tempore Eddie Tejeda, Council Member Tom Momberger, Council Member John James, Council Member Staff N Enrique Martinez, City Manager, Dan McHugh, City Attorney, Robert Dawes, City Treasurer, Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Chris Catren,Police Chief,Danielle Garcia,Management Services/Finance Director, Chris Boatman, Quality of Life Director,Brian Desatmk,Development Services Director,Paul Toor, Municipal Utilities and Engineering Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session PUBLIC COMMENT None forthcoming LATE BREAKING ITEM City Attorney McHugh reviewed the need to take immediate action on existing litigation Mayor Pro Tempore Barich moved to add to the City Council's closed session agenda as a"late breaking item",the consideration of a conference with legal counsel for one case involving litigation regarding Robert Torres v City of Redlands, et al, San Bernardino Superior Court Case No CIVDS 1511061 The motion was seconded by Council Member Momberger and carried unanimously The item was added to the closed session agenda as C-3,Existing Litigation CLOSED SESSION Conference with legal counsel Anticipated Litigation-Government Code §54956 9(d)(2)(e)(2) (Management Services/Finance Director Garcia) One Case a Facts and circumstances Consideration of grievance filed by the Redlands Police Officers Association and Greg Holmer Conference with labor negotiator-Government Code §54957 6 (Mayor Foster and Mayor Pro Tem Barich) Agency Negotiators N Enrique Martinez,Daniel J McHugh, and/or Danielle Garcia Employee Organization Redlands Association of Fire Management Employees CC_RFA_September 18,2018 Page 1 RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 00 P M with an invocation by Council Member James followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PRESENTATIONS Redlands Animal Shelter—Redlands Friends of Shelter Animals(REDFOSA)Volunteer, Emily Elliott, introduced"Nacho', a seven-year old male Chihuahua who is available for adoption,with twenty-nine other dogs and sixty-four cats, at the Redlands Animal Shelter Ms Elliott informed the Council eleven dogs and nineteen cats have been adopted since the last regular City Council meeting Police Recognition-Mayor Foster and Police Chief Catren presented a certificate to Corporal Breanna Herrera in appreciation of her heroic action and professional conduct while rescuing two children from a locked car Exceptional Service to the Community-Mayor Foster and Quality of Life Director Boatman presented a certificate to Quality of Life employee Jacob Aguilar in appreciation of his exceptional service as he recognized a need and assisted an elderly resident with her green waste collection PUBLIC COMMENT Human Relations Commission—Ana McNaughton thanked the Council for her appointment to the Human Relations Commission and is looking forward to serving the community Market Night -Andy Hoder stated Market Night is still partially broken,pointing to the lingering scheduling concerns of downtown business owners,vendors, and the public In order to help the City work through problem areas,he offered to share his ideas with staff Olio-Dennis Bell spoke on several subjects including,the status of an assessment to achieve a Redlands Regional Ride Center designation,the Ommtrans practice of refusing pennies in their fare boxes,the notion that the downtown Market Night would face stiff competition if Citrus Plaza or Mountain Grove Plaza established their own Market Night programs in the donut hole, State Street parking,the resurfacing of streets torn apart for the relocation of utilities for the Redlands Rail project, and the lack of enforcement by code enforcement regarding the prohibition of campaign signs in public parks Redlands California Temple Anniversary-Michael Strong,President of the Church of Jesus Christ of Latter Day Saints, announced the upcoming celebration honoring the 15th Anniversary of the Redlands Temple opening He expressed gratitude for the Council's ongoing support and complimented the City for the ease with which the project was processed CONSENT CALENDAR Minutes On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Paul Barich,the City Council unanimously approved the minutes of the regular meeting of September 4, 2018 Vote- 5 - 0 Passed CC_RFA_September 18,2018 Page 2 MUED Service Truck Repair On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Paul Barich,the City Council unanimously approved the issuance of a sole source purchase order to Scelzi Enterprises Inc for the repair work to MUED service truck unit 722 in the amount of$35,436 86 Vote 5 - 0 Passed Crafton Park Bathroom Roofing On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Paul Barich,the City Council unanimously determined that approval of the project is categorically exempt from environmental review in accordance with Section 15301 of the state's guidelines implementing the California Environmental Quality Act, approved the agreement between the City of Redlands and Three Peaks Corporation in the amount of$47,500 00 for the replacement of roofing at the Crafton Park Bathrooms, and authorized an additional appropriation of the same Vote- 5 - 0 Passed Alcohol Consumption Permit On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tenipore Paul Barich,the City Council unanimously determined that the Revel Big Bear Marathon is exempt from further environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act, and approved the request from the Brooksee Foundation to serve and consume alcoholic beverages on East San Bernardino Avenue at Dearborn Street during the Revel Big Bear Marathon to be held on October 14,2018 Vote: 5 - 0 Passed Field Rental Agreement On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Paul Barich,the City Council unanimously determined that approval of the Agreement is categorically exempt from environmental review pursuant to Section 15061(b)(3) of the state's guidelines implementing the California Environmental Quality Act, and approved the Field Rental Agreement between the City of Redlands and Redlands Baseball/Softball for Youth Organization Vote 5 - 0 Passed Grant Acceptance On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Paul Barich,the City Council unanimously approved to accept the 2017 Homeland Security Grant Program(HSGP) in the amount of$19,570 00 for the purchase of a Trailer, and authorized an additional appropriation of the same Vote 5 - 0 Passed CC_RFA_September 18,2018 Page 3 Consulting Agreement-Public Opinion Research Management Services/Finance Director Garcia detailed an agreement proposing to authorize TBWB Strategies to conduct public opinion research and public outreach planning The contract includes an in-depth assessment of basic viability of a new revenue measure and will involve voter survey research and a plan for public engagement and outreach to bring about construction of a new Police and Fire Department facility As public comment, Jerry Carrillo stated the contract is much too costly Dennis Bell recommended public opinion polling be conducted in connection to several other projects such as, Transit Villages, Cultural Arts Master Plan,unfunded pension liabilities, and most importantly,the City's sewage treatment plant On motion of Council Member John James, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the agreement between the City of Redlands and TBWB Strategies in the amount of$36,500 00 to conduct public opinion research and public outreach planning to ascertain the feasibility of a new Police and Fire Department Safety Hall Vote 5 - 0 Passed Resolution No 7909-Municipal Services Bill Insert Policy On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Paul Barich,the City Council unanimously approved Resolution No 7909 establishing a Utility and Municipal Services Bill Insert Policy to manage requests and designate the City's utility billing mailings as a limited public forum Vote 5 - 0 Passed COMMUNICATIONS Conference Report-League of California Cities Annual Conference Council Member Momberger attended the League of California Cities Annual Conference and Expo held September 12-14, 2018 in Long Beach She presented a brief report highlighting some of the topics addressed including,homelessness, state environmental goals,handling sexual harassment claims,women in government,how to be an effective leader,and strategies to manage increasing pension costs NEW BUSINESS Computer Software Agreement Management Services/Finance Director Garcia reviewed the agreement with Azteca System,LLC for Cityworks Licensing and Support for access to its entire suite of software modules, including new modules which are essential to enable online permitting, online records access, inventory management, and similar Smart Redlands projects On motion of Council Member Eddie Tejeda,seconded by Council Member John James,the City Council unanimously approved the agreement with Azteca System, LLC for the Provision of Cityworks Licensing and Support for a term of 44 months at a total cost of$134,374 00 Vote: 5 - 0 Passed Website Improvements Agreement CC_RFA_September 18,2018 Page 4 Management Services/Finance Director Garcia introduced an agreement for websrte improvements allowing for a more functional websrte platform that will address several issues identified by both internal and external websrte users Council Member Momberger raised doubts as to whether this new vendor would adequately resolve issues with the websrte As public comment,Dennis Bell suggested the software vendor under contract should be responsible for fixing any problems the City is currently experiencing Council Members discussed the merits of rejecting this contract and keeping the project in-house Director Garcia reported with confidence the new consultant will be responsive to the City's needs On motion of Council Member John James, seconded by Council Member Eddie Tejeda,the City Council approved the agreement with Digital Deployment,Inc for websrte improvements in the amount of $51,783 00 Vote 3 -2 Passed NAY Mayor Pro Tempore Paul Barich Council Member Toni Momberger Resolution No. 7898 -Capital Projects Planning Ross Wittman, of Municipal Utilities and Engineering,provided an executive summary of proposed projects for the Five Year Capital Project Needs Analysis On motion of Council Member Eddie Tejeda,seconded by Council Member John James,the City Council unanimously approved Resolution No 7898 adopting a Five Year Capital Project Needs Analysis, and determined that approval of this Resolution is exempt from review under the California Environmental Quality Act(CEQA)pursuant to Section 15273(a)(4)of the State's guidelines implementing CEQA Vote 5 - 0 Passed Construction Management Software Assistant City Engineer Mike Pool explained the need for construction management software to manage construction of all its capital projects On motion of Council Member Eddie Tejeda,seconded by Council Member John James,the City Council unanimously determined that approval of the agreement is categorically exempt from environmental review in accordance with Section 15061 (b) (3) of the State's guidelines implementing the California Environmental Quality Act, and approved an agreement with Virtual Project Manager,LLC for construction management software and software training in the amount not to exceed$46,000 00 for a period of three years,with two additional one-year renewal options in the amount not-to-exceed $12,000 00 annually, for a total agreement amount not-to-exceed$70,000 00 Vote 5 - 0 Passed Fee Waiver Tabitha Kevari, of Quality of Life, introduced a request for a fee waiver for the Redlands Turkey Trot event to be held on November 22,2018 As public comment,Dennis Bell questioned why an out-of-state organization was asking for a fee waiver and recommended the Council deny the request Mayor Pro Tempore Barich and Council Member Tejeda voiced opposition to the request due to the out-of-state status of the organization CC_RFA_September 18,2018 Page 5 On motion of Council Member Tom Momberger, seconded by Council Member John James,the City Council approved the request by Phoenix Hope International for a waiver of$2,283 50 in fees associated with the Redlands Turkey Trot event to be held on November 22, 2018 Vote- 3 -2 Passed NAY Mayor Pro Tempore Paul Barich Council Member Eddie Tejeda Consulting Agreement Municipal Utilities and Engineering Director Toor reviewed an agreement to perform professional services for the annual levy administration and annexations for Community Facilities District No 2004-1 On motion of Council Member Eddie Tejeda,seconded by Council Member John James,the City Council unanimously approved the rescission of an agreement with Albert A Webb Associates, approved the new agreement with Webb Municipal Finance,LLC in the amount of$56,500 00,to perform professional services for the annual levy administration and annexations for Community Facilities District No 2004-1 Vote 5 - 0 Passed Fee Waiver Reconciliation Analysis Report Tabitha Kevari, of Quality of Life, explained in March 2018,the City Council requested staff provide a report detailing the actual costs associated with all approved fee waivers On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Paul Barich,the City Council unanimously agreed to receive and file the Fee Waiver Reconciliation Analysis Report Vote 5 - 0 Passed Contract Award-Carriage House Reconstruction Quality of Life Director Boatman offered details of the interior reconstruction of the Carriage House located in Prospect Park, due to damage incurred from flooding of the upstairs restroom All project costs will be covered by the insurance company On motion of Council Member Tom Momberger, seconded by Council Member Eddie Tejeda,the City Council unanimously determined that the project is categorically exempt from the environmental review in accordance with Section 15301 of the State's guidelines implementing the California Environmental Quality Act, and awarded a contract to R Dependable Construction, Inc in the amount of$60,133 75 for the interior reconstruction of the Carriage House located in Prospect Park Vote: 5 - 0 Passed Grant Award Acceptance Assistant Quality of Life Director Tim Sullivan presented the Mobile Source Air Pollution Reduction Review Committee grant award for the purchase of an 18 passenger ADA compliant all-electnc shuttle van for the City's senior transportation program CC_RFA_September 18,2018 Page 6 On motion of Council Member Eddie Tejeda,seconded by Council Member John James,the City Council unanimously agreed to accept the Grant Award in the amount of$87,000 00 from the Mobile Source Air Pollution Reduction Review Committee for the purchase of an 18 passenger all-electric shuttle van and charging station, approved an additional appropriation in the amount of$87,000 00 from the AB2766 Air Quality Improvement Fund(221) for the required match from the City and$87,000 00 from the General Fund for the MSRC grant portion of the van purchase, and approved the purchase of an 18 passenger ADA compliant all-electric shuttle van and a Level III DC Fast Charging Station from Phoenix Motorcars in an amount not-to-exceed$174,000 0� Vote- 5 - 0 Passed Ordinance No. 2877 -Contract Value Limits City Attorney McHugh provided details of Ordinance No 2877, increasing new threshold dollar amounts related to contract value limits for purposes of soliciting bids as specified in the Uniform Public Construction Cost Accounting Act Amending the Municipal Code will allow the City to take advantage of these new threshold amounts and remain consistent with state law On motion of Council Member Eddie Tejeda,seconded by Council Member John James,the City Council unanimously approved the introduction of Ordinance No 2877 amending Chapter 2 16 of the Redlands Municipal Code relating to contract value limits for purposes of soliciting bids pursuant to the California Uniform Public Construction Cost Accounting Act, and determined that adoption of the ordinance is categorically exempt from environmental review in accordance with Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act Vote- 5 - 0 Passed Ordinance No. 2878 -Abatement of Dangerous Buildings City Attorney McHugh reviewed the proposal to amend Title 15 of the Redlands Municipal Code relating to the adoption by reference of the Uniform Code for the Abatement of Dangerous Buildings Throughout town, Code Enforcement Officers encounter problematic situations that might require rehabilitation or even demolition or reconstruction of buildings in order to protect the health, safety, and welfare of the public This administrative process will allow City staff to work more efficiently and economically in resolving community problems,while appropriately following due process On motion of Council Member Eddie Tejeda,seconded by Council Member John James,the City Council unanimously approved the introduction of Ordinance No 2878 amending Title 15 of the Redlands Municipal Code relating to the adoption by reference of the Uniform Code for the Abatement of Dangerous Buildings and rescinding Ordinance No 2816, and determined that adoption of the ordinance is categorically exempt from environmental review in accordance with Section 15061(b)(3) of the state's guidelines implementing the California Environmental Quality Act Vote 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Mayor Pro Tern Barich visited several school "open house" events throughout the Redlands Unified School District, and he was pleased with the progress made at the Skatepark Project Council Member Teleda attended the Airport Advisory Board Meeting on September 5 and participated in Coffee with the Council on September 8,2018 Council Member James had nothing new to report CC_RFA_September 18,2018 Page 7 Council Member Momberger participated in Coffee with the Council, attended the Library Board Meeting on September 10,the SBCTA meeting and enjoyed an event at Missions Commons celebrating the 100-year birthday of one of their residents Mayor Foster attended the Ommtrans Board meeting on September 5,the Redlands Service Club Council meeting as they prepare for next spring's Service Club work projects,the Planning Commission, and the Parks&Recreation Commission meetings He spoke at Rise& Shine hosted by the Chamber of Commerce and enjoyed presenting a proclamation at the Boys &Girls Club event, "Day for Kids",as they celebrated children and the communities in which they live ADJOURNMENT There being no further action required the meeting adjourned at 7 19 P M The next regular meeting of the City of Redlands City Council will be held on October 2,2018 REDLANDS FINANCING AUTHORITY Chairman Foster called the meeting to order and offered those present the opportunity to address the Board on any subject,not already on the agenda,within the jurisdiction of the Redlands Financing Authority PUBLIC COMMENT None forthcoming Minutes On motion of Mr Tejeda, seconded by Mr Barich,the minutes of the regular meeting on May 15,2018 were unanimously approved Vote 5-0 Passed There being no further business,the Successor Agency to the Redlands Financing Authority meeting adjourned at 7 20 P M The next regular meeting of the Agency will be held on January 15, 2019 CC_RFA_September 18,2018 Page 8