HomeMy WebLinkAboutContracts & Agreements_22-1998_CCv0001.pdf AGREEMENT TO FURNISH
HYDROGEOLOGIC AND REGULATORY COMPLIANCE SERVICES
FOR THE CALIFORNIA STREET LANDFILL, VERTICAL EXPANSION,
FINAL COVER MODELING AND ANALYSES
This Agreement is made and entered into this 21 st day of April, 1998 by and between the City of
Redlands, a municipal corporation (hereinafter "City"') and 3D GeoSe'rvices, Inc., (hereinafter
"Consultant").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Consultant hereby agree as follows:
ARTICLE I - ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant,and Consultant hereby accepts the engagement,to perform
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professional hydrogeologic consulting services("Services")for hydrogeologic and regulatory
compliance services for the vertical expansion, Final Cover Modeling and Analyses,for the
City's California Street Landfill ("Project").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional consultants in the industry providing similar types of services.
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ARTICLE-2 - SERVICES OF CONSULTANT
2.1 The specific Services which Consultant shall perform are more particularly described in
Attachment"A,"entitled"Scope of Work,"which is attached hereto and incorporated herein
by this reference.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.I City shall make available to Consultant information in its possession that is pertinent to the
performance of Consultant's Services,
3.2 City will provide access to and make provisions for Consultant to enter upon City-owned
property as required by Consultant to perform the Services.
33 City designates Valorie Shatvnski. Solid Waste Manager, to act as its representative with
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respect to the Services to be performed under this Agreement.
A:3dgeoniono.ag,
Hydrogeolouic and Regulatory Compliance Services
Final Cover Modeling & Analvses
3D GeoServices, Inc.
April 21, 1998
ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B - Project Schedule.
ARTICLE 5 - PAYMENTS TO THE_CQNSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed
$26,211 in accordance with Attachment C-Project Fee. City shall pay Consultant on a time
and materials basis at the hourly rates shown in Attachment D - Rate Schedule.
52 Consultant shall bill City within ten days following the close of each month by submitting
an invoice indicating the Services performed,who performed the Services,indirect costs,and
the detailed cost of all Services including backup documentation. Payments by City to
Consultant shall be made within 30 days after receipt and approval of Consultant's invoice,
by warrant payable to Consultant.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
Ci1Y Consultant
Valorie Shatvnski
I Mercedes Murillo, President
Municipal Utilities Department 3D GeoServices, Inc.
35 Cajon Street 926 Alta Vista Drive
P. O. Box 3005 Altadena, CA 41001
Redlands, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices, bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
A:3dL,eomono.a,-t
Hydrogeologic and Regulatory Compliance Services
Final Cover Modelina & Analyses
3)D GeoServices, Inc.
April 21, 1998
notices, bills, and payments are to be given by giving notice pursuant to this paragraph.
ARTICLE 6 - INSURANCE AND INDETNUNIFICATION
6.1 Consultant shall maintain worker's compensation insurance and, in addition, shall maintain
insurance to protect City from claims for damage due to bodily injury, personal injury and
death, and claims for injury to or destruction of tangible property while performing the
Services required by this Agreement. Said public liability and property damage insurance
shall be in a minimum combined single limit of$1,000,000,and in the aggregate. Consultant
shall maintain professional liability insurance in the aggregate amount of$1,000,000 with
a minimum of$500,000 per occurrence. City shall be named as an additional insured under
all policies for public liability,property damage and comprehensive automobile liability and
professional liability insurance,and such insurance shall be primary with respect to City and
non-contributing to any insurance or self-insurance maintained by the City. Consultant shall
provide City with certificates of insurance evidencing such insurance coverage prior to
commencing the Services.
6.2 Consultant shall indemnify,hold harmless and defend City and its elected officials,officers,
agents and Z-1
,,employees from and against all claimslossdamage, charges or expense. to
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which it or any of them may be put or subjected to the extent that they arise out of or result
from any willful or negligent act or actions, omission or failure to act on the part of the
Consultant, its contractors, its suppliers, anyone directly or indirectly employed by any of
them or anyone for whose acts or omissions any of them maybe liable in the performance of
the Services required by this Agreement.
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ARTICLE 7 -.GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Consultant shall not assign any of the Services required by this Agreement,except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
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I-ydrogeolo is and Regulatory Compliance Services
Final Cover Modeling& Analyses
.3D GeoSenices, Inc.
April 21, 1998
7.a Consultant's key personnel for the Project are.
Project Manager: Mercedes Murillo, R.G., C.E.G.
Senior Geologist: Anne Saffell, R.G., C.E.G., C.H.G.
Engineering Review: David P. Bachtel, P.E.
CAD Operator: Ernesto Rodriguez
Field.GuidanceSpecialist: Bobby Foster
Consultant agrees that the key personnel shall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from:City.
7.4 All documents, records, drawings, designs, casts estimates, electronic data files and
databases and ether Project documents developed by the Consultant pursuant to this
Agreement shall become the property of City and shall be delivered.to City upon completion
ofthe Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Consultant is for all purposes an independent contractor. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
retained by it be deemed to have been employed by City or engaged by City for the account
of or on behalf of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon:
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party, without cause, by providing thirty (3 )
days prior written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 Upon receipt of a termination notice, Consultant shall (1)promptly discontinue all services
affected,and( )deliver or otherwise make available to City,copies(ire bath hard copy and
electronic form.,where applicable), of any data,design calculations,drawings,specifications,
reports, estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services required by this Agreement.
A:dgeomono.agt
Hydrogeologic and Regulatory Compliance Services
1=1
Final Cover Modeling & Analyses
3D GeoServices, Inc.
April 21, 1998
7.9 Consultant shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the City
at the office of Consultant.
7.10 This Agreement,including the attachments incorporated herein by reference, represents the
entire agreement and understanding between the parties and any prior negotiations,proposals
or oral agreements are superseded by this Agreement. Any amendment to this Agreement
shall be in writing, approved by the City Council of City and signed by City and Consultant.
7.11 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
IN WITNESS WHEREOF, duly authorized representatives of the City and Consultant have signed
in confirmation of this Agreement.
City of Redlands
3D GeoServices, Inc.
CVIW")
("Consultant")
By: Bv:
- - MI'
�IvIeLIAV- E. CLL 1 IT ZHA MERCtDES M`ORJLL-O
Mayor
President
ATTEST:
dlands
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INFILTRATION MODELING, SLOPE STABILITY AND DRAINAGE ANALYSIS AND
REPORTING SERVICES
ATTACHMENT A
SCOPE OF WORK
.041ttachment A - Scope of Work
31) GeoServices understands that this agreement (,through the draft report stage) is for the period
April , 1998 through June 16, 1998, to commence stage)
Z� mence upon authorization from the City of Redlands
(City). The agreement will require submittal of a revised Final Grading Plan, and conducting
infiltration modeling, slope stability analysis, and drainage calculations and reports for submittal to
the City and to applicable CAL-EPA agencies. The agreement will also require an informal
presentation of these results to the SARWQCB, and other items and meetings as requested by the
City. This attachment describes the agreement scope of work for these services.
Task 1 - New Data File Construction and Preliminary Modeling -Task I is
proposed to consist of revising the infiltration model's existing data files with new and more detailed
existing information. Included in this information are ten years' worth of actual climatological data.
as well as certain new soil parameters which have been recently provided by the City, as well as new
vegetation parameters, which are more in line with latest 'landfill landscaping practices in and
climates . At the end of this revision of the input data files, a preliminary modeling run will be made
to determine the potential for favorable results before pursuing the remaining tasks. These revisions
are designed to refine previous modeling efforts such that actual conditions at the landfill are more
accurately represented.
Task 2 - Translation of East Side Landfill Current Final Grading Plan -Task
2 is proposed to provide the City with up-to-date Microstation digital files for the Final Grading Plan
of the east side of the landfill (dated July, 1997), which at current time, exists only in an older
AutoCAD format. The task is proposed to be completed by translating the older files using the latest
Microstation conversion capabilities, or by capturing the grading plan contours directly into
Microstation by digitization, This task will provide the ability to revise the final grading contours
over the entire landfill, and providing City staff with these files for their planning and reporting
needs. 1.
Task 3 - Determination of Maximum Potential Final Cover Thickness -Task
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3 s proposed to be provided by Schmidt Geomatic Mapping, Inc., under subcontract agreement to
3D GcoServices, Inc. This task consists of using the October. 1997 topographic map provided by
Schmidt to evaluate up to five cross-sections of the lower north slope. The evaluation will determine
the distances between the toe of existing cover and the property boundary, such that an additional
thickness of final cover can be determined which will not interfere with the adjacent flood control
road bounding the northern slope of the landfill.
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Task 4 - Determination of Existing Cover Soil Thickness, Soil Sampling
and Analysis -Task 4 is proposed to be provided by Brown and Caldwell, under subcontract
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agreement to 'D GeoServices. Inc. This task consists of sampling and testing the interim soil cover
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on the northern slope in order to obtain additional information regarding existing thickness of cover
and soil properties as they relate to strength and infiltration potential. The thickness determination
Attachment A-2
Attachment A - Scope of Work
will be made by penetrating the cover using either a hand-augur or shovel along the lower portions
of the slope, at approximately 40 locations. The locations will be selected from existing maps to
provide a non-biased coverage of the areas involved. These locations will be restored by rigorous
hand-re-compaction ensure that the integrity of the cover is maintained. Bulk soil geotechnical
samples will be collected from at least two separate areas on the north slope. The areas will be
selected in the field, based on visual observations of any variation in soil type presently in-place.
Sample sizes will be sufficient to provide the laboratory with the amounts required for the proposed
tests specified below:
1) Hydraulic Conductivity(EPA 9100.4,ASTM D-5084) -two each
Capillary Tests (ASTM D-3)152) - two each
3) Direct Shear(ASTNI-3080) - two each
4) Atterberg Limits (ASTM-D-4135))5) -two each
5) Moisture-Density Relationship (ASTM D-1.557) -two each
6) Grain Size Distribution (ASTM D-422) -two each
Following receipt of the analyses results, calculations will be made to determine
additional input parameters for infiltration modeling and slope stability analysis.
Task 5 - Preparation of Revised Final Grading Plan - Task 5 consists of a CADD-
designed revised Final Grading, Plan, which reflects a thinner final cover(monofill-type) along the
existing lower northern slope to current elevation, a fifteen-foot bench and access road along the
current elevation, and an upper northern slope to the permitted final elevation. The goals of the
revised plan will be to reflect the thinner lower northern slope final cover and minimize the potential
loss of capacity(imposed by moving the upper northern slope southward), while retaining a stable
configuration. The stability of the revised plan will be confirmed by, and adjustments made, dorm(,
the slope stability analysis.
Task 6 - Final Infiltration Modeling and Reporting - Task 6 consists of refining and
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completing the final infiltration modeling of the revised Final Grading Plan. The HELP model
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proposed to be used for this modeling, with confirmation modeling using the LEACH W model.
Upon completion of the modeling, a draft report will be prepared and submitted to the City for
approval. Upon approval, an informal presentation will be made to the SARWQCB (Task 9).
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Direction will be sout from the Board staff regarding the submittal of the final report to the
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SWRCB and the LEA. Following resolution of any sensitive issues surrounding these submittals.
a final report will be prepared and submitted for approval, first to the City, and then to all
responsible agencies.
Task 7 - Revised Slope Stability Analysis and Reporting -Task 7 is proposed to
be provided by Brown and Caldwell, under subcontract agreement to 31) GeoServices, Inc. This
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task consists of conductim, a Slope Stability Analysis of the revised Final grading Plan, using data
Attachment A-3
obtained from Task 4 and existing reports. Based on the findings of the 1997 Carlton Engineering
analysis performed on the western half of the slope for a monolithic cover, it is recommended that
it well be necessary to perform static and dynamic stability analyses, as well as deformation analyses
on the entire length of t he northern slope. The analysis will be performed using either
.ther
PCSTABL5M or CLARA software. Both software systems use analysis methods approved by the
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State of California for determining whether the revised final grading plan meets the reula'tor,,,
requirements of the California Code of Regulations, Title 27 (27 CCR). Upon completion of the
analysis. a draft report will be submitted to the City and, if requested, to the SARWQCB for
approval. Upon approval of the draft report, a final report will be prepared and.submitted for
approval, first to the City, and then to all responsible agencies.
Task 8 - Revised Drainage Calculations, Analysis and Reporting (Drainage
Plan) -Task 8 is proposed to be provided by Brown and Caldwell, under subcontract agreement
to 3D GeoServices, Inc. This task consists of preparing drainage calculations and analysis, for the
revised Final Grading Plan,using the County of San Bernardino's Rational Method. Drainage plans
are required by 27 CCR for
grading plans submitted for approval to CAL-EPA agencies. All
aspects of run-on and run-off drainage. as well as on-site e i
ite and interim phase drainage, including
storm drain collection and discharge, and entrance control effects at down drain locations. are
proposed to be included in this analysis. Peer review of the Plan is proposed to be provided by 3D
GeoServices as part of this task. Upon completion of the analysis, a draft report will be submitted
to the City and, if requested., to the SARWQCB for approval. Upon approval of the draft report. a
final report will be prepared and submitted for approval, first to the City, and then to all responsible
agencies.
Task 9 - Presentations, Meetings and Technical Support (Contingency
Task) - Task 9 consists of providing one informal presentation of the infiltration model report to
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the SARWQCB and, as a contingency. some hours for other meetings and technical support as
requested by the City for the duration of this project. The presentation will consists of preparation.
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presentation, and discussion of the infiltration modeling and results with the SARWQCB, in order
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to gain advice on the manner in which to proceed with approval of the revised Final Grading Plan.
Deliverables Proposed deliverables will consist of memorandums, text and faxed
information to be provided to City staff on a time and materials basis upon request. The following
reports are proposed to be submitted of the City as part of this scope: 1) Infiltration Analysis Report;
2) Slope Stability Analysis Report, and 33) Drainage Plan. For the Infiltration and Slope Stability
,,knalvsis, one copy of each draft wil The submitted for the City's review, and upon request from the
City, one additional report for the SARWQCB's review. One draft copy of the Drainage Plan is
proposed to be submitted for the City's review. Upon the City's request, up to fourteen Z:copies of
each final report will be submitted to the City for approval and archive purposes. All technical
reports submitted will be certified by a Geologist or a Professional Civil Engineer currently
1-cyistered in the State of California.
Attachment A-4
INFILTRATION MODELING, SLOPE STABILITY AND DRAINAGE ANALYSIS AND
REPORTING SERVICES
ATTACHMENT B
PROJECT SCHEDULE
Attachment B - Project Schedule
Infiltration Model, Slope Stake Anal
Project: California Street Landfill
.416...__4/13..__... 4/2.0_._4/27 5/4 5/11 .._5/18Y 5/256/1 ----6/8_..__ 6./15 ._-_.6/22 _.--6/29
Task 1 New Data/Prelim Mad
Task 2 Translate ESL FGP
Task 3 Max Potential FG TH
Task 4 TH, Soil Spl, Anal
Task 5 Prepare Revised FGP
Task 5 Revised FGP
Task 6 Prep Infilt Model
Task 6 Draft Report
Task 7 SS Analysis
Task 7 Draft Report - -� ----
Task 8 Drainage Analysis - ---- - -'� --_ --
Task 8 Draft Report
Task 9 Presentation
Task 9 Meetings, Support _
Actual Planned Milestone Plot Increment: Weeks
Attachment B - Project Schedule
Infiltration Model, Slope ,tab Anal
California Street Landfill
Time lncrement: Days
et�vity Code Who
Start Date . End Date Elapsed Time
Task 1 New Data/Prelim Mod P 3D
_bask 2 Translate ESL FGP 04/08/98 04/08/98 1.000
Task 3 Max Potential FC TN P 3D 04/08/98 04/08!98
P 3D, Schmidt 04/09/98 04/14/98 1.000
Task 4 TH, Soil Spl, Anal P B & C4.000
Task 5 Prepare Revised FGP 04/08/98 04/28!98 15.000
Task 5 Revised FGP P 3D 04/15/98 04/21/98
M 3D 04/22/98 04/22/98 5.000
Task 6 Prep lnfilt Mode! P 3D 04/22/98 04/28/98
Task 6 Draft Report M 31) 04/29/98 04/29!98 5.000
Task 7 SS Analysis P B & C 05106!98 05!12!98
Task 7 Draft Report M 3D 05/11!98 05/11!98 5.000
Task 8 Drainage Analysis P B & C
Task 8 Draft Report05106/98 05/12/98 5.000
Task 9 Presentation M B & C 05113/98 05/13/98
Task 9 Meetings Support P 3D, B & C 05/20/98 05/20/98
31) B & C 04/08/98 06/16/98
52.000
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3
INFILTRATION MODELING, SLOPE STABILITY AND DRAINAGE ANALYSIS AND
REPORTING SERVICES
ATTACHMENT C
PROJECT FEE
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Model 98 Cost
- - Attachment G - Project Fee
_ Infiltration Modeling and and Slope Stability Analysis and Re ortin Costs
---
- -- ---- - - ------------------
California Street landfill --- ---
Mercedes Murillo- Anne Saffell-CHG Ernesto Rodriguez- Schmidt,
CEG($80/hour) ($80/hour) CAD($65/hour) Mail l Hours Brown&
Re ro Per Caldwell Costs Per
Task Descri tion Hours Costs Hours Costs Hours Costs Costs Task (Plus 10%) Task
Task 1. New Data File Construction and Preliminary modeling 2.0' $160 4.0' $320 0 '
Task 2. Translation of East Side Landfill Current FGP 7/97 .0 $0 $0 6.0 $0 $480
1.Oi $80 0.0: $0 2.0; $160
Task 3. Determination of Maximum Potential Flnal Cover Thickness" $$0 3.0 $0 $290
4.0 $320 0.0' $0 0.0' $0 $0 4.0
Task 4. Determination of ExistingCover Soil Thickness Soil Sampling&Anal is" 4.0i $880 $1200
Task 5. Preparation of Revised Final Gradin Plan 4.0' $320 0.0' $0 0.0, $0 4.0 $3 838 $4 158
Task 6. Final Infiltration Modelingand Re rtin $0 30.0 $1 950 $200 34.0 $0 $2 470
20.0 i $1 600 36.01 $2 880 7.0 i $455 $500 63.0
Task 7. Revised Slope StabilityAnal is and Reporting- 4 0, $0 $5 435
Task 8.Revised Draina a Calculations Anal sis and Re ortin $320 0.0' $0 0.0' $0 $0 4.0 $2 588
6 0, $480 O.O i $0
Subtotal Afai�,t)�Ya Manaem+anf end GAt?;Q �shs f 8�5 . . ;; t 908
Subtotal fnfFftratfan htadetlrt &f?e r�r8n ask 47
G 3
0 $3 040 $3 520
2A Q i 59 8d0 38 Q i 52,8Br? R 4 r
$455
SukYotat Soil,S/o a Stabft 8 Oralna a ArZaI &C5 8 Re ortin asks 4 y-$ f4.0.' $1.9?Q p.0' S0 f1;0'
5tr?itafaE. Q
� 0 5880 $4440
S5Et0' 83 4 SQ 55,485
..
Ss 4B�
33;SDQ IQQ, $ ?Qt7 88:0, 52;565
Task 9. Meetings,Presentations, Technical Support(Contingency) 20.0'
$1,600soo ao i s�o20.0
$1, s?qas�
Total Pro eet Costs t. j
65;
$5'
"Schmidt Geomatro Mapp,nq 200, 66
-Brown and Caldwell
Attachment C-1
INFILTRATION MODELING, SLOPE STABILITY AND DRAINAGE ANALYSIS AND
REPORTING SERVICES
ATTACHMENT D
RATESCHEDULE
01
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Attachment D
Groundwater Monitoring Reporting Program
Rate Schedule
pProlf�essional
tem
Rate
rsonnel (P.E., C.E.G., C.K.G7r$065.*O(
0 per hour
uter Charges)r(includes Cr�DD Erluip) per hour
rofessional Sergiices, lus l0%
N iscellaneous Out of Pocket Expenses
(Copies, long distance telephone
charges. postage and mail charges)
Attachment D-1
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