HomeMy WebLinkAbout65-19PR�GRAi�t SLlFPL�ME�lT NO. F017
ta
AC1t�11�ISiER1�tG RCER�GY-STATE �1GFti��E�I�iVT
FOR FEC�EFiRL-AED PRQ.3E�TS i�0 U8-5083F15
Adv Proje�t IC� Date:
Q$16Q0{7757 �,ocatian:
Project Ncamber:
�-A. Number:
LraCode:
���r�h 8, 2019
OS-SBD-Q-Ri3L
HSIPL-5083{099)
�083
This Progra�r, Supplement hereby ado�sts �nci incarporates f1�e Administering Ag�ncy-State Agreemant far Federal Aid
which was entered into �etween the Admin'sstering Hgency and th� St�te on a7J1i1�6 and is subjecf ta all �he tem�s and
cand'€fions thereoi. i his Program Supples-rtent is executed in at�ordance with Articl� i af ihe afaremenfioned hvtaster
kgreameni und�r authariiy oT �tesoluiion Nc� zpproved by the Administering Ag�ncy on
(Sse copy a�tached). .
Tite Ac�ministeri�g Agency #urther stipJ[ates ihat 2s a candition to the paymeni by tha State of any furtds derived i�orrt
saurces noted b�lflw o6ligated to this PF�OJEGT, ih� Rdministering Agency accepts and ���ill comply wilh the speciai
�avenants or remar�s set Tor�h nn the faifowing pages_
PROJ�C i L.CIClaT1�N:
Inixs oi Recfl�nds Boulevard ai St� Stree�, 7t� Str�et, 9ti� 5tre�t, Stat� Street, and Clar3; Str�at; �rang� Sireat af
ShoppBrs Lan�; and Gitrus Rvenue ai Ceniral Avenue
iYPE oF WDR�C: Insta][ r�clangular rapid flashing beacons {RRB} � LENGiH: O.S(MILES}
53Q0,300.
MS30
�3D,030.
03h{ER
�U.O[7
C1TY fl� fi�DLA�lDS 5TR'i� flF CAL��4i�h4EA
�. D�par�ment af Transportat}�n
�� � ��� �--�� f r , .
, g� V��`�_,, f^, � �, > F+� - i i fi..l:,.��
Tikle �'fl.r.z_ City o£ Redlands � � ; � � .—��_
,,�� �- Ch�ef, Oifice or Prn�ect Irnplementation
��i� .� �= f� � I' Divisiart of E.flcal Assistancs
� �
A��st ��,. ' �'' `N � 'i � =�`.' / I
e�nne Donal.dso�, City Clerk ❑ate �� �� ��. u _�.�
f , � — `' "_
! hereby certify upar� my p�starsal kno�vle . e f�at budqetad funds ar� available sor this encumbra�ce:
e' � .--
Accounting Officer.�Es����� ��` ' �y�t� ���'.� �,� �
,� ,,._ � � ,,,:" �.�'�� � . , $270.274.00
lt�m� Year j�i rogr�rtt � BC � Categary �und Source
�� � � i
' � � �
��� � �- -
_� ��__� ..��.�
Prograrti Suppiem�nt 08-s083�95-P(337- ISTEA
�2i0,270.p0 I LQGAi.
At�O�l�3T
Page 7 of 6
PR�GRAM SUPPLEMENT NO. F0�7
to
ADMINIS7ERING AGENCY-STAT� AGRE�MENT
FOR FEDEFt/IL-Q!D PROJEC�S NO �8-5083F15
Ad� Project ID Date:
0816000157 Location:
Pro�ect Number:
E.A. Numb�r:
Locode:
March 8, 2b19
08-SBD-0-RDL
HSI P L-5Q83(0'€ 9)
5483
This Program S�applement hereby adopts artd Encorparaies the Adrr�inistering Ag�r�cy-State Agreement for Federal Aid
wh€ch was e�tered into between the Administering Agency and the State on 67/11/16 and fs sub�ect to alE the terms and
conditior�s tl�ereof, This Program Suppleme�E is executed in accordance with Article I of the aforementioned Master
Agreement under auihority of Resolution No. appro�ed by the Administering Agency on
(See copy attached).
The Admir�ist�ring Agency further stipulates thak as a cor�dition ta tFte �ayment t�y ihe State of any funds derived from
5ources r�oted below oblsgated to this PROJECI", the Administering Agency accepts and wifl camply with the special
covenar�ts or remarks se# forth on the following pag�s.
PR�JECT LOCATION: —
Intxs. of Redlar�ds Boulevard at 5t� 5ireat, 7th StreEt, 9th Street, State Sfreef, and Ciark Street; Orange Street at
Shoppers La�e; and Citr�s Avenue at Central A�enue
TYPE OF WORK: Install rectangufar rapid €lashing beacons (RRFB) LENGTH: 0.5(MILES}
�sti
Federaf Funds
M530 $274,27Q.00
$300,300.D
CfTY OF R�DLANDS
By �
Titie Ma or Cit of Redlands
Date 3 � � `1
Attest
eanne Donaldso�}, Ci.ty Cle
I hereby certify upqn my
Aceounting pfficer
ing Funds
LOCAL
$30,p30.
STATE OF CALIFORNIA
�epartment af Transportatian
$D.00
ay
Chief, Office af Praject Implementation
Division of Local Assistance
Date
budgeted funds are a�aiEable for this enc brance:
��r
' Date � Il �f � $27�.270.00
Chapter St rtes� ftem Year IL`program 8C Category Fund So�ree
r
—_.�
Program 5upplement 08-5083F15-Fa17- ISTEA
�THER
AMOUNT
Page 1 of 6
Q8-SBp•0-RC1L
HSI�l.-50�3(4�Eey
SPECiAL COV�NANTS OR R�MARKS
1. A. The A�MINISTERING A�ENCY wili adveriise, award and adrttinister this pra�ect in
�ccorda�tas wifih tF�e c�rrent pu�lished �.€�caf Assistance Procedures Manuai.
B. ADM[NISTERlNG AGENCY agrees tt�at it wil� only proceed wl� work authorizec� for
specifc phase(sj wit� an "Autharization to Proceed" and will naf praceed wifh future
phase(sj of ttiis projact �rior ta �eceiving an nAl1�I1DtIZ8�Qf1 �O PI'QCBP�CI" irom the STATE
for �at phase(s) unless no iurthar State or ���eral #unc�s are needed for those #uture
phase(sj.
C. STATE ancf AaM[NISTERING AGENGY agree that ar�y addi�onal fun�is which might
be made available 6y fi�ture Fe�eraf abliga�ar�s wiil be encumbered an this PROJECT dy
use of a STATE-approved "Authariza�on tc� Proceed" and Fir�ance �etter.
ADMINtSTERING AGENCY agrees that Federat funds available for reim�urs�:ment will
be iimited tc� #he amaunts obligafed by #he Federal Highway Administrat€on.
D. Award in�rmafion shall ba submitt�d by #�e AOMINISTERING AGENCY to the
District l.ocal Assistsr�ce Engineer wi#hin 64 days vf project contract award and �rior to
the submitial af #�e ADMINISTER3NG AGENCY'S flrst involc� far the const�vuciton
c�ontrac�.
Fa�lure ta do so wi�l eause a delay i� the Siate processing invoices for the construction
phase. Attentian is dir$cted ia Secfiion 15.T "Awani Package" of the �ocai AssEstance
Procedures Manual.
E. AllM1MSTERING AGENCY agcaes, as a minimum, to submit invoices at ie�st c�nce
evary six months camm�ncing afier the funds are eneum6ered #or each phase by t�e
execufian of this Pro�ect Program Sup�fem�nt Agreement, or by STATE's appra�at nf �n
a�plicabfe Finance Letter. STATE reservas #he r�ght to s�s�end future
authori�a�onslobligatio�s far Fe�eral aid pro]ects, or encumbrances far Staie fiunded
prnjects, as we[1 as to suspend invc►ice payments �or any �n-goir�g or fut�re projeat by
AI3MINISTER�NG AGENCY if pR{7JECT cnsis have not �een invoiced by
A�M[N[STERING AGENCY fo�' a six month pe�iod.
iF no cr�sfs �ave b�en invoicec! far a six�mt�nth p�riod, ADMWISTERING AGENCY
ag€ees io submit for each phase a writtan ex�ianai�on of the absence of PRO�ECT
ac�vi#jr �lor�g witf� #argef hilling date and target biEling amoun�.
AQMINIST�RlNG AGENCY agrees ia su�mit the finaf report doa�rnenfis that calfectively
canstihate a"Report of Expend�res" wit�in ar�e (�u�nd€ed eEghty (180} �lays nf PROJECT
r�mpleiion. Failure of ADMINISTERING AGENGY tca submit a"Finai R�pvrt af
Expenditures° with[n t8Q days of PRO�IECT compte�on w11[ result tn STATE imposing
sanc�ans upar� ADMINISTERING AG�NCY irt �ccx�t�dar�ce with t3�e �[rrent Local
Assistanc� Procedures Manual.
F. Adminisiering Agency shali nat disc�minais on the basls of race, rellgion, age,
c�isaiailitjr, co�or, natic�nal a�ig9n, or sax in the award ant� performartce af any Fsdsral-
Frogrant Suppfemerrt ���50$3F15-�077» ISiEA Page 2 oi $
08-SBD-0•RDL
HSIPL-50B3(019}
SPECIAL COV�NANiS OR E�EA�fARKS
assisted confract ar in i�e adminlstra�on of its DBE Pra�ram Implementation Agreement.
T�e Adm�nistering Agency shall take afl necess�ry and reasortabte steps und�r 49 CFR
Part 2fi #o ensure nondiscrimina�on in ihe award and administra�on af Federal-assisted
contrac�s. The Administaring Agency's DBE Implementat�on Agreemer�t is ir�c�arporated
by reference in this Agreament. Im�lemanta�on of the pBE Implementativn f�greemen#,
tncluding bui nat ifm�fed ta iimely �eporting af DBE commitm�n�s ar�d u�fiii�ation, is a��gaE
ohligafilon and failure to carry out its terms shalt be tr�aied as a violation af this
Agreemer�t. Upar� notiftca�on to the AdrnEnisterin� Agenay of lis fai[ur� to carry out its
DBE �mplementat�on Agr�em�nt, the State may Impose sanctions as protided for un�er
49 CFR Part 26 and may� in appropriate cases, refer the ma#ter far enforc�rrte�t �nder 18
U.S.C. 10�1 andfor ti�e Program Fraud Civil Remed[�s Act af '�98fi �39 U.S.C. 3801 et
seq.).
G. Any State and FederaC funds that may �ave been enc�mbered for #�is projec� ar�
avaifable far c�isbursement far limi�ed perio�s af �me. For ear.h �rtd en�umbrance the
Iimited �eriad is fram the start af the f�scal year tE�at the spea�c iund was appropria#ed
within the St�aie BudgeE Aet to the �pplicab(e fund Reversiart Date shown on the 5iate
approvecf project fina�ce letter. Per Govemment Co�e Sec�ian 16344, at[ project funds
not liquidaied witEtfn these p�riods w�il revert unless an executed CooRaratiae Work
Agreernent extendlr�g t�ese dates is requested by th� A�MINISTER[NG �iGENCY and
appro�ed �y tEze Caii�omia Department �f �inance.
ApMIN15ZERING AGENCY should er�sure that inuoices are submitted to the District
€.ocaf Assistance Er�glnear at least T� days prior #Q the applica�le fund RewersEan Date �O
avo�d t�� lapse af appticabl� funds, Pursuan# #o a s�irective from #he Sfate Cantroller's
D�ice and �e Oepartme�t of Finar�ce; in arder for payme�t ta be mader ti�e last �ate #�e
DistrEct Local Assistanc� E�tgir�eer ,ran farward an invoice for payment to the
Departmer�t'� Lacal Prc�grams Ac:�our�ting Oi�ce for reimhursa�Ee work for funds �at are
gving to revert a� t�e end of a pa�icular flscal year �s May TSth of the particular fiscal
year. Naiwifhstanding ths unliquidet$d sums ofi projec� spec��ic Siate and Federal funding
rernai�ing and avaitable io � fund prolect warts� any invofce ftir reimb�rsement invotving
a�pllca�Ie funds that is not received by the �epartment's Locai Progrems A�count�ng
Ofi�ce at least 4� days prior to the app�icabie f�xed iund Reversi�n Qate wEil not �e paid.
These unexpended funds wilt be Irrevaca�bly reveried by th� Departmen�s Divis9or� af
Accounting on the applicabls f�nd Reversion Date.
H. As a c�ndi�an for receivi�g federal-aid �ighway funds for the PROJECT, the
Adrr�inistering qgency certi�es ti�art N4 members af the elected board, cau�cil, or ather
key decisinr� ma}cers are on #he F�c3erat Govemment Excl�sion �Isi. Exa�u�ta�s can be
found at vrrww.sam.gay.
2• A. AC)M[N[STERtNG AGE[dCY shall canfomn fa atl State s#siu�es, regu�a�ons and
�racedures {incluBing thosa set f€�rth in the Local Assistance Proceduras t�ianual and �e
Luca! Assistance Pragr�m Guid�iines, hereafter collectl�ely r�ferred to as "LOCAl,.
ASSISTANCE PRt�CEDURES") rela�ng ta itte fecteral-aid �rogram, all T�le 23 Code of
Program SuppEemarrt OS-5483F15-�Oi7• IS'iFA Page S oi fi
t18SBQ•Q-RL3L
H�IPL-aU93{p't91
SR�CiAt CO1fENANTS OR R��HARKS
Fecleral R�:gulatia� �CFR� and 2 CFR Part 2[!p feder�t r�quir�ments, �nd al� applicabie
federat laws, regulatEons, anc� poticy and praceduraT or insfrucilona� m�rnaranda, �nless
c��erwise spec��cally v�ra:ived as deslgnated in the executed proje�t-specifrc PRQGRAM
SLJPPLEMENT,
B. Ir��o[ces shall be s�bmitted �� AD1I�INISTERING AGENCY (etterhead that includes
the address of ADM[NtSTERING AGENCY and shall be %�rmatt�d in accardaRce wifh
LOGAL ASS[STANCE PROCEDURES.
C. ADMINISTER�NG AGENCY must �a�e ai i�ast vne copy of supp�rriing backup
documeniation �r cos�s €ncurred a�d claimea� far reimbursement by ADMiR!lSTERING
AGENCY. ADM[NISTEFt1NG AGENCY agrees ta submit supporting backup
d�cumentation wiEh invaices if re�uested by Siabe, Acceptabte backup dacumenta�on
includes, bt�t is t�at limtter! to, agency's progress payment t� t�te coniractors, copies of
canc�lted checks showir�g amounts made payabte fa vendars and cantracto�, andJar a
�omg�terized summary of PR�JECT costs.
D. lndxrect Cost A�locatior� Planllndireci Cost Rate Proposals �ICAPlICRP), Central
Service Cost Allocation P�ans and related d�cumentation are to be prepared and prov�ded
to STATE (Gaitr�ns Audits & Invesfigations} for review and approval prior �o
ADMIN{STERING AGENCY seefting reimbursement of indirect casis incurred wItf�in �ach
fiscal y�ar being olaimed for St�#e and federa[ reimburse€�ent. ICAPs1fCRPs must be
pre,pared in accordance with the requlnements set �arth in 2 G�R, Part 200, Cha�ter a af
�e Lacal Assistance Proaeduraf Manua[. and t�e ICAP1fGRP approva! p�acedures
sstablished by STATE.
E. STATE wfll wiffihold th� greaier of eith�r two {2} percent af �he tofal of ail fec�eral funds
�naumbered for �ach PROGRAM SUPPLEMENT or $40,000 until A�MlN[STERING
AGENCY submiis the Final Rs�ort of Eac�anditures For each completed PR4GRAM
SUPPLENIENT PRC?J�GT.
F. Paymenfs to ADMINISTERlNG A�ENCY for PRC)JECT-related iravel and
subsistenc� (per diem) expenses �f ADMINISTERING AGENCY #arces a�d Its
contractors and subcc►ntrac#ars claimed far reimb�rsement or as Icca! match credit shafi
not exceed rates aut�orized to be pa�d rank and fi!e STATE empbyees under currenf
Staie Department of Per�onnel Adm[nisiratlon (DPA) rules. If �h� rates invoicad by
ADMIN�STERING AGENCY are in excess af DPA rates, AUM[NiSTERiNG AGENCY is
responsib�e for the cast di€�erencc:� and any overpaymen�s inac�wertently pa9d by STAT�
shati ba reimbursed to STATE by AaMINISTERING AGENCY on demand wit�tln thirty
(3�j days of such invoice.
G. AOM�NlSTERING AGENCY agrees tv comply with 2 G�R, Part 2��, lJniform
Administra,tive Requirerr�en#s, Cost Principtes and Audit Requirament fnr �ederal Awards.
H. ADMlNISTERING AGENCY agre�s, and will assu�e ihat its cc�nirac#ots and
subr�r�tractor� w�il b� abligated ta agree, tha� Gantr�ct Cast Principles and Praced�res,
Pragram SuppteEnent 08-5483F�15-�01T- IS'f�A Page 4 of 6
(}8-�SB[�-O-RDL
E151PL�Q83(D49)
SPECIAl. GC)VENANTS QR R�MARKS
48 CFR, Federaf Acx�uisi�ar� Regufa�ans System, Chapfer 1, Par� 3'1, et seq., sf�all t�e
used io determine the al�owab€lity of individuaf PRO.�ECT cvst items.
I. Every s�b-recipient receivir�g PRQJECT funds und�r #his AGREEAIlENT sitall compfy
wilfi 2 CFR, Part 200, 23 CFR, �48 CFR Cha�ter 1, Part 31, �.acal Assisiance Proc�dures,
Pubfia Contract Code tPCC} 1Q30f)-9€1334 (procurement of goads}, PCC 10335-1438'f
{non-A&E services}, and ather applicable STRTE and FEDERAL regulaiEons.
J. Any PRa,lECT costs for which AQMIN{STERING AGENCY has receivet� �aaymenf or
credit that ar� deiermir�ed by subsequent audit #o be unall�wable un��r 2 CFR, Fart 2��,
23 CFR, 48 CFR, Chapfer 1, Part 3'i, and niher ap�t[calal� STATE ar�d FEt3ERAl.
regu[a�ons, ar� subject to.t�payment hy ADMINISTER[�!G AGENCY to STATE,
K, STAT� reserves th� �ghk #a conduct technical $nd fir€anr�al audi#� a€ PROJEGT
WORK and records ar�d ADM#NISTERING P�GENCY agre�s, and shafl require its
contraciors and subcontractars to agree, ta cooperate with STATE by mak�ng all
appropriate and relevant PRC3,IEGT r�cords availahle fc�r aud�t and copying as required
�y th� folfawing paragraph:
ADMfNISTERING AGENCY, A�(�JIIINIST�RiNG AG�NCY'S coni�ctors and
sut�ccntractors, and STATE shalt each mai�tain and make ��ailable #ar inspe�fion and
audii by STATE, the Gaii#omia State A�ditor, or any duly aui�orized representative of
STATE or fhe United Stafes all bouks, do�uments� pap�rs, ace�unting recards, a�►d other
evidenc� periair�ing to ti�e performance of such caniracts, incl€�ding, but nat lirnited to, ifie
c�sts of admir�istering �ase �a�ious aantracts and ADMiNISTERING AGENGY shal�
fumish capies thereof if requeste�. A,�I af the ahave referenced parties shall make sucF�
AGREEMENT, PROGR�iM SUPPLEMENT, and contract mat�rials available at their
respec�ive offices at al� reasonable times during the enfir� PRC�JECT periad and far three
(3) years iram �e dat� of submission of the f�n�l ex�enditure rs�or� by the STAT� ta t�e
FHWA.
L. ADMtN1STERING AGEt�CY, its contractvrs and s�bconiractors shail esieblish and
msintairi a financ€al mar�agement system ar�d r�c�rds thsi prflper�y a�cumuiafe and
segregate reasor�able, a�lowabE�, and atlocable incurred PRQ,�ECT casts and rnaiching
funds by line item for t�e PRQJECT. T�e financial managemert� system af
ADMINISTERING AGENCY, iis cantr�ctors a�d alf subcontractprs shal[ r,c3r�form to
Generalfy Accepied Accountirtg Princi�tes, enable the determEnat�on af inaurred cosfs ai
in�e�m points af rAmpt��on, and prov�de support for reirnbursement p$ymenf voud�ars or
in�oica� set to or paid by STATE.
M. Aal1lIINISTERING AGENCY is requireti to itave an a�dit in acxorciancs witt� the Sir�gle
Audit Act of 2 C�R 200 if it expends $T5Q,000 ar more in Federa[ Funds in a si�tgle �scal
year af the Catalague af Federal Dnmestic Assistance.
N. A�MINIST�RING AGENCY ac�rees to include ail PROGRAM SUPPLEMENTS
adop�ng #he ferms af fh�s AGREEMENT in the sahed�f� of projeats to be exarnined in
Program Supglemeni 08�483F15-E417- ISTF� Page 5 of 6
OB�BD�O-RDL
FiSIP�-5fl83i�19]
SPECIAL. COVENAN73 OR R�MARKS
ADMINISTERING AGENCY's annual audit and in ihe schedule of prujec�s to be
examined under its singfe audit prepared in accordanc� w�th 2 CFR, Pa�t 20t�.
O. ADMINISTERING AGENCY shall t�ot award a non-A&E contract a�er $5,�00,
conshuc�on cantracts over $'t D,000, �r o#her car�iracts over $25,Q00 [excluding
pro��siona� service contracts of the type wF�ich are required ta be procured in
accordance wit� Govemment Code secctions 4525 {d), (e� and (�j or� �hs basis of a
noncompet�iva negotia4or� inr work ia �e �erform�d under this AGRE�I111�NT wit�out th�
prior wriiten a�provaf of STATE. Contrac#s awar�ed by AD{11ifN1STERING AGENCY, if
intended as lo�al maich cr�dfii must meet t�e req�airements set forth in �is AGREEMENT
regacding iocal matcf� funds.
P. Ar�y su�contract er�tered inta by �UMlNiS7ER1NG AGENGY as a result of this
�GREEMENT sha[E contain prov�sions B, C, F, H, �, K, and L under Section 2 of this
agreemen#.
1'rogram Su�pletners� Q&5483F15-�047- iS'['E� Page 6 af 6
€LESQLUT141� NO. i698
RESOLUTiON OF THE CITY CQUNCIL OF T�iE CITi' REDLA�DS, ST�TE QF
CALI�4R�IA, AUTFIOt�IZING T� �IA�rQFt, �R ANY COUHCIL MEMBER, TO
EXECUTE BTA,TE TRA�SP�FtTA�TiON PROGRAM OQCUMENTS REQUIRE� �OR
HIGHWAY PROJECT GIi.ANT FUNDtNG AI�D RESCl3�DING RESO�.UTIDN NO.
G93� .
WH �REAS, the City af Redl�nds (�he "Cit}�'j is eli�'bl� ta receive State andfor
Federa! funding ior certain transportation projacts t1�rc�ugh the CaIifnrni� Depsct�ent of
Transportat�on; and
WH�REAS, Master Agre��nts, P��agram Suppl�men� A�reetnents, �und Exchange
Agreements, Fund Transfer Agr�men�s �d Right-of-Way Certificatio�ts with the California
Departtueat of Tra�sportation �nus# be ehecuted by an sutlaorizeci Cit�� represe�tati�ue be#'are
such fiznds ca�a be obtained and ex�ended by �►e City; and
�i��£REAS, �3C City Ct7llC1C1I p'� �IiC Cl� W15�GS t0 Alk�IlO1lZ8 t}IB MA�DC OT fl33jt
Council ivie�nber to e�cecute atl iuinster Agr�er�ents, Pro�m Supplement A�reen�e,�ts, Fund
Exchange Agreesnen�s, �nd TransFer A�ments and Righf-of W�y Ceriific�tions and �ny .
amendments t�,ereiv, �ith the �alifarnia i]e�arti�tent of Trar�sportatiqn;
NaW, THEREFQRE, BE IT ItESOLVEF3 Uy khe Ci�y Couucil of the Cit�r af
R�lands, Stat� afCalifornia, as fc�llo�vs:
Section 1. The City C�auncil ait�ze City of Redlands i�ereby au�horizes t�ie R�liar3ds
Maysor or any Redlands City Cou€�ci� Meml�er to apprauc, execute do��uen�s required to
receive fivac�ing far �=ario�s transporta.fian pm�ec�s, includic�g buE a�at lir�ited ta ri�ht�f-�vay
certifica#inns nn bel�l€ of ihe City. Svclt doc�me�ts, n=he� duly ext�uted by �he Mayor ar
g�y Redla�ds Caty Cvuncil h�.eiuber shRl� be bindi�g upo�t the City.
Sechon 2. R�tution �l�. 693� ofth� City Councii of t�e Cit�t afRe�lands is hereby
rescinded.
AU�YT�ll. 51Gi�l�ll AI�D APPRUVED this 2�l`'' day of D�cernber, ?016.
� ,f:.`�����:� _
AT'i'EST:
] e Do��aldsan, City Clerk
1:�cclerk�Resolutions\Res 76i3Q-7693�7f:98 Authorize Mayor tc� execute Federal Ald
docurnen�s.docx
i, Jeanne Dnnaldson, City �lerk of the City of R�ilands, hereby certify that tl�e %rsgoing
resalutio�c u�as adopted by the Crty Council at a regular meefir� thereof h�e�d vn �lie ?Oth day vf
December, ?0! fi by tlie foItoti��i�g t�ote:
AYES: Councilrn�mbers Harrisvn, Gilbreath, Barich, Tejeda; A?ayor Foster
NOES: Notte
ABSTATN: None
ABSENT: Nane
�..
�nne Dprra�d�sn, City Clez�l�
OEPARTMENT OFTRAN5PORTAT�ON
OIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
ARenlipr.� Gity ot Redlands
EINANCE LETT�R �ate: fl4f02120i9 EA No:
D CO RT: QS-SBD-0-R�L
Ptojeai No: HSIPL-5083(0195
Ad� ProjecS Id: #}8'E6600'�57
Agreemeni End �ate: �213'1f202i
Parlicipalion �auo: +ao.00-;s This Einance Lstter tivas created'oased on spscitic Gnancial informa�lan prpvided by Fhe respansEi�le locai agency. The fallovrr,g
er.cun3ar2nce hlstory Is qrepared hy Lncai Assistanne ��ccunling ptTce anq is provitsed hers (ar lacal agancy's inSormaFian and actipn,
Signature: ,....� .���� f.� ' � f"�' " f7 �� ��r Gvestians regardi�g Crnance lefter, cpnlacF:
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TilEe� HQ Local A�eistance Area Eng€neer Prinled Name : Patrick Louie
Telephane No: (91Sj 653•73GS
Rema�ks: CV�[e 7 HSIP ID HSIP7•98•015. Based ca anencv nilrst nroqr�m dotumels dated 1'llOi118 tor conastruetior.. Reimnursemenl rafio = 904�.
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APPROVEl7 EXP3RAri0P1
AM1SOUtiT O�TE
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City of
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REDLANDS
Incnrporated i888
Mui�icipal Utilities & Engineerin� Department
35 Cajon 5treet, Suite 15A
Redlands, CA 92373
909-79$-7698
Pauf Fos#er, Mayor
THROUGH: Janice McConnell, Interim City Manager
FROM: Paul Toor, Municipal Utilities & Engineering i r�
DATE
SU BJ ECT
March 20, Z019
AAUL TOOR
Director
SAVAT KHAMPHOU
Deputy Directar
Highway Safety Improvement Program (HSIP) CycIE 7, Downtown Pedes#rian Crasswalk Sa#ety
Impro�ements — Program Supplement Agreement
Recommendation:
Staff recommends the Mayor execute attached Program Supplement Agreement for the subjec# project pursuant to
Resolution No. 7698, attached.
Background:
This project is federally funded and caardinated through the California Department of Transportation (Caltrans). As part
of the funding requirements, the City is required to execute the attached Program Supplement Agreements. The
Program Supplement Agreement encumbers the funds far the project and stipulates in�oicing requirements. 7he
Pragram Supplement Agreement supplements the Master Agreement between the City of Redlands and Caftrans.
Pursuant to Resolution No. 7698 executed on December 20, Z016, the City Council authorized the Mayor to execute alf
Master Agreernents, Program Supplement Agreements, Fund Exchange Agreements, Fund 7ransfer Agreements and
Right-of-Way Cer#ifications with the California Department of Transportation.
When executed, please scan and send a copy of the executed Program Supplemental Agreement to the Munici}�al
Utilities and Er�gineering Department for further processing. Caltrans has adopted an electronic form policy and will no
longer be mailing any hardcopy documents.
Attachments:
(1) Pragram Supplement Agreerr�ent to be executed by Mayor
(2) Resolution No. 7698
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trAC11Y�lATwORKS ��
Sa�a# Khamphou
From: Joseph Long
Sent: Monday, March 1$, 2019 4:46 PM
To; Savat Khamphou
Cc: Michael �ool
Subject:
Attac�ments:
FW: AC7IOf� REQUIR�D:
Project HSIPL-5083(019}
5Q83(019)_PSA.pdf
District 8-Program Supplement Agreement No. �017 for
Sa�at,
Please see th� attached HSIP Cycle 7(downtnwn in roadway lights) Program Supplemental Agreement far
signature, I will print out a copy for your review shortly.
Joey Long, PE
Associate Civil Engineer
Munici�al Utilities & Engineering Department
City of Redlands
35 Cajon Street Suite 15A
(909) 798-7584 E�. 3
���� � � � � �
From: Snowden, Alberta@DOT [mailto:alberta.snawden@dot.ca.gov] On Behalf Of PISB Help desk@DOT
Sen#: Monday, March 11, 2019 10:22 AM
To: PkSB Help Desk@DOT <PISB.HeIp.Desk@dot.ca.gov>; Joseph Long <jlong@cityofredlands.org>
Cc: Michael Paof <mpool@cityofredlands.org>
Subject: ACTION REQUIRED: District 8-Rrogram Supplement Agreement No. Fq17 for Projec't HS1PL-5�83(p19)
Good morning,
Attached is a copy of the Program Supplement �ko. F417 for Project HSIPL-5083{Q19).
Please review the covenants, sign, scan and ernail a copy back alang with your Agency's certified autharizing
Resolution that clearly ident�fies who is autharized to execute th� Agreement on the Agency's behalf, to this email
address.
A fully executed copy of the Agreement will be errtailed to you upon ratification by Cal�rans.
If your Agency requires that this Agreement must be mailed back, please send to the address below:
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N Street
P. O. BOX 942874, MS#� 1
Sacramento, CA 94274-0001
In effart to expedite reimbursable funds to your Local Agency, we will no longer be maEking any hardcopy documents. Afl
agreements, finance and alfacation letters will be sent in electronic form.
If you ha�� any questions, please feel free ta email PISB.help.desk _.dot.ca.c,,�ov
Thanks,
��� s ��o�
Associafe Govemmenfa! {'rogram Analysf
Caltrans, �i�ision of �.ocal Assistance
Project Implementation Support Branch
Districts 5, 8 & 9
(916) 653-8220
Need assistance with a PSA? Track your PSA and find useful links: PISB Help Desk
From: 5nowden, Alberta@b01' On Behalf Of PISB Help Desk@DOT
Sent: Tuesday, February 26, 2D19 7:29 AM
To: jlon�@citvofredlands.or�
Cc: m ool cit ofredlands.or
Subject: HSIPL-5083(019}
Good rrtorning,
Th'ts is a notification that, as of today, the Program Supplement Agreement is being pracessed for the project in subject.
An electronic capy of fhe agreement will be emailed to the agency for signature in approxima�ely two weeks. Please let
us knaw if there are any changes ta who is receiving the Program Supplemer�t Agreements and if so, please provide the
foll�wing information:
• Name
• Title
• Phane number
• Emai1
• Mailing address
If you ha�e any quesiians, please cantact me.
Thanks,
��� s s��
Associate Governmenta! Program Analysf
Caltrans, Division of Locai Assistance
Pro�ect Im{�lerr�entation 5uppnrt Branch
Districts 5, 8 & 9
(91 fi) 653-8220
Need assistance with a PSA? Track yaur PSA and find useful links: PISB Help Desk