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HomeMy WebLinkAboutContracts & Agreements_37-1983_CCv0001.pdf ~ ' ^ AEG-,IS h05WEST TENTH STREET, P-Q. 80% b37, CL/\DE81QNT' CALIFORNIA 9I7I1 (714)626-7202 COST aSn*WoAGREEMENT $17,758 uusmr City of Redlands xoawo� 120 nsocmprmw Preparation of Historic Preservation Element, Ordinance, sl /6e show, and design manual for the City of Redlands. PROFESSIONAL SERVICE COSTS PHASE | . Orientation and analysis $1 ,200 PHASE | | . Preparation of Recommendations 0"'100 PHASE | | 1 . Slide Show 700 PHASE |V' Design Guideline Manual 7,050 PHASE V. Completing the Process 2,500 TOTAL PROJECT COST $17,758 TERMS Payment at the end of each phase. ~ SIGNATURE[Ni"ATES APPROVAL AND ACCEPTANCE OF COST ESTINO AND TERMS AS OUTLINED ABOVE n^rp _ Is ORIENTATION AND ANALYSIS This phase will provide the basis for our entire proposal. It will include an on-site review of all historic resources,, familiarization with the Historic Resources Inventory, and orientation meetings with , city staff, other consultants (The Arroyo Group) , property owners, and community groups. In addition , the consultants will review and collect appropriate background material relating to the project, including all past studies of historic resources; Redland' s General Plan;past and present studies of the downtown; and past and present traffic and parking studies. This phase will end with a review of historic areas, the consolidation and organization of data on historic resources; a description of what work needs to be done on the Historic Resources Inventory; development of maps indicating historic areas; summaries of special characteristics of Redland" s architecture, and a written analysis of Redland' s General Plan, ordinances, and zoning designations. The analysis will extract any material which explicitly or implicitly relates to historic preservation. Problems and opportunities will emerge as work on Phase I progresses. Le--ations Redlands and Claremont Meetings: Informal meetings as required. Productst Data consolidation, Background information, Analysis document, Maps of historic areas, Description of problems and opportunities. 3 II : PREPARATION OF RECOMMENDATIONS We will prepare a preliminary report including alternatives for the General__Plan, ordinances, designation program, (commercial, residential,, and institutional) and new 'Historic and Scenic Preservation Commission responsiblities. During this phase the consultants will develop several alternative recommendations to be presented to decision makers and the community. These will include (1 ) The General Plan :A draft Historic Preservation Element will be prepared. It will include suggested narratives goals, policies, and implementation recommendations. Additional policies for the Land-Use Element, Housing Element, Circulation Element, and Community Facilities Element may also be necessary. (2) ZQn-ing, Ordinances Recommendations for general zoning designations for all historic areas; alternative amendments for Ordinance 1600. (3)Other tools helpful in carrying out a preservation program such as adaptive re-use, facade easements, historic building code, and incentive programs will be examined. After a public workshop where alternatives are discussed and direction given on which alternatives are acceptable, the draft prepared at the beginning of Phase III will be revised and formalized into a General Plan and ordinance format including text and all required maps. Locations Claremont and Redlands Meetings: Informal meetings with city staff and task force Public meeting to describe proposes} alternative recommendations. Products= First draft of alternative policies and laws for formal draft of Historic Preservation Element and other recommendations for the General_Plan, Z2ning,_gnqinance recommendations, and list of pres&rva ion tools. 4 Ills SLIM SHOW This phase is necessary to capture the interest of and educate the broad community about preservation in Redlands so that citizens can make informed judgements about proposed preservation programs. Using the documentary photography and background material, Aegis will prepare a slide show and accompanying script. The script will describe Redland' s historic resources, the processes recommended for preserving them, and the specific public policy changes being considered by the city. A slide show of this type is helpful in keeping the facts before the community. It would be intended to be shown to decision makers as well as to neighborhood groups and community groups such as Rotary, The Chamber of Commerce or the League of Women Voters. Locations Redlands and Claremont. Meetings& Informal meetings, as necessary to determin script content. Products Slide Show and script to be used to educate the public on the proposed City program. I V t DES'I GN GUIDELINES MANUAL. This manual will be an essential tool for decision makers arid the public. The illustrated manual, approximately 24- 32 pages, will include specific guidelines in layman" s terns along with supporting graphics enabling the reader to visualize and quickly understand the general guidelines (which shall be suggested for inclusion in Ordinance 1600) » Ttre manual will 6e a legally adopted extension of Ordinance 1600 and a logical extension of the recently printed ,Guidelines for Preservation of Registered Structures. " The design guideline manual` will be pr5eparr° d cac -ra-ready; by Aegis. preparation will be most cast efficient if prepared simultaneously with the other phases of the pro,lect. To a large extent, this manual will be developed directly from the draft report, with the basic guidelines for the ordinance and graphics being modified and reused from the report. The manual is desirable so thatthe Historic and Scenic Preservation Commission and these proposing; the wont will, be using the same information. The manual' would include a certain amount of basic educational material describing principles of rehabilitation, rest rat ion, additions, and now construction in historic areas. Additional background text would describe the special qualities and cha►racterisitcs of Redlands and hew the existing character of Redlands should be; respected in revitalization or new construction. Perhaps the manual could> be financed separately by a community donor with acknowledgement in the manual. The manual could be printed as a book or as a newsprint handout. Locations Claremont and Redlands ftotingst Informal meetings with city staff and task force to review draft design manual, Products Draft Design Manual with maps and drawings. the camera--ready paste-up and ter, copies. Vs COMPLETION OF THE PROCESS This section will include public hearing appearances by the consultants before commissions, City Counci3,and community` groups.Th s section will also include any revisions to the text, maps, and graphics as required by the City Council and commissions.Aegis will complete this phase by the hour or by a predetermined amount. 7 ' = ^ ° m � PROJECT SCHEDULE October 14 - November 15: Orientation and analysis. November 15 - December 15: Staff and Task Force review. ' December 15 - January 30: Draft Recommendations. January 30 - February 15: Staff Review Late February: Public Workshop March l - lS: Revised draft recommendations and staff review. Late February: Slide show ready. Late March: Draft Design Guideline Manual ready. March: Completion of Planning Commission and Historic and Scenic Preservation Commission ~mint meetings on RecommendaLions, April : Planning Commission Public Hearings on General Plan and Ordinance, April : Planning Commission and Historic and Scenic Preser- vation Commission joint meeting on Design Guideline Manual . May: City Council Public Hearings on General Plan and Ordinance. Hay/June: Adoption of Manual by Commissions and Council .