HomeMy WebLinkAboutContracts & Agreements_36-1999_CCv0001.pdf AGREEMENT TO FURNISH
ECONOMIC ANALYSIS UPDATE
AND EVALUATION MONITORING PLAN
FOR THE CALIFORNIA STREET LANDFILL
This Agreement is made and entered into this20th day of April, 1999, by and between the City of
Redlands, a municipal corporation (hereinafter "City") and 3D GeoServices, Inc., (hereinafter
"Consultant").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Engineer hereby agree as follows:
ARTICLE I - ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant,and Consultant hereby accepts the engagement,to perform
professional and technical services related to the groundwater monitoring program and
proposed horizontal expansion analysis("Services")for the City's California Street Landfill
(the"Project").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional consultants in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF CONSULTANT
2.1 The specific Services which Consultant shall perform are more particularly described in
Attachment"A,"entitled"Scope of Work,"which is attached hereto and incorporated herein
by this reference.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that is pertinent to the
performance of Consultant's Services.
3.2 City will provide access to and make provisions for Consultant to enter upon City-owned
property as required by Consultant to perform the Services.
3.3 City designates Valorie ShatNnski, Solid Waste Manager, to act as its representative with
respect to the Services to be performed under this Agreement.
A:3DEN4P99.agt.wpd
Economic Analysis Update and
Evaluation Monitoring Plan
for the California Street Landfill
31) GeoServices,Inc.
ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a diligent manner and in accordance with the Project
Schedule set forth in Attachment B.
ARTICLE 5 -PAYMENTS TO THE CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed
$68,520.00, in accordance with Attachment C - Project Fee. City shall pay Consultant on
a time and materials basis at the hourly rates shown in Attachment D -Rate Schedule.
5.2 Consultant shall bill City within ten days following the close of each month by submitting
an invoice indicating the Services performed,who performed the Services,indirect costs,and
the detailed cost of all Services including backup documentation. Payments by City to
Consultant shall be made within 30 days after receipt and approval of Consultant's invoice,
by warrant payable to Consultant.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
Cily Consultant
Valorie Shatynski Mercedes Murillo, President
Municipal Utilities Department 31) GeoServices,Inc.
35
3 26042 Mirage Court
Cajon Street
P.O. Box 3005 Moreno Valley, CA 92555
Redlands, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices,bills, and payments are to be given by giving notice pursuant to this paragraph.
ARTICLE 6.,- INSURANCE AND INDEMNIFICATION
6.1 Consultant shall maintain worker's compensation insurance and,in addition,shall maintain
insurance to protect City from claims for damage due to bodily personal onal injury and
,
death, and claims for injury to or destruction of tangible property while performing the
2
A:3DEMP99.a-,t.wpd
Economic Analysis Update and
Evaluation Monitoring Plan
for the California Street Landfill
'D GeoServices,Inc.
Servicesrequired by this Agreement. Said public liability and property damage insurance
shall be in a minimum combined single limit of$1,000,000,and in the aggregate. Consultant
shall maintain professional liability insurance in the aggregate amount of$1,000,000 with
a minimum of$500,000 per occurrence. City shall be named as an additional insured under
all policies for public liability,property damage and comprehensive automobile liability and
professional liability insurance,and such insurance shall be primary with respect to City and
non-contributing to any insurance or self-insurance maintained by the City. Consultant shall
provide City with certificates of insurance evidencing such insurance coverage prior to
commencing the Services.
6.2 Consultant shall indemnify,hold harmless and defend City and its elected officiex
s,officers,
agents and employees from and against all claims, loss, damage, charges orpense, to
which it or any of them may be put or subjected to the extent that they arise out of or result
from any willful or negligent act or actions, omission or failure to act on the part of the
Consultant, its contractors, its suppliers, anyone directly or indirectly employed by any of
them or anyone for whose acts or omissions any of them maybe liable in the performance of
the Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of sts
nditiosof this Agreement the prevailing party shall, in addition to any coand other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Consultant shall not assign any of the Services required by this Agreement,except with and
the
prior written approval of City and in strict compliance with the terms, provisions
conditions of this Agreement.
7.3 Consultant's key personnel for the Project are, t_l
Project Manager: Mercedes Murillo,R.G., C.E.G.
Economic Analysis: David R. Bachtel, P.E.
CAD/GIS: Ernesto Rodriguez
Data Analysis: Mercedes Murillo, R.G., C.E.G.
Aquifer Testing: Alan Janechek. P.E.
L_
Consultant agrees that the key personnel shall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from City.
7.4 All documents, records, draNvings, designs, costs estimates, electronic data files and
3
A3DENlP99.agt.wpd
Economic Analysis Update and
Evaluation Monitoring Plan
for the California Street Landfill
31) GeoServices,Inc. developed by the Consultant u
urst tothdatabases and other Project documents deAgreement shall become the property iy
alddpon completion
of the Services or upon the request of City. Aneuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
an independent contractor. All personnel employed by
7.5 Consultant is for all purposes only, and in no event shall Consultant or any personnel
Consultant are for its account yed by City or engaged by City for the account
retained by it be deemed to have been emplo
of or on behalf of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party,without cause,by providing thirty (30)
days prior written notice to the other (delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 If this Agreement is terminated by City, an adjustment to Consultanf s serviced
be made,but(1)no amount shall be allowed for anticipated prtr unperformed
and(2)any payment due Consultant at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant.
7.9 Upon receipt of a termination notice, Consultant shall(1)promptly discontinue all services
affected,and(2)deliver or otherwise make available to City,copies(in both hard copy and
electronic form,where applicable), of any data,design calculations,drawings,specifications,
reports, estimates, summaries and such other information and materials as may ent.have been
accumulated by Consultant in performing the Services required by rials
7.10 Consultant shall maintain books and accounts of all Project relatepamination by the City
ayroll costs and all
expenses. Such books shall be available at all reasonable times for ed x
at the office of Consultant.
7.11 This Agreement,including the attachments incorporated herein by reference, represents the
and any prior negotiation ,proposals
entire agreement and understanding between the partie Cl
or oral agreements are superseded by this Agreements Any amendment to this sAgBement
shall be in writing,approved by the City Council of City and signed by City and Consultant.
rned by and construed in accordance with the laws of the State
7.12 This Agreement shall be gove
of California.
4
1:3DEMP99.agt-wpd
N
Economic Analysis I'pdate and
Evaluation Monitoring Plan
for the California Street Landfill
3D GeoServices, Inc.
ized representatives of the City and Consultant have signed
IN WITNESS WHEREOF,duly author
in confirmation of this Agreement.
3D GeoServices,Inc.
City of Redlands
{"Consultant"}
{«City„�
By: By. MF.R DES MURI LO
4L IWIL IAM E. CU INGH president
Mayor
ATTEST:
City erk, City d ands
L. .
A:3DEMP99-Vg -Pd
ECONOMIC ANALYSIS UPDATE AND
EVALUATION MONITORING PLAN
FOR THE CALIFORNIA STREET LANDFILL
ATTACHMENT A
SCOPE OF FORK
-- ntw
Attachment A - SCOPe of Work
ril 1. 1999 through August 1,
3D GeoServices understands that this agreement is for the period Ap 1e agreement will require
1999,to commence upon authorization from the City of Redlands(City).
analysis update services
submittal of an Evaluation Monitoring Plan(EMP)reporting n
for submittal to the SARWQCB and the lead enforcement agency(LEA)tfuali pe of work for
Waste Management Board(C1WMB). This attachment describeagreement
the EMP and economic review services.
Task 1 - tandBll Economic Analysis Update - Task l consists of updating the draft
1996 Landfill Resource Evaluation,which evaluated the costs and benefits orrent regulatory n landfill a��ootion and
and
expansion, versus closure. oasts andaexpansio needsrcflcct uTh s evaluation will incorporate the City's
maintenance costs,reporting costs,
imates. 1fie costs and benefits evaluation will be projected
revised closure and post-closure cost estid
throughout the active life of the landfill(which includes the
po it-cloth nnure maintenance base case ,on��d given
will be given in present-value terms on an annualized base
at the City's current tipping fee rate schedule. This task will consist of updating the database and
sp readsheet numbers with current budget information, and twof six re i5 o expansion evaluations. Each
evaluation will each contain three Potential scenarios, for a total
Task 2 - Economic Analysis interface-Task 2 consists f preparysis ing the
use in analysis
sthe Solid
ate
from Task 1 for transfer to a third party consulting firm for continuing
Waste Master Plan. This task will specifically consist of familiarizing
?iicurrent spreadsheet program
considerations in the current model. It will also include converting ih
to a new format.such that the assumptions,background information,and economic data and factors,
are transferred compatibly from the current analysis.
Task 3 - Aquifer Testing and Analysis - Task 3 consi�aoffffour s sub-tasks These asks are
ted to
landfill field work in the form of data collection. calculations,
described separately below.
Task 3a - SARWQCB work Plan-Task 3a consists of preparing and submitting a work
the
plan to the SARWQCB,in accordance with their regulatory requirements,�describings methodology be
aquifer test methods. field quality assurance I quality control,an
subscribed to in Task 4. Record keeping and reporting procedures will also be included in the work
plan. This plan must be approved prior to proceeding with Task
4.
Task 3b - Aquifer Testing & Data Analysis - Task 3daoa sb�in�determining
i 24-hour
hydraulic conductivity of the aquifer below the landfill by analyzing
single well aquifer test performed in monitoring well 13-413.
Attachment.A-2
Attachment A - Scope of Work
11 um test will be performed on one of the site wells. A disgtancesle lbetweepump n swells
s single we pumpof wells on site
selected because of the limited number be used to determine quiferthe gtorativity,tbe results can be
Although a single well pump test c
used to calculate the hydraulic conductivity that will be used in the contaminant transport modeling.
um test will be performed by lowering a submersible electric pump at ao the wellhigalong
to
with
Thep p
a transducer connected to a well but not so Groundwater
will be
lepvel will drop below the pump(the
demonstrate drawdown in the The test is expected to run
pump rate is identified to be about 5 to 10 gallons for st will periodicallyobservethe data stored
continuously for 24 hours and during the test, a g g p
on the data logger to ensure that the pump test data is useable and consistent.
d roundwater generated during the pump test will be placed in a 30,000 gallon Baker Tank
Purgeg the
or storage ending chemical analysis to determine whether or no retrieve uag grab sample and have of
f g P
at the wastewater treatment plant. It is proposed that tI VOCs(EPA Method 8260),and that
analyzed by their contract laboratory,Lee&Ro,for Appendixgroundwater. Based on the extremely low
the City be responsible for the disposal of the purgedg
y remove the
levels of VOC contamination which might occur, it is proposed ethn o e wastes estertreatmen
contents using the city's Vactortc 'with the plant'nd discharge s permit cdonditions.
plant's influent stream in accordance
to
ermine
Theum test data will be downloaded and calculations will be performfined will bed dint F to and
the
p P
hydraulic conductivity of the aquifer materials. The results obtained
Transport Modeling effort.
- Task -c consists Of
Task 3c - Landfill Gas and Groundwater Data Analysis
related to groundwater
accessing and analyzing trends of landfill gas constituents which may be any real-time correlation between
chemistry trends. This analysis will determine if there ort a conclusion for landfill gas impacts
groundwater chemistry and landfill gas migration,and Supp
to the groundwater rather than a liquid release. This approach andanalysis The analybis p 1 result in a
the past and successfully demonstrated as such
to hbasewith su supporting graphical representation
combined landfill gas and groundwater chemistry
pp g
of the data in Excel format. These materials will be presented during Task 4, and will included as
support documentation in the Evaluation Monitoring Plan(Task )
Task 3d - Contaminant Transport Analysis - T the landfill.k 3d consists will be doneby
potential longitudinal dispersion of contaminants released frhe
om
performing a two-stage fate and transport analysis. First, leakage from the landfill will be utilized
p Corps of Engineers HELP3 (Hydrologic Evaluation of
from the previous United States Army rp
Landfill Performance) computer analysis of the landfill, conducted in April of 1998. HELP3 uses
Attachment A-3
Attachment A - Scope of Work
representative rainfall and evapo-transpiration data to determine the quantity of leachate and rate of
leakage that might be anticipated from a municipal solid waste landfill. Second,relevant source and
hydraulic parameters will be used as input for the program MULTIMED, to estimate the
concentration of chemical contaminants at progressively larger distances from the landfill.
The Environmental Protection Agency's Multimedia Exposure Assessment Model(MULTIMED)
for exposure assessment simulates the movement of contaminants leaching from a landfill in both
the unsaturated and saturated zones. A steady-state, one-dimensional, semi-analytical module
simulates flow in the unsaturated zone. The output from this module,water saturation as a function
of depth, is used as input to the unsaturated zone transport module. The latter simulates transient,
one-dimensional(vertical)transport in the unsaturated zone and includes the effects of longitudinal
dispersion, linear adsorption, and first-order decay. The unsaturated zone transport module
calculates steady-state contaminant concentrations. Output from both unsaturated zone modules is
used to couple the unsaturated zone transport module with the steady-state saturated zone transport
module. The latter includes one-dimensional uniform flow, three-dimensional dispersion, linear
adsorption, first-order decay, and dilution due to direct infiltration into groundwater.
Task 4 - SARWQCB Presentation - Task 4 consists of providing one informal
presentation of the infiltration model report to the SARWQCB and, as a contingency, some hours
for other meetings and technical support as requested by the City for the duration of this project. The
presentation will consists of preparation, presentation, and discussion of the infiltration modeling
and results with the SARWQCB, in order to gain advice on the manner in which to proceed with
approval of the revised Final Grading Plan.
Task 5 - Evaluation Monitoring (EMP) Plan-Task 5 consists of the preparation of an
EMP for the CSL . The reporting services will include technical writing and drafting as necessary
to present the findings of Tasks 1-4 into a responsible plan for an EMP for the CSL. This task will
also provide the City with responses to comments on the EMP on an as-needed basis during the
regulatory review and approval process.
Deliverables - Deliverables will consist of memorandums, text, and faxed information to be
provided to City staff on a time and materials basis upon request. Five tabularized printouts of the
economic analyses results will be provided to the City, along with a short narrative in memo form,
summarizing the updated information used in the evaluations.
A work plan detailing the proposed pump test procedures and a description of the modeling to be
conducted, will be prepared and submitted to the RWQCB for approval prior to proceeding with
field activities. One copy of the draft work plan and five copies of the final work plan will be
provided to the City.
Attachment A-4
Attachment A - Scope of Work
Presentation materials will consist of a presentation agenda, and all text and graphical
representations of the data analyzed in the form of hand-outs, which will be discussed during the
materials will be provided as necessary and/or requested by
presentation. As many copies of these
the City and the SARWQCB.
One complete draft copy of the EMP will be submitted to the City for review. After incorporation
of the City's comments, eight bound copies, one unbound reproducible copy, and one copy of the
final EMP in electronic format will be submitted to the City. The EMP will contain all pump test
data,pump test hydraulic conductivity calculations, test results, and calculations. The report will
also include the results of the MULTIMED Fate and Transport modeling with figures showing
contaminant concentration gradients,flow directions,and chemical attenuation. in addition,we are
prepared to meet with the Regional Board to explain the results of the modeling effort and to discuss
feather measures that may be implemented at the facility to minimize degradation of the groundwater
Attachment A-5
12
EVALUATION MONITORING PLAN AND REPOS T
ECONOMIC ANALYSIS RIM SERVICES AND
FOR THE CALIFORNIA STREET LANDFILL
ATTACHMENT B
PROJECT SCHEDULE
x
t
The California Street Landfill
The California Street Landifil, City of
Project: EM 'Eqonomic -MAIY—SisLierviOs Project
1999
Apr Ma��-_ Jun Jul
pr -
-___
Task 1 - Economic Analysis �=-
Task 2- Economic Interface
Task 3 -Work Plan { -- —
Task 3-Approval
Task 4-AC Testing
Task 5- LFG/GW Data Anal ,
Task B -Transport Modeling
Task 7 - Presentation Prep
Task 7 - Presentation
Task 8- EMP/CAP prep
Task 8 - EMPICAP Draft Rev
Task 8- EMPICAP Final Sulam
Task 8 - EMPICAP Approval -
Task 9-JTD Amendment#2
�i Actualg�Planned A Milestone Plot Increment: Months
EVALUATION MONITORING PLAN AND REPORTING ERVICES AND
ECONOMIC ANAS
FOR THE CALIFORNIA STREET LANDFILL
ATTACHMENT C
PROJECT FEE
ac men
Joint Technical Document&Revised PreliminaryClosure Plan Reporting Services Fee Schedule -
Catitornia Street Landfill Vertical Ex anslon
Alan Janechek-CAD Other Direct Hours Remaining
Mercedes Murillo- David R.Bachtel-PE Anne Saffell($80/hour) ($95/hour)
CEG($80/hour} ($80/hour} Costs Per Task Costs Per Task Budget
Task Description
Hours', Costs Hours', Costs Hours % Costs Hours Costs 125.0 $ 10,004.00 $ 14,000.00
25.0;$ 2,000.00 100.0;$ 8,000.00 0.0;$ 0.0; $ $
Task t-Economic Analysis Update 0.0; $ $ 250.0 $ 20,000.00 $ 20,040.40
Task 2.Economic Analysis interface 100.0;$ 8,000.00 150.01$ 12,000.00 0.0;$
Task 3-Aquifer Testing and Analysis 0.0 i$ 0.0; $ - $ 25.0 $ 2,000.00 $ 2,000.40
Task 3a-RWQCB Work Plan 25.0;$ 2,000.00 0.0;$
200.00 0.0;$ - O.Oi$ 32.0; $ 3,040.00 $ 7,400.00 72.0 $ 13,6+0.00 $ 13,644.00
Task 3b-Aquifer V40.Oi$ 3,
Voting&Data Analysis 0 4i$ S.Oi $ 760.00 $ 16.0 $ 1,400A0 $ 1,404.00
Task 3c-Landfill Gas-Groundwater Data Analysis 8.0;$ 640.00 O.Oi$ O.Oi$ o.o1 $ $ 40.0 $ 3,200.04 $ 1 204.00
Task 3d-Contaminant Transport Analysis 40.0i$ 3,200.00 0.0!$ 0 0; $ 16.0 $ 1,284.00 $ 1,280.04
16.01$ 1,280.00 0.0;$ 4.Ot$ 212.5 $ 17,000.00 $ 17,000.00
Task 4-SARWO:CB Presentation 212.5;$ 17,000.00 O.Os$ 0.0;$ O.Oi $ $
Task 5-Evaivation Monitoring Plan
6.5' $ 37,320.00 250.0 $ 20,000.00 0.0 $ 40.0; $ 3,800.00
Tota/ 46
$ 7,400.00 758.5 $ 68,520.00 $ 68,520.00
s
i`
;af
Attachment C-1
5
z
tt
EVALUATION MONITORING PLAN AND REPORTING SERVICES AND
ECONOMIC ANALYSIS UPDATE SERVICES
FOR THE CALIFORNIA STREET LANDFILL
ATTACHMENT D
RATE SCHEDULE
FAttachment D
Evaluation Monitoring Plan and Reporting Services and
Economic Analysis Update Services=- Rate Schedule
Item Rate
Professional Personnel (P.E., C.E.G., C.H.G., $80.00 per hour
includes Computer Charges)
Alan Janechek $95.00 per hour
Subcontracted Professional Services, Supplies Cost plus 15%
Miscellaneous out of Pocket Expenses Cost
(Long distance telephone charges,
special order office supplies, slide
preparation,report and other
presentation media, other direct costs) I
Attachment D-1