Loading...
HomeMy WebLinkAboutContracts & Agreements_74-2015_CCv0001.pdf The 2015 Community Showcase Video Program Name: Carl Baker Title: Public Information Officer Address: 35 Cajon Street CGI Communications, Inc. C CGIEast Main Street, 5th Floor City, State,Zip: Redlands, CA 92373 130 Phone: 909-798-7633 Rochester, NY 14604 Email: cbaker@cityofredlands.org 800-398-3029 phone 866429-8611 fax Website: www.citvofredlands.org This agreement is between CGi Communications,Inc.("CGI")and the City of Redlands(the"City")and shall remain in effect from the date it is signed by both parties until the third anniversary of the date that the completed and approved Community Video Program is made available for viewing via a link on the www.cityofredlands.org homepage,including any alternate versions of your homepage,for viewer access on different devices. Any termination or modification of this Agreement shall not take effect until the expiration of the current term. CGI shall provide a Community Video Program as follows: • One Welcome video from your Mayor or other civic leader • Up to five additional videos to showcase various aspects of your community(providing a total of six 1 minute community highlight videos) • One Community Organization chapter to promote charities, nonprofits and community development organizations • Script writing and video content consultation • A videographer will come to your location to film video updates • We reserve the right to use still images and photos for video production • All aspects of video production and editing,from raw footage to final video including professional voiceovers and background music • Final draft of County Video Showcase content subject to your approval(up to 3 sets of revisions allowed).Any request for approval any revision,including final draft,shall be deemed approved if no response is received by us within thirty(30)days of request • Patented OneClickT"'Technology and encoding of all videos into multiple streaming digital formats to play on all computer systems,browsers, and Internet connection speeds; recognized player formats include WindowsMediae and QuickTimeO • Store and stream all videos on CGI's dedicated server • Businesses will be allowed to purchase various digital media products and services from CGI Communications and its company affiliates • Business sponsors allowed on the perimeter of video panels • Duration of sponsor participation will be one to two years.CGI Communications is solely responsible for annual sponsorship fulfillment including all related aspects of marketing,production,printing,and distribution • Viewer access of the Community Video Tour from your website shall be facilitated by CGI Communications providing HTML source code for graphic link to be prominently displayed on the wvvw.citvofredlands.org website homepage,including any alternate versions of your homepage for different devices. • eLocall-ink will own copyrights of the master Community Video Tour • The City wili assume no cost or liability for this project and CGI will honor any request for termination of sales upon 30 day Notice and only if the City continuously provides the Community Video linkage from its Homepage for the duration of this contract • CGI will provide the City of Redlands with a disclaimer that clearly states the online visitors are leaving the city's official website. • CGI Communicationsfe-LocalLink will not solicit or otherwise provide sponsorship opportunities to any business or organization that may be perceived as offensive.These types of establishments include,but are not limited to,adult bookstores/entertainment,pawnshops,and tattoolpiercing parlors. Program Add-On: • CGI will provide the City of Redlands code to generate the mobile video responsive layer to play your Welcome video • With 0-25K in sales,the City of Redlands will receive no royalty.After 25-75K in sales,the City of Redlands will receive a 3%royalty,and anything aver 75K in sales,the City will receive a 5%royalty • CGI will provide a SiteMind Greeter for your website • CGI will provide a link and password for video tracking information The City of Redlands shall: • Provide a letter of introduction for the program on your organization's letterhead • Assist with the content and script for the Community Video Tour • Grant CGI the right to use organization's name in connection with the preparation,production,and marketing of the program • Display the"Community Video Tour"link to be no less than 155 by 400 pixels prominently on the www.city ofredlarids.org homepage„ including any alternate versions of your homepage for different devices,for the term of this agreement • Grant full and exclusive streaming video rights for CGI and its subsidiaries,affiliates,successors and assigns to stream all video content on Community Video Program and all related CGI Programs,including but not limited to its"Community Video Network" • Represent and warrant that any and all photographs,videos,and other content it submits to us for use in any video or other production does not infringe on any third party's copyrighted material,trademark or other intellectual privacy or publicity rights and shall defend and indemnify us from any such claim or action This Agreement constitutes the entire agreement of the parties and supersedes any and all prior communications,understandings and agreements, whether oral or written.No modification or claimed waiver of any provision shall be valid except by written amendment signed by the parties herein. We,the undersigned, understand the above information and have full authority to sign this agreement. The City of Redlands,CA CGI Communications,Inc. `i�jSi nature i: V V Name(printed): A,& W• Name(printed): Nicole Range Title: /21.q ve P_ Title: Vice President of Marketing Date: April 27, 2015 Date April 2,2015 ATTEST: Sam Trwin, City Clerk Frequently Asked Questions • Who is CGI Communications, Inc.? Formed in 1988, CGI Communications, Inc. is the leading provider of high-impact marketing solutions to communities and small businesses. CGI is one of Upstate New York's top growth companies, receiving multiple Top 100 Awards in the Greater Rochester Area. • Are there any hidden costs? No, there is never a point where your municipality will see an invoice for any services we provide. • What if no businesses sign up for sponsorship? Even if zero sponsors participate,your Community will still receive the program at no cost.There is no threshold or minimum sponsorship requirement. • How long is the production time line? The welcome video can be completed with in a few weeks.The entire video production is typically about 12 -14 weeks, but can vary depending on what time of year filming is preferred. • What is the relationship between CGI and the United States Conference of Mayors and the National League of Cities? CGI works closely with the USCM and NLC to provide a myriad of digital marketing tools to showcase and promote individual municipalities nationwide. Our Community Showcase Program is an opportunity that both members and non-members can participate in. • Who fulfills the sponsorship element of the Community Video Program? CGI takes care of all sponsorship fulfillment, however if your community would like to recommend businesses to have the first right of refusal, we encourage and welcome you to do so. • Do we have a choice of what season we are filmed in? Absolutely! It is our goal to film municipalities in the season you feel best represents your community as a whole. • Do we need an Official Representative in our Welcome video? Absolutely not! It is your community's choice on whether or not you would like to have a civic leader represented in the welcome video. • Does our city have a choice in what type of establishments can participate in the sponsorship fulfillment? Of course!Your community has a say in the types of businesses that are featured. We simply need to know prior to the beginning of the sponsorship fulfillment campaign. For further information, please request CGI's Sponsor Policy. • Is there a special rate for non-profit organizations that want to get involved? We provide a Community Organizations chapter that creates an opportunity for local non-profits to garner exposure on our program at no-cost. • What is the GoCast Mobile App? GoCast gives you the power to record and upload videos to your official website and social media pages instantly! Operated right from your smart phone or device, GoCast allows you to record up to two minutes of video at a time with no limitation as to how often it's used. It is the perfect solution to adding new content to your website every day! From ribbon cuttings,festivals, departmental messages, emergency notifications, holiday greetings, event promotion...GoCast lets you film it all. City of JON HARRISON K;'•, N4ayor Pro Tun kJIM ~ ' PAT GILt3REATH PAUL WREDLANDS. FOSTER C0W1Cll NJernhcr Mayor r Incorporated 1838 PAUL F3;IRICH 35 Cajon Street, Redlands. CA 92373 Council Ntemher 909-798-7533 pfoster(acityolredlands.ors JOHN E.JAMES Council Memher April 27, 2015 Dear Valued Business Owner: The City of Redlands had previously participated in an exciting online video program aimed at creating a positive impact from promotion of our wonderful community. We have recently decided to renew these services, and will continue to participate in another three-year promotional campaign conducted by CGI Communications, Inc. (\\��tiv.cgicompany.com). CGI Communications will produce a series of videos that will showcase everything that the City of Redlands has to offer to its residents, visitors, and local business community. These videos will be accessible right from City's official website at As you know, the City of Redlands is dedicated to making our community a great place to live, work, shop, and conduct business. This project will highlight the advantages of living and doing business here. A representative from CGI Communications will be contacting you to educate you further on their digital marketing tools and how to enhance your online presence. We encourage you to consider participating in this program as it provides an exciting opportunity to showcase your business and our community. Sincerely, Paul W. Foster Mayor 1y>aS WmrlhuWo cs"