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HomeMy WebLinkAbout2019_01_15 - Regular MINUTES Regular meetings of the City Council and the Redlands Financing Authority and the Special meeting of the Board of Directors of the Successor Agency of the former Redevelopment Agency of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on January 15,2019 at 5 00 P M Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Banch, Council Member Eddie Tejeda, Council Member Tom Momberger, Council Member Staff Janice McConnell,Acting City Manager,Dan McHugh, City Attorney, Robert Dawes, City Treasurer,Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Chris Catren, Police Chief, Danielle Garcia,Management Services/Finance Director, Chris Boatman, Quality of Life Director, Brian Desatmk,Development Services Director,Paul Toor,Municipal Utilities and Engineering Director,Nathan Cooke,Fire Chief Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with real property negotiators -Government Code §54956 8 (Quality of Life Director Boatman) Property APNs 0300-222-21-0000, 0300-222-27-0000, 0300-222-28-0000, 0300-222-30-0000, 0300-601-03-0000 Agency Negotiator Chris Boatman Negotiating Party The Redlands Conservancy(Sherli Leonard) Under Negotiation Terms of payment and price for possible City acceptance of assignment of option agreement to purchase fee interest in private property Conference with real property negotiators -Government Code §54956 8 (Quality of Life Director Boatman) Property APN 0170-142-07-0000(525 N University St) Agency Negotiator Chris Boatman Negotiating Party San Bernardino County Transportation Authority(SBCTA),HDR, (Robert Woodard) Under Negotiation ilTerms of payment and price for purchase of easement across City property Conference with real property negotiators -Government Code §54956 8 (Quality of Life Director Boatman) Property APN 0169-281-19-0000(31 W Stuart Avenue) CC_RFA_Special SA—January 15,2019 Page 1 Agency Negotiator Chris Boatman Negotiating Party San Bernardino County Transportation Authority(SBCTA),HDR, (Robert Woodard) Under Negotiation Terms of payment and price for offer to purchase fee simple interest of City property Conference with real property negotiators -Government Code §54956 8 (Quality of Life Director Boatman) Property Herngt Aki' Preserve located in San Timoteo Canyon APNs 0300-231-24-0000, 0300-231-31-0000, 0300-231-38-0000, 0300-241-15-0000, 0300-241-36-0000 and 0301-191-19-0000 Agency Negotiator Chris Boatman Negotiating Party I Sherli Leonard,Executive Director for the Redlands Conservancy Under Negotiation Discussion of possible grant of conservation easement of City owned property to Redlands Conservancy RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 05 P M with an invocation by Council Member Tejeda followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PRESENTATIONS Redlands Animal Shelter—Animal Control Customer Service Representative,Lori Weber, introduced "Snowy", a two-year old male Maltese mix who is available for adoption,with thirty other dogs, twenty-eight cats and one rabbit at the Redlands Animal Shelter Ms Weber informed the Council sixty-three dogs, seventy-one cats and one goat have been adopted since the last regular City Council meeting Proclamation National Mentormg Month -Mayor Foster presented a proclamation declaring January 2019 as National Mentormg Month to Hillary Steenson-Ray, of Children's Network PUBLIC COMMENT Ommtrans-From personal observation,Dennis Bell pointed out there are a number of Omnitrans buses with very low ridership and he expressed reservations as to whether Ommtrans drivers are qualified to operate the future trains for the Redlands Passenger Rail Project SoCalGas Balanced Energy Approach-Kristine Scott, Public Affairs Manager for SoCalGas, recommended California consumers be given choices for a balanced energy approach and she urged the Council and the public to stay informed on any legistation that would allow the state to mandate building codes and eliminate consumer choices Third District Supervisor-Newly appointed San Bernardino County Third District Supervisor Dawn Rowe, introduced herself as our new district representative and she's looking foward to collaborating with the City of Redlands CC_RFA_Special SA—January 15,2019 Page 2 Redlands Area Interfaith Emergency Preparedness-Debra Williams,with Building Resilient Communities, informed the Council the Redlands Area Interfaith Council(RAIL)is working on a new project to provide a platform for the RAIC, emergency management, and other essential groups to collaborate on providing disaster preparedness and response services that incorporate and respect cultural and religious norms City-wide Paving-As a Redlands resident and a bicycle rider,an audience member spoke to thank the City Council and staff for all the ongoing paving work performed throughout the City CONSENT CALENDAR Minutes On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved the minutes of the regular meeting of December 18, 2018 Vote- 5 - 0 Passed City Council Liaison On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved a list of City Council Liaison assignments to the City's Boards, Commissions, Committees and Outside Agencies, as presented Vote- 5 - 0 Passed First Amendment Auctioning Services On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved the First Amendment to the Agreement with Ken Porter Auctions to revise the vendor address Vote- 5 - 0 Passed Future Rail Station Security On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved the Stations Technical Advisory Committee(STAG) Charter as a participating jurisdiction that would work toward development of consistent security services at all future rail stations and enhance coordination and information sharing among host cities and all involved stakeholders Vote 5 - 0 Passed Police Vehicle Purchase Staff requested this item be pulled from the agenda for Council's consideration at a future meeting Resolution No 7928 -Traffic Regulations On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved Resolution No 7928 establishing a no parking zone at 140 W Pioneer Avenue and determined that the adoption of the resolution is exempt pursuant to Section 15301(c)of the state's guidelines implementing the California Environmental Quality Act CC_RFA_Special SA—January 15,2019 Page 3 Vote 5 - 0 Passed Inland Solar Challenge On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved authorization for the City of Redlands to participate at the$3,500 level in the 2019 Inland Solar Challenge to promote water conservation Vote 5 - 0 Passed Memorandum of Understanding-Camera System Access Mayor Pro Tempore Davis recused herself from this item due to her source of income relationship with the University of Redlands Police Chief Catren introduced the Memorandum of Understanding with the University of Redlands for rooftop access to Duke Hall, located at 1200 East Colton Avenue,to install, maintain and service antennae associated with the Police Department's public safety camera system for the Redlands Skatepark On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved the Memorandum of Understanding between the City of Redlands and the University of Redlands for rooftop access to its building located at 1200 East Colton Avenue,to install, maintain and service antennae associated with the Police Department's public safety camera system Vote 4- 0 Passed Other Mayor Pro Tempore Denise Davis(RECUSE) COMMUNICATIONS CAFR and Accountants' Report Management Services/Finance Director Danielle Garcia explained the Comprehensive Annual Financial Report(CAFR) is an audited summary report of the financial position and transactions of the City for FY ending June 30,2018 and represents hundreds of hours of work performed by staff and the consultant Joseph Santos,of the certified public accounting firm of Vavrinek,Trine,Day&Company, an independent firm of certified public accountants,presented the firm's unmodified opinion that the City's financial statements are fairly presented and that the information used in the report is consistent with generally accepted accounting principles No material weaknesses or significant deficiencies were found in the audit The independent audit of the financial statements of the City was part of a broader, federally mandated "single Audit" designed to meet the special needs of federal grantor agencies The standards require the independent auditor to report not only on the fair presentation of the financial statements,but also on the audited City's internal controls and legal requirements involving the administration of federal awards As public comment,Dennis Bell was frustrataed the document was released giving the public only five days to review and he stated the City is carrying a huge amount of long term debt Mayor Foster pointed out this document represents another example of the City's strong fiscal stability and thanked Director Garcia and her staff,including,Farrah Jenner, James Garland,Denise Camarillo, and Marie Dautin,who devoted many hours toward the report's completion On motion of Mayor Pro Tempore Denise Davis, seconded by Council Member Eddie Tejeda,the City Council unanimously agreed to accept and file the 2017-2018 City of Redlands Comprehensive Annual Financial Report, and the Independent Accountants' Report on Applying Agreed-Upon Procedures Related to the Article XIII-B Appropriations Limit Calculation Vote: 5 - 0 Passed CC_RFA_Special SA—January 15,2019 Page 4 Si,gnificant Project Presentation- "LuxView Apartments" Mayor Foster announced this item was for informational purposes only and there would be no action taken tonight Due to ownership of property within 500 feet of the proposed development,Mayor Pro Tempore Davis recused herself from this item Sean Reilly, of Development Services,provided a brief introduction of the project and welcomed the project representatives,Pat Meyer and Gary Miller They presented an overview of the "LuxView Apartments"project located on the north and south sides of Orange Avenue, between Alabama Street and Iowa Street The project is proposing to construct a total of 412 apartments in two complexes consisting of one,two and three-bedroom units,within eight three-story buildings,plus a clubhouse, on-site amenities,and open space The application includes a change to the land use designation from Medium Density Residential to High Density Residential Approximately 45 people,representing Montessori and Grove Schools,were in attendance to voice their concerns of the proposed project Speakers for the group included, Steve Wuhs,Trevor Norton,Jennifer Davidson,Karis Schoepflin and Brian Cross Their comments focused on several concerns including,the request to increase density designation, land use incompatibility,adverse environmental impacts, future burdens placed on public infrastructure, facilities or services Erik Bodden lives near the project and suggested the City consider allowing single family homes,rather than the higher density apartments In response to Council Member questions, Chief Catren and Chief Cooke confirmed their respective departments would work closely with the developers and staff throughout the whole entitlement process to address safety controls Mayor Foster thanked everyone for their participation and encouraged the public to continue sharing their thoughts and concerns as this project is processed through the City PUBLIC HEARINGS Ordinance No. 2885 -Live Oak Canyon Road Speed Limit Mayor Foster opened the hearing and called upon Municipal Utilities and Engineering Deputy Director Savat Khamphou for details of Ordinance No 2885,which would lower the current 50 MPH speed limit for Live Oak Canyon Road He provided background of resident's ongoing concerns regarding the speed limit Following the Council's direction in 2018, staff worked with the neighboring jurisdictions of the City of Yucaipa and the County of Riverside,requesting their speed survey data to explore reduction in posted speed and to ensure continuity in speed limits at adjacent and overlapping jurisdictions As a result of these efforts,the Traffic and Parking Commission recommended Council approve a 45 MPH speed limit The City of Yucaipa approved their engineering and traffic survey on November 14,2018 recommending a 45 MPH speed limit on Live Oak Canyon east of the City of Redlands and Riverside County will also be taking their recommendation of a 45 MPH speed limit located to the west of the City in January With no further comment,Mayor Foster closed the hearing On motion of Council Member Tom Momberger, seconded by Council Member Eddie Tejeda the City Council unanimously voted to approve the introduction of Ordinance No 2885, an ordinance to amend Chapter 10 24 of the Redlands Municipal Code relating to the establishment of a reduced prima facie speed limit for Live Oak Canyon Road and determined that adoption of the ordinance is exempt pursuant to Section 15301 of the California Environmental Quality Act Guidelines Vote- 5 - 0 Passed CC_RFA_Special SA—January 15,2019 Page 5 Appeal Minor Exception Permit Committee Decision Mayor Foster declared the meeting open as a public hearing and called on Development Services Director Desatmk to provide details of an appeal from David Cross to reconsider a Minor Exception Permit(MEP)Committee decision to approve MEP No 589 to install a five-foot high vinyl fence within the twenty-five foot front yard setback at 303 South Michigan Street David Cross,the Appellant who lives next door to the property,outlined his opposition to the fence, describing it as obtrusive and uncharacteristic of the other properties of Michigan Street, claiming it would reduce the sight line and make the intersection at Michigan and Clark less safe As public comment, Peter Zimmermann was concerned that the fence would take away from the beauty, charm and uniqueness of Redlands Rick Ferguson reiterated the concern of the fence becoming an obstruction to motorists and a safety issue Andy Hoder wondered if the property owners had considered a different material other than vinyl and pointed out the MEP Committe was noticed properly but held at a time when most people were at work Stacy Boyle,who owns the property with her husband Ivan Wenzel, spoke at length in response to the appeal She presented background of the property, details of their investigation of several other streets to see what types of fences other homes had, including photos, review of Chapter 18 168 of the Redlands Municipal Code and review of the California Constitution With no further comment,Mayor Foster closed the hearing Council Member Tejeda applauded the owners for the amount of time they invested in their thorough research On motion of Council Member Tom Momberger, seconded by Mayor Pro Tempore Denise Davis,the City Council approved Resolution No 7929,upholding an appeal and denying Minor Exception Permit No 589, and overturning the decision of the MEP Committee to install a five-foot high vinyl fence within the twenty-five foot front yard setback where three feet maximum fence height at 303 South Michigan Street Vote- 3 - 2 Passed NAY Council Member Paul Barich Council Member Eddie Tejeda NEW BUSINESS IT Network Consultant On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger the City Council unanimously approved an Agreement with Ian Stewart Consulting for the provision of advanced IT network support for the Police Department and City networks for a term of one year at a cost not-to-exceed$161,408,with the option to renew the agreement for two additional one-year terms, each at a cost not-to-exceed$161,408 for a total 3-year cost of$484,224 Vote. 5 - 0 Passed Project Management and Development Review Development Services Director Desatmk explained Environmental Systems Research Institute,Inc (ESRI)intends to submit one or more major development applications in the future to construct new facilities to expand the ESRI campus in Redlands Property One LLC, Inc ,the commercial development arm of ESRI, also intends to undertake a number of commercial development projects over the next several years They requested the City offer an option to hire a contract planner that will augment Planning Division staff and provide contract project management services exclusively for their future projects This will ensure their projects will not have to compete with other projects for limited staff resources They have agreed to pay for the costs of the contract planner plus an additional twenty-five CC_l3FA_Special SA_January 15,2019 Page 6 percent to cover staff oversight of the consultant's work puroduct On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis the City Council unanimously determined that approval of agreements between the City of Redlands and Property One,LLC and the City of Redlands and Environmental Systems Research Institute,Inc are exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3)of the State's guidelines, approved the agreements between the City of Redlands and Property One,LLC and the City of Redlands and Environmental Systems Research Institute, Inc for the funding of a consultant to provide project management and development review services, and approved the agreement between the City of Redlands and Michael Baker International to provide contract project management and development review services Vote- 5 - 0 Passed Purchase and Sale Agreement Tim Sullivan,Assistant Quality of Life Director reviewed a Purchase and Sale Agreement for the City's granting of easements to SBCTA for the Redlands Passenger Rail Project for property located at 525 N University Avenue,pertaining to a permanent easement and a temporary construction easement located within Sylvan Park The Project involves the extension of a passenger rail service from San Bernardino to the University of Redlands and includes the supplemental safety measures required to implement "corridor-wide" quiet zones On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that approval of the Purchase and Sale Agreement for APN 0170-142-07-0000 is not subject to further environmental review because an Environmental Impact Report/Environmental Impact Statement(EIR/EIS) for the Redlands Passenger Rail Project was adopted on March 4, 2015 and approval of the agreement does not meet any of the condition set forth in Section 15162 of the California Environmental Quality Act Guidelines that would require a subsequent Environmental Impact Report, and approved a Purchase and Sale Agreement for the City's granting of easements for property located at 525 N University Avenue Vote. 5 - 0 Passed Sublease City Property Tabitha Kevari, of Quality of Life,provided background of a lease agreement with the Redlands Conservancy, approved on July 18,2017,to utilize approximately twelve acres of land for the purposes of wildlife habitat, open space protection and preservation,restoration and management,wildlife oriented education and research for the compatible public and and private uses Situated on the property, located at 31313 Live Oak Canyon Road, is a 1,200 square foot residence and the Conservancy has requested approval of a sublease to establish a residence onsite and ensure the property is monitored and secure The Mayor commended the Conservancy for all their efforts toward improving this property since all of this was accomplished with volunteers and donations On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously determined that approval of the request to sublease the residence on City property is exempt from environmental review pursuant to Section 15061(b)of the California Environmental Quality Act Guidelines, and approved the request by the Redlands Conservancy to sublease a 1,200 square foot single family residence on City property located at 31313 Live Oak Canyon Road to Kermit Lange conditioned upon the prior consent of the Wildlands Conservation Board Vote 5 - 0 Passed CC_RFA_Special SA—January 15,2019 Page 7 Grove Management On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously approved an agreement with Larry Jacinto Farming,Inc , for care,maintenance, and harvest of City-owned citrus groves in an amount not-to-exceed$445,363 for a period of one year, with two additional one-year renewal options for a possible agreement total amount not-to-exceed $1,336,089 Vote 5 - 0 Passed Ordinance No 2887 - Administrative Citation Fines and Penalties City Attorney McHugh offered details of a new law, effective January 1,2019 which authorizes cities and counties to increase the fines they levy in connection with the issuance of administrative citations for property-related violations The new law addresses health and safety violations on vacant or blighted property He added this will be helpful for the City's code enforcement division On motion of Council Member Tom Momberger, seconded by Council Member Eddie Tejeda,the City Council unanimously approved the introduction of Ordinance No 2887, amending Chapter 122 of the Redlands Municipal Code relating to fines and penalties Associated with Administrative Citations Vote. 5 - 0 Passed COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES In the interest of time, Mayor Foster requested the Council forgo announcements and activity reports ADJOURNMENT There being no further action required the meeting adjourned at 8 25 P M The next regular meeting of the City of Redlands City Council will be held on February 5, 2019 REDLANDS FINANCING AUTHORITY Chairman Foster called the regular meeting to order and offered anyone present the opportunity to address the Board on any subject,not already on the agenda,within the jurisdiction of the Redlands Financing Authority PUBLIC COMMENT None forthcoming Minutes On motion of Board Member Tejeda, seconded by Vice Chair Davis,the minutes of the regular meeting of September 18,2018 were unanimously approved ADJOURNMENT There being no further business,the Redlands Financing Authority adjourned at 8 26 P M The next regular meeting of the Agency will be held on May 21,2019 CC_RFA_Special SA—January 15,2019 Page 8 SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF REDLANDS Chairman Foster called the special meeting to order and offered anyone present the opportunity to address the Board on any subject,not already on the agenda,within the jurisdiction of the Successor Agency PUBLIC COMMENTS None forthcoming Minutes On motion of Board Membe Banch, seconded by Board Member Tejeda,the minutes of the special meeting of December 18,2018 were unanimously approved Resolution No 489-Obligation Payment Schedule Farrah Jenner,Assistant Finance Director, introduced Resolution No 489 and explained this is an annual item brought before the Successor Agency, setting forth a summary of all debts and obligations with an obligation payment schedule On motion of Vice Chair Davis, seconded by Board Member Tejeda,the Board unanimously approved Resolution No 489 approving the Recognized Obligation Payment Schedule and Administrative Budget for July 1, 2019 through June 30,2020 ADJOURNMENT There being no further business,the Successor Agency to the Redevelopment Agency adjourned at 8 39 P M The next regular meeting of the Agency will be held on February 5, 2019 CC_RFA_Special SA—January 15,2019 Page 9