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HomeMy WebLinkAbout2019_04_16 - Regular MINUTES Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on April 16,2019 at 5 00 P M Present Paul Foster,Mayor Denise Davis,Mayor Pro Tempore Paul Banch, Council Member Eddie Tejeda, Council Member Tom Momberger, Council Member Staff Janice McConnell, Interim City Manager,Dan McHugh, City Attorney, Robert Dawes, City Treasurer,Jeanne Donaldson, City Clerk, Carl Baker,Public Information Officer, Chris Catren, Police Chief,Danielle Garcia,Management Services/Finance Director, Chris Boatman, Quality of Life Director,Brian Desatnik,Development Services Director,Paul Toor,Municipal Utilities and Engineering Director,Nathan Cooke,Fire Chief Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session PUBLIC COMMENT None forthcoming CLOSED SESSION Conference with legal counsel Anticipated Litigation-Government Code §54956 9(d)(2)(e)(3) (Management Services/Finance Director Garcia) One Case a Facts and Circumstances Discussion of threatened litigation against the City from legal Counsel for Steve Unland Conference with legal counsel Anticipated Litigation-Government Code §54956 9(d)(2)(e)(3) (Quality of Life Director Boatman) One Case a Discussion of threatened litigation against the City by Diversified Pacific Development Group LLC Conference with real property negotiators -Government Code §54956 8 (Quality of Life Director Boatman) Property Property located in Live Oak Canyon(APNs 0300-222-30-0000 and 0300-601-03-0000, and portions of APNs 0300-222-21-0000, 0300-222-27-0000, 0300-222-28-0000) Agency Negotiator Chris Boatman Negotiating Party Redlands Conservancy, Sherli Leonard Under Negotiation Terms of payment and price of an option agreement to permit the City to purchase property CC April 16,2019 Page 1 Conference with real property negotiators -Government Code §54956 8 (Quality of Life Director Boatman) Property Herngt Aki' Preserve located in San Timoteo Canyon APNs 0300-231-24-0000, 0300-231-31-0000, 0300-231-38-0000, 0300-241-15-0000, 0300-241-36-0000 and 0301-191-19-0000 Agency Negotiator Chris Boatman Negotiating Party I Sherli Leonard,Executive Director for the Redlands Conservancy Under Negotiation [Discussion of possible agreement to grant a conservation easement of City owned roperty to the Redlands Conservancy Conference with labor negotiator-Government Code §54957 6 (Council Member Momberger) Agency Negotiator Council Member Momberger Unrepresented Employee Interim City Manager Conference with labor negotiator-Government Code §54957 6 (Management Services/Finance Director Garcia and Assistant HR/Risk Management Director Ng) Agency Negotiators Management Services/Finance Director Garcia and Assistant HR/Risk Management �1131rectorNg Employee Redlands Association of Department Directors Organization RECONVENE CITY COUNCIL MEETING The meeting reconvened at 6 17 P M with an invocation by Council Member Tejeda followed by the pledge of allegiance to the American flag CLOSED SESSION REPORT City Attorney McHugh announced that no reportable action was taken during the closed session PRESENTATIONS Redlands Animal Shelter—Animal Control Supervisor Silvia Lemus introduced"Augie",an eight-year-old male poodle who is available for adoption,with forty-five other dogs,thirty-one cats, seven guinea pigs, seven rabbits and thirty-four birds Ms Lemus informed the Council eighteen dogs and eleven cats have been adopted since the last regular City Council meeting, and she announced Redlands Friends of Animal Shelter is sponsoring an event offering discounted fees for adoptions on April 19-20 and April 26-27,2019 at the Shelter Inland Rube Goldberg Competition-Mayor Foster praised the efforts of Redlands Unified School District, Superintendent Mauricio Arellano, Orangewood High Principal Carol Ruhm and Franklin Elementary Principal Heidi Vazquez and presented certificates to all the participants from the two schools who took first place in the Inland Rube Goldberg Competition CC April 16,2019 Page 2 PUBLIC COMMENT Cycle of Violence—Mary Louise Bosin described how she flies her flag upside down to represent her view of society's move towards a cycle of violence,polarizing and alienating people from their fellow citizens, and she stated the nation is witnessing the demise of the constitutional democratic republic Measure U Amendment-Edward Ferrari supported the City's vision for higher density concentrations centered in the proposed transit villages while preserving open spaces in the City's perimeter Eric Whedbee favored amending Measure U but pushed for more mixed income units to address the housing affordability crisis Nathaniel Kline also supported amending Measure U to allow for higher density development in the transit village zones creating a more accessible and walkable downtown, and urged Council to maintain the vistas and open space for great hiking and cycling activities to the outskirts Common Vision Coalition-Mario Saucedo offered a report of the Youth Town Hall Meeting held at the Community Center on April 12 to discuss the dangers and impact of underage drinking The insightful meeting was geared to students in middle school and high school He thanked Council Member Tejeda for attending, as well as, staff from Quality of Life,Police Department, and members from Redlands Unified School District He announced the next meeting scheduled for May 3,will address the dangers of vapmg Styrofoam Ban-Nancy Blastos urged the Council to consider an ordinance that would ban expanded polystyrene foam(Styrofoam)in the City She and other concerned citizens have collected nearly 300 petition signatures recommending the ban of harmful chemical styrene She pointed out the City made a commitment to promoting reduction and diversion of recyclables as a key strategy to maximize the longevity of the California Street Landfill and a ban of this nature would help, in part, to fulfill this strategy CONSENT CALENDAR Minutes On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved minutes of the regular meeting of April 2,2019, as submitted Vote: 5 - 0 Passed Proclamation National Day of Prayer On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved a Proclamation declaring May 2,2019, as the National Day of Prayer Vote. 5 - 0 Passed Proclamation Blue Ribbon Week On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved a Proclamation declaring the week of May 7,2019, as Blue Ribbon Week Vote. 5 - 0 Passed CC April 16,2019 Page 3 Cultural Arts Commissioner Appointment On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously appointed Robert Walker to serve the remainder of an unexpired term on the Cultural Arts Commission ending January 6, 2022 Vote: 5 - 0 Passed Settlement Agreement On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved the public disclosure of details of an Agreement of Settlement and General Release between the City of Redlands and Universal North America Insurance Under the terms of the agreement,the City agrees to pay Universal North America Insurance$7,500 00 to settle and dispose of disputes and controversies associated with a civil action pending in the San Bernardino Superior Court and entitled Universal North America Insurance v City of Redlands, et al , Case No CIVDS 1724718 Vote 5 - 0 Passed Narcotics Detection Canine Program On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved an agreement with the Redlands Unified School District for the provision and operation of a Narcotics Detection Canine Program for the 2019-2020 school year Vote 5 - 0 Passed Animal Housing Agreement On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved an Animal Housing Agreement between the City of Loma Linda and the City of Redlands for the provision of providing animal housing services, and approved an additional appropriation for expenses and revenues of$96,954 each full fiscal year of the agreement and$13,673 for the remainder of this fiscal year,May 13,2019 to June 30,2019 Vote: 5 - 0 Passed Resolution No 7958 -Destruction of Public Records On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved Resolution No 7958 authorizing the destruction of certain payroll records from Fiscal Years 1987-2001 Vote: 5 - 0 Passed Resolution No 7942 -Destruction of Public Records On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved Resolution No 7942 authorizing the destruction of certain engineering public records Vote: 5 - 0 Passed CC April 16,2019 Page 4 Resolution No 7948 - CFD Annexation No 20 On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously determined that the approval of Resolution No 7948 is not subject to environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approved Resolution No 7948, declaring its intention to annex territory into Community Facilities District 2004-1 Vote 5 - 0 Passed Resolution No 7959 SB 2 Planning Grant Funding On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved Resolution No 7959, authorizing the City Manager, or designee,to submit an application to the California Department of Housing and Community Development requesting SB 2 Planning Grant funds in the amount of$310,000 for the preparation of the Environmental Impact Report associated with the Transit Villages Specific Plan Vote 5 - 0 Passed COMMUNICATIONS Library Board Annual Report Board President Bill Hatfield provided an update of accomplishments and activities of the Library, celebrating its 125th anniversary this year He highlighted ongoing and special programs such as the Literacy Program, Story Time,Workshops offering topics including music,history, employment and meditation, Smiley Heritage Tours educating 2,000 local fourth graders every year, and assisting the Museum of Redlands with fundraising and development of plans for the future He pointed to the success of Family Day,Friends of the Library,46th Annual Lincoln Open House and Lincoln Dinner, and the nine-month run of the Reflections of Mr Lincoln, created by Garner Holt Productions He thanked the tremendous Library Staff and invited everyone to attend the upcoming Library Days event scheduled for May 4,2019 Transit Villages Specific Plan Project Development Services Director Desatnik offered a timeline of events related to the ongoing development of the Transit Villages Specific Plan and introduced the consulting team, led by Stefanos Polyzoides,Partner of Moule &Polyzoides Architects and Urbanists Mr Polyzoides provided a presentation to allow Council an opportunity to provide comments, ask questions, discuss ideas, and provide direction to City staff relating to the proposed Specific Plan prior to finalizing what will become the "Draft Plan" Several items were addressed, including street improvements,public realm and streetscapes,building fabric,building height,building massing strategies and form, specific plan zones, and design concepts for Urban Centers T5, T4, and T3 These concepts will be based in part on the proposed Regulating Plan(the zoning map for the Specific Plan), and the accompanying Zone Descriptions Mr Polyzoides discussed differences between traditional use-based codes,which contribute to sprawl and form-based codes,which attempt to move away from car-oriented development and accommodate pedestrians and cyclists as well as cars and consider building placement, style and height He reminded everyone the presentation represents a vision and not the final plan Council Member Momberger said the City must ensure the Plan retains the character of the town, and she raised concerns with how air quality and water use will be effected by new development Mayor Foster insisted change is inevitable and the Plan will be developed responsibly CC April 16,2019 Page 5 Resolution No 7947 Mills Act Tax Incentive Program Mayor Foster detailed his request to consider Resolution No 7947,which would modify and restate the "Mills Act"Historic Property Tax Incentive Program and eliminate the current assessed valuation cap of less than$1 million The purpose is to encourage the restoration and preservation of significant historic properties within the community in an effort to maintain the City's heritage As public comment, Eric Whedbee expressed concern for removing the cap as the tax abatement would only benefit the homeowner and could be considered a tax break for the wealthy Ron Running, of Redlands Area Historical Society, Sherli Leonard, of Redlands Conservancy, and Brett Waterman all supported removing the cap,pointing out the Program improves the whole neighborhood,benefiting homeowners from all income levels Council Member Momberger stated it's an investment in the community to preserve the character of the older homes as this preserves and maintains the character and charm of the City In response to Council Member Tejeda's question,Development Services Director Desatmk explained owners taking advantage of the Program are allowed to sell the property at any time since the contract runs with the land and would be assumed by the new homeowner On motion of Mayor Paul Foster, seconded by Council Member Eddie Tejeda,the City Council unanimously determined that adoption of Resolution No 7947 is exempt from environmental review pursuant to Section 15061 of the State's guidelines implementing the California Environmental Quality Act, and approved Resolution No 7947 modifying and restating the Mills Act Historic Property Tax Incentive Program and rescinding Resolution No 7796 Vote: 5 - 0 Passed NEW BUSINESS Resolution No 7945 -Road Repair Project List Municipal Utilities and Engineering Director Toor explained the purpose of Resolution No 7945 and the need to adopt a projects list in order to be eligible to expend SB1 funding Staff is proposing to utilize the estimated$1,178,410 million allocation to supplement the 2019 Pavement Accelerated Repair Implementation Strategy(PARIS)Project,a plan to rehabilitate two-thirds(many)of the City's existing streets, initially approved in 2012 Additionally, staff is requesting Council reapportion FY 17-18 SB1 funds, approximately$400,000 to the PARIS program Director Toor responded to Council Member Tejeda by explaining the Project is scheduled to begin in first quarter of 2020 On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously determined that adoption of Resolution No 7945 is not subject to environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act, and adopted Resolution No 7945, authorizing SB 1 Road Repair and Accountability Act funding be directed to the City's PARIS program Vote. 5 - 0 Passed Resolution No 7952 Time Extension CUP 945 Development Services Director Desatnik detailed the background on a time extension for the expiration dates of a Conditional Use Permit and Tentative Parcel Map for a project located at the southeast corner of San Bernardino Avenue and Tennessee Street to develop a 256,614 square-foot shopping center, including a Walmart Store The Project is currently in plan check for the map, and is in the process of satisfying the Conditions of Approval The Applicant is requesting the extension to allow additional time to resolve the outstanding engineering and civil permitting issues, as well as obtain encroachment permits from the California Department of Transportation for roadway and infrastructure improvements The tentative Parcel Map is eligible for a third one-year extension of time CC April 16,2019 Page 6 On motion of Council Member Eddie Tejeda,seconded by Mayor Paul Foster,the City Council unanimously determined that the previously-certified Final EIR adequately addresses the project, and no further analysis or documentation is required pursuant to Section 15162 of the State's guidelines implementing the California Environmental Quality Act, and approved Resolution No 7952, authorizing one-year extensions to the expiration dates for Conditional Use Permit No 945 and Tentative Parcel Map No 19060,to develop a 256,614 square-foot shopping center located at the southeast corner of San Bernardino Avenue and Tennessee Street Vote- 5 - 0 Passed Fleet Tire Supply On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously rejected the bid from Parkhouse Tire Inc after staff determined the lowest bid was non-responsive as the bidder was unable to provide Goodyear products as required, and approved an agreement with Daniels Tire Service Inc ,to provide fleet tire supply and inventory control in an amount not-to-exceed$297,465 50 for a period of one year,with two additional one-year renewal options for a total agreement amount not-to-exceed$892,396 50 Vote 5 - 0 Passed Redlands Bowl Infrastructure Upgrades Quality of Life Director Boatman offered background on the recommendation from the Parks and Recreation Advisory Commission to use funds from the Palmetto Grove proceeds to fund the Redlands Bowl electrical infrastructure upgrades and presented a project summary As public comment,Dennis Bell was unhappy with the costs associated with the upgrades and pointed out the Redlands Bowl is not the Hollywood Bowl Beverly Noerr,Executive Director of the Redlands Bowl Performing Arts, described the technological requests for those performing at the Bowl are very high end, and she requested the Council approve the work The Bowl Associates are in the process of fundraising to cover all the soft costs, such as speakers Council Members Banch and Momberger both added the Bowl is a community asset used for much,much more than just the Summer Music Festival and it embodies the spirit of Redlands Council Member Tejeda described the Bowl as a bridge builder between the north and south divide within the City, drawing everyone together to enjoy the performances regardless of their ability to pay On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously agreed to designate $175,000 from the Parks and Recreation category of the Palmetto Grove sale proceeds to fund infrastructure upgrades to the Redlands Bowl sound and light system, and approved an additional appropriation in an amount not to exceed$35,000 for project design Vote 5 - 0 Passed Redlands Skate Park Fencing Quality of Life Director Boatman detailed the need to install perimeter fencing at the Redlands Skate Park due to vandalism He presented designs of the fence concept which would consist of 8'tall imperial style flush top fence with ball post caps,a pedestrian gate, and vehicle maintenance gate Chief Catren added the Police Department fully supports the fence installation as another layer of crime prevention to protect this valuable community asset, and in response to Council Member Tejeda,the Chief stated the fence, along with the video surveillance cameras,will provide an additional layer to deter illegal activity Council Member Barich raised questions with maintaining surveillance records As public comment,Dennis Bell insisted the costs seemed out of control, and he recommended using simple chain link materials in order to reduce costs CC April 16,2019 Page 7 On motion of Council Member Eddie Tejeda,seconded by Council Member Tom Momberger,the City Council unanimously designated$200,000 from the Parks and Recreation Category of the Palmetto Grove Sale proceeds for the installation of perimeter fencing at the Redlands Skate Park and directed staff to advertise a notice inviting bids for the work Vote 5 - 0 Passed Conservation Easement Tabitha Kevari, of Quality of Life,provided information for an agreement to Grant a Conservation Easement to the Redlands Conservancy for City-owned land for Open Space Conservation, Maintenance and Care The Redlands Conservancy is the City's conservator for maintaining a majority of the City's open space areas and currently holds a conservation easement on approximately 200 acres in San Timoteo Canyon With this easement,the Conservancy will focus on enhancing the properties by planting,preserving native species and habitats,performing maintenance and preventing any activity inconsistent with the purpose of the Conservation Easement On motion of Council Member Tom Momberger, seconded by Council Member Eddie Tejeda,the City Council unanimously determined that approval of the agreement is exempt from environmental review pursuant to Section 15317 of the State's guidelines implementing the California Environmental Quality Act, and approved the agreement with the Redlands Conservancy to grant a Conservation Easement to the Redlands Conservancy for City-owned land for Open Space Conservation,Maintenance and Care Vote: 5 - 0 Passed Financial Accounting&Human Resource Management Software Management Services/Finance Director Garcia reviewed the need to procure a new enterprise-wide information technology system that satisfies both business and technology needs She explained the software manufacturer of the current system no longer supports version updates and the new features prominent in the software market today are not available with this product After thorough analysis and staff surveys, it was determined that the Tyler Technologies solution would serve the City best in providing an enterprise resource system, addressing the critical needs for process automation and streamlining Mayor Foster stated the system overhaul is long overdue and will ultimately save the City dollars As public comment,Dennis Bell raised concerns with potential deficiencies and the possibility of needing to use additional taxpayer money to address the problems On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council unanimously approved an agreement with Tyler Technologies in the amount not to exceed $1,092,299 for software licensing and implementation services related to the replacement of the City's existing Financial Accounting and Human Resource Management system Vote 5 - 0 Passed Resolution No 7937 Salary Schedule Management Services/Finance Director Garcia summarized two organizational changes proposed by the new salary resolution, including the addition of a full-time Kennel Attendant in the Police Department to meet the staffing demands of the new agreement with Loma Linda for animal housing services and the addition of the position of Assistant City Manager to provide executive level support to the City Manager and the City Council CC April 16,2019 Page 8 On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council approved Resolution No 7937 establishing a Salary Schedule and Compensation Plan for City employees and Rescinding Resolution No 7912 Vote- 4- 1 Passed NAY Mayor Paul Foster Side Letter RADD Management Services/Finance Director Garcia presented details of a side letter agreement to the Memorandum of Understanding between the City and the Redlands Association of Department Directors(RADD)which would modify language to clarify benefits with regard to lifetime medical and leave accrual for those employees who promote into the unit from other units within the City The agreement provides for no augmentation of benefits On motion of Council Member Eddie Tejeda,seconded by Mayor Pro Tempore Denise Davis,the City Council approved the proposed Side Letter Agreement to the MOU between the City of Redlands and RADD to clarify benefits in Article 3 -Recognition,Article 12 -Lifetime Medical, and Article 14 - Annual Leave,with regard to lifetime medical and leave accrual for those employees who promote into the unit from other units within the City Vote 4- 1 Passed NAY Mayor Paul Foster COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES Mayor Pro Tern Davis toured the future home of the Museum of Redlands,provided the welcome for the 3rd Annual Vibe Festival of Wellness event at the University of Redlands on April 14,the Omnitrans Board meeting on April 3, spoke at the Girls and Young Women's Empowerment Conference hosted by Assembly Member Eloise Reyes held in Rialto and provided City updates to the Chamber of Commerce Rise& Shine group Council Member Momberger toured the future Museum of Redlands and attended the California School Recognition Program Awards Ceremony at the Disney Hotel honoring the state's top schools Hosted by the Department of Education,the local schools receiving the California Distinguished School Award were Redlands High School and Richardson Prep Hi Council Member Teleda attended the Common Vision Coalition's Town Hall Meeting,the Water Policy Board Meeting,the Parks and Recreation Advisory Commission meeting, and he met with a Citrus Valley High School student who is interested in a future in politics Council Member Banch enjoyed some vacation time ADJOURNMENT There being no further action required the meeting adjourned at 8 20 P M The next regular meeting of the City of Redlands City Council will be held on May 7,2019 CC April 16,2019 Page 9