HomeMy WebLinkAboutContracts & Agreements_28A-2019 PS-[.1(1.24.f9}
AGREEMENT TO PERFORM FR4FESSI4NAL SERVICES
This agreerz�.ent for tl�e provision of professional envirorfinental consulting services
("Agre�ment"} is ir�ade and entered in this 15th day ot�February, 2019 {"Effectiv�Date"), by and
between tk►e City of Redlands, a municipat corporation ("City") and PiaceWnrks, Lnc.,
("Cansultant"). City and Consultant az�e snmetim�s individually referred to herein as a "Party"
and, together, as the "Farties." In consideration o�'the mufual promises contain.ed herein, City
and Consuitant agree as follows:
ARTICLE 1 —ENGAGEMENT OF C�NSULTANT
l.I City hereby engages Cansultant to pravzde pro£essional environmental consulting
se�vices for environmental scoping and environznental dacument preparation services for
City(th�"Sezvices")-
1.2 The Services s�zall be performed by Consuitant in a professional znanner, and ConsuItant
represents that it has the skill and the professional exper�i�e necessary to provzde the
Services to City at a leveI of competency presenfily z�naintained by other practicing
professional consultants in the industry praviding like and similar types of Services.
ARTICLE 2— SERVICES OF CONSULTANT
2.1 The Services That Consultant shail p�rforrn arc more particularly described in Exhibzt
"A," entitled "Scope of Services," which is attached hereto and incorporated �erein by
refer�nce.
2.2 Consultant shall camply with applicable federal, state and local laws and regulations in
t�e perfoi�mance af this Agreezx�ent including, but not limited to, State pre�aiIing wage
laws.
ARTICLE 3 --RESPONSIBILIT�ES OF CITY
3.I Czty shall m.ake available to Consultant information in its possession that rnay asszst
Consultant in�er�'orming the Services.
3.2 Cifiy designates Brian Desatnzk, Directar, Deveiopment Services Department, as City's
representative with respect to�erfoz-r�ance of the Services, az�d such person shall have the
autI�ority to transmit inst�-uctions, receive infoz-fnation, interpret and define Cifiy's policies
and decisians with respect to perfoz-mance of the Services.
ARTICLE 4—1�ERFORMANCE OF SERV�CES
4.1 Consultant shall perform and cozz�plete the Services in a proznpt and diIigent manner.
4.2 Consultant shall cozz�plete the Services by August 15, 2019, unless the Services are
ter�ninat�d earlier as provided for hereir�.
L:1ca1djmlAgreementslAgrccment.PlaceWorks.PS-1.19.Final.doc �
PS-1.1 ([24.[9)
43 If Consultant's Seivices include cEeliverable electronic visual presentation znaterials, such
rnaterials shalI be delivered in a foz�m, and made available to the City, consistent with
City Ca�ncfl adapted policy for th� saz-ne. It shall be the obligation of Consultant ta
otatain a copy of s�ch policy froin City staff.
ARTICLE S --PAYMENTS TO CONSULTANT
S.I TotaI can�pensation for Consultant's performance of the Services shall not exceed the
arno�nt of'ttiventy-two tl�ousand doila�s ($22,000.40). City sh:all pay Consultant on a ti�ne
and rnateriais basis up to tI�e not fio exc�ed amaunt in accordance with Exhibit "B"
entitled"Fee Schedule" attached hereto and incorporat�d herein.by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed
during the preceding mtonth. Consultant's invoices shall include a btxef description of the
Services performed, the dates the Services wez-e perfoz-med, the number of hours spent
and by whaan, and a description of reimbursat�le expenses relaYed to the Servzces. City
shail pay Consultant na later than thirty (30) days aftez• receipt and approval by City of
Cansultant's zn�oice.
5-3 Any notice or oYher communication required, or which may b� given, pursuant to this
Agreeme�t, shall be in writing. Any suck�notice shall be deemed delivered {i) on the date
of delivery in person; (ii) five (5) days afte�• deposit in first c�ass registered mai1, with
return receipt requested; (iii} on the acival delivery date if deposited with an overnigk�t
courier; or (iv) on the date sent by facsi�nile, if conf'Frzxa.ed with a capy sent
contemporaneously by first class, certified, registered ar express mail; in each case
properly post�d and fiilly prepaid to the approprzate address s�t forth below, or such other
address as a I'arty rnay pzovide notice in accordance wzth this section:
C� Consultant
Brian Desatnik, Director Kara Kosel, Contracts Manager
Development Service Department P1aceWorks, Inc.
35 Cajon Street, Ste. 20 3 MacArthur Place, Suite 1104
P.4. Box 3Q05 (mailing) Santa Ana, CA 92707
Redlands, CA 92373 _ mteague@pIaceworks.com
bdesatnik@cityo�`redlazads.org Telephone(office): 714-96G-9220
(909) 798-7555 Telephone(nr�obile): 858-776-5574
ARTICLE 6—INSURANCE AND TNDEMNZFICATIQN
6.1 Tke following znsurance coverage required by tk�is Agreemen� shall be maintained by
Consuitant for �he duratinn of its p�r�or�ance of the Services. Consultant shall not
perfartn any Services unless and until tl�� required insurance listed below is obtained by
Consuttant. Consultan.t shall pravide City with certificates of insurance and erzdarsements
evidencing such insurance prior ta cammenc�ment of the Services. Insurance policies
L:IcaldjmlAgrecmentslAgmement.PleceWorks.PS-1.E9.t'inal.doc 2
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sliall include a g�-ovision prohibiting cancellation or modi�cation of t�e policy except
upon thirty{30) days prior written r�otice to City.
A. Workers' Conapensation and Err�ployer's Liability ins€�rance in the amount that m.eets
statutory requi�-ements with an insurance carrier acceptable to City, or certi�cation to
City that Consultant is self-insured or exempt frozn the workers' compensation laws
ot'the State of California. Const�ltant shalI execute and provicEe City with Exhibit "C"
entitled "Workers' Compensation Insuranc� Certi�cation," which is attached hereto
and incorparated hcrein by this refer�nce prior to perfarr�ance of the Seivices.
B. Comprehensive General Liability insuraz�ce with carriez-s acceptable to City in the
mini�num anaount of One Million DolIars ($1,QOO,p00} per occurrenc� and Two
. Million DoIlars {�2,000,000} aggregate, for public liabiIity, property damage and
personal injury is requireti. City sliall be named as an addit�onal insured and such
insurance shall be pri�nary and non-contrzbuting to any insurance or self insurance
maintained by City.
C. B�szness Auto Liabilrty coverage, with mini�num limits of One MilIion DoIlars
($1,OOO,Q00} per occun-ence, combined singie limit bodily injury liability and
property damage liability. This coverage shall include a1I Consultan� owned vehicles
used in connection with ConsuItant's pravision of the Services, hired and non-owned
vehicIes, and employee non-ownership vehicles. City sha�I be nart�ed as an additional
insured and such insurance shall be p�itnary and non-contributing to any insura.n.ce or
self insurance znaintained by City.
D. Consuitant is expzessly prohibited frorri assigning or subcontracting any of the
Services without the prio�• written consent of City. In the event of mutual agreement
by the Parties tn assign or subcontract a portion of the Services, Consultant shaiI add
such assignee ox subcontractar as an additional insured to the insurance policies
required hereby and provide City with the insurance endorse�nents priar to any
Services being performed by the assignee or subcontractor.
6.2 Consultan�t shall defend, indernnify and hold harmless City and its elected o��cials,
employees and agents from and against any and all clauns, loss�s or liability, including
attorneys' fees, az�sing frorz�. injury or death to persans or daanage to praperty occasioned
by any neglzgent act or omission by, oz' the wz11fix1 misconduct of, Consuttant, or zts
offcers, err�ployees and agents in performing tk�e S�rvices.
ARTICLE 7—CONFLICTS OF 1NTEREST
7.I Consultant covenants and represents that it does not have any investment ar interest in
any real property that may be the subject of this Agreement or any other so�rce of
incame, interest in real property or in.vestment ihat wouid be affected in any manner or
degree by the p�rforn�ance of Consulfiant's Services. Consuitant furtk�er covenants and
represents thafi in the perfox-tnance o� its duties hereundeF, no person having any such.
interest shall perfarm any Services under this Agreen�:ent.
L:1ca1djmlAgreementslAgree�ncnt.Pla�eWorks,PS-E.i9.Pinal.doc 3
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72 Consultant agrees it is not a desi�nated eznpIoyee witl�in the zneaning of th� Political
Refor��Act because Consultant:
A. Does not nr�ake a govern�n�ntal decision whelher to:
(i) approve a rate, rute or reguIation, or adopt or enforce a City law;
{ii) issue, deny, suspend or revake any City permit, license, application,
certification, approval, order or similar authorization or entitl�ment;
(iii) authorize City to enter into, modify or renew a contract;
{iv) grant City approvaI to a contract that requires Ciry approval and to which
City is a pa�-ty, ar to the specifications far such a con�ract;
(�) grant Czty approval to a pIan, design, report, study ar sirnilar item;
{vi} adopt, or grant City approvat of, policies, standards or guidelines for City
or�or any subdivisian thereof.
B. Docs not serve in a staff capacity wath City and in that capacrty, participate in
making a governn;�ental decision or o�herwise perform the sarne or substantially
t�ie sarne duties far Ciiy �hat vvould ofherwise be pert'ornned by an indzvidual
holdin,g a position specified in Ciry's Conflict of Interest Code urtder Gov�rnment
Code section 8'1302.
7•3 In tl�e event City detezxnin�s that Consultant must disclo$e its financial interests,
Consultant shall complete and file a Fair 1'olitical Practices Connmission Form 700,
Staterz�ent af Economic Interests, with the City Clerk's of�ice pursuant to the written
i�structions provided by the City Cl�rk.
ARTICLE 8—GENERAL CONSIDERATIONS
8•1 In the event any action is com�znenced to enforce or interpret any of the terms or
cond'ztions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasanable attorneys' �ees, including £ees for the
use of in-hause caunsel by a Party.
8.2 Consultant sball not assign any of the Services, except witk� the p�ior written approval ot'
City and in str�ict comp�iance with the terrns and conditions of tlus Agreement. Any
assignment or attempt�d assign�nen.t without such prior w�itten consent may, in the soie
discretzon of City, resuIts in City's imrnediate terznination of this Agreement.
8.3 Consultant is for all purposes under this Agreezn�nt an independent contractor and shall
perform the Services as an independent contractor. Neither Czty nor its agents shall have
conlrol over the conduct of Consultant or Consultant's e�nployees, except as herezn set
£orth. Cor�sultant shall supply aIl necessary tooIs and instrumentalities required to
pert'or�xz the Sezvices. Assigned personnel employed by Consultant are for its account
only, and in.no eve�t shall Consultant or persoz�r�el retained by it be dee�ned to have been
employed by City or engaged by City for the acco�nt of, or on behalf of City. Consuitant
G:IcaldjmlAgree�nenEslAgreement.PlaceWorl:s.PS-I.l9.Final.dvc 4
P5-1.1(1.24.i9)
shall l�ave na autI�ority, express or implied, to act on b�haIf of City in any capacity
whatsoever as an agent, no�• sha11 Consultant have any authoz7ity, express or implied, Yo
6ind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discr�tion, by providing not less
than five (5} days przor written notice to Cansultant of City's intent to tezxninate. If this
Agreerrient is terrt�inated by Crty, an adjustment to ConsuI�ant's compensation shall be
made, but (1) no amoun;t shall be allowed for anticipated profit or unperfor�ned Services,
and (2) any pannent d�e Cons�ltazzt at �he time of termznation may be adjusted to the
ext�nt of any additional costs to City occasioned by any default by Consuitant. Upon
receipt of a termination notice, ConsuItant shall unrned'zat�ly discontinue its �rovisian o�
the S�ivices and, with�n five (S} days of the date o� the terminafiion natice, deliver or
othe��wise make available to City, copi�s (in batl� hard copy and electronic forzn, where
applicable) of pz•oject related data, design calculations, drawings, specifications, reparts,
estirnates, summaries and such other information and materzals as �nay have been
accumulated by Gonsultant in perFarming the Services. Consultant shall be compensated
on a pzo-rata basis for Services completed up to the date of termination.
8.5 Cansultant shall maintain books, ledgers, invoices, acco�nts and other recards and
documents evidencin� costs and expenses related to the Services for a period of three (3)
years, or for any longer period requzred by law, �Z-orn the date of final pa�nent to
Consultant pursuant to this Agreeme,nt. Such books shall be avaiIable at reasonable times
far examinatian by City at th�off ce of Consultant.
8.6 This Agreement, zncIuding the E�.hibits incorporated herein by reference, r�presents t�e
entire agreement and understanding bet�veen the Parties as to the matters contaiz�ed
herein, and any przor negotiations, writ��n pxoposals or verbal agreements relating to such
nnatters are supe�•seded by fhis Agre�ment. Except as othenvise pravided for herein, any
a�nendment to this Agreernent shall be in writing, approved by Czty and sagned by City
and Consultant.
8.7 This Agreement shail be governed by ar�d construed in accordance with the laws of the
State af California.
8.8 Zf one or more of the sentences, clauses, paragraphs ar sections contained in this
Agreexnent is declared invalid, void ar unenforcea�la by a court of coznpet�nt
jurisdiction, the same sha�l b� deezned severable frorn the remainder of this Agreernent
and shall not affecf, iznpair ar invalidate tlie re�naining sentences, clauses, paragraphs or
sections contained herein, unless to do so would depz-ive a Party of a znatcrial ben�fiE of
its bargain under this Agreement.
L:1ca1djmlA�rce�nentslAgrecinent.PlaceWorks.PS-1.19,Pinnl.doc 5
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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed
in confirmation of this Agreement.
CITY OF REDLANDS PLACEWORKS, 1NC.
/ � /
B Y,% �t � �21i(. � B y. �j �
anic Mc onnell, wayn� ears rincipal
Acting City Manager (/
Attest
Je Donaldson, City Clerk
L:\caldjm�Agrecmcnts\Agreement.P]aceWorks.PS-1.19.Final.doc 6
PS-t.t(1.24.19)
EXHIB�T "A"
SCOPE OF SERVrCES
This envi�-on�xter�taf work is 6eing performed for the possib(e F�aflat measure tI�at may be
placed on the Noven�ber 2419 bal[ot to amend t�ie General Plan and a growth control
ordinance. The genera[ parat�eters of the draft bal[ot ir�easure are:
• Tlie Transit Villages Planning Area (TVPA) for General I'Ian �urposes will be the
boundari�s of the proposed specitic pian.
• The City proposes to exempt th�TVPA froE�i all provisio�is added by Measure U to the
. General Plan, ii�cl�ding:
a. Traf�c T�eve[ of Service (LOS} limitations that are described in Measure U,
such as n�aintaining or mitigating to LOS `C' ar t�e existing LOS whichever is
applicable.
b. The TVPA will be exempt from the Measuee U restriction on creating new
residential Iand uses {which wiil alEow the City to impiement a foc-�n basecf cocle for zoning
that wi1I be used for the speci�c plan}.
c. Density in the TVPA wiIl be allowed to increase over the present General
1'lan's Iimitation of appraximately 27 DU/acre (which will allow the Ciiy fo implemen�a form
based cade for zoning that will be used for th� specific plan).
d. Building lteight maxitnutn in t1�e TVPA pt•oposed to be five stories or 6$ fe�t
high.
• The City suggests a "cap" on the building permits allowed per year in the TVPA af 400
per year. No cap is et�visioned concerning densily(expzess�d as DU/acre}; TVPA zoning will
address rr�aximum buildout through building mass/form Iimitations and perhaps �loor-Area
Ratio {�AR).
• Reduction in residentiaf building pennits issued annually outside of the TVPA ta be in
the 200-300 range (reduced from tlY� existing limitation of 400 annuallyj.
• Th�preliminary praject description for the Transit Villages Specific Plan invotv�s:
a. Two thousand (2,000} dwellin�units in tl�e specific plan area;
b. Retail square-footage tataling approxinlately 2bS,QOQ square-feet in the specitic plan area;
c. Of�ce square-faotage totaling approximately 238,000 square-feet in fhe specific pIan area.
L:1caldj�nlAgreeEnentslAgreeincnE.PlaceWorks.PS-1.19.Final.doc 7
February 1Z,2019
8rian Faote,AICP
Pianning Director
City of Redfands
Pfanrting Qepartment
3S Cajon Street,Suite 20
Redlands,CA 92373
Subject: General Plan PoliCy Arnendment
Dear Mr. Faote:
Thank yau forthis oppartunity to be of service fio the City of Redlands.This letter incfudes a scope and�ot-
to-exceed �rice €or helping to prepare an en�ironmentaf document that would affaw for successFuf transif
oriented design(TOt7} projects.
Understanding of the Project
This levei of effort invofves helping to craft the projec# description needed for the enviranmental analysis
and prepare the initial study that will focus the EIR on the cf�a�ges. Whife nothing has 6een determined at
this point, the exp�ctation is that tf�e scope of the project and the leve[ of analysis wil� require either a
stand-alone environmentaf impact report or another document that would aflow tiering from the General
Plan EIR. The levef of analysis and the type of environrnental document wil� be determined as part af this
effort.
» Project Kick-off and Environmental Expeetation
o Kick-off Meeting or conference call to confirm product
o �roject schedule r�view with PlaceWorks tea€n
o Identification of City-cantracted traffic cansuf#ant
o Team coordinafiion rrteetings
» Praject Description
o Geographic area affected 6y the project
o Expected changes to general plan
o Expected changes to zoning code
» Notice of Preparation
o Scoping document
a Graphics for NOP
o �IR process to be folfowed by City
o Identify affected agencies as mailing fist
This scope assumes preparation a€ the Notice of Preparation (NOP} but stops short of circulation and
presenting at a scoping meeting.The deliverabfe wii[he an NOP and mailing list ready to circulate.
8
' :'v":��,_rL s}�itir {'f,ic,�. :�tr�:c I. l �r� � < � , ; ,,
(.� �d[l�cT r1:1<3, f�3�i�.�i I�F%3 �,. �[l! %��-� �i(,)�i q.?.�1.� �'��ECi',�I�: R", �
, . .�I� _.:f,l�
��
Proposed S�heduie
P[aceWarks assurnes beginning work by February 1S, 2019, and complete tt�e scope by March 1S, 2fl19.
The kick-off ineeting would accur sometime during the week of �ebruary 18th, and may accur as a
cnnference ca€1 if schedules do not allow an in-persan meeCing.
Cost Estimate
PlaceWorks will conduct the abov�scope for the not-to-exceed cost of$22,00(}. We wifl bifl on a time-and-
materials basis but will not exceed this cost estimate without autharization from tE�e City.
Acknowledgmen�
This proposal shall remain valid for a periad af 90 days from the time of submittal. As ar� Assoc€ate
Principal,I am authorized to bind PlaceWorks project team to the cantents of this pra�osal.
We fook forward to working with you to bring abaut ihe successful completion of this project. If you have
any questions regarding the contents of this proposal,please feel free to conYact the undersigned.
Respectfulfy submitted,
PlACEW4RKS
`r! � - �
Mark Tea u ; !C'�
g�
Assaciate Principal
9
Fet�ruary J.z,2019 � Page 2
PS-].] (124.19)
EXHIBIT "B"
FEE SCHEDULE
P1aceWorks, Inc., wiIl conduct the above scope for the not-ta-exceed cost of$22,000.
P1aceWorks will bill on a time-antd-materials basis, but will not exceed this cost estirnate witl�out
authorization from the City.
L:Icaldj[nlAgreementslAgree�nent.PlaceWorks.PS-I.19.Pinal.doc ��
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EXHIBIT "C"
WORKERS' COMPENSATION YNSURANCE CERTIFYCATION
Every einployer, except the State, shall secure tl�e payment of compensation in one or inore of
the following ways:
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State.
(b} By securing from the Dzrector of Industrial Relations, a cez-tificate of consent to
self-insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self-insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
� I am aware of the provisions of Section 3700 of the Labor Code which requzres every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or pennitted under this
Agreernent. (Labor Code §1861).
I affirm that at all tiznes, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any inanner such that I become subject to the
workers' compensation laws of Califoz•nia. However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self-insure, or a certification of workers'
compensation insurance.
I certify under penalty of perjury under the laws of the State of�California that the information
and representations made in this certificate are true and correct.
PlaceWorks, Inc. Date: � �
By: � �
Dwa e Mea s, Principal
L:1ca\djmlAgreementslAgrecment.PlaceWorks.PS-1.19.Final.doc i l
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Sole Source/ S ngle / Standardization Form
For procurement of supplies, equipment and services valued at $5,004 and over
NOTE: Evei•y question must be answered with appropriate documentation
attached; incomplete forms will be immediately rejected by Purchasing.
Date: Februarv 12, 2019
TO: Purchasing Division
FROM: Development Services Departn�ent
Purchase Requisition: # 77378
t!
Estimated Total Cost: $ 2�;8fF0 �2;v�v �
c� ¢ev �13'��o�.t g ,{.5��ev�f
Proposed Vendor: PlaceWorks, Inc.
Request Term: Februarv 12, 2019 to December 31, 2019
This form must accompany the purchase document whenever an exception to the competitive
process is requested. Requests for goods and/or services from a specific vendor or limited to a
specific brand, where substitutes to the recommended vendor or brand are unacceptable, must
be accompanied by a written justification explaining the circumstances that make alternatives
unacceptable.
The City Manager will detez•mine whether the justification is appropriate. Requests for
exception must be supported by factual statements that will pass an audit.
r k
EXCEPTION TO BIDDING AI�iD DISCLOSURE STATEMEN'�' 2 page
INSTRU'CTIOI�iS
1. Please check all applicable categories{a. through i.)be]ow and provide additional
� information w�iere indicated.
� a. The rec�uested product zs an integral repair part or acces�ory compatiible with existing
equiprr�en�.
Existing Equipna�ent:
Manufacturer/Ivlodel Number:
Age:
Currenf Estizx�.ated Value:
❑ b. The requested product has unique desi�/performance specif�cations or quality
requi�•ements that are not a�ailable in connparable products.
❑ c. I haue s�andardxzed the requested product and the use of another brand/rnodel would
require considexable time and fiinding to evalnats.
❑ d. The xequested product is ane in which I(and/or�xay sta�}have specialized training
and/ar extensive expertise. Retrair�zng woUld incur substantial cost in time and/or
funding.
❑ �. The reqvested product is used or derrionstration equzpment availabie at a Iower-than-
new cost.
� f. Repair/Maintenance serv�ce is available only�rom manufacturer or designated seroice
representative,
❑ g. Upgrade to or ezll�.ancement nf existing software is available only from manufaclurer.
� h. Service prppased by vendor is�ique; fiherefnre, compe�itive bids are not avaiiab�e or
applicable_
� i. Other factors(provide detailed explanation in#2 below).
Rev 7/7114
. .
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT 3 Page
2. Provide a detailed explanation and pertinent documentation for• each category checked in
item l above. Attach additio�ial slleets if necessary:
h} P1aceWorks, Inc., employs an environmental planner{Mark Teauge) and associated staff
that possesses specialized knowledge and prior experience evaluating ballot measures for
compliance with the California Enviroiunental Quality Act (CEQA}..Preparing and
circulating an RFP/RFQ is not likely to result in the City obtaining a more highly qualified
finn.
i) PlaceWorks, Inc., is able to complete the environmental analysis and prepare an
appropriate environmental document on a condensed timeline in accordance�vith the needs
of the City{to meet the deadlines necessary to introduce a ballot»neasure for the November
2019 general election). P1aceWorks, Inc., will be able to imrnediately begin work upon
execution of tl�is single source contract. Preparing and circulating an RFP/RFQ is not likely
to result in the City identifying a firm that could perfonn the work iu less ti�ne.
—� ��i'�. i5 a F �- �ss C,�e� � ��
3. Was an evaluation of other equipment, products, or services performed?
� Yes � No
If ,yes, please explai» tlte type nf evnluatior! perfor»ted rrnd pr•ovide a[I supporting
rl o cin�r e�rtatio�i:
4. List below the name of each individual who«�as involved in the evaluation, if conducted, and
in making the recommendation to procure this product or service. Attach additional
information, if necessary.
Brain Desatiuk, Development Services Director
5. Explain what action(s)the department would take if the sole/single source services were no
Ionger available.
The delay caused by releasing a RFP/RFQ for these services and obtaining responses (a
ininimum 30-day process, and typically up to 60 days to execute a contract) would result in
delaying the environmental review work that will likely result in an inability to complete the
environmental review process prior to the deadline for the Novetnber 2019 election, and is
not recommended.
Rev 7/7/14
t � . •
EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT 4 Page
6. I certify that the above infonnation is accurate to the best of my knowledge, and a signed
copy of this document will be kept on file and available for audit in iny department.
��7�-tt .h ��,.� ���2���9 Brian Desatnik, Dev Services Director
Signature / Date Printed Name, Title
Purchasin� Approvals
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Purchasing gent Approval / Date
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Ci M nager Approval / Date
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Rev 7/7/14
PL�CE�I'C]RK�
Fe�ruary 1Z,2D19
Brian Foote,AICP
Planning Direetar
City af Redlands
Planning Department
35 Cajon Street,Suiie 20
Redlands,CA92373
5u6ject: Genera]Plan Palicy Amendment
Dear Mr,Foate:
Thank you fvr this opportunity ta he af service to the City af Redlands.This letter ineludes a scope and not-
to-exceed price fnr helping to preQare ar� environrnentaf document that would a![nw fvr successful transit
ariented design(TODf prajects.
Understanct�ng of the Project
This feve[ of effort involues helping to craft tlze groj�ct d�scription needed for the enviranmenial analysis
and prepare the initial study that suill focus tEte E1R on the cE�anges.While nnthing has been determined at
this point, the expecta#ion is that the scope of the project and the level vf analysis wiEf requir2 eith�r a
stand-alone environrnenYal impact repart or another docurr�ent that rvc�uld al[ow tiering Erom the General
Plan EIR.The level of analysis and t�re type of en�irnnmental dacument will be determined as part of this
effort. _
» Project Kick-off and Environmental Expectation
o Kick-afF Meeting or conference ca[I to canfirrn praduct
o Project schedule review wi�F►PlaceWorks team
o {dentification of City-cnntracted traffic consultant
o Team coardination meetings
» Praject pescription
o Geographic area afFected bythe praject
o Expected cE�arsges ta general plan
o ExPected changes to zvning code
» Natite n�Preparation
o Scoping document
a Graphics for NC?P
o EIR process to be followed by City
o Identify affected agencies as mailing list
This scope assumes preparation nf the Notice of Preparation (NOP) but stops shore of circulatian and �
presenting at a sco�ing meeting.3he deliverabls will be an NOP and maiEing list ready to circuiate.
3 MacArthur Plac�,Suit�11DD � Santa Ar�a, Galifornia 92707 � 714.966.9220 � PlaceWarfcs.com
PLA�E�QR��
Proposed Schedule
PlaceWorks assucnes beginning work by February 15, 2019, and complete �he scope by March ].5, 2�29,
7he kick-off €neeting would nccur sometime during the wee€; of February 18tF�, and rnay occur as a
cnnference call if schedu[es do nofi atlow an in-perso�meeting.
Cvst �st�ma#e
P�aceWorks will conduct the above scope for the nat-to-exceed cnst nf$Z2,�0�.We will bill on a time-and-
rnaterials basis but will not exceed this cost estimate without authorization�rom the City.
Acknowledgmen�
This proposal shall remain valid far a period of 9D days frnm the tirrie nf su6mittaE. As an Associa#e
Principal,I am authorized to bind PlaceWnrks project team to the contents ofthis proposal.
We look forwarct to workirtg with you to bring about the suec�ssful completion of this project.If you have
any questions regarding the contenYs of this praposal,pfease fee!frea to contact the undersigned,
Respectfufly submitted,
PIACEWORKS �
� � /
MarkTeagu ,
Assaciate Principal
February 12,2p?g � Page 2