HomeMy WebLinkAbout7942 RESOLUTION NO 7942
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records, and
WHEREAS, in accordance with the requirements of Resolution No 6576, the Municipal
Utilities and Engineering Department has submitted an application for the destruction of certain
engmeermg public records which are described in Exhibit "A" to this Resolution
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF REDLANDS AS FOLLOWS
Section 1 That the application for the destruction of public records as described in
Exhibit "A" is hereby approved
ADOPTED, SIGNED AND APPROVED this 16t' day of April, 2019
uitt�
Paul W Foster, Mayor
ATTEST
a4�'
nne Donaldson, City Clerk
1
1\Resolutions\Res 7900-7999\7942 Destroy Public Records MUED docx
1, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was duly adopted by the City Council at a regular meeting thereof held on the 16Ch day
of April, 2019, by the following vote
AYES Councilmembers Barich,Tejeda, Momberger,Davis, Mayor Foster
NOES None
ABSTAIN None
ABSENT None
Jez&Donaldson, City Clerk
City of Redlands
2
1\Resolutions\Res 7900 7999\7942 Destroy Public Records MUED.docx
Exhibit "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division Request Date
Municipal Utilities and Engineering Department 4/9/2019
Requester's Name and Job Title
Patty Baker, Management alyst
Re�*�
atur
4
Department Head Signature
M Approved, by Paul Toor
Description of Records
Traffic engineering files, city facilities, capital projects, water and wastewater files,rate studies
from 1940 through 2016
Laserfiche scanned FYs 09/10, 11/12, 12/13, 14/15, 15/16 files for Wastewater/Water/General/
Local Transportation/Parks & Open Space/Storm Drair/CDBG/Pubhc Works Design/Capital
Projects, Facilities' Projects, Inspector Checklists 2007-2014
AMI scanned files ranging from 1940 to 2014 containing water/wastewater facilities
reports/studies/surveys/plans/project files, encroachment permits, assessor's maps, bridge
documents, manuals, drawings, standards/specifications, directories
Location of Records
35 Cajon Street, Suite 15A(MUED office)
1270 W Park Avenue, City Corporate Yard, MUED's shipping container
Number or Quantity of Records to be destroyed
68 Banker's boxes
This request is to destroy the
® ORIGINALS ❑ DUPLICATES ❑ BOTH (Originals &Duplicates)
Dates of each record or inclusive dates of each record series
From 1940 to 2016
This request is approved by City Council on
Mayor of the City of Redlands
ATTEST
City Clerk
And approved by the City Attorney on
City Attorney
NOTE Attach the department head Certification to this request when submitting forapproval
3AFarms\Destroy Public RecordsTorm Request to Destroy Public Record
Exhibit"A"
Certification to be attached to "Request to Destroy Public Records"
The undersigned hereby certifies as follows
1 That the record(s) to be destroyed is/are under the management or control of the
department head,
2 That to the best of his/her knowledge, the descriptive titles, information and
classifications contained in the attached request form are true and accurate,
3 That the minimum retention time periods required by the regulations contained in
Resolution No 6576 have been satisfied for all records included in the attached request
form,
4 That retention of the record is no longer required for the operation of the department, or
to satisfy a City Council policy adopted by resolution, or a City Council request, or by the
city for administrative, historical, research, fiscal, legal or cultural purposes,
5 That the destruction or other disposition of the record will not violate state law, city
regulations, or other applicable law, and
6 That it is a recommendation by the head of the applicable city department that the
record(s) should be destroyed
Paul Toor, unicip ities and Engineering Director
4/9/2019
Date
i