HomeMy WebLinkAboutContracts & Agreements_7-1989_CCv0001.pdf AMENDMENT NO. 2
TO THE
AGREEMENT TO FURNISH ENGINEERING SERVICES
FOR
CORRIDOR WASTEWATER PUMPING STATION AND FORCEMAIN
This Amendment authorizes the Engineer to provide bidding and
construction engineering services in accordance with the
Agreement dated April 19, 1988 and this Amendment.
This Amendment makes the following changes to the Agreement;
all other provisions of the Agreement remain in effect.
ARTICLE 1 - ENGA!GKMBNT_OE THE ENGINEER
No Changes
ARTICLE 2 - SERVICES-OF--THE_ENGINEER
Add Articles 2 .3 and 2.4 as follows:
2.3 The Scope of Work for bidding and construction
engineering services shall include that work
defined in Attachment A of this Amendment .
2.4 The Duties, Responsibilities and Limitations of
Authority of the Resident Project Representa-
tive are defined in Attachment B of this Amend
meat .
ARTICLE 3 - ONS BILITIla OF THK OWNER
No Changes
ARTICLE 4 - PERIOD OF SERVICE
Add Article 4 .3 as follows:
4.3 The period of service shall be the bidding and
construction period as defined in the contract
documents and any change orders executed
therein .
ARTICLE 5 PAYMENT TO THE
Add Articles 5 .5, 5 .6 , 5 .7, 5 .8 and 5 .9 , as follows:
5 .5 The compensation for the bidding and construc-
tion engineering services in Attachment A and B
shall be on a time and materials basis in
accordance with the Engineer's fees for pro-
fessional services, Attachment C.
5 .6 Travel time and per them shall not be charge-
able expenses .
5 .7 Resident representative mileage to and from the
site shall not be a chargeable expense.
5 .8 The total compensation to perform the Scope of
Work authorized by this Amendment shall not
exceed $139,037 without the owner's p--or
written approval. The bidding and construction
engineering cost estimate is shown on Attach-
ment D of the Amendment.
5 .9 The post office box of the owners shall be
changed to:
P. 0. Box 3005
ARTICLE 6 - INStTRANCE A_M2_JN12EKNIEJ!qATIQN
No Changes .
ARTICLE 7 - GENERAL goL41119R&TIQNS
Add the following to Article 7 .3:
Hans Nilberg, Resident Project Representative
SUMMARY BUDGET
Original Agreement Amount $ 38,280
Charges due to prior Amendments 134,078
Agreement Amount Prior to this Amendment $ 172,358
Agreement Amount is increased by 139r037
New Agreement Amount $ 311,395
To provide bidding and construction engineering services for
the Corridor Wastewater Pumping Station and Forcemain as
approved by the City Council at the February 7 , 1987 meeting .
IN WITNESS WHEREOF, duly authorized representatives of the
parties have signed in confirmation of this Amendment.
CITY OF REDLANDS BOYLE ENGINEERING CORPORATION
By:
By
Mayor
Date: Date•
ATTEST,
i t y C 1 eg)e,
Attachments: A. Scope of Work
Duties, Responsibilities and Liquidations
of Authority of the Resident Project
Representative.
C. Fees for Professional Services
D. Cost Estimate
ATTACHMENT A
SCOPE OF WORK
BIDDING AND CONSTRUCTION ENGINEERING SERVICES
FOR THE
CORRIDOR WASTEWATER PUMPING STATION AND FORCEMAIN
1 . BIDDING PHASE SERVICES
1 .1 Respond to questions raised by Bidders during the
bidding period .
1 .2 Prepare Addenda, as required, during the bidding
period to clarify or modify construction docu-
ments .
1 .3 Attend prebid meeting and respond to questions at
meeting and consider incorporating responses to
questions in an Addenda.
1.4 Attend bid opening and assist owner in evaluating
bids and recommending Contract Award.
1.5 Prepare or assist the Owner in preparing a bid
tabulation.
2 . CONSTRUCTION PHASE
2.1 Provide project management of the Engineer' s
services including project control.
2.2 Provide Contract Administrative Services
including:
a. Prepare for and attend preconstruction
meeting and provide written documentation of
meeting.
b. Prepare for and attend meetings with owner as
required to discuss and coordinate the pro-
ject.
C . Review contractor submittals.
d . Review and recommend approval to Owner of
partial payment requests .
e . Prepare for and attend Conferences with
Contractor and Owner' s staff.
Attachment A
Page 2
f. Review extra work and change order requests
and recommend approval or denial to the
Owner .
g . Prepare written monthly reports documenting
the Contractor' s progress .
2.3 Provide construction staking for the pump station
and forcemain. Coordinate construction staking
requirements with the Contractor.
2.4 Provide material testing services required for
the pump station and forcemain.
2.5 Provide full-time on-site inspection and con-
struction observation services of a qualified
resident project representative. The detail
duties, responsibilities and limitations of
authority of the resident project representative
are detailed on Attachment B of the Amendment.
ATTACHMENT B
A LISTING OF THE DUTIES. RESPONSIBILITIES AND
LIMITATION'S OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE.
This is an Exhibit attached to, made a part of and incorporated by reference with the Agreement made on Pel� .7
19 8c) , between City of Redlands and Boyle Engineering- Corp. (OWNER) and (ENGINEER)
providing for professional engineering services.
ENGINEER shall furnish a Resident Project Representative (RPR), assistants and other field staff to assist
ENGINEER in observing performance of the work of Contractor.
Through more extensive on-site observations of the work in progress and field checks of materials and equipment
by the RPR and assistants. ENGINEER shall endeavor to provide further protection for OWNER against defects
and deficiencies in the work of CONTRACTOR. but. the furnishing of such services will not make ENGINEER
responsible for orgive ENGINEER control over construction means.methods,techniques,sequences or procedures
or for safety precautions or programs. or responsibility for CONTRACTOR's failure to perform the Work in
accordance with the Contract Documents and in particular the specific limitations set forth in paragraph 1.6 of the
Agreement are applicable.
The duties and responsibilities of the RPR are limited to those of ENGINEER in ENGINEER's agreement with
the OWNER and in the construction Contract Documents. and are further limited and described as follows:
A. General
RPR is ENGINEER's agent at the site, will act as directed by and under the supervision of ENGINEER, and
will confer with ENGINEER regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work
shall in general be with ENGINEER and CONTRACTOR keeping OWNER advised as necessary. RPR's dealings
with subcontractors shall only be through or with the full knowledge and approval of CONTRACTOR. RPR shall
generally communicate with OWNER with the knowledge of and under the direction of ENGINEER.
B. Duties and Responsibilities of RPR
I. Schedules: Review the progress schedule.-schedule of Shop Drawing submittals and schedule of values
prepared by CONTRACTOR and consult with ENGINEER concerning acceptability.
2. Conferences and Meetings: Attend meetings with CONTRACTOR, such as preconstruction conferences,
progress meetings,job conferences and other project-related meetings, and prepare and circulate copies
of minutes thereof.
3. Liaison:
a. Serve as ENGINEER's liaison with CONTRACTOR. working principally through CONTRACTOR's
superintendent and assist in understanding the intent ofthe Contract Documents-.and assist ENGINEER
in serving as OWNER's liaison with CONTRACTOR when CONTRACTOR's operations affect OWN-
ER's on-site operations.
b. Assist in obtaining from OWNER additional details or information,when required for proper execution
of the Work.
4. Shop Drairings and Samples:
a. Record date of receipt of Shop Drawings and samples.
b. Receive samples which are furnished at the site by CONTRACTOR, and notify ENGINEER of avail-
ability of samples for examination.
c. Advise ENGINEER and CONTRACTOR of the commencement of any Work requiring a Shop Drawing
or sample If the submittal has not been approved by ENGINEER.
5. Review t)t'Wi)rk. Rejection of'Defective Work. Inspections and Tests:
a. Conduct on�ite observations of the Work in progress to assist ENGINEER in determining if the Work
is in general proceeding in accordance with the Contract Documents.
b. Report to ENGINEER uhenever RPR believes that any Work is unsatisfactorv, faulty or defective or
does not conform to the Contract Documents, or has been damaged. or does not meet the requirements
of any inspection. or test required to be made: and advise ENGINEER of Work that RPR
believes should be corrected or rejected or should be uncovered for observation. or requires special
testing. inspection or approval.
c. Verify that tests.equipment and systems startups and operating and maintenance training are conducted
in the presence of appropriate personnel. and that CONTRACTOR maintains adequate records thereof:
and observe. record and report to ENGINEER appropriate details relative to the test procedures and
startups.
d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project,
record the results of these inspections and report to ENGINEER.
6. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of
the Contract Documents are needed and transmit to CONTRACTOR clarifications and interpretations as
issued by ENGINEER.
7. Xfodificarions: Consider and evaluate CONTRACTOR's suggestions for modifications in Drawings or
Specifications and report with RPR's recommendations to ENGINEER. Transmit to CONTRACTOR
decisions as issued by ENGINEER.
8. Records:
a. Maintain at the job site orderly files for correspondence. reports of job conferences. Shop Drawings
and samples. reproductions of original Contract Documents including all Work Directive Changes.
Addenda. Chance Orders. Field Orders, additional Drawings issued subsequent to the execution of
Contract.ENGINEER's clarifications and interpretations of the Contract Documents.progress reports.
and other Project related documents.
b. Keep a diary or log book. recording CONTRACTOR hours on the job site. weather conditions. data
relative to questions of Work Directive Changes. Change Orders or changed conditions. list of job site
visitors.daily activities. decisions. observations in general. and specific observations in more detail as
in the case of observing test procedures. and send copies to ENGINEER.
c. Record names. addresses and telephone numbers of all CONTRACTORS. subcontractors and major
suppliers of materials and equipment.
9. Reports:
a. Furnish ENGINEER periodic reports as required of progress of the Work and of CONTRACTOR's
compliance with the progress schedule and schedule of Shop Drawing and sample submittals.
b. Consult with ENGINEER in advance of scheduled major tests, inspections or start of important phases
of the Work.
c. Draft proposed Change Orders and Work Directive Changes. obtaining, backup material from CON-
TRACTOR and recommend to ENGINEER Change Orders.Work Directive Changes.and Field Orders.
d. Report immediately to ENGINEER and OWNER upon the occurrence of any accident.
10. Payment Requests:Review applications for payment with CONTRACTOR for compliance with the estab-
lished procedure for their submission and forward with recommendations to ENGINEER. noting partic-
ularly the relationship of the payment requested to the schedule of values. Work completed and materials
and equipment delivered at the site but not incorporated in the Work.
it. Certificates..1faintenance and Operation .Manuals:During the course of the Work. verify that certificates.
maintenance and operation manuals and other data required to be assembled and furnished by CON-
TRACTOR are applicable to the items actually installed and in accordance with the Contract Documents.
and have this material delivered to ENGINEER for review and forwarding to OWNER prior to final
payment for the Work.
12. Completion:
a. Before ENGINEER issues a Certificate of Substantial Completion. submit to CONTRACTOR a list of
observed items requiring completion or correction,
b. Conduct final inspection in the company of ENGINEER. OWNER. and CONTRACTOR and prepare
a rinal list of items to be completed or corrected.
c. Observe that all Items on final list have I-eei completed or corrected and make recommendatiom, to
ENGINEER concernine acceptance.
C. Limitations of Authority
Resident Project Representative:
I. Shall not authorize any deviation from the Contract Documents or substitution of materials or equipment.
unless authorized by ENGINEER.
2. Shall not exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract
Documents,
3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors or CONTRACTOR's
superintendent.
4. Shall not advise on, issue directions relative to or assume control over any aspect of the means, methods,
techniques, sequences or procedures of construction unless such advice or directions are specifically
required by the Contract Documents.
5. Shall not advise on. issue directions regarding or assume control over safety precautions and programs in
connection with the Work.
6. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR.
7. Shall not authorize OWNER to occupy the Project in whole or in part.
8. Shall not participate in specialized field or laboratory tests or inspections conducted by others except as
specifically authorized by ENGINEER.
ATTACHMENT"C"
CITY OF REDLANDS
CORRIDOR WASTEWATER PUMPING STATION
AND
FORCEMAIN
FEES FOR PROFESIONAL SERVICES
TASK ESTIMATED FEE
901- 905 - BID PHASE SERVICES $ 3,483
1001-1006 - CONSTRUCTION PHASE SERVICES 135,554
TOTAL ESTIMATED FEE OF $139,037
Total estimated fee may not be exceeded without OWN ER's written approval per Article 5.1.
Certain assumptions have been made in preparing the Scope of Work. To the extent
possible they are stated therein, and are reflected in the Task Cost Report. If the actual
total effort required is different from the assumptions presented, the City agrees to revise
the Scope and Budget accordingly.
C-1
ATTACHMENT "C"
BOYLE ENGINEERING CORPORATION
STANDARD RATES FOR COMPUTER SERVICES
EFFECTIVE MAY 16, 1988
Intergraph Computer-Aided Design and Drafting (CADD) System
Our Intergraph CADD system utilizes a Digital Equipment Corporation VAX
11/751 computer with 4 megabytes of main memory, 919 megabytes of disk
memory, floating point accelerator, cache memory, magnetic tape, and a high-
speed pen plotter. Graphics workstations have dual 19-inch high-resolution
screens, digitizer table, and menu tablet. Unit charges for equipment are
as follows:
Graphic Workstation $17.00 per hour
Pen Plotter $17.00 per hour
Terminal (CRT or Printer) $ 4.00 per hour
Central Processing Unit $ 3.00 per minute
Microcomputers and AutoCADD Systems
Microcomputers include the IBM PC/XT, IBM PC/AT, AST Premium 286, and other
similar equipment. Charges are based on an hourly rate for the computer and
standard software plus a resource charge for special applications software,
and special equipment such as plotters and high-resolution monitors.
Word Processing System With Laser Printer $12.00 per hour
Engineering Computer System and Standard Software $16.50 per hour
Resource Charge:
AutoCAD Computer Aided Design & Drafting $ 3.75 per hour
MicroStation II Computer Aided Design & Drafting $ 3.75 per hour
Point Line Computer Aided Design & Drafting $ 3.75 per hour
DAPPER - Electrical Design Program $24.90 per hour
CAPTOR - Overcurrent Protection Analysis $11.25 per hour
Trane TRACE - HVAC System Design $ 5.80 per hour
Carrier HVAC System Design $ 4.65 per hour
ROUTE IV - Drainage Design $ 4.50 per hour
GWFM - Groundwater Modeling System $14.50 per hour
STAAD III - Structural Design and Analysis $ 3.75 per hour
HP 3000 Computer System
The Hewlett Packard HP 3000 computer has 2 megabytes of main memory, 480
megabytes of disk memory, a 600 line-per-minute upper-lowercase printer,
magnetic tape and four drum plotters. Sixty-four terminals are connected
directly or via telephone lines. Unit charges are as follows:
Central Processing Unit $3 .30 per minute of computer time
Elapsed Time $8.80 per hour of terminal connect time
Lines Printed $0. 11 per hundred lines printed
Plot Records $2.71 per hundred records plotted
Outside Computer Services
Charges for outside computer services will be billed at invoice cost plus
twenty-five percent.
Rev 5-16-88
C-2
ATTACHMENT "C"
BOYLE ENGINEERING CORPORATION
FEES FOR PROFESSIONAL SERVICES
OCTOBER, 1988
For the services of engineers and any other salaried personnel employed by
Engineer, the compensation to the Engineer for such personnel shall be the
monthly wage cost which is paid by Engineer to said personnel divided by
173 . 3 hours times the number of hours worked on this project times a
multiplier for the applicable personnel classifications. For the services
of drafters, inspectors, stenographers, clerks and any other hourly
personnel employed by Engineer, the compensation to the Engineer for such
personnel shall be the direct wage cost which is paid by Engineer to said
personnel times a multiplier for the applicable personnel classifications.
The multiplier to be used for each personnel classification, as provided
heretofore, shall be as follows:
Personnel Classification Multiplier
Office Personnel
Engineers/Architects 3.00
Drafters 3.00
Secretaries and Clerks 3.00
Field Personnel
Engineers/Architects 3.00
Inspectors 2.75
Other Services and Supplies Rate
Printing and Blueprinting Actual Cost + 10%
Travel - Automobile $0.30 per mile
Travel - Other Than Automobile Actual Cost + 10%
Materials Testing and In-Plant Inspection Actual Cost + 10%
Aerial Photogrammetry Service and Surveys Actual Cost + lot
Soils Investigations and Field Tests Actual Cost + 10%
Computer Services See Schedule on Reverse
It is understood and agreed that the aforementioned rates and charges
include all normal equipment and materials used in connection with the
production of the required engineering services. Boyle Engineering
Corporation will furnish monthly billings for all services rendered and
supplies furnished in accordance with the above compensation provisions.
Payments shall be due and payable to Boyle Engineering Corporation upon
presentation. A late payment finance charge will be computed at the
periodic rate of 1.5 percent per month and will be applied to any unpaid
balance commencing thirty (30) days after the date of the original invoice.
Rates subject to general revision 4/1./89.
C-3
ATTACHMENT D
TASK COST REPORT - ESTIMATED COST FOR BID AND CONSTRUCTION PHASE SERVICE
CITY Of REDLANDS - CORRIDOR W/W PL04P STATION AND
30 CAJON STREET FORCE14AIN
REDLANDS CA 92373 Project Mqr: PHIL STORE
run time > >11:28:12 ** 01-20-1989
---------------------------------------------- page 1
----------------------------------------- --------------------------------------
COST IN DOLLARS
0 A T E PERSONNEL-HOURS TOTAL OTHER
ACTIVITY / TASK, START FINISH A 9 C D E HOURS LAM DIRECT TOTALS
------------------------------------------------------------------------------------------------------------------------------
900 BID PHASE SERVICES
-------------------
901 ANSWER QUESTIONS 12/27/88 01/25/89 0 a 0 0 0 a 600 0 600
902 PREPARE AND MAIL ADDENDA a12/27188 01/25189 1 16 0 12 0 29 1667 200 1867
903 ATTEND PRE-810 MEETING 12/27/88 01/25/89 0 3 0 0 0 3 225 0 225
904 ATTEND $10 OPENING 12/27/88 01/25/89 0 3 0 0 0 3 us 0 225
905 PREPARE $10 TABULATION 12/27/88 01/25/89 0 2 8 0 0 10 566 0 566
SUBTOTAL - 900 12/27/88 01/25/89 1 32 a 12 0 53 3283 200 3483
1000 CONSTRUCTION PHASE
.......................
1001 PROJECT MANAGEMENT 01126/89 12/29/89 30 0 0 0 0 30 2490 0 2490
1002 CONTRACT ADMINISTRATION 01126/89 12/29/89 8 200 160 40 0 408 25264 0 25264
1003 CONSTRUCTION OBSERVATION 03/01/89 12129/89 0 40 0 0 1720 1760 89000 0 89000
1004 CONSTRUCTION STAKING 03/01/89 12/29/89 0 0 0 0 0 0 0 7000 7000
1005 GEOTECHNICAL & TESTING 03/01189 12/29/89 0 a 0 0 0 0 0 10800 10800
1006 REPRODUCTION & CO M TER 03/01/89 12/29/89 0 0 0 0 0 0 0 1000 1000
SUBTOTAL - 1000 01/26/89 12/29/89 38 240 160 40 1720 2198 116754 18800 135554
------------------------------------------------------------------------------------------------------------------------------
**** TOTALS **** 39 272 168 52 1720 2251 120037 19000'-_ 139037
Resource code Aver*" Rate
------------------ ---------------
A = PROJECT MANAGER 83.00
8 = PROJECT ENGINEER 75.00
C z ASSOCIATE ENGINEER 52.00
D = CLERICAL 32.00
E = RESIDENT ENGINEER 50.00