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Home My WebLink AboutContracts & Agreements_72a-1998_CCv0001.pdf rpt AGREEMENT TO FURNISH v GROUNDWATER MONITORING PROGRAM ANALYTICAL AND REPORTING SERVICES FOR THE CALIFORNIA STREET LANDFILL This Agreement is made and entered into this 1 st day of December, 1998 by and between the City of Redlands, a municipal corporation (hereinafter "City") y i "Consultant'). ty ) and 3D GeoServices, Inc., (hereinafter i In consideration of the mutual promises, covenants and conditions hereinafter set fort Engineer hereby agree as follows: h, City and ARTICLE 1-- ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant,and Consultant hereby accepts the engagement,to perform professional hydrogeologic consulting services("Services")for the Groundwater Monitoring Program Analyses and Reporting for the City's California Street Landfill (the "Project"). 1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide high quality Services for the Project at the level of competency professional consultants in the industry providing similar types resently lof servicentained s other practicing ARTICLE 2 - SERVICES OF CONSULTANT 2.1 The specific Services which Consultant shall perform are more particularly described in Attachment"A,"entitled"Scope of Work,"which is attached hereto and incorporated herein by this reference. ARTICLE 3 - RESPONSIBILITIES OF CITY 3.1 City shall make available to Consultant information in its possession that is pertinent to the performance of Consultant's Services. 3.2 City will provide access to and make provisions for Consultant to enter upon City-owned property as required by Consultant to perform the Services. 3.3 City designates Valorie Shatynski, Solid Waste Manager, to act as its representative with respect to the Services to be performed under this Agreement. A:3dggw99.agt.wpd 1 Groundwater Monitoring Program Analytical and Reporting Services 1999-2000 3D GeoServices, Inc. ARTICLE 4 - PERIOD OF SERVICE 4.1 Consultant shall perform the Services in a diligent manner and in accordance with the Project Schedule set forth in Attachment B. ARTICLE 5 -PAYMENTS TO THE CONSULTANT 5.1 The total compensation for Consultant's performance of the Services shall not exceed $84,280,in accordance with Attachment C-Project Fee. City shall pay Consultant on a time and materials basis at the hourly rates shown in Attachment D - Rate Schedule. 5.2 Consultant shall bill City within ten days following the close of each itting an invoice indicating the Services performed,who performed the Services,indirectnth costs,costs,and the detailed cost of all Services including backup documentation. Payments by City to Consultant shall be made within 30 days after receipt and approval of Consultant's invoice, by warrant payable to Consultant. 5.3 All contractual notices, bills and payments shall be made in writing and may be given by personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as follows: C Y Consultant Valorie Shatynski Mercedes Murillo, President Municipal Utilities Department 3D GeoServices, Inc. 35 Cajon Street 26042 Mirage Court P.O. Box 3005 Moreno Valley, CA 92555 Redlands, CA 92373 When so addressed, such notices shall be deemed given upon deposit in the United States Mail. In all other instances,notices, bill and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to whom notices, bills, and payments are to be given by giving notice pursuant to this paragraph. ARTICLE 6 - INSURANCE AND INDEMNIFICATION 6.1 Consultant shall maintain worker's compensation insurance and, in addition, shall maintain insurance to protect City from claims for damage due to bodily injury, personal injury and death, and claims for injury to or destruction of tangible property whileperforming the Services required by this Agreement. Said public liability and property damage insurance shall be in a minimum combined single limit of$1,000,000,and in the aggregate. Consultant shall maintain professional liability insurance in the aggregate amount of$1,000,000 with A:3dggw99,agt.wpd 2 1999-2000 GROUNDWATER MONITOPJNG PROGRAM ANALYTICAL AND REPORTING SERVICES ATTACHMENT A SCOPE OF WORK A ttachment A - Scope of Work 3DGeoServices understands that this agreement is for the monitoring year 1999-2000,to commence upon authorization from the City of Redlands (City). The agreement will require submittal of five quarterly monitoring reports and one annual report to the Santa Ana RWQCB. 3D GeoServices will follow an established format to provide consistency to the City's program and ease RWQCB review of the reports. This attachment describes the agreement scope of work for the California Street Landfill (CSL)groundwater monitoring program. 4:� Task 1 - Quarterly Groundwater Monitoring RePOrtS-31)GeoServices understands that the City personnel collect the required samples from the designated sampling locations and samples are submitted to APCL Laboratories for analysis. 3D Geoservices will review field notes and laboratory data in a timely fashion so that data review is completed quickly and any required RWQCB notification meets the deadlines established in Orders 81-172 and 98-99-06. The data review will include: 0 Providing technical and regulatory expertise to City staff 0 Review of all field notes to verify that proper sampling techniques were utilized 0 A thorough data quality check to verify that holding times,required analyses,reporting limits and laboratory precision requirements have been-met 0 Updating water level and groundwater quality data bases 0 Performance of a thorough quality control check on all data to verify that only correct information is input into the data bases. Statistical analysis of the water quality data will be performed by 3D GeoServices. The quarterly groundwater monitoring reports will include the following, information: Z:� A transmittal letter containing an abbreviated summary,including discussions on violations Z� including any actions taken or planned • An executive summary of current monitoring results • A brief description of the purpose and scope of the groundwater monitoring program • A background discussion on site operations,landfill waste description and disposal volumes, physical setting, and related studies at the CSL A discussion of groundwater occurrence and movement. including hydrographs for each well, a groundwater elevation contour map, and groundwater gradient calculation A discussion of groundwater quality, including field and laboratory methods. statistical methodology and results,tabulated analytical results, copies of laboratory report's and chain of custody forms,copies of field forms,and graphs of constituents detected at concentrations exceeding Basin Plan Objectives (EPOS) • Sludge chemical analyses • Groundwater levels and chemical data for the Church Street Bum Site Conclusions and recommendations Attachment A-2 Attachment A - Scope of Work Task 2 - 1999-2000 Annual Groundwater Monitoring Reports-Two annual groundwater monitoring reports will be prepared:in combination-with the first quarter(Winter) 1999 and 2000 quarterly reports. In addition to the requirements listed in Task 1.the following items will be included in tle annual reports: Groundwater monitoring well data.summaries,aries including tabular d graphical summaries o groundwater levels and sampling results for all annual data, graphical presentation of groundwater constituents that equaled or exceeded BPOs or maximum concentration levels during any quarter of the monitoring period, and summary tables of vadose zone sample results discussion of groundwater quality at the CSL, a discussion of vadose zone quality and potential impacts to groundwater duality, and updated information relating to the groundwater monitoring system and hydrogeolugy of the CSL. Task 3 - Laboratory Data Entry and Ouality Check-The procedure for laboratory data entry includes manual and electronic transfer of data into the existing data base. All electronic data are checked to verify that correct formats have been generated and correct information is present on the electronic disks. After electronic data are verified,the data are transferred into the data base and the information is checked to ensure that the data base is accurate. Data management specialists will manually input water level information and laboratory data not available in electronic format; 100 percent of the data will be checked to verity accuracy. All sample analyses will be checked against sample collection dates to verify that holding timeswere met. Analytical results will also be checked to verify that all required analyses have been:performed and that laboratory quality assurance results were within acceptable limits. y identified problems wilt be detailed in the quarterly reports. Laboratory reporting limits, -P , and maximum concentration levels will be highlighted with bold font so that the reader can easily discern potential problems. Task 4 - General Consulting and Regulatory Compliance Assistance Services - 3TC GeoServices will provide the City with general consulting services to assist in strategic planning for the CSL. While performing this task,3D Geoervices will work closely with the City's project manager and sampling technicians, forming a cohesive extension of City staff. In order to meet the City's needs, and at the City's request, 3D Geoervices personnel will answer y questions or issues the City,regulators,or general public may have regarding groundwater d vadose zone quality at the landfill. The project team may ides tif�modifications that could improve Attachment A-3 Attachment A - Scope of Work the monitoring program for the City while minimizing costs; written justification and possible presentations would be needed prior to obtaining regulatory approval for changes in the program. Z-- If a release is tentatively identified at the landfill, the City is required to immediately notify the RWQCB verbally and within 7 days by certified mail. 3)D GeoSenices will assist the City with these notifications so that the RWQCB is kept apprised of site conditions, 3D GeoServices will also keep the City informed of any potential regulatory changes that could impact the landfill monitoring program. DefiverableS - Deliverables will consist of memorandums, letter reports, text and faxed information to be provided to City staff on a time and materials basis upon request. One draft copy of each groundwater monitoring report will be submitted to the City for review. After incorporation of the City's comments, six bound copies, two stapled copies of the executive summary, and one copy of the final report in electronic format will be submitted to the City for each of the Quarterly and Annual Reports. All technical reports submitted will be certified by a geologist currently registered in the State of California. Attachment A-4 GROUNDWATER MONITORING PROGRAM ANALYTICAL AND REPORTING SERVICES ATTACHMENT B PROJECT SCHEDULE IL | at � ! ! ELL I-I 2 2 � as #'aa � ■ Q4 ■ � � I 2 f! ! � ! ! ! ! ! ■ � $ | . ! ;�f 0 2 ) | ! § 2 � / ({ � � ! | (■ I ! , \ | ! | " | � � ■ � � - $� � M �■ k �` �� , 99 f ! � $! j % ■ � � � |. |�■ � � ! | 2 • � � � Y E GROUNDWATER MONITORING PROGRAM ANALYTICAL AND REPORTING SERVICES ATTACHMENT C PROJECT FEE A:3 d ggwwr99.ag[.wvpd I i Attachment C Joint Technical Document&Revised Preliminary Closure Plan Reporting Sery11 ices Fee Schedule California Street Landfill Vertical Expansion Mercedes Murillo- David R.Bachtel-PE Ernesto Rodriguez- CEG $80/hour Anne Saffeli($80/hour Other Direct Hours Task Description ( ) ($80/hour) ) CAD($85/hour) Costs Per Task Costs Per Task Houu rs Costs Hours 0 Costs Hours Costs Hours Costs Task 1-infiltration Modeling ; $ 4,800.00 0.0;$ - 0.0; $ 0.0;$ - $ 60.0 $ 4,800.00 Task 2-Emergency Pian 0.0; $ - 0.0;$ - 40.0; $ 3,200.00 0.0 i$ - $ 40.0 $ 3,200.00 Task 3-Report Revision 96.0; $ 7,680.00 0.0;$ 40.0; $ 3,200.00 0.0;$ - $ 136.0 $ 10,880.00 Task 4-Database,Model Output(Appendix)Revision 40.0 $ 3,200.00 0.0.$ $ 40.0 $ 3,200.00 $ - Task 5-Publish JTD,PCP 30.0; $ 2,400.00 0,01s - 30.0; $ 2,400.00 0.0;$ $ 2,000.00 60.0 $ 6,800.00 Task 6-Consultant Coordination 30.0; $ 2,400.00 0.01$ - 0.0; $ - 0.0;$ - $ 30.0 $ 2,400.00 Task 7-Regulatory Design At+visement,Meetings* 20.0; $ 1,600.00 20 01 $ 1,600.00 0.0;$ 0.01s $ 40.0 $ 3,200.00 Tota! 22,080.00 20.0;$ 9,600.00 190.0; $ 8,800.00 0.0; $ Contingenc $ 2,000.00 1 406.0 $ 34,480.00 Attachment C-1 GROUNDWATER MONITORING PROGRAM ANALYTICAL AND REPORTING SERVICES ATTACHMENT D RATESCHEDULE Attachment D 1999-2000 Groundwater Monitoring Reporting Program Rate Schedule Item Rate Professional Personnel (P.E., C.E.G., C.H.G., $80.00 per hour includes Computer Charges) CAD Operator(includes CAD/GIS Equip) $65.00 per hour Subcontracted Professional Services, Supplies Cost plus 15% Miscellaneous Out of Pocket Expenses Cost (Copies, long distance telephone charges, special order office supplies. slide preparation, report and other presentation media, other direct costs) Attachment D-1