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Home My WebLink AboutContracts & Agreements_186-2011_CCv0001.pdf Contract No, 101351 South Coast Modification Air Quality Management District AQM This modification consists of 6 pages. 1. RECITALS A. The South Coast Air Quality Management District (hereinafter"AQMD") and the City of Redlands (hereinafter "CONTRACTOR") have previously executed a Contract No. 10135 for the Tree Planting Partnership. B. CONTRACTOR will be planting more trees with no change to the award amount and needs additional time to complete project. Therefore, a modification to this Contract is necessary to extend the date by which performance must be completed and modify the work. 2. MODIFICATION -The parties therefore agree to modify the existing Contract, at no additional cost to AQMD, as follows: A. The term of this Contract is extended for an additional period commencing December 4, 2011 and terminating June 30, 2012. B. Attachment 1 —Amendment 1 - Statement of Work, attached hereto and included herein by this reference, supersedes the original Statement of Work. C. Attachment 1A — Amendment 1 — Deliverables, attached hereto and included herein by this reference, supersedes the original Deliverables. D. Attachment 2 — Amendment 1 — Cost Schedule, attached hereto and included herein by this reference, supersedes the original Cost Schedule. E. All other provisions of the above-referenced Contract shall remain in full force and effect. (THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK) 1 Contract No. 101351 Modification SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT CITY OF REDLANDS I 1/ „ P f 1 1; By: It By: .rry R.Wallerstein ., Executive Officer Name:Toe Title: tolaotoo of fZectlas 19t( — Date: tt\-/W Date: 6 - APPROVED AS TO FORM: Attest: Kurt R.Wiese,General Counsel cf4 . By: Sam Irwin, City Clerk By: 4.keso. \Lit.rOrt% /Modification 15 December 2004 2 ATTACHMENT I — Amendment 1 STATEMENT OF WORK City of Redlands 1. ACTIVITIES TO BE FUNDED BY CONTRACT AWARD: This contract shall fund the City of Redlands ("City") for tree planting and temporary student employment for this project in accordance with the terms herein. Goals and Objectives The goals of this contract are to increase the benefits trees provide in reducing criteria and toxic air pollutants along with greenhouse gases. The key objectives are to plant and establish a total of-1-000 1500 15-gal. bucket to a maximum size of a 2/1" box trees (200 Washington Navel, 200 Rio Grapefruit, 200 Star Ruby Grapefruit, 200 Valencia Orange, 200 Eureka Lemon 1500 1500 late navel citrus) in the city-owned citrus in the City of Redlands, and to maintain the trees during the 24-month performance period. Other objectives include hiring 2 students at a rate of $15.00/hour for a total of 200 hours and conducting community education and outreach to promote the tree planting project and to inform residents about the value and benefits of the project. Garnering community buy-in for the project will help ensure the long-term survival of the newly-planted trees. Specific Tasks The City shall perform project as proposed in the attached proposal. Specifically: • The City shall hire 2 students for a total of 200 hours for this project at a rate of$15.00ihr. • The City shall plant 200 Washington Navel, 200 Rio Grapefruit, 200 Star Ruby Grapefruit, 200 Valencia Orange, 200 Eureka Lemon 1500 late navel citrus within the first 12 month grant performance period and provide maintenance/pruning for these 1-000 1500 trees as outlined in the time schedule for milestones. • The City shall conduct community education and outreach to promote the tree planting project and inform residents about the value and benefits of the project. Prior to being distributed, all Tree Partnership promotional material must have approval of the AQMD. • The City shall provide replacement trees for dead or dying trees as needed during the entire performance period of an entire 10 acres of citrus grove currently affected by "puff and crease" disease, thereby making the citrus grove viable once again. • The City shall provide invoices, students' timesheets. quarterly reports, and budget and status reports as described in Attachment IA — Deliverables and Attachment II — Payment Schedule. -1- Time Schedule Month/Year Activity October - November 2009 Contract execution; finalize initial site map for tree planting. November 2009 October Procure trees and supplies; hire students and 2010 — March 2012 trees. November 2009 October Education and outreach activities, plant 1500 trees,procure 2010 — March 2012 all related services and materials November 2009 October Maintain trees planted in prior months, replacement trees for 2044 March 2012—June dead or dying trees as needed. , continue outreach activities. 2012 October 2011 Project shall be evaluated and a final report shall be June 2012 submitted to AQMD within 60 days. 2. AMOUNT OF AWARD AND SCHEDULE OF PAYMENTS: The total amount of award is up to $25,000 payable as described in Attachment II— Payment Schedule. The AQMD reserves the right to fully inspect all work completed prior to any reimbursement. 3. TERM OF AWARD: Funds are to be applied to expenses incurred and paid for the period from the date of contract execution to October 31, 2011 June 30, 2012. This term may be extended if the AQMD staff, based on documentation provided by CONTRACTOR, determines that the project or program funded by this contract has successfully met its goals. 4. BUDGET AND STATUS REPORTS: Funds from this award shall be expended according to the budget detailed in Attachment II — Payment Schedule. The City shall provide the AQMD with periodic written status reports. The quarterly reports and status and budget reports shall include: (1) summaries of activities conducted during the grant period and (2) a budget report and accounting for all disbursements. The final report shall also include a section evaluating the benefits of this project. The due dates for such written reports are as follows: Quarterly Reports Due January 31, April 30, July 31, and October 31, 2010 Status & Budget Report Due October 31, 2010 April 30, 2012 Final Status & Budget Report Due October 31, 2011 June 30. 2012 -2- ATTACHMENT IA— Amendment 1 DELIVERABLES City of Redlands In addition to the deliverables set forth in the above-referenced statement of work, CONTRACTOR shall supply the following reports to the AQMD under this Contract. Each submitted report shall be stapled, not bound, printed in black ink, double-sided type, on an 8-1/2 by 11 inch page. 1. Two stapled copies of a progress report due by October 31, 2010 April 30, 2012. CONTRACTOR shall submit two copies of the progress report to AQMD's Tree Partnership, in conjunction with any applicable invoice for the same period. The progress report shall include, but not be limited to, the following: a. Reference to AQMD contract number and title of project. b. Reporting time period (months, year). c. Description of work completed during the reporting periods, including a discussion of any problems encountered and how those problems were resolved; and other relevant activities. Include information such as: - Number, type, and size of trees planted. - Detailed information such as addresses and maps as to where work occurred. - Number and hour of students employed, including students' name, contact information, and students' timesheets with signatures. - Discussion of educational and outreach activities. - Color photographs are strongly encouraged to be submitted in a digital format, such as .ppt, .tif, .jpg on a CD of the work completed. 2. Two stapled copies of a final report due by October 31, 2011 June 30. 2012. This document shall be considered in the public domain, in conformance with the California Public Records Act (Government Code Section 6250 et seq.). The final report shall include, but not be limited to, the following: a. Reference to AQMD contract number and title of project. b. Detailed information such as addresses and maps as to where work occurred*. c. An estimate of the survival rate of the planted trees over the project period. d. Problems - a discussion of significant problems encountered during the project and how they were resolved. e. Color photographs are strongly encouraged to be submitted in a digital format, such as .ppt, .tit .jpg on a CD of the work completed. -3- ATTACHMENT 2— Amendment 1 COST SCHEDULE City of Redlands Project Cost The total contract not-to-exceed amount is $25,000 as detailed in the table below. The City shall be reimbursed according to the payment schedule and items in the table below: Item Not-to-Exceed Estimated Payment Cost Schedule Procure -1400 trees (15-gal bucket or 24" box): . • • 9 U • . ••• •• . • 2010 I . April 2012 200 Star Ruby Grapefruit $14,630 200 Valencia Orange 200 Eureka Lemon 1500 late navel citrus Equipment and Supplies • 9 $1,020 2010 April 2012 Outreach expenses Quarterly until October $2,000 2010 October 2011 — June 2012 Student employment • e 2 students, 200 total labor hours @ $15/hr $3,000 2010 October 2011 — June 2012 Covered by the 9 .. - - ..- • 9 - City of 2011 Quarterly for 24 Maintenance Redlands mos. following April 2012 $4,350 ($5,000 - • ;- provided by 2011 June 2012 Other Direct Costs City of Redlands) Total contract not-to-exceed amount $25,000 Rei mbursement/Payment In each quarterly report and status & budget report, along with the invoice, the City shall provide a detailed description on how the funds were expended with supporting documents including, but not limited to, paid receipts (purchased trees must have Latin names), evidence of completion of installation site, and time sheets for students employment. Partial performance may be allowable: Should the City procure less than the total amount of trees as provided in the table above. AQMD may prorate payment based upon the percentage procured of the total amount of trees. -4-