HomeMy WebLinkAbout7958 RESOLUTION NO 7958
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576,the Finance
Department has submitted an application for the destruction of certain public records which are
described in Exhibit "A" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows
Section 1 That the application for the destruction of public records as described in
Exhibit "A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 16t` day of April, 2019
Paul W Foster, Mayor
Attest
I e Donaldson, City Clerk
t 1Resolutions\Res 7900 7999/7958 Finance Records Destruction 4 16 1j.docx
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 16th day of
April, 2019 by the following vote.
AYES Councilmembers Barich, Tejeda, Momberger, Davis, Mayor Foster
NOES None
ABSTAIN None
ABSENT None
Je Donaldson, City Clerk
i 1Resolutions\Res 7900 7999\7958 Finance Records Destruction 4 16 1Locx
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division Request Date
Management Services/Finance 03/11/19
Requesters Name and Job Title
Farrah Jenner, Assistant Finance Director
Requesters Signature
Department Head Signat
Approved,b
Description of Records 1993-- reports by qtr-4 cartridges, 1994 payroll reports by qtr-4
cartridges, 1995 payroll reports by qtr-4 cartridges, 1996 payroll reports by qtr- 4 cartridges,
1999 payroll reports by qtr-4 cartridges, 2000 payroll reports by qtr- 4 cartridges, 2001
payroll reports by qtr-4 cartridges, 1997 W2 tax tape-reel, 1997 California DE6 41h qtr-reel,
1998 California DE6 1 st qtr- reel, 1998 California DE6 2"a qtr-reel, 1996 1099 tape-reel, 1997
1099 tape reel,payroll Journals registers (dot matrix) for calendar year 1987, payroll Journals
registers (dot matrix) for calendar year 1988, payroll report Journal (dot matrix) 03/26/1990
Location of Records
Revenue Suite 15B
Number or Quantity of Records to be destroyed
This request is to destroy the
® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals &Duplicates)
Dates of each record or inclusive dates of each record series
From Fiscal Year 1987-2001
This request is approved by City Council on
Paul W Foster
Mayor of the City of Redlands
ATTEST
Jeanne Donaldson, City Clerk
and approved by the City Attorney on
City Attorney
NOTE Attach the department head Certification to this request when submitting for approval
Certification.to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record{s)to be destroyed is/are under the management or control of the
department head,
2 That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate,
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satisfied for all records included in the attached request
form,
4 That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law, and
6 That is a recommendation by the head of the applicable city department that the record(s)
should be destroyed
epartmeilt head or authorized designee)
Date