HomeMy WebLinkAboutContracts & Agreements_86-2007_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING CONSULTING SERVICES FOR STREET
LIGHTING AND LANDSCAPE MAINTENANCE DISTRICTS
This agreement for the performance of assessment district engineering services
("Agreement") is made and entered into this 15th day of May, 2007 by and between the City of
Redlands,a municipal corporation("City"),and Albert A.Webb Associates("Consultant")who are
sometimes individually referred to herein as a"Party" and, together, as the "Parties."
In consideration of the mutual promises,covenants and conditions hereinafter set forth,City
and Consultant agree as follows:
ARTICLE I - ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to perform assessment district engineering services for
City's Street Lighting District No. 1 and Landscape Maintenance District No. I (the
"Services").
1.2 The Services shall be performed by Consultant in a professional manner. and Consultant
represents that it has the skill and the professional expertise necessary to provide the Services
to City at a level of competency presently maintained by other practicing professional
consultants in the industry providing like and similar types of services.
ARTICLE 2 - SERVICES OF CONSULTANT
2.1 The Services which Consultant shall perform are more particularly described in Exhibit"A,"
entitled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Consultant shall comply with all applicable Federal, State and local laws and regulations in
the performance of this Agreement including, but not limited to, the Americans with
Disabilities Act and the Fair Employment and Housing Act.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that is pertinent to the
performance of Services.
3.2 City will make provision for Consultant to enter upon City-owned property, as reasonably
required by Consultant, to perform the Services.
3.3 City designates Tom T. Fujiwara to act as its representative with respect to the Services to
be performed under this Agreement.
DJ' ',A 2007
ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a prompt and diligent manner and in accordance
with the schedule established by City.
ARTICLE 5 - PAYMENTS TO THE CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount of Twenty Three Thousand Three Hundred Eighty Six Dollars ($23,386-00). City
shall pay Consultant on a time and materials basis up to the not to exceed amount, based
upon the hourly rates shown in Exhibit"B," entitled"Rate Schedule."
5.2 Consultant shall bill City within ten days following the close of each month by submitting
an invoice indicating the portion of the Services performed,who performed the Services and
the detailed cost of all Services, including backup documentation. Payments by City to
Consultant shall be made within thirty (30) days after receipt and approval of Consultant's
invoice, by warrant payable to Consultant.
5.3 All notices shall be made in writing and may be given by personal delivery or by mail.
Notices, sent by mail shall be addressed as follows:
city Consultant
Tom T. Fujiwara, P.E. Matthew Webb
City of Redlands Albert A. Webb Associates
Public Works Department 3788 McCray Street
PO Box 3005 Riverside, CA 92506
Redlands, CA 9237')
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. Changes may be made in the names and addresses of the person to whom notices and
payments are to be given by giving notice pursuant to this section.
ARTICLE 6 - INSURANCE AND INDEMNIFICATION
6.1 All insurance required by this Agreement shall be maintained by Consultant for the duration
of this Agreement and shall be primary with respect to City and non-contributing to any
insurance or self-insurance maintained by City. Consultant shall not perform any Services
pursuant to this Agreement unless and until all required insurance listed below is obtained
by Consultant. Consultant shall provide City with Certificates of Insurance and
endorsements evidencing such insurance prior to commencement of the Services. All
insurance policies shall include a provision prohibiting cancellation of the policy except upon
thirty (30) days prior written notice to City.
6.2 A. Consultant shall secure and maintain Workers' Compensation and Employer's Liability
insurance throughout the duration of this Agreement in amounts which meet statutory
requirements with an insurance carrier acceptable to City.
DMAgreementsMebb 24117
B. Consultant expressly waives all rights to subrogation against City, its elected officials,
employees and volunteers for losses arising from work performed by Consultant for City by
expressly waiving Consultant's immunity for injuries to Consultant's employees and agrees
that the obligation to indemnify, defend and hold harmless provided for in this Agreement
extends to any claim brought by or on behalf of any employee of Consultant. This waiver
is mutually negotiated by the Parties. This waiver shall not apply to any damage resulting
from the negligence of City, its agents and employees. To the extent any of the damages
referenced herein were caused by or resulted from the concurrent negligence of City, its
agents or employees,the obligations provided herein to indemnify,defend and hold harmless
is valid and enforceable only to the extent of the negligence of Consultant,its officers,agents
and employees.
6.3 Consultant shall secure and maintain in force throughout the duration of this Agreement
comprehensive general liability insurance with carriers acceptable to City. Minimum
coverage of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars
($2,000,000)aggregate for public liability,property damage and personal injury is required.
Consultant shall obtain an endorsement that City shall be named as an additional insured.
6.4 Consultant,shall secure and maintain professional liability insurance throughout the duration
of this Agreement in the amount of One Million Dollars ($1,000,000) per occurrence and
Two Million Dollars ($2,000,000) annual aggregate.
6.5 Consultant shall have business auto liability coverage,with minimum limits of One Million
Dollars ($1,000,000) per occurrence, combined single limit for bodily injury liability and
property damage liability. This coverage shall include all Consultant-owned vehicles used
in connection with the Services,hired and non-owned vehicles,and employee non-ownership
vehicles. Consultant shall obtain an endorsement that City shall be named as an additional
insured.
6.6 Consultant is expressly prohibited from assigning any of the Services covered by this
Agreement without the express prior -written consent of City. In the event of mutual
agreement between Parties to assign a portion of the Services, Consultant shall add the
assignee as an additional insured and provide City with the insurance endorsements prior to
any Services being performed by the assignee. Assignment does not include printing or other
customary reimbursable expenses that may be provided for in this Agreement.
6.7 Consultant shall defend, indemnify and hold harmless City, its elected officials, officers,
employees and agents, from and against any and all actions, claims, demands, lawsuits,
losses and liability for damages to persons or property, including costs and attorneys' fees,
that may be asserted or claimed by any person,firm,entity,corporation,political subdivision
DJ',fAg7eemen1s,1Webb 2007
or other organization arising out of or in connection with Consultant's negligent and/or
intentionally wrongful acts or omissions under this Agreement; but excluding such actions,
claims, demands, lawsuits and liability for damages to persons or property arising from the
negligence or intentionally wrongful acts of City, its officials, employees or agents.
ARTICLE 7 - CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in real
property and shall not acquire any interest,direct or indirect,in the geographical area covered
by this Agreement or any other source of income, interest in real property or investment
which would be affected in any manner or degree by the performance of Consultant's
Services. Consultant further covenants and represents that in the performance of its duties
hereunder, no person having any such interest shall perform any Services under this
Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform
Act because Consultant:
A. Does not make or participate in:
(1) the making or any governmental decisions regarding approval of a rate,rule
or regulation, or the adoption or enforcement of laws;
(ii) the issuance, denial, suspension or revocation of permits, licenses,
applications, certifications, approvals, orders or similar authorizations or
entitlements,
(iii) authorizing City to enter into, modify or renew a contract;
(iv) granting City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) granting City approval to a plan, design, report, study or similar item;
(vi) adopting, or granting City approval of, policies, standards or guidelines for
City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity participate in making a
governmental decision or otherwise perform the same or substantially all the same duties for
City that would otherwise be performed by an individual holding a position specified in
City's Conflict of Interest Code under Government Code section 87302.
DJNfjkgreenients�Vebb 2007 d
7.3 In the event City officially determines that Consultant must disclose its financial interests by
completing and filing a Fair Political Practices Commission Form 700, Statement of
Economic Interests, Consultant shall file the subject Form 700 with the City Clerk's office
pursuant to the written instructions provided by the Office of the City Clerk.
ARTICLE 8 - GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for use of in-house
counsel by a party.
8.2 All documents,records,drawings,designs,cost estimates,electronic data files,databases and
other documents developed by Consultant pursuant to this Agreement, and any copyright
interest in such documents, shall become the property of City and shall be delivered to City
upon completion of the Services,or upon the request of City. Any reuse of such documents
and any use of incomplete documents will be at City's sole risk.
83 Consultant is for all purposes an independent contractor. Consultant shall supply all tools
and instrumentalities required to perform the Services described in this Agreement. All
personnel employed by Consultant are for its account only,and in no event shall Consultant
or any personnel retained by it be deemed to have been employed by City or engaged by City
for the account of, or on behalf of City.
8.4 Unless earlier terminated as provided for herein, this Agreement shall terminate upon
completion and acceptance of the Services by City.
8.5 This Agreement may be terminated by the City,without cause,by providing five(5)business
days prior written notice to the Consultant (delivered by certified mail, return receipt
requested) of intent to terminate.
8.6 If this Agreement is terminated by City, an adjustment to Consultant's compensation shall
be made,but(1)no amount shall be allowed for anticipated profit or unperformed services,
and(2)any payment due Consultant at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant.
8.7 Upon receipt of a termination notice, Consultant shall (1) immediately discontinue all
services affected, and(2)within five(5)days of the date of said termination notice, deliver
or otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of any data, design calculations, drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by
Consultant in performing the Services required by this Agreement. Consultant shall be
compensated on a pro-rata basis for work completed up until notice of termination.
DMAgreements,webb 2007
8.8 Consultant shall maintain books and accounts of all payroll costs and expenses related to the
Services. Such books shall be available at all reasonable times for examination by City at the
office of Consultant.
8.9 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations,written proposals or oral agreements relating to such matters are
superseded by this Agreement. Any amendment to this Agreement shall be in writing,
approved by City and signed by City and Consultant.
8.10 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
IN WITNESS WHEREOF,duly authorized representatives of the City and Consultant have
signed in confirmation of this Agreement.
City of Redlands Albert A. Webb Associates
By: By:
fi Jon Harrison Matthew Webb
Mayor President
Attest:
Ci Clerk, City 6ulands
EXHIBIT `A'
STREt"T LtGJAttAGr PI-SUICT NO. I
SCOPE OF WORK
Our approach to the project scope of work includes all the services necessary to complete
the preparation of the Engineer's Report for Street Lighting District No. 1 to facilitate the
annual levy increase for Fiscal Year 2008-2009.
TASK 1. REVIEW THE HISTORY OF THE DISTRICT.
Webb Associates' personnel will meet with the Public Works Assessments
Administrator, other City Staff and/or City Council Committee to review the past history
of the City's Street Lighting District and the impact of Proposition 218.
TASK 2. DATA REVIEW.
Webb Associates will collect and review data germane to the formation and annual levy
of the District including,but not limited to;
• Prior years' Engineer's Reports,
• Zone maps,
• Prior years' resolutions,
• Landscape plans, and
• Maintenance budgets.
Work Product: Background data.
TASK 3. PREPARE PROJECT SCHEDULE.
Webb Associates will,,based on the City Council agenda deadlines, legal counsel, staff
requirements, deadlines mandated by the Landscaping and Lighting Act of 1972 and
Proposition 218, and deadlines set by the San Bernardino County Auditor-Controller,
prepare a project schedule to ensure enrollment of the increased levy charges for FY
2008-2009 in a timely manner. The project schedule will address key actions including:
adoption of resolution of intention, preparation of Engineer's Report, holding of public
meetings (if new assessments or increases in existing assessments are proposed),
attendance of public hearings, filing of the diagram and assessment, and the submittal of
the enrollment of the District to the San Bernardino County Audit Controller for
placement upon the tax bills.
Work Product: Project Schedule.
TASK 4. RECOMMEND BENEFIT ASSESSMENTS.
Webb Associates will prepare spreads based on benefit assessments for the City's Street
Lighting District No. 1. A more specific analysis will be required to meet the
requirements of Proposition 218 including:
M\CJT1ES\Red]nnds1Strect Lighting District No,I tScopi:&Work,-doc
• Additional noticing requirements to newly assessed public properties determined to
benefit from the public improvements.
• Preparation of hand bills to all public agencies whose properties are determined to
benefit from the public improvements.
Work Product: Assessment spread(s).
TASK 5. INCREASED LEVY ASSESSMENT BALLOTS.
Webb Associates will prepare the property owner ballots to meet the requirements of
Proposition 218, including:
• Ballot preparation
• Property owner address labels
• Mailing of ballots
• Creating an excel spreadsheet to assist the City ballot counting
Work Product: Assessment spread(s).
TASK 6. PROVIDE DATA IN COMPATIBLE FORMAT.
Upon determination of format needs, Albert A. Webb Associates will provide data in
compatible format for use by appropriate City Staff.
Work Product: Data formatted for City's computer system.
TASK 7. PREPARATION OF ANNUAL ENGINEER'S REPORT.
Webb Associates will prepare the Engineer's Report including increased assessments for
Fiscal Year 2008-2009 pursuant to Chapter 1, Article 4, of the Landscaping and Lighting
Act of 1972 and Proposition 218.
Work Product: Engineer's Report.
TASK 8. PROVIDE ALL MAPS AND EXHIBITS.
Webb Associates will collect plans and specifications for the improvements; prepare
assessment diagrams and other exhibits as requested for use in public meetings or
hearings.
Work Product: Assessment diagrams and exhibits.
TASK 9. PROCESS PRELIMINARY ENGINEER'S REPORT.
Webb Associates will prepare a preliminary Engineer's Report for Staff review and
approvals.
Work Product: Approved preliminary Engineer's Report.
NUCMESkRediandsStrein Lighting District No,I ScopettMork doc
TASK 10. REPORT REPRODUCTION.
Upon approval of preliminary Engineer's Report,
Webb Associates will prepare 15 copies
1-1�
of the Engineer's Report with required revisions for use at public hearing and council
actions.
Work Product: Copies of revised/approved Engineer's Report.
TASK 11. FILE ALL REQUIRED REPORTS AND DOCUMENTS.
Prior to public meeting or hearing, Webb Associates will file Engineer's Report with City
Clerk. This will reference the plans and specs, will include an estimate of costs and an
assessment diagram.
Work Product: Delivery of Engineer's Report to City.
TASK 12. PUBLIC SERVICEANFORMATION.
At the public meeting or hearing, Webb Associates will be available to respond to
property owners concerns about the District. We will also be available to make
adjustments to assessment spreads necessary or as directed by Council.
Work Product: Respond to property owner's concerns and finalize assessment spread.
TASK 13. ANNUAL LEVY SUBMITTAL.
If the assessment ballot proceedings for the Annual Levy increase are approved, then
Webb Associates will submit the Annual Increased Levy to San Bernardino County
Auditor/Controller.
Work Product: Hardcopy of submittal.
I
.,V,,CMESkRed1andsStred Lighting Diatrict No,I'Scopeof'Alork,doc
3/19/07
City of Redlands
Street Lighting District No. I
Levi Increase Cost estimate
Meetings and discussions with City $ 625
5 hours at$125
Attend Council meetings for
ROI and Public hearing $ 500
Prepare Engineer's Report
Update roll $ 1,250
10 hours at $125
Public Meetings
3 at 6 hours each, 18 hours (�,) $125 per hour $ 2,250
Prepare ballots and mail
965 parcels at$4.00 each $3,860
(965 parcels 2006/07 tax roll)
Total with ballots S8,485
ki'CITIESIRediands'Street Lighting District No.1';CostFstirnate.doc
EXHIBIT `A'
(cown sq rz D)
SCOPE OF WORK
Our approach to the project scope of work includes all the following services necessary to
facilitate the annual levy for Fiscal Year 2007-2008 for Street Lighting District No. 1.
TASK 1. RECOMMEND BENEFIT ASSESSMENTS
We will prepare spreads based on benefit assessments for the City's Street Lighting
District by zones. A more specific analysis will be required to meet the requirements of
Proposition 218 including additional noticing requirements to newly assessed public
properties deemed to benefit from the public improvements, if needed.
Work Product: Assessment spread(s).
TASK 2. PROVIDE ALL MAPS AND EXHIBITS
Webb Associates will collect plans and specifications for the improvements and prepare
assessment diagrams and other exhibits as requested for use in public meetings or
hearings, if required.
Work Product: Assessment diagrams and exhibits.
TASK 3. FILE ALL REQUIRED REPORTS AND DOCUMENTS
Prior to public meetings or hearings, Webb Associates will file an Engineer's Report with
the City Clerk. This report will reference the plans and specs, will include an estimate of
costs, and an assessment diagram.
Work Product: Delivery of Engineer's Report to City.
TASK 4. PUBLIC SERVICEANFORMATION
Webb Associates will be available to respond to property owners concerns about the
District through its 800 assistance number. At public meetings or hearings, Webb
Associates will be available to respond to property owner's concerns about the District.
We will also be available to make any necessary adjustments to assessment spreads or as
directed by Council.
Work Product: Respond to property owner's questions/concerns and finalize assessment
spread.
W,C1T:ESR.d1-&Sv9d LiOmx�g 07,08)d-
TASK 5. ANNUAL LEVY SUBMITTAL
Webb Associates will submit the enrollment of the Annual Levy for the District with the
San Bernardino County Auditor/Controller. This will include the preparation of handbills
to all public agencies whose properties are determined to benefit from the public
improvements.
Work Product: Hardcopy of submittal.
TASK 6. PROVIDE DATA IN COMPATIBLE FORMAT
Upon determination of format requirements, Webb Associates will provide data in
compatible format for use by appropriate City Staff.
Work Product: Data formatted for City's computer system.
M L.ghling MN.I PY C�IaA)e—
EXHIBIT 'A'
LAt4DSCJk?S iAALAT1�9ftCE DiSWCo_l 90, t
SCOPE OF WORK
Our approach to the project scope of work includes all the services necessary to complete
the preparation of the Engineer's Report for Landscape Maintenance District No. I to
facilitate the annual levy increase for Fiscal Year 2008-2009.
TASK 1. REVIEW THE HISTORY OF THE DISTRICT.
Webb Associates' personnel will meet with the Public Works Assessments
Administrator, other City Staff and/or City Council Committee to review the past history
of the City's Landscape Maintenance Districts and the impact of Proposition 218.
TASK 2. DATA REVIEW.
Webb Associates will collect and review data germane to the formation and annual levy
of the District including,but not limited to;
• Prior years' Engineer's Reports,
• Zone maps,
• Prior years' resolutions,
• Landscape plans, and
• Maintenance budgets.
Work Product: Background data.
TASK 3. PREPARE PROJECT SCHEDULE.
Webb Associates will, based on the City Council agenda deadlines, legal counsel, staff
requirements, deadlines mandated by the Landscaping and Lighting Act of 1972 and
Proposition 218, and deadlines set by the San Bernardino County Auditor-Controller,
prepare a project schedule to ensure enrollment of the increased levy charges for FY
2008-2009 in a timely manner. The project schedule will address key actions including:
adoption of resolution of intention, preparation of Engineer's Report, holding of public
meetings (if new assessments or increases in existing assessments are proposed),
attendance of public hearings, filing of the diagram and assessment, and the submittal of
the enrollment of the District to the San Bernardino County Audit Controller for
placement upon the tax bills.
Work Product: Project Schedule.
TASK 4. RECOMMEND BENEFIT ASSESSMENTS.
Webb Associates will prepare spreads based on benefit assessments for the City's LMD
No. 1. A more specific analysis will be required to meet the requirements of Proposition
218 including-
,M:%C1T1ESkRed1an,dsTMD No.I\ScopeofWork doc
• Additional noticing requirements to newly assessed public properties determined to
benefit from the public improvements.
• Preparation of hand bills to all public agencies whose properties are determined to
benefit from the public improvements.
Work Product: Assessment spread(s).
TASK S. INCREASED LEVY ASSESSMENT BALLOTS.
Webb Associates will prepare the property owner ballots to meet the requirements of
Proposition 218, including:
• Ballot preparation
• Property owner address labels
• Mailing of ballots
• Creating an excel spreadsheet to assist the City ballot counting
Work Product: Assessment spread(s).
TASK 6. PROVIDE DATA IN COMPATIBLE FORMAT.
Upon determination of format needs, Albert A. Webb Associates will provide data in
compatible format for use by appropriate City Staff.
Work Product: Data formatted for City's computer system.
TASK 7. PREPARATION OF ANNUAL ENGINEER'S REPORT.
Webb Associates will prepare the Engineer's Report including increased assessments for
Fiscal Year 2008-2009 pursuant to Chapter 1, Article 4, of the Landscaping and Lighting
Act of 1972 and Proposition 218.
Work Product: Engineer's Report.
TASK 8. PROVIDE ALL MAPS AND EXHIBITS.
Webb Associates will collect plans and specifications for the improvements; prepare
assessment diagrams and other exhibits as requested for use in public meetings or
hearings.
Work Product: Assessment diagrams and exhibits.
TASK 9. PROCESS PRELIMINARY ENGINEER'S REPORT.
Webb Associates will prepare a preliminary Engineer's Report for Staff review and
approvals.
Work Product: Approved preliminary Engineer's Report.
M:',,C1T1ESkRed1ands`,LMD No.I'ScopedWork,doc
TASK 10. REPORT REPRODUCTION.
Upon approval of preliminary Engineer's Report, Webb Associates will prepare 15 copies
of the Engineer's Report with required revisions for use at public hearing and council
actions.
Work Product: Copies of revised/approved Engineer's Report.
TASK 11. FILE ALL REQUIRED REPORTS AND DOCUMENTS.
Prior to public meeting or hearing, Webb Associates will file Engineer's Report with City
Clerk. This will reference the plans and specs, will include an estimate of costs and an
assessment diagram.
Work Product: Delivery of Engineer's Report to City.
TASK 12. PUBLIC SERVICEANFORMATION.
At the public meeting or hearing, Webb Associates will be available to respond to
property owners concerns about the District. We will also be available to make
adjustments to assessment spreads necessary or as directed by Council.
Work Product: Respond to property owner's concerns and finalize assessment spread.
TASK 13. ANNUAL LEVY SUBMITTAL.
If the assessment ballot proceedings for the Annual levy increase are approved, then
Webb Associates will submit the Annual Increased Levy to San Bernardino County
Auditor/Controller.
Work Product: Hardcopy of submittal.
k4:%C1T1ES1Red1andsT%4D No. I\ScopeoMlork.doc
3/19/07
City of Redlands
LMMD No. 1
Levy Increase Cost estimate
Meetings and discussions with City
5 hours at $125 $ 625
Attend Council meetings for
ROI and Public hearing $ 500
Prepare Engineer's Report
Update roll
10 hours at$125 $ 1,250
Public Meetings
3 at 6 hours each, 18 hours Od $125 per hour $ 2,250
Prepare ballots and mail
569 parcels at $4.00 each $2,276
(569 parcels 20061/07 tax roll)
Total with ballots S6,901
WCITIESAedlandsTMD No.ICostEstimate doe
EXHIBIT `A'
cowrltA USD)
SCOPE OF WORK
Our approach to the project scope of work includes all the following services necessary to
facilitate the annual levy for Fiscal Year 2007-2008 for Street Lighting District No. 1.
TASK 1. RECOMMEND BENEFIT ASSESSMENTS
We will prepare spreads based on benefit assessments for the City's Street Lighting
District by zones. A more specific analysis will be required to meet the requirements of
Proposition 218 including additional noticing requirements to newly assessed public
properties deemed to benefit from the public improvements, if needed.
Work Product: Assessment spread(s).
TASK 2. PROVIDE ALL MAPS AND EXHIBITS
Webb Associates will collect plans and specifications for the improvements and prepare
assessment diagrams and other exhibits as requested for use in public meetings or
hearings, if required.
Work Product: Assessment diagrams and exhibits.
TASK 3. FILE ALL REQUIRED REPORTS AND DOCUMENTS
Prior to public meetings or hearings, Webb Associates will file an Engineer's Report with
the City Clerk. This report will reference the plans and specs, will include an estimate of
costs, and an assessment diagram.
Work Product: Delivery of Engineer's Report to City.
TASK 4. PUBLIC SERV ICEANFORMATION
Webb Associates will be available to respond to property owners concerns about the
District through its 800 assistance number. At public meetings or hearings, Webb
Associates will be available to respond to property owner's concerns about the District.
We will also be available to make any necessary adjustments to assessment spreads or as
directed by Council.
Work Product: Respond to property owner's questions/concerns and finalize assessment
spread.
M,(_1T1ESpa1AS,Lgh,mg D:.N.,FY
TASK 5. ANNUAL LEVY SUBMITTAL
Webb Associates will submit the enrollment of the Annual t.evy for the District with the
San Bernardino County Auditor./Controller. This will include the preparation of handbills
to all public agencies whose properties are determined to benefit from the public
improvements.
Work Product: Hardcopy of submittal.
TASK 6. PROVIDE DATA IN COMPATIBLE FORMAT
Upon determination of format requirements, Webb Associates will provide data in
compatible format for use by appropriate City Staff.
Work Product: Data formatted for City's computer system.
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FEESCHEDULE��� �� �� �� " == �=~~��~^~~~~~
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RATES
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CLASSIFICATIO
Engineers/Project Manager!'Planners/Scientist/
Assessment'Special Tax Specialists/Designers
PrincipalD........ ....... —............................................ ....... ................. ............... .............. 186.00
PrincipalI....................-- ........— .............................. ................. ............... .............. l00.0U
Senior III .................... .......................................................................................... ..........
l62.OU
Senior 11 .......................................... .......... ...................... .......... .......... .........................
)54l0
Senior l ......................................................... ...................................................................
148.00
Associate III ......................................................................................................................
140.00
Associate D .............................. ................................. ............................................. ........
120,00
Associatel ........................— ......................................-----.......... .............................
115.00Ao��aurV----------------------------------------. 98.00
Assistant IV —........ ...... .......... ... ....................... .... ... ........ — ............ ..................
' 94.00
Assistant III ....... ........... ..... — ............... .......--........................----............... ......
86.00
Assistant D........................ ............... ----- ............... ---........ ......................
74�0O
Assistant l .............. .........___.......— ....... ................. ....... —............ — ....... --.......
60�00
Survev Services
3-PormooSurvey yag2{0
n�------------------------------_--__
%|2l0
2'pery�Gorvcy Par�----------------------------------_
130.00l-�oon8un�yYm�'-----------------------____________
DirectorofSuney-------........... ---...............---- ................___... ..... .... 16100
BJnoagmnfPieNOperatiooe------------------------------- 120l0
Survey Technician D—..... ......—........ ------------- .......------........ —_ 10410
'
Survey Technician I..........___....... ----- ............. --------- .......----' 86�00
Inspection Services
Construction Manager --......--....... ---------------- ...... ----- ... 150.00
InspectorD ...--------------------------...... -----....... -- 97.00
Inspector l .... ------....... ------------ ........... 9210
Administrative Services
Analyst ....... 96D0
Assistant — ... --- .......--- ...... ------------- .......— ......... 86{N
Project Cmordinator------------------------------------ 86�00
Administrative Assistant III...----....................--- ...... ----......------ ... 72.00
Administrative Assistant D.............. —....... ....... ...... ........ ........ ---- ........... 62l0
Administrative Assistant l —......— ................ .........-------------------. 4410
Other Direct Expenses
IncidentalCharges ........................ ................ ............. ............. ......................— ........ . Com
Postageand Telephone ................ ............... ........................ .................. .................... .... Coy
In-house Prints,Copies and Delivery ....................... ........... ............ ... .......... .............. Cost
Travel and Subsistence .... ........ ............... ................. ....... ..............— ... ..... ............. Cost
Expert 375.00/Hour
Witness Testimony and 9r�x���n -----___----------------.
Consultant Time Relative toLegal Action ....... .............. ........... ...............___.... ......... 300.00/Huur
GIS License Fee-------------------------------------' 37.08/8ouc
Subcontracted Services ......-- ........---- ...... -------........... --------' Cost+ }5Y6
Survey/Inspector Vehicle............------------......--------------- 0.77/Mile
Mileage. ___________________________ 0.66/mble
NOTE: All rates are subject tochange based noannual inflation and cost v[living adjustments.
~^FINANCE CaAummof one and are half percept(/-I f2%}per month(/nmper year)will bc added to apy unpom mmourr'cont=o="wmrtv<*m
days from damofm"m^= A mecu^=="lien may bemcdfor any invoice=n"ning Unnwxafter thirty po)mp"from date"rinvoice,