HomeMy WebLinkAboutContracts & Agreements_3-2006_CCv0001.pdf AGREEMENT TO FURNISH CONSULTING SERVICES
FOR ENGINEERING SERVICES FOR PHASE It OF THE
ALESSANDRO ROAD QUIET ZONE PROJECT
This Agreement is made and entered into this 3rd day of January,2006 by and between the
City of Redlands, a municipal corporation (hereinafter "City") and CBA, Inc. hereinafter
("Consultant").
In consideration of the mutual promises contained herein, City and Consultant agree as
follows:
ARTICLE I - ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to perform professional services for Phase It of City's
Alessandro Road Quiet Zone Project (the "Services") located in San Timoteo Canyon,
Redlands, California.
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing similar types of services.
ARTICLE 2 - SERVICES OF CONSULTANT
2.1 The specific Ser-vices which Consultant shall perform are described in Exhibit"A,"entitled
"Phase It Proposal Alessandro Road Quiet Zone,"("Proposal"),which is attached hereto and
incorporated herein by this reference.
2.2 Consultant shall comply with all applicable Federal,State and local laws and regulations in
the performance of the Services including,but not limited to,all applicable Labor Code and
prevailing wage laws commencing at Labor Code section 1770 et seq- and non-
discrimination laws including the Americans with Disabilities Act and the Fair Employment
and Housing Act.
2.3 Consultant further understands that if it violates the provisions of the Labor Code relating
to prevailing wage, that City may enforce the Labor Code by notice of the withholding of
contract payments to Consultant or its subcontractors pursuant to Labor Code sections 1726,
1.727 and 1771.6.
2.4 Consultant agrees that if it executes an agreement with a subcontractor to perform any of
the Services, that Consultant shall comply with Labor Code sections 1.775 and 1777.7, by
providing the subcontractor with copies of the provisions of sections 1771, 1775, 1776,
1777.5, 1813 and 1815 of the Labor Code. Consultant acknowledges that the statutory
provisions for penalties for failure to comply with state wage and hour laws and to pay
prevailing wages may be enforced by the City pursuant to Labor Code sections 1775 and
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1813.
DWAgreementsTBA.Quiet Zone
ARTICLE 3 -RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in City's possession that is relevant to
the performance of Consultant's Services.
3.2 City will make provision for Consultant to enter upon City-owned property to perform the
Services.
3.3 City designates Ronald C. Mutter to act as its representative with respect to the Services.
ARTICLE 4- PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a prompt and diligent manner and in accordance
with the schedule set forth in Section 3.0 of the Proposal entitled "Project Implementation
Schedule."
ARTICLE 5 -PAYMENTS TO CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount of$12,815. City shall pay Consultant on a time and materials basis in accordance
with the rates identified in that section of the Proposal entitled"Research Allocation Chart
With Loaded Hourly Rates including Overhead, G/A& Profit."
5.2 Within ten days following the end of each month,Consultant shall submit an invoice to City
indicating the portion of the Services performed, who performed the Services and costs
incurred. Payments by City to Consultant shall be made within thirty(30)days after receipt
and approval of Consultant's invoice, by warrant payable to Consultant.
5.3 All notices, bills and payments shall be made in writing and may be given by personal
delivery or by mail. Notices,bills and payments sent by mail shall be addressed as follows:
LAY Consultant
Ronald C. Mutter, P.E. Christopher Becker, President
Public Works Director CBA, Inc.
PO Box 3005 22431 Antonio Parkway, Suite Nos. 160-251
Redlands, CA 92373 Santa Margarita, CA 92688
When so addressed, such notices shall be deemed given upon deposit in the United States Mail.
Changes may be made in the names and addresses of the person to whom notices and payments are
to be given by giving notice pursuant to this section.
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ARTICLE 6- INSURANCE AND INDEMNIFICATION
6.1 Consultant's Insurance to be Primary
All insurance required by this Agreement shall be maintained by Consultant during its
performance of the Services and shall be primary with respect to City and non-contributing
to any insurance or self-insurance maintained by City. Consultant shall not commence the
Services unless and until all required insurance listed below is obtained by Consultant and
Certificates of Insurance and endorsements evidencing such insurance are presented to City.
All insurance policies shall include a provision prohibiting cancellation,except upon thirty
(30)days prior written notice to City.
6.2 Workers' Compensation and Employer's Liability
A. Consultant shall secure and maintain Workers' Compensation and Employer's
Liability insurance throughout its performance of the Services in amounts which
meet statutory requirements with an insurance carrier acceptable to City.
B. Consultant expressly waives all rights to subrogation against City, its elected
officials and employees for losses arising from work performed by Consultant for
City by expressly waiving Consultant's immunity for injuries to Consultant's
employees. Consultant agrees that its obligation to indemnify, defend and hold
harmless provided for in this Agreement extends to any claim brought by or on
behalf of any employee of Consultant. This waiver is mutually negotiated by the
parties. To the extent any of the damages referenced herein were caused by or
resulted from the concurrent negligence of City, its agents or employees, the
obligations provided herein to indemnify, defend and hold harmless are valid and
enforceable only to the extent ofthe negligence ofConsultant,its officers,agents and
employees.
6.3 Comprehensive General Liability Insurance. Consultant shall secure and maintain in force
throughout its performance of the Services comprehensive general liability insurance with
carriers acceptable to City. Minimum coverage of one million dollars ($1,000,000) per
occurrence and two million dollars ($2,000,000) aggregate for public liability, property
damage and personal injury is required. Consultant shall obtain an endorsement that City
shall be named as an additional insured.
6.4 Professional Liabilitv Insurance. Consultant shall secure and maintain professional liability
insurance throughout its performance of the Services in the amount of one million dollars
($1,000,000) per occurrence and two million dollars($2,000,000) annual aggregate.
6.5 Business Auto Liability Insurance. Consultant shall have business auto liability coverage,
with minimum limits of one million dollars($1,000,000)per occurrence, combined single
limit for bodily injury liability and property damage liability. This coverage shall include
all Consultant-owned vehicles used in connection with its performance of the Services,
hired and non-owned vehicles, and employee non-ownership vehicles. Consultant shall
obtain an endorsement that City shall be named as an additional insured.
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6.6 Assignment and Insurance Requirements. Except for field survey,utilities engineering,the
preparation of legal descriptions and concept design plans, final plans, specifications and
estimates for crossing modification work and street and striping plans, which will be
performed by Hansen Wilson, Incorporated as a Subcontractor to Consultant,Consultant is
expressly prohibited from assigning any of the Services without the prior written consent of
City. In the event of mutual agreement between the parties to assign a portion of the
Services,Consultant shall add the assignee as an additional insured to Consultant's insurance
policies and provide City with insurance endorsements prior to any Services being
performed by the assignee. Assignment does not include printing or other customary
reimbursable expenses that may be provided in this Agreement.
6.7 Hold Harmless and Indemnification. Consultant shall defend,indemnify and hold harmless
City, its elected officials, officers, employees and agents from and against any and all
actions,claims,demands, lawsuits, losses and liability for damages to persons or property,
including costs and attorney fees,that may be asserted or claimed by any person,firm,entity,
corporation,political subdivision or other organization arising out of or in connection with
Consultant's negligent and/or intentionally wrongful acts or omissions in performing the
Services; but excluding such actions, claims, demands, lawsuits and liability for damages
to persons or property arising from the sole negligence or intentionally wrongful acts of City,
its officers, employees or agents.
ARTICLE 7-GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees.
7.2 All documents, records, drawings, designs, cost estimates, electronic data files, databases
and other documents developed by Consultant pursuant to this Agreement and any copyright
interest in such documents shall become the property of City and shall be delivered to City
upon completion of the Services,or upon the request of City. Any reuse of such documents
and any use of incomplete documents will be at City's sole risk.
7.3 Consultant is for all purposes an independent contractor. Consultant shall supply all tools
and instrumentalities required to perform the Services. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
retained by it be deemed to have been employed by City or engaged by City for the account
of or on behalf of City.
7.4 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance of the Services by City.
7.5 This Agreement may be terminated by the City, without cause, by providing five (5)days
prior written notice to Consultant of intent to terminate.
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7.6 If this Agreement is terminated by City, an adjustment to Consultant's compensation shall
be made,but no amount shall be allowed for anticipated profit or unperformed Services,and
any payment due Consultant at the time of termination may be adjusted to the extent of any
additional costs to City occasioned by any default by Consultant.
7.7 Upon receipt of a termination notice,Consultant shall immediately discontinue all Services,
and within five(5) days of the date of such notice, deliver or otherwise make available to
City, copies(in both hard copy and electronic form,where applicable)of any data, design
calculations, drawings, specifications, reports, estimates, summaries and such other
information and materials as may have been accumulated by Consultant in performing the
Services. Consultant shall be compensated on a pro-rata basis for work completed up until
notice of termination.
7.8 Consultant shall maintain books and accounts of all payroll costs and expenses incurred in
performing the Services. Such books shall be available at all reasonable times for
examination by City at the office of Consultant.
7.9 This Agreement,including the attachments incorporated herein by reference,represents the
entire agreement and understanding between the parties as to the matters contained herein,
and any prior negotiations,written proposals or agreements with regard to the subject matter
hereof between City and Consultant are superseded by this Agreement. Any amendment to
this Agreement shall be in writing,approved by City Council of City and signed by City and
Consultant.
7.10 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement.
CITY OF REDLANDS CBA, INC.
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By: By x ka*j 0
ON HARRISON HRIST PHER BECKER
Mayor President
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EXHIBIT "a"
1.0 Background/ Project Approach:
This phase II proposal will build upon the recommendations presented in CBA's
[� Alessandro Road Quiet Zone Feasibility Study (October 3, 2005) and get the
f project to a construction ready state. The aforementioned feasibility study
recommended specific next step milestone tasks to be taken towards project
implementation:
Milestone
✓ Conduct diagnostic field review meeting with Ci , FRA, CPUC ,
✓
Agency Plan Review
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✓ Be in FRA Notification Process
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✓ UPRR A reement sco a to be determined followm diagnostic meeting)
✓ Construction Phase Su ort
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Our Phase II project approach will incorporate the above tasks into the Scope of Work
outlined below.
2.0 Scope of Work:
2.1 Conduct diagnostic field review meeting: A diagnostic field review
meeting is an official meeting of all regulatory agencies as well as the
operating railroad. CBA will secure the attendance of the regional
representatives of the Federal Railroad Administration (FRA) and the
California Public Utilities Commission (CPUC), as well as the City of
Redlands and the public projects representative from the Union Pacific
Railroad (UPRR). The Crossing Diagnostic process is crucial for
determining which Supplementary Safety Measures (SSM's) should be
installed at the Quiet Zone crossing.
The term "crossing diagnostic" describes this on-site meeting where the
participants discuss safety issues and operational concerns at the
highway/railroad grade crossing. The intent is for all viewpoints to be
addressed prior to making safety improvement decisions. This process is
crucial for determining SSM's at Quiet Zone crossings. Access issues,
construction costs, and maintenance costs are just some of the issues that
result from SSM selection.
Parties involved with diagnostics will differ on SSM preference based on
the impacts. Arriving at an agreeable SSM solution for the crossing
proposed to become a Quiet Zone is largely guided now b
g y 9 y the Federal
Regulations that went into effect on June 24, 2005. CBA will be in
attendance and will work closely with the City before, during and after the
diagnostic meeting to gain support for the SSMs recommended in the
feasibility study.
M: CBA and the diagnostic team will use Appendix ppendix F of the new FRA rule as
a reference to guide the process. Much of the required data gathering has
' already been completed and included in the Feasibility Study. The
following information will be documented by CBA as part of the diagnostic
process:
✓ Current highway traffic volume and percent trucks
✓ Posted speed limits on highway approaches
✓ Maximum allowable train speed
✓ Accident history
✓ Bus use
✓ Presence of US DOT grade crossing number
✓ Potential for crossing closure or separation
✓ Number of lanes on each highway approach
✓ Pavement and crossing condition
✓ Drainage patterns
✓ Rail track elevation and alignment
✓ Quality of ride over crossing by vehicles
✓ Crossing vertical alignment and any vehicle danger (hump)
✓ Distance of nearest intersections
✓ Distance of nearby traffic signals, if any and interconnect
✓ Traffic queuing concerns
✓ Grade crossing warning devices in place and condition
✓ Type of train detection in place-old or modern
✓ Any sidings or rail storage areas nearby-visual obstructions
,,, ✓ Evidence of motorist violations of warning devices
✓ Accident data-potential problems to correct
✓ Can buses, if any be re-routed to other crossings
✓ Pedestrian issues, if any
2.2 Preliminary Engineering Phase: The California Public Utilities
Commission (CPUC) has legal jurisdiction over any proposed modification
of a public highway-rail crossing, including safety modifications on
roadways approaching a rail crossing. The CPUC will require the filing of
a formal application (see section 2.4 below) that must include preliminary
engineering plans and details of the proposal.
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CBA will coordinate the preliminary engineering phase work with Hanson-
Wilson Engineering, which will require preparation of two to three plan
sheets as well as a site topographic survey of existing conditions, utility
identification and plotting as well as the preparation of a legal description
of the crossing and an updated estimate of project costs. The preliminary
engineering will incorporate the crossing modifications agreed to by the
parties during the diagnostic phase. All plans and information will
conform to City standards as instructed by the Public Works Department.
F 2.3 Agency Plan Review: As soon as the preliminary engineering
` plans are completed, CBA will distribute the plans for the review
and approval of all the participating agencies (FRA, CPUC, UPRR
and the City) and coordinate any required plan revisions.
2.4 Prepare CPUC Application: The CPUC will require the filing of a
formal application requesting to modify the Alessandro Road rail crossing.
Public Utilities Code Sections 1201-1205 require Commission approval for
projects involving the construction of new, or alterations of existing, public
or publicly-used highway-rail crossings. During the diagnostic field review
meeting, CBA will request the CPUC staff to determine which type of
application must be filed for this project. There are two types of
application procedures — a formal process with consideration before the
full Commission or a more informal process at the CPUC staff level.
A formal application for a non-controversial highway-rail crossing project
typically takes six to 12 months for approval. Commission General Order
88-B (abbreviated GO 88-13) provides rules for staff approval (in contrast
to Commission action for formal applications) of projects that meet certain
criteria. Projects that are processed pursuant to GO 88-B typically take
less than 45 days for approval.
CBA has processed numerous formal and GO 88-B applications and
although there are definite schedule advantages of the GO 88-B process,
the CPUC required application documents are very similar for each
process. We will prepare the following items to complete the CPUC filing:
(a)A legal description of the location of the crossing.
(b) Crossing numbers of the nearest existing public crossing on each side
of the crossing.
(c) A statement showing the public need to be served by the proposed
crossing modifications.
(d) If the proposed crossing is at grade, a statement showing why a
separation of grades is not practicable.
(e) A statement showing the signs, signals, or other protection which
applicant recommends be provided at the crossing.
(f) A map of suitable scale (50 to 200 feet per inch) showing accurate
locations of all streets, roads, property lines, tracks, buildings, structures
or other obstructions to view for a distance of at least 400 feet along the
railroad and 200 feet along the highway in each direction from the
crossing. Such map shall show the character of surface or pavement and
width of same, either existing or proposed, on the street or road adjacent
to the crossing and on each side thereof.
(g) A map of suitable scale (1,000 to 3,000 feet per inch) showing the
relation of the crossing to existing roads and railroads in the general
vicinity of the crossing.
(h) A profile showing the ground line and grade line and rate of grades of
approach on all highways and railroads affected by the crossing.
(i) A certificate showing that a copy of the application has been served by
mail on the affected railroad corporations.
(k) A general statement indicating the temporary traffic controls and
type(s) of warning devices to be provided, if any, during the period of
construction of the proposed alteration. The temporary traffic controls shall
be in compliance with Section 8A.05, Temporary Traffic Control Zones, of
the Manual on Uniform Traffic Control Devices, U.S. Department of
Transportation, as amended.
CBA will also prepare the CEQA environmental clearance document for
the project, which also must be included in the CPUC application. A letter
of support will also be needed from UPRR and CBA will assist the City to
make this request. Lastly, CBA will work with the UPRR to secure the
Construction and Maintenance Agreement (see Section 2.7 below) that
the CPUC will require be submitted before taking final action on the City's
application.
2.5 Begin FRA Notification Process: The Federal Railroad
Administration's new rule that regulates train horn use and quiet
zone implementation requires the applicant (the City) to prepare
and transmit several formal notifications. CBA will prepare the
notices for the City to mail including:
F
✓ Notice of Intent to Create a Quiet Zone: Before the City
establishes the Quiet Zone, either through the public
authority designation method or through the FRA approval
process, it must provide written notice to several parties
including all railroads operating over the rail crossing, the
state agency responsible for highway and road safety
(Caltrans) and the state agency responsible for grade
crossing safety (CPUC). The notices must be sent by
certified mail, return receipt and contain the following
information:
❑ Unambiguously state the crossing that will be
included in the quiet zone
❑ The US DOT National Highway-Rail Grade Crossing
JIM Inventory number and the street name
❑ The time period during which train horn restrictions
would be imposed (i.e. 24-hour or a partial period
such as 10 pm to 7 am)
❑ Brief explanation of the tentative plans for
implementing improvements within the quiet zone
❑ The name, title and contact information for the person
who will act as point of contact during the
development process
❑ List of the names and addresses of each party
notified
A party may submit information or comments to the City
during a 60-day period after the date on which the Notice of
Intent was mailed. The 60-day comment period may
terminate early if the City obtains written statement that all
the notified parties do not have any comments.
✓ Notice of Quiet Zone Establishment., The Notice of Quiet
Zone Establishment must be mailed no later than 21 days
before the date on which train homs are scheduled to cease
sounding. For a new quiet zone, this notice cannot be
served earlier than 60-days after the Notice of Intent was
mailed, unless the City receives "no comment" written
statements from each party that was notified.
All notices must be provided by certified mail, return receipt
requested. Parties to be notified include the following:
Li All railroads operating over the crossing
u The highway or law enforcement authority with
jurisdiction over motor vehicle traffic at the quiet zone
crossing
u Landowners with control over any private crossings
within the quiet zone
u The state agency responsible for highway safety
(Caltrans)
a u The state agency responsible for grade crossing
safety, and
u The FRA Associate Administrator
The notice must also contain the following information:
u Unambiguously state the crossing that will be
included in the quiet zone
u The US DOT National Highway-Rail Grade Crossing
Inventory number and the street name
u The regulatory provision that provides the basis for
establishing the quiet zone i.e. Section 222.39 (a) (1),
implementation of SSMs at the quiet zone crossing
a A statement indicating the time period during which
horn restrictions will be observed
o An accurate and complete grade crossing inventory
form for each quiet zone crossing, reflecting
conditions at the crossing before any new safety
measures were implemented
u An accurate and complete grade crossing inventory
form for each quiet zone crossing that reflects the
SSIVIs in place upon establishment of the quiet zone
Li A written statement affirming that the Notice of Intent
was provided in accordance with the rule and
indicating the date on which the Notice of Intent was
mailed
❑ A written statement affirming that he City received
written comments and/or "no comment" from the
parties receiving the Notice of Intent
❑ The name and title of the person responsible for
monitoring compliance with the requirements of the
rule and his/her contact information including
business address, telephone number, fax number and
email address
❑ A list of al parties notified in accordance with the rule,
and
❑ A statement signed by the Chief Executive Officer
(City Manager) certifying that responsible officials of
the public authority (City) have reviewed the
documentation prepared by the FRA, sufficient to
make an informed decision regarding the advisability
of establishing the quiet zone.
2.6 CPUC Approval/Final PS and E Phase: The final engineering
phase will begin upon receiving approval for the proposed crossing
modifications from the CPUC. CBA will coordinate the preparation of final
Plans, Specifications and Estimates with Hanson Wilson Engineering to
ready the project for award of a construction contract. All plans and
information including the scale of the drawings will conform to City
standards as instructed by the Public Works Department. The plan set will
include an electronic file(s) and mylar originals for City records and at a
minimum will consist of-
u Title sheet including project contacts, location map
and vicinity map as well as general notes
❑ Construction details (1-2 sheets)
❑ Street improvement plans (1 sheet)
❑ Signing and striping plans (1 sheet)
❑ Utility plotting (incorporate with street plans)
The specifications will follow the City's standard format and will include the
notice inviting bids, proposal documents, contract documents, general
provisions and special provisions. CBA will require the City to provide an
electronic file of the City boiler plate specification template. We will provide
electronic and hard copy originals for City records. We will also require
the City to provide one copy of record plans, aerial photographs or any
other mapping or details that can assist in the design effort.
A line item engineers' estimate for all project items located outside of the
UPRR right-of-way will be provided and will coincide with the bid line items
in the proposal documents. Each item will include unit cost, quantity and
total cost. In addition, an itemized cost estimate for work that the UPRR
-n will do with its own labor force will be provided so that all project expenses
L will be identified.
Copying and printing of plans and bid sets will be done at cost plus 5%.
The City will need to instruct CBA on the number of copies needed,
size/scale, and special color for cover stock or for any of the proposal or
contract documents. Alternatively, the City can do the reproduction work
from the original files CBA will provide.
2.7 UPRR Agreement: The UPRR will require the City to enter into a
Construction and Maintenance Agreement (CM Agreement) for any
modifications at the crossing or new equipment installations that will
require railroad involvement. This agreement will also need to be
_u addressed as part of the CPUC approval process, The CPUC normally
requires the City to submit the CM Agreement prior to taking final action
on the City application requesting to alter/modify the crossing.
The CM Agreement for this project will only be needed if "power-out"
indicators are required to be installed pursuant to the FRA rule. It is not
likely that any other UPRR work will be needed at this crossing. The
diagnostic review meeting will provide clarification on the specific items
the UPRR will need to accomplish and whether or not these items will
need to be included in the CM Agreement.
CBA has negotiated many CM agreements on behalf of municipal agency
clients and will work closely with the City and UPRR to secure a CM
Agreement that is supported by all parties.
2.8 Finalize Budget and Funding:
At present, the project is unfunded. However, property owners who reside
near the crossing have expressed interest in privately funding the quiet
zone construction phase. In addition, the recently approved Federal
Transportation Bill (SAFETEA-LU) includes new funding in the HIGHWAY
SAFETY IMPROVEMENT PROGRAM (23 USG 148 Requirements).
Section 1401 of SAFETEA-LU includes the program and policy language
for implementing the new "core" Highway Safety Improvement Program
(HSIP), which is codified as the new Section 148 of Title 23 of the United
States Code (23USC148).
CBA is very familiar with this legislation and has identified the following
"highway safety improvement project" activities as being consistent with
the new funding provisions, making this a solid project funding alternative
that should be followed up on with state and federal elected
representatives:
* Construction of any project for the elimination of hazards at a
railway highway crossing that is eligible for funding under section
130, including the separation or protection of grades at railway
highway crossings.
9 Construction of a railway-highway crossing safety feature, including
installation of protective devices.
9 The conduct of a model traffic enforcement activity at a railway-
highway crossing.
e Construction of a traffic calming feature.
* Improvement of highway signage and pavement markings.
9 Safety-conscious planning.
* Installation of guardrails, barriers (including barriers between
construction work zones and traffic lanes for the safety of motorists
and workers), and crash attenuators.
* Construction and operational improvements on high risk rural
roads.
As a new highway funding program, it will take several months for the
funds to flow from the federal to the state level. In California, Caltrans
will become the contact agency for distribution of the funds and
implementation of the program objectives. California could receive $100
million in the next four years.
CBA will outline a strategy to seek the support from US Representative
Jerry Lewis and the State Business, Transportation and Housing Agency
Secretary, Sunne Wright McPeak, for a funding earmark for this project. In
addition, the residents favoring the quiet zone project have initiated
discussions with Mr. Lewis' local staff. This funding opportunity needs to
be discussed with the City and immediate follow-up actions started to
secure a funding earmark as a high priority project. CBA will coordinate
the resident and City funding efforts so that the request for funds will be
from one unified audience.
This rail corridor is a key element of the nationaloods movements stem
g y
and is a vital link connecting the San Pedro Bay port complex to the
Midwest and East coast. Secretary McPeak and the Governor's
Administration have embarked on a goods movement improvement plan
as a top priority for the state. Eventually, state funding is expected
(maybe as soon as 2006-07) for projects that will improve safety, the
environment and the throughput of freight and goods. Rail crossing safety
improvements and grade separations have risen to the top of the list as
the priority projects to be funded.
CBA will assist the City by making their project needs known to Secretary
McPeak and will inform the City of many upcoming opportunities to
become involved in this new goods movement funding initiative.
Quiet zones alone are not yet favored projects of transportation funding
agencies, however, safety improvement and goods movement
improvement projects are well supported. The City will be well served to
represent the project as a safety/goods movement improvement project
and not place emphasis on the train horn alone as the reason for the
project funding request.
2.9 Construction Phase Support
Although not included in this proposal, CBA can be available under a
separate task order to assist the City with construction phase support
including contractor and railroad coordination.
2.10 Public Outreach/Education
Although not included in this proposal, CBA can be available under a
separate task order to assist the City with a targeted public outreach and
education campaign so motorists will be aware of the quiet zone before it
goes into full operation. The recently completed Orange Line (dedicated
lane bus way) in Los Angeles is experiencing substantial driver confusion
and accidents that could have been prevented with a solid education
effort. Similarly, drivers passing through the Alessandro Road crossing will
need to be alerted of the new crossing safety features and that no train
horn will be used well in advance of project completion. A good outreach
effort also will result in positive media for the City.
3.0 Project Implementation Schedule
The project implementation schedule lists key milestones and critical path items along with
f typical schedule duration periods for each task. Included in the schedule is the state and
( federal application approval processes.
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2.1. Conduct diagnostic field review TBD
meetin with City, FRA, CPUC , UPRR
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2 3 A enc Plan Review 30 Da s
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2 5 FRA Notification Process Allow 60-90 davs
2.7 UPRR A reement 60 Da s
and,
2.9 Construction Phase SupportTBD
Many tasks can be implemented simultaneously to accelerate the schedule, but the
process typically takes 12-18 months to complete, due to the number of agencies involved.
CBA will provide a more detailed project schedule upon receipt of a Notice to Proceed.
Progress summary reports will be provided along with monthly invoices for work completed.
4.0 Fee Schedule
The recently completed Feasibility Study included an initial planning level cost estimate
for the recommended quiet zone supplemental safety measures (Table 9) as well as the
estimated cost for the preliminary and final engineering phase work and the preparation,
processing and coordination of approvals from the regulatory agencies and the UPRR.
The proposed fee schedule below holds the line on the earlier presented costs and
provides everything the City will need to get the project approved and construction ready.
iiM Description Staff Positions Total
2.1 Diagnostic Review CBA staff Proi. Mgr. Clerical
Hourly Rate 125.00 25.00
Hours
2.1,1 Contact FRA, CPUC, UPRR, City 1.00 125.00
2.1.2 Prepare field review materials 1.50 1.00 212-50
2.1.3 Attend diagnostic meeting 2.00 250.00
2.1.4 Prepare diagnostic report 2.00 1.00 275.00
Task Subtotal 862.50
Hanson-Wilson
2.2 Prelim. Engineering staff Survey Design Eng CAD Clerical
Hourly Rate 100.00 130.00 50-00 30.00
2.2.1 Survey 3.00 Hours 300.00
2,2.2 Utility Eng. 5.00 2.00 1.00 780.00
2.2.3 Prep/Legal Description 3.00 1.00 1.00 470.00
2.2.4 Concept design plans 7.00 3.00 1060.00
Task Subtotal 2610.00
2.3 Plan-check Coord. CBA staff Prof. Mgr. Clerical
Hourly Rate 125.00 25.00
2.3.1 Internal QC plan-chk Hours
Z3.2 Transmit plans to agencies 2.00 250.00
1.00 25.00
2.3.3 Coord. Comments/revisions 2.00 1.00 275.00
2.3.4 Transmit final concept plans 1.00 25.00
Task Subtotal
576.00
"IRV3,
2.4 CPUC Application CBA staff Proi. Mgr. Clerical
Hourly Rate 125.00 25.00
Hours
2.4.1 Contact CPUC 1.00 125.00
2.4.2 Legal desc. Exhibit 0.50 1.00 87.50
2,4.3 Public needs statement 0.50 1.00 87.50
2.4.4 Crossing safety features 2.00 MO 262.50
2.4.5 Location map Exhibit 1.00 0.50 137.50
2.4.6 Profile Exhibit 0.50 12.50
2.4.7 Cart. of service to UPRR 0.50 0.50 75.00
2.4.8 Traffic control description 0.50 0.50 75.00
2.4.9 CEQA Clearance 1.00 1.00 150.00
Prepare draft
2.4.10 appliction 2.00 2.00 300.00
2.4.11 Prepare final application 1.00 1.00 150.00
Task Subtotal 1462.50
2.6 FRA Notification CBA staff Proi- Mgr. Clerical
Hourly Rate 125.00 25.00
Hours
2.5.1 Notice of Intent 2.00 1.00 275.00
2.5.2 Establishment Notice 2.00 1.00 275.00
Task Subtotal 550.00
Hanson-Wilson
2.6 Final PS and E staff Survey Design Eng CAD Clerical
Hourly Rate 100.00 130.00 50.00 30.00
Hours
2.6.1 Title sheet 3,00 2.00 490.00
2.6.2 Const. Details 3.00 2.00 490.00
2.6.3 Street Improv. Plans 3.00 1.00 440.00
2.6.4 Signing/striping plans 2.00 1.00 310.00
2.6.5 Utility plotting 2.00 1.00 310.00
2.6,6 Specifications 4.00 3.00 610.00
2.6.7 Cost estimate 3.00 1.00 420.00
QC internal plan-
2.6.8 check 2.00 260.00
Task Subtotal 3330.00
Wmas S�' u -.1-
2.7 UPRR CM Agmt. CBA staff Prof. Mgr. Clerical
Hourly Rate 125.00 25.00
Hours
2.7.1 Contact UPRR-discuss scope 1.00 125.00
23.2 Begin draft 5.00 2.00 675.00
23.3 Meet w/UPRR 1.00 125.00
27.4 Meet wl City 1.00 125.00
2.7.5 Revise draft 3.00 2.00 425.00
2.7.8 Final Agreement 3.00 2.00 425.00
Task Subtotal 1900.00
2.8. Budget&Funding CBA staff Proi. Mgr. Clerical
Hourly Rate 125.00 25.00
Hours
2.8.1 Federal funding strategy 2.00 1.00 275.00
2.8.2 State funding strategy-goods movement 2.00 1.00 275.00
2.83 Program project into FTIP 3.00 2.00 425.00
2.8.4 Private contributions 1.00 1.00 150.00
2.8.5 Project position paper 3.00 1.00 400.00
Task Subtotal 1625.00
2.9 Const.Ph.Support CBA staff Proi. Mgr. Clerical
Hourly Rate 125.00 25.00
NIC Hours
2.1 Public Outreach CBA staff Proi- Mgr. Clerical
Hourly Rate 125.00 25.00
NIC Hours
TOTAL 12,816.00