HomeMy WebLinkAboutContracts & Agreements_64-1998_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING SERVICES
FOR THE NEVADA STREET, PARK AVENUE, ALABAMA STREET, CENTER STREET
WATER TRANSMISSION MAIN
This Agreement is made and entered into this 6th day of October, 1998 by and between the City of
Redlands, a municipal corporation (hereinafter "City") and Boyle Engineering Corporation,
(hereinafter"Engineer).
In consideration of the mutual promises, covenants and conditions hereinafter set forth. City and
Engineer hereby agree as follows:
ARTICLE I - ENGAGEMENT OF ENGINEER
1.1 City hereby engages Engineer, and Engineer hereby accepts the engagement, to perform
engineering services ("Services") for Nevada Street, Park Avenue, Alabama Street, Center
Street Water Transmission Main Design ("Project").
1.2 The Services shall be performed by Engineer in a professional manner, and Engineer
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional Engineers in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF ENGINEER
2.1 The specific Services which Engineer shall perform are more particularly described in
Attachment "A," entitled "Scope of Services," which is attached hereto and incorporated
herein by this reference.
ARTICLE 3 -RESPONSIBILITIES OF CITY
3.1 City shall make available to Engineer information in its possession that is pertinent to the
performance of Engineer's Services.
12 City will provide access to and make provisions for Engineer to enter upon City-owned
property or rights-of-way as required by Engineer to perform the Services.
3.3 City designates Tom Fujiwara, Project Manager, to act as its representative with respect to
the Services to be performed tinder this Agreement.
1
Nevada Street,Park Avenue, Alabama Street,
Center Street Water Transmission Main Design
Boyle Engineering Corporation
October 6, 1998
ARTICLE 4 - PERIOD OF SERVICE
4.1 Engineer shall perform the Services in a diligent manner and in accordance with the
schedule set forth in Attachment B - Project Schedule.
ARTICLE 5 - PAYMENTS TO THE ENGINEER
5.1 The total compensation for Engineer's performance of the Services shall not exceed$51,970
in accordance with Attachment C - Project Fee. City shall pay Engineer on a time and
materials basis at the hourly rates shown in Attachment D - Rate Schedule.
5.2 Engineer shall bill City within ten days following the close of each month by submitting an
invoice indicating the Services performed, who performed the Services, indirect costs, and
the detailed cost of all Services including backup documentation. Payments by City to
Engineer shall be made within 30 days after receipt and approval of Engineer's invoice, by
warrant payable to Engineer.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
City- Enginee
Tom Fujiwara Steven B. Frieson
Municipal Utilities Department Boyle Engineering Corporation
35 Cajon Street 1131 West Sixth Street, Suite 285
P. O. Box 3005 Ontario CA 91762
Redlands CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices,bills, and payments are to be given by giving notice pursuant to this paragraph.
1)
Nevada Street, Park Avenue, Alabama Street,
Center Street Water Transmission Main Design
Boyle Engineering Corporation
October 6, 1998
ARTICLE 6 - INSURANCE AND INDEMNIFICATI
6.1 Engineer shall maintain worker's compensation insurance and, in addition, shall maintain
insurance to protect City from claims for damage due to bodily injury,personal injury and
death, and claims for injury to or destruction of tangible property while performing the
Services required by this Agreement. Said public liability and property damage insurance
shall be on an "occurrence"basis in a minimum combined single limit of$1,000,000, and
$3,000,000 in the aggregate. Engineer shall maintain comprehensive automobile liability
insurance with a combined single limit of$1,000,000 for bodily injury and property damage.
Engineer shall maintain professional liability insurance in the aggregate amount of
$1,000,000 with a minimum of$500,000 per claim. City shall be named as an additional
insured under all policies for public liability, property damage and comprehensive
automobile liability, and such insurance shall be primary with respect to City and non-
contributing to any insurance or self-insurance maintained by the City. Engineer shall
provide City with certificates of insurance evidencing such insurance coverage prior to
commencing the Services.
6.2 Engineer shall indemnify, hold harmless and defend City and its elected officials, officers,
agents and employees from and against all claims, loss, damage, charges or expense, to
which it or any of them may be put or subjected to the extent that they arise out of or
result from, or are caused by any negligent act or actions, omission or failure to act on the
part of the Engineer, its contractors, its suppliers, anyone directly or indirectly employed
by any of them or anyone for whose acts or omissions any of them maybe liable in the
performance of the Services required by this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIQNS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief be
entitled to the recovery of its reasonable attorneys' fees.
7.2 Engineer shall not assign any of the Services required by this Agreement, except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
Nevada Street, Park Avenue, Alabama Street,
Center Street Water Transmission Main Design
Boyle Engineering Corporation
October 6, 1998
7.3 Engineer's key personnel for the Project are:
Project Manager: Steven B. Frieson
Project Engineer: Philip E. Stone
Engineer agrees that the key personnel shall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Engineer pursuant to this
Agreement shall become the property of City and shall be delivered to City upon completion
of the Services or upon the request of City. Any reuse of such documents for other projects
and any use of incomplete documents will be at City's sole risk.
7.5 Engineer is for all purposes an independent contractor. All personnel employed by Engineer
are for its account only, and in no event shall Engineer or any personnel retained by it be
deemed to have been employed by City or engaged by City for the account of or on behalf
of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by either party, without cause, by providing thirty (30)
days prior written notice to the other(delivered by certified mail, return receipt requested)
of intent to terminate.
7.8 Upon receipt of a termination notice, Engineer shall (1) promptly discontinue all services
affected,and(2)deliver or otherwise make available to City, copies(in both hard copy and
electronic form, where applicable), of any data, design calculations, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by Engineer in performing the Services required by this
Agreement.
4
Nevada Street, Park Avenue, Alabama Street,
Center Street Water Transmission Main Design
Boyle Engineering Corporation
October 6, 1.998
7.9 Engineer shall maintain books and accounts of all Project related payroll costs and all
expenses. Such books shall be available at all reasonable times for examination by the City
at the office of Engineer.
7.10 This Agreement, including the attachments incorporated herein by reference, represents the
entire agreement and understanding between the parties and any prior negotiations,proposals
or oral agreements are superseded by this Agreement. Any amendment to this Agreement
shall be in writing, approved by the City Council of City and signed by City and Engineer.
7.11 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
IN WITNESS WHEREOF, duly authorized representatives of the City and Engineer have signed in
confirmation of this Agreement.
City of Redlands Boyle Engineering Corporation
(410VI) ("Engineer")
By: By:
WILL fAM E. CURMNGHAM
Mayor
ATTEST:
o edInds
5
Nevada Street, Park Avenue, Alabama Street,
Center Street Water Transmission Main Design
Boyle Engineering Corporation
October 6, 1998
ENGINEERING SERVICES FOR THE NEVADA STREET, PARK AVENUE,
ALABAMA STREET, CENTER STREET WATER TRANSMISSION MAIN DESIGN
ATTACHMENT A
SCOPE OF SERVICES
EXHIBIT A
City of Redlands
Waterlines in Nevada Street, Park Avenue, Alabama Street and Center Street
COPE OF WORK
The work tasks described herein are to be performed for the development of plans, specifications, and
opinion of probable construction cost for installation of 12" waterline at the following locations:
• Nevada Street, from south of Citrus Avenue to north of Park Avenue;
• Park Avenue, from Nevada to Alabama Streets;
• Alabama Street, from south of Park Avenue to North of Park Avenue;
• Center Street, from.the Ridge Street intersection to approximately 660' west.
PRELIMINARY ENGINEERING PHASE
101 Attend "kick-off" meeting—Boyle and City staff will meet to discuss the project requirements
and obtain pertinent information. Boyle staff will record and distribute copies of the meeting
minutes to all present.
102 Establish the iDipeline design criteria—Boyle will prepare preliminary design criteria for
review by City staff. The design criteria will be finalized following receipt of City staff
comments prior to commencement of final design. The design criteria will include, pipe
material, general location of pipeline appurtenances such as operating valves, blow-offs, air and
vacuum release valves, trenching details, depth of cover, method of pipe restraint and other
applicable information.
103 Research location of underground utilities —This involves making bath field and office
contacts with public, private and municipal utilities. This includes main line facilities only (not
service connections), for such underground utilities as water, sewer, storm drain, oil or fuel, gas,
telephone, electrical, T.V. cable, irrigation and traffic control systems
104 Gather street improvement plans and right-of-way documents —These will be utilized
without independent review by Boyle.
105 Provide field survey—Field surveys for preparation of mapping used for the project design and
for preparation of the plans will be provided by Boyle, The field survey will consist of cross-
sectioning of the project streets, at 100' 4C, from curb face to curb face or from pavement edge
to pavement edge, as appropriate. The survey data will be compiled into an Autoadd v 14 base
map.
106 Preparation of tareliminury plan sheets—Preliminary plan sheets will be prepared to illustrate
the concept of the project and submitted to the City for review. The plans will have progressed
l�v
MIND
to the paint where the streets have been mapped, underground utility lines are shown in the plan
view and a tentative alignment for the new waterlines are shown in the plan view. The alignment
will be dimensioned from the street centerline, although stationing will not yet be developed.
107 Prepare traffic control concept—A traffic control concept in narrative form will be prepared
for review by the City. The narrative will outline the proposed approach to providing traffic
control on the project streets during construction.
108 Submit Preliminary plans and traffic control concept to the City—Five copies of the
preliminary plan sheets and traffic control concept memorandum will be submitted to the City
for review and comment.
FINAL DESIGN AND BID DOCUMENT PREPARATION
201 Geotechnical investigation —A geotechnical investigation will provide soils related criteria for
the project design as well as information useful during the construction of the waterlines. AGRA
Earth&Environmental will provide this work under a subcontract. The specific tasks to be
performed by AGRA are as follows:
AGRA will provide geotechnical parameters to aid in design and preparation of specifications
for the installation and backfilling of the proposed water lines. The proposed study will include
subsurface exploration, laboratory testing, engineering analysis and the preparation of a written
report. The study will focus on selected physical properties of the subsurface soils and will not
include sampling, testing or assessment of any toxic or hazardous substances or other
environmental factors. If during the performance of the planned subsurface exploration, visually
foreign or odoriferous materials are encountered, drilling will be terminated at that location and
the client will be notified of the condition.
This proposal does not include observation and/or testing services which may be required by the
geotechnical engineer during construction of the project.
Subsurface exploration - The subsurface exploration will consist of drilling 8 hollow stem
auger exploratory borings to depths of about 8 feet along the pipeline alignment. One of these
borings will be extended to a depth of 20 feet to provide information for pipe jacking at the
crossing of the drainage channel.
Sampling will be conducted at 2.5-foot intervals and will consist of obtaining relatively
undisturbed ring samples, standard penetration tests, and bulk. samples. All field operations will
be conducted under the supervision of an engineer or geologist. Borings will be backfilled with
drill cuttings and the surface will be patched with cold mix. There is no allowance for the use of
hot mix.
Laboratory testing -Engineering properties of the subsurface materials will be determined by
the field and laboratory tests. Samples will be obtained from the borings for subsequent
examination and laboratory testing. Earth materials will be visually classified in the field in
general conformance with local geologic practiceand/or the Unified Soil Classification System.
The field classification will be verified in the laboratory by visual observation and confirming
tests where necessary. We presently anticipate the following laboratory tests will be performed:
• In-Situ Moisture and Density
• Maximum Density/Optimum Moisture Content
• Fine Content Analysis
• Direct Shear
• Sand Equivalent
• Sulphate Content
• Resistivity and pH
Engineering analyses and report -Based on engineering and geologic analysis of the field and
laboratory data, a written report will be prepared. The report will summarize the physical data
acquired during the study in a convenient form for reference and will present recommendation
and comments to aid in the design of the project and preparation of specifications. We presently
anticipate that the following subjects will be covered in the report:
• Existing street pavement sections and soil stratigraphy at boring locations.
• Groundwater conditions.
■ Passive pressure for thrust blocks and jacking pits.
■ Excavation and shoring for pipeline trench and jacking pits.
■ General conditions for pipe jacking.
• Adequacy or improvements necessary for trench bottom.
■ General consideration of bedding.
• Trench backfill requirements.
• Concrete and metallic corrosion potential.
202 Perform the pipeline design_—The City will select one pipe material for design of the
waterlines before design is commenced. The plans will not reflect alternative pipe materials.
Basic btasks involved are-
• Develop and calculate the pipeline alignments, including channel crossings,
• Pipeline structural design. This includes thrust restraint requirements.
• Design of pipeline appurtenances.
It is our understanding that the crossing of Zanja Creek is to be accomplished by hanging the
waterline on the west side of the existing culvert.
203 Prepare traffic control plan —Traffic control plans will be prepared for Alabama Street. The
plans will denote work areas, temporary channelization and signing requirements. It is
anticipated that traffic control requirements for the remaining project streets will be shown as a
typical detail on the plans.
204 Prepare the plans—Plans will be prepared in AutoCad, Release 14 at a scale of I" =40'. The
plan sheets will be comprised of a plan view only, and will be double-paneled. A profile will be
included for the Zanja Storm Channel crossing in Nevada Street. Details of connections and
appurtenances will be included as necessary. The following is a preliminary listing of plan
sheets-
* Title sheet with location map, sheet index, agency index and general notes.
* 4 plan sheets.
* I sheet of details.
* 2 traffic control sheets
The City will provide Boyle with an electronic copy of the City's standard title sheet.
205 Prepare specifications—The special provisions will be prepared for incorporation with the
City's contract documents and general provisions to form the bidding package. One bidding
package, including the Center Street waterline, is assumed. The special provisions will include,
in addition to the material related items, special construction requirements. The special
provisions will incorporate requirements in areas relating to such items as traffic control,
pavement removal and replacement, and utility requirements. City standards will be referenced
as much as possible. The City will provide the"boiler plate" portion of the specifications to
Boyle for review and comment.
206 Process plans through utilities—Preliminary plans will be submitted to affected utilities for
verification of the location of their facilities. Any required environmental processing shall be
performed by the City.
207 Prepare an opinion of probable construction cost—An opinion of probable construction cost
will be prepared to aid the City in its' further planning and for the purpose of evaluating bids.
The opinion will be broken down in accordance with the schedule of work items contained in the
contract documents. Since Boyle has no control over actual costs of labor or materials submitted
at the time of bid, we cannot guarantee the accuracy of the opinion of probable construction
costs.
208 ProgMLs submittals—A progress submittal will be made to the City at the 90%completion
stage of design for review. Four sets of the plans and specifications will be submitted. Boyle
will meet with City staff to review comments. The plans, specifications and opinion of probable
construction cost will then be revised for final submittal to the City,
209 Deliver originals to The original plans (on mylar) and reproducible specifications
will be delivered to the City for copying for bidding and record purposes. Electronic files of the
plans on disk in AutoCad, Release 14 format and of the specifications in Word Perfect will be
provided to the City.
210 Quality Control—Boyle will perform a quality control review of the project documents prior to
all submittals.
211 Coordination/Permit Proggjjjfl&—Boyle shall coordinate with the San Bernardino County
Flood Control District for processing of permits required for construction of the waterline
facilities through District right of way. Any required fees shall be paid by the City of Redlands.
ASSUMPTIONS
1. Boyle will rely on documents provided by the City and other agencies without independent review.
1 Any environmental analysis, documentation and processing will be performed by others.
3. The City will select one pipe material for design of the waterlines before design is commenced. The
plans will not reflect alternative pipe materials.
4. All right-of-way required for the subject facilities is available or will be acquired by the City. No
allowance for the preparation of legal descriptions or exhibits for right-of-way acquisition is
included in this proposal.
5. Certain assumptions have been made in preparing the scope of work. To the extent possible they are
stated herein, and are reflected in the estimated fees.
ENGINEERING SERVICES FOR THE NEVADA STREET, PARD.AVENUE,
ALABAMA STREET, CENTER STREET WATER TRANSMISSION MAIN DESIGN
ATTACHMENT B
PROJECT SCHEDULE
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ENGINEERING SERVICES FOR THE NEVADA STREET, PARD AVENUE,
ALABAMA STREET, CENTER STREET `MATER TRANSMISSION MAIN DESIGN
ATTACHMENT C
PROJECT FEE
Exhibit C - Project Budget
Waterlines in Nevada St., Park Ave.,Alabama St. CITY OF REDLANDS
and Center St.
Personnel Hours
Task Description
;J
PRELIMINARY ENGINEERING 4 4 2 10 S 1, 50 S 1 240
101 Attend olee
102 Establish i fine des' 2 8 2 12 S 1,150 S 1 150
1 Criteria
-search location of under ound utilities — 16 16 S 1,520 $ 50 $ 1 570
570
L04 C
,afher succi
,,o t�nt tans&it d.o�f_wa,docomcnts 16 S 1520 S 50 S 1— 16 5 510
105 Providtfieldst — 2 8 to $ 1,010 S 4,500
400
1t)6 Pr are ctinuna tan sheets 2 1 40 58 S 20 S 10
107 1'sc are traffic control cone t 4 8 12 S 1 260
108 Suhnrit rclir€tinary fans to Ci 2 2 S 190
Subtotal 8 to 74 40 4 136 $ 12,260 S 5,700 $ 17,960
FINAL DESIGN AND BID DOCUMENT PREPARATION 2 2 S 250 5350 $ 5600
201 Secure
irfyest�ption 2 24 26 $ —2,580 2580
�0-2Pcrf-2�1 0 __8 16 24 S 2,520 2,520
204 1 tare lana X fi
13�Pr. .hat�w control�1-5 —— 40 120 160 $ 11,600 S 1,600 S 13200
2(15 Pr ares cifications 4 20 16 40 S 3,220 S 3220
— 16 2 18 1610 S 10 $ 1620
22)6�Prooes —
1 8 9 $ 910 $ 910
2 4 6 S 680 $ 680
209 1}etivcr o is tta Ci 1 2 2 5 S 430 $ 50 S
480
210 (2ustfity control reviews 8 8 S 1 200 $
1 200
211 Coordmation/Permit Processing 16 16 S 2000 $
2000
sustoral 18 26 130 120 20 314 S 27,000 S 7,010 S 34.010
2;
12`6 4 160 24 450 r= 39,260 1 S 12,7 51,970
Total Amounts shown are fee.
&M $4UR
Principal.Engineer S 150,00
Senior Engineer S 125.00
Associate Engineer S 95.00
Design CADD Operator S 65.00
Word Processor S 45.00
Boyfe Eroreering Corporation
9111198 Page I of 1
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ENGINEERING SERVICES FOR THE NEVADA STREET, PARK AVENUE,
ALABAMA STREET, CENTER STREET WATER TRANSMISSION MAIN DESIGN
ATTACHMENT D
RATESCHEDULE
Standard Hourly Rate Schedule
Boyle Engineering Corporation
Effective January 31,1998
Engineers,Pianaers,Areldbeds,Geologists,and Scientil i1 Rate
Senior il
S 150.00 per hour -"
Senior I $125.00 per hour
$100.00 per hour
Assistant n S 90.00 per hour
AuntI S`75.00 per hour
$55.00 per bora
Todmical Support Suff
Senior Rate
Omm -1
N96?F cbucisn S 85.00 per hour
S 75.00 per hour
Drdter/Assistant CARD opera w $51.00 hour
DesipICADDOperawCADDOp=tms sa.oa pa hour
Des $71.00 hour
CADD L S 91.00 per hour
Support Staff
3FMCaeanhant BMing Rate
$150-00 per hour
W
ord
�� S 45.00 per hour ,
g ym S 39.00 per bout
S 42.00 per hourS 80.00 per hour Cleric I
Avovrm96 C�ralc 11 $31.00 per hour
Junior S[MU A0000012edt $46.00 per hour
Staff Acnounp $40. per hour
S 45.00 per hour
$55.00 hour
�"Pirt(uauwupt)
1 S 65.00 hour
Ciak
Clark It $31.00 per hour
S 1 $34.00per houur
Seprntary TI S 40.04 per hour
Senior I S 43.00 pea hour
sa for Spry II $45.00 p�hoar
S 56.04 per horn
Direct Project Ezpease
-co5.5 x 11/11 x I7/8,5 x I i tratzspaaency >�Iin Rate
31.66111.65114.0{per p
P6oweopies-Black do white 8.5 x 11A.S x 14/11 x i7&Fax
$0 28110 311/035110 32 Per
��I ovllularJ 51.50 bar of duvet hours billed
Phu 5hee!Priudwa-In Harcus BnadlVellu ngmy ar
Travel.AUN9000i 51.IMF Z.24l1i.64 per$quart foot
Travel-VMW TWe Auk mobile S0.7S par
Subconi Savicea Asxaai Cost+15'1.
S 1R eptodui Actual Cost+15%
Actium]Cost+I S%
COmPuter Services and Computer Aided Design See Separate Schedule
If
overtone is mWwrized by the clients an overtime Premium multiplier of 1.5 will be applied to the billing rata of
hourly Pwsmnel who work overtime in order to meet a deadline which cannot be met during normal hours.
Applicable sales taxes, if any, will be added to these rates. Corporate officers and
billed at 12 gimes the stated rate for �g engmeors will be
presenb6on Invoices will be rendered monthly. Paymcrtr is due upon
f3t?S�L8