HomeMy WebLinkAboutContracts & Agreements_41-1985_CCv0001.pdf CDMICD AMP DRESSER & McKEE INC.
envircrnamentat ineers,s�rent¢sts, 337 forth Vineyard Avenue, Suite 103
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Ontario,California 91764
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PUBLIC WORKS
March 6, 1986ir
Mr. John A. Donnelly
Public Works Director
Public Works Department
City of Redlands
30 Cajon Street
Redlands, California 92372
Water Transmission Pipeline and
Booster Pump Station
Dear Mr. Donnelly:
I am transmitting to you four revised copies of the engineering services
contract for the water transmission pipeline and booster pump station
project. The document has been revised to reflect City requested changes,
as well as these that resulted from our Corporate review. The following
changes were rude to the enclosed contract documents:
Agreement:
1. Controlling Laws, Section 7.6
The section wording was changed so that the agreement will be
governed by the laws of the State of California instead of
the principal place of business of the engineer.
Exhibit A:
1. Final Design Phase - Task 1
Deleted the paragraph that referred to the number and types
of drawings the final design budget was based on.
. Final Design Phase - Task 2
Changed the task title from "Final Design Cost Estimate" to
"Opinion of Probable Cost."
Exhibit B:
1. Changed the title of Exhibit B from "Time and Materials
Billing Schedule" to "Billing Rate Schedule."
Mr. John A. Donnelly CAMP DRESSER & Mc EE INC
City of Redlands
March 6, 1986
Page 2
The four enclosed copies of the contract have been signed to allow the City
to execute the document provided everything is in order. If further
changes are needed, return one marked up copy of the contract that contains
the desired changes. Otherwise, please return two fully-signed copies of
the contract to us. Feel free to call if you have any questions.
Sincerely
CAMP E ER & M E C.
CAMP
M. Smith
Associate
DMS/ph:28
Enclosures
cc: Kevin P. Hunt, CDM Irvine
AGREEMENT
BETWEEN
OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
DURING
DESIGN AND CONSTRUCTION
CITY OF REDLANDS
WATER TRANSMISSION PIPELINE
AND
BOOSTER PUMP STATION
This AGREEMENT, made and entered into this 18th day of
March, 1986, by and between the CITY OF REDLANDS, hereinafter referred to
as the "OWNER", and CAMP DRESSER & McKEE INC. with an office located at 337
North Vineyard Avenue, Suite 103, Ontario, California, hereinafter referred
to as "ENGINEER" .
The OWNER desires to design and construct approximately 25,500
feet of 30-inch diameter water transmission main from the OWNER' s Agate
Avenue Reservoir to their Highland Avenue Reservoir Complex and a booster
pump station in the vicinity of the Highland Avenue Complex to pump water
from the water transmission main to the OWNER' s 1750 pressure zone.
OWNER and ENGINEER in consideration of their mutual covenants
herein agree in respect of the performance of professional engineering
services by ENGINEER and the payment for those services by OWNER, as set
forth below.
ENGINEER shall serve as OWNER' s professional engineering repre-
sentative on the Project to which this Agreement applies and will give
consultation and advice to OWNER during the performance of his services.
Page 1 of 12
SECTION 1. BASIC SERVICES OF ENGINEER
1.1 General
1.1.1 The project professional engineering services shall be
provided in three phases. The first, or preliminary
design phase, shall evaluate the available routes for the
water transmission main to select the most desirable and
economical route, evaluate potential booster pump station
sites to select the most practical site in relation to the
pipeline route and the pump station' s point-of-delivery to
the 1750 zone; select the most economical pump type and
operation to pump water from the transmission main to the
1750 zone; develop the recommended facility preliminary
designs and develop an estimate of the construction costs
for the recommended facilities. The second phase of the
project shall involve the development of the final design
of the recommended facilities and preparation of the con-
tract drawings and specifications and final design con-
struction cost estimate. The third phase of the project
shall involve the provision of construction support and
field inspection services during the construction phase of
the project.
1.1.2 ENGINEER shall perform professional services as herein-
after stated which include customary civil , structural ,
mechanical and electrical engineering services and custo-
mary architectural services incidental thereto.
1.1.3 The specific basic professional engineering services to be
provided by the ENGINEER shall be as defined in Exhibit A
to this Agreement.
SECTION 2. SPECIAL SERVICES OF ENGINEER
2.1 General
If authorized in writing by OWNER, ENGINEER shall furnish or ob-
tain from others Special Services of the following types which are
not considered normal or customary Basic Services except to the
extent provided otherwise in Exhibit A "Further Description of
Basic Services, Duties of Owner, Method of Payment and Related
matters"; these will be paid for by OWNER as indicated in Section
5.
Page 2 of 12
2.1.1 Preparation of applications and supporting documents for
governmental grants, loans or advances in connection with
the Project; preparation or review of environmental
assessments and impact statements; review and evaluation
of the effect on the design requirements of the Project of
any such statements and documents prepared by others; and
assistance in obtaining approvals of authorities having
jurisdiction over the anticipated environmental impact of
the Project; and any other applications or submittals and
supporting documents required by governmental agencies not
indicated in Exhibit A to this Agreement.
2.1.2 Services to make measured drawings of or to investigate
existing conditions or facilities or to verify the ac-
curacy of drawings or other information furnished by
OWNER.
2.1.3 Services resulting from significant changes in extent of
the Project or its design including, but not limited to,
changes in size, complexity, OWNER' s schedule, or charac-
ter of construction or method of financing; and revising
previously accepted studies, reports, design, documents or
Contract Documents when such revisions are due to causes
beyond ENGINEER' s control-.
2.1.4 Providing renderings or models for OWNER's use.
2.1.5 Investigations involving value engineering, detailed con-
sideration of operations, maintenance and overhead expen-
ses; and the preparation of rate schedules, earnings and
expense statements, special feasibility studies, apprai-
sals and valuations; special detailed quantity surveys of
material , equipment and labor; assistance in obtaining
financing for the project; and audits or inventories
required in connection with construction performed by
OWNER.
2.1.6 Furnishing the services of special consultants for other
than the normal civil , structural , mechanical and electri-
cal engineering and normal architectural design incidental
thereto, such as consultants for interior design, selec-
tion of furniture and furnishings, and landscaping.
2.1.7 Services in connection with changes requested by OWNER, or
change orders to reflect changes requested by the OWNER,
and services resulting from significant delays, changes or
price increases occurring as a direct or indirect result
of material , equipment or energy shortages.
Page 3 of 12
2.1.8 Additional or extended services during construction made
necessary by (1) work damaged by fire or other cause dur-
ing construction, (2) a significant amount of defective or
neglected work of Contractor(s) , (3) prologation of the
construction time of any prime contract by more than sixty
days, (4) acceleration of the progress schedule involving
services beyond normal working hours, (5) default by any
Contractor, and (6) rebidding.
2.1.9 Preparation of operating and maintenance and staffing
manuals , protracted or extensive assistance in the
utilization of any equipment or system (such as initial
startup, testing, adjusting and balancing); and training
personnel for operation and maintenance.
2.1.10 Services after completion of the Construction Phase, such
as inspections during any guarantee period and reporting
observed discrepancies under guarantees called for in any
contract for the Project.
2.1.11 Preparing to serve or serving as a consultant or witness
for OWNER in any litigation, public hearing, or other
legal or administrative proceeding involving the Project.
2.1.12 Additional services in connection with the Project, in-
cluding services not normally furnished by OWNER and
services not otherwise provided for in this Agreement.
SECTION 3. OWNER'S RESPONSIBILITY
OWNER shall :
3.1 Provide full information as to his requirements for the Project.
3.2 Assist ENGINEER by placing at his disposal all available informa-
tion pertinent to the Project, including previous reports and any
other data relative to design and construction of the Project.
3.3 Furnish to ENGINEER, as required by him for performance of his
Basic Services (except to the extent provided otherwise in Exhibit
A "Further Description of Basic Services, Duties of Owner, Method
of Payment and Related Matters") , data prepared by or services of
others, including without limitation core borings, probings and
subsurface explorations, hydrographic surveys, laboratory tests
and inspections of samples, materials and equipment; appropriate
Page 4 of 12
professional interpretations of all of the foregoing; environment-
al assessment and impact statements, property, boundary, easement,
right-of-way, topographic and utility surveys; property descrip-
tions; zoning, deed and other land restrictions; and other special
data or consultations not covered in Section 2, all of which ENGI-
NEER may rely upon in performing his services.
3.4 Provide labor and safety equipment to open and protect manholes
and/or to operate valves and hydrants as required by the ENGINEER.
3.5 Arrange for access to and make all provisions for ENGINEER to
enter upon public and private property as required for ENGINEER to
perform his services.
3.6 Examine all studies, reports, sketches, Drawings, Specifications,
proposals and other documents presented by ENGINEER, obtain advice
of an attorney, insurance counselor and other consultants as he
deems appropriate for such examination and render in writing deci-
sions pertaining thereto within a reasonable time so as not to
delay the services of ENGINEER.
3.7 Provide such legal , accounting, insurance and other counseling
services as may be required for the Project.
3.8 Designate in writing a person to act as OWNER' s representative
with respect to the services to be performed under this Agreement.
Such person shall have complete authority to transmit instruc-
tions, receive information, interpret and define OWNER' s policies
and decisions with respect to materials, equipment, elements and
systems pertinent to ENGINEER's services.
3.9 Give prompt written notice to ENGINEER whenever OWNER observes or
otherwise becomes aware of any development that affects the scope
or timing of ENGINEER's services, or any defect in the work of
Contractor(s) .
3.10 Furnish approvals and permits from all governmental authorities
having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the
Project.
3.11 Furnish or direct ENGINEER to provide necessary Special Services
as stipulated in Section 2 of this Agreement or other services as
required in a timely manner so as to not delay the Engineer in the
performance of his services.
3.12 Bear all costs incident to compliance with the requirements of
this Section 3.
Page 5 of 12
SECTION 4. PERIOD OF SERVICE
4.1 ENGINEER shall proceed with the professional engineering services
set forth in Paragraph I of Exhibit A. "Further Description of
Basic Services, Duties of Owner, Method of Payment and Related
Matters," upon receipt of written notice to proceed from the
OWNER, and shall undertake and complete the work in accordance
with the schedule set forth in Paragraph 4 of Exhibit A.
4.2 If OWNER has requested significant modifications or changes in the
extent of the Project, the time of performance of ENGINEER' s
services and his various rates of compensation shall be adjusted
appropriately.
4.3 If ENGINEER' s services for this project are delayed or suspended
in whole or in part by OWNER for more than three months for reas-
ons beyond ENGINEER's control , ENGINEER shall on written demand to
OWNER (but without termination of this Agreement) be paid in full
for all services rendered to date of delay or suspension. If such
delay or suspension extends for more than three months for reasons
beyond ENGINEER' s control , the various rates of compensation pro-
vided for elsewhere in this Agreement shall be subject to renego-
tiation.
SECTION 5. PAYMENTS TO ENGINEER
5.1 Methods of Payment for Services and Expenses of ENGINEER
5.1.1 Basic Services. OWNER shall pay ENGINEER for Basic
Services rendered under Section 1 as stated in Exhibit A
"Further Description of Basic Services, Duties of Owner,
Method of Payment and Related Matters".
5.1.2 Special Services. OWNER shall pay ENGINEER for Special
Services rendered under Section 2 as stated in Exhibit A
"Further Description of Basic Services, Duties of Owner,
Method of Payment and Related Matters".
5.2 Times of Payment
5.2.1 ENGINEER shall submit monthly statements for Basic and
Special Services rendered. OWNER shall make prompt month-
ly payments in response to ENGINEER' s monthly payments.
5.2.2 If OWNER fails to make any payment due ENGINEER for
services and expenses within sixty days after receipt of
ENGINEER' s bill therefor, the amounts due ENGINEER shall
include a charge at the rate of one percent per month from
Page 6 of 12
said sixtieth day, and in addition ENGINEER may, after
giving seven days written notice to OWNER, suspend servic-
es under this Agreement until he has been paid in full all
amounts due him for services and expenses.
SECTION 6. INSURANCE AND INDEMNIFICATION
6.1 ENGINEER shall maintain insurance to protect OWNER from any and
all claims under the Worker' s Compensation Laws; and from general
liability claims for bodily injury, or death, or property damage
which may arise from negligent performance by ENGINEER' s employ-
ees, agents, successors, and assigns while performing the services
covered by this Agreement. Said public liability and property
damage insurance shall be in a minimum Combined Single Limit of
one half million dollars ($500,000) per occurrence.
6.2 ENGINEER agrees to maintain Professional Liability Insurance to
protect OWNER from ENGINEER' s negligent acts, errors, or omissions
of a professional nature; the total aggregate of ENGINEER' s pro-
fessional liability insurance coverage shall be a minimum of one
hundred thousand dollars ($100,000) .
6.3 ENGINEER shall indemnify and hold OWNER harmless from any and all
claims, demands, actions, attorney' s fees, costs, and expenses
based upon or arising out of negligent errors, omissions, or acts
of ENGINEER or its associates, employees, subcontractors, or other
agents while performing services under this Agreement.
SECTION 7. GENERAL CONSIDERATIONS
7.1 Termination
This Agreement may be terminated by either party upon ten days
written notice in the event of substantial failure by the other
party to perform in accordance with the terms hereof through no
fault of the terminating party. If the Agreement is terminated
under the terms of this Paragraph by either party, the ENGINEER
shall be paid for services performed to the termination notice
date plus reasonable related costs incurred due to termination of
this Agreement, including all direct project non-labor costs and
subcontractor costs. The project cost reimbursement due the
ENGINEER shall be determined in accordance with Section 5 provi-
sions of this Agreement.
In the event the Agreement is terminated by either party, all
project finished and inprogress work , geotechnical reports ,
studies, topographic and other maps, utility and street improve-
ment information in the possession of the ENGINEER shall become
Page 7 of 12
the property of the OWNER, and the ENGINEER shall deliver such
items to the OWNER, after the ENGINEER has been paid for services
performed to the termination notice date, plus reasonable related
costs incurred due to termination of the Agreement as set forth in
the preceeding paragraph.
7.2 Reuse of Documents
All documents including Drawings and Specifications furnished by
ENGINEER pursuant to this Agreement are instruments of his servic-
es in respect of the Project. They are not intended or represent-
ed to be suitable for reuse by OWNER or others on extensions of
the Project or on any other project. Any such reuse without spec-
ific written verification or adaptation by ENGINEER will be at
OWNER' s sole risk and without liability or legal exposure to ENGI-
NEER; and OWNER shall indemnify and hold harmless ENGINEER from
all claims, damages, losses and expenses including attorney' s fees
arising out of or resulting therefrom. Any such verification or
adaptation will entitle ENGINEER to further compensation at rates
to be agreed upon by OWNER and ENGINEER.
7.3 Estimates of Cost
Since ENGINEER has no control over the cost of labor, materials,
or equipment, or over the Contractor(s) methods of determining
prices, or over competititve bidding or market conditions, his
opinions of probable Project Cost or Construction Cost provided
for herein are to be made on the basis of his experience and qual-
ifications and represent his best judgment as a design profession-
al familiar with the construction industry but ENGINEER cannot and
does not guarantee that proposals, bids or the Construction Cost
will not vary from opinions of probable cost prepared by him.
7.4 Arbitration
7.4.1 All claims, counter-claims, disputes and other matters in
question between the parties hereto arising out of or
relating to this Agreement or the breach thereof will be
decided by arbitration in accordance with the Construction
Industry Arbitration Rules of the American Arbitration
Association then obtaining, subject to the limitations
stated in Paragraphs 7.4.3 and 7.4.5 below. This agree-
ment so to arbitrate and any other agreement or consent to
arbitrate entered into in accordance therewith as provided
in this Paragraph 7.4 will be specifically enforceable
under the prevailing law of any court having jurisdiction.
Page 8 of 12
7.4.2 Notice of Remand for arbitration must be filed in writing
with the other parties to this Agreement and with the
American Arbitration Association. The demand must be made
within a reasonable time after the claim, dispute or other
matter in question has arisen. In no event may the demand
for arbitration be made after institution of legal or
equitable proceedings based on such claim, dispute or
other matter in question would be barred by the applicable
statute of limitations.
7.4.3 All demands for arbitration and all answering statements
thereto whl*c-h include any monetary claim must contain a
statement that the total sum or value in controversy as
alleged by the party making such demand or answering
statement is not more than $200,000 (exclusive of interest
and costs) . The arbitrators will not have jurisdiction,
power or authority to consider, or make findings (except
in denial of their own jurisdiction) concerning any claim,
counter-claim, dispute or other matter in question where
the amount in controversy thereof is more than $200,000
(exclusive of interest and costs) or to render a monetary
award in response thereto against any party which totals
more than $'200,000 (exclusive of interest and costs) .
7.4.4 Notice of demand for arbitration must be filed in writing
with the other parties to this Agreement and with the
American Arbitration Association. The demand must be made
within a reasonable time after the claim, dispute or other
matter in question has arisen. In no event may the demand
for arbitration be made after institution of legal or
equitable proceedings based on such claim, dispute or
other matter in question would be barred by the applicable
statute of ,limitations.
7.4.5 No arbitration arising out of or relating to this Agree-
ment may include, by consolidation, joinder or in any
other manner, any person or entity who is not a party to
this Agreement.
7.4.6 By written consent signed by all the parties to this
Agreement and containing a specific reference hereto, the
limitations and restrictions contained in Paragraphs 7.4.3
and 7.4.5 pay be waived in whole or in part as to any
claim, counter-claim, dispute or other matter specifically
described in such consent. No consent to arbitration in
respect of a specifically described claim, counter-claim,
dispute or other matter in question which is not specifi-
cally described in such consent or in which the sum or
value in controversy exceeds $200,000 (exclusive of inter-
est and costs) or which is with any party not specifically
described therein.
Page 9 of 12
7.4.7 The award rendered by the arbitrators will be final , not
subject to appeal , and judgment may be entered upon it in
any court having jurisdiction thereof.
7.5 Successors and Assigns
OWNER and ENGINEER each binds himself and his partners, succes-
sors, executors, administrators and assigns to the other party of
this Agreement and to the partners, successors, executors, admini-
strators, and assigns of such other party, in respect to all cov-
enants of this Agreement; except as above, neither OWNER nor ENGI-
NEER shall assign, sublet or transfer his interest in this Agree-
ment without the written consent of the other. Nothing herein
shall be construed as creating any personal liability on the part
of any officer or agent of any public body which may be a party
hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than OWNER and ENGINEER.
7.6 Controlling Laws
This Agreement is to be governed by the laws of the State of
California.
7.7 Instructions to Engineer
In the performance of the work required under this Agreement, the
ENGINEER shall report to and receive instructions from the OWNER,
through his duly assigned project representative.
7.8 Documents
It is understood and agreed by and between the parties that all
documents, records, drawings, designs and specifications, cost
estimates and other project documents developed by ENGINEER pur-
suant to this Agreement, shall become the property of OWNER and
shall be delivered to OWNER upon completion of the services.
7.9 Attorneys Fees
In the event an action is commenced by a party to this Agreement
against any other party or parties hereto to enforce its rights or
obligations arising from this Agreement, the prevailing party in
such action, in addition to any other relief and recovery awarded
by the court, shall be entitled to recover all statutory costs
plus a reasonable amount for attorney' s fees.
Page 10 of 12
7.10 Successors and Assigns
All of the terms, conditions, and provisions hereof shall inure to
the benefit of and be binding upon the parties hereto, and their
respective successors and assigns; provided, however, that no
assignment of this Agreement shall be made without written consent
of the parties to this Agreement.
7.11 Notices
Any notice of instrument required to be given or delivered by this
Agreement may be given or delivered by personal delivery or by
depositing the same in any United States Post Office, registered
or certified, postage prepaid, addressed to:
OWNER:
City of Redlands
P.O. Box 280
Redlands, CA 92372
Attention: Mr. John A. Donnelly, Public Works Director
ENGINEER:
Camp Dresser & McKee Inc.
337 N. Vineyard Ave. , Suite 103
Ontario, CA 91764
Attention: Mr. Dennis M. Smith, Associate
and shall be effective upon receipt thereof.
7.12 Project Organization
Key project personnel that are to be involved in this project are
identified below:
Donald E. Evenson, P.E. , Vice President, will be the ENGINEER's
Officer-in-Charge. Kevin P. Hunt, P.E., Associate, will be the
ENGINEER' s Project Manager. The Project Manager shall be respon-
sible for the competent performance of the engineering services
furnished under this Agreement. Dennis M. Smith, P.E. , Associate,
will be the ENGINEER'S Project Engineer. The Project Engineer
will be responsible for the technical merits of the project and
the day-to-day performance of the work on the project in accord-
ance with the scope of work set forth in Exhibit "A". Other key
personnel of the ENGINEER that are scheduled to be involved in the
project are:
Page 11 of 12
Craig Von Bargen, P.E. , Instrumentation and Mechanical
Richard E. Steele, P.E. , Structural
Charles A. Lindquist, P.E. , Electrical
Mark D. Ryan, P.E. , Civil and Construction
Zoltan J . Varga, P.E. , Quality Control Design
Steven G. Cabrol , P.E. Quality Control Construction
ENGINEER' s substitue of any of the key project personnel listed
above shall be requested in writing, and shall only be made upon
receipt of written approval to allow the requested substitute from
the OWNER.
7.13 Integration
This Agreement represents the entire understanding of City and
ENGINEER as to those matters contained herein. No prior oral or
written understanding shall be of any force or effect with respect
to those matters covered hereunder. This Agreement may not be
modified or altered except in writing signed by the City and the
ENGINEER.
This Agreement (consisting of twelve pages) , together with Exhibit
A (consisting of sixteen pages) and Exhibit B (consisting of one
page) constitue the entire Agreement between the ENGINEER and
OWNER and supersedes all written and oral understandings. This
Agreement and said Exhibits and schedules may only be amended,
supplemented, modified or cancelled by a duly executed written
instrument.
IN WITNESS WHEREOF, said parties have executed this Agreement on the date
first hereinabove written.
CITY: ENGINEER:
CITY OF REDLANDS CAMP DRESSER �IcKEE C.
By: cal-7 , By—/
Mayor, f y-76TRedlands AssYclate
ATTEST:
By
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1
Tf 1�—C11`'—lerk v/dil
Page 12 of 12
EXHIBIT A TO AGREEMENT
BETWEEN
OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
DURING
DESIGN AND CONSTRUCTION
CITY OF REDLANDS
WATER TRANSMISSION PIPELINE
AND
BOOSTER PUMP STATION
This is an exhibit attached to and made a part of the Agreement dated
March 18, 5 1986 between the City of Redlands (OWNER) and Camp
Dresser & McKee Inc. (ENGINEER) for design and construction professional
services.
1. The Basic and Special Services of ENGINEER as described in Sec-
tions 1 and 2 of said Agreement are amended and supplemented as
follows:
PRELIMINARY DESIGN PHASE
Task 1. Initial Project Meetinq and Collection and Review of Project
Information
The ENGINEER will meet with the OWNER' s Public Works Department engineering
staff and water utility operations and maintenance personnel to develop
water transmission pipeline and booster pump station design objectives and
criteria, and the operational relationships (water delivery and control )
between the project facilities and the 1750 Pressure Zone and Highland
Avenue Complex facilities. At this meeting, the OWNER shall also identify
his project representative that will have authority to transmit instruc-
tions, receive information, interpret and define OWNER' s policies and make
decisions with respect to the project facilities being designed.
Page 1 of 16
The ENGINEER will also collect and review all information and data perti-
nent to the selection of the water transmission pipeline route and booster
pump station site, and the development of the preliminary designs for the
water transmission pipeline, booster pump station (including controls) and
the tie-in facilities for the pipeline at the Agate Reservoir and Highland
Avenue Complex.
Task 2. Water Transmission Pipeline Route Analysis
The ENGINEER will evaluate a maximum of three alternate pipeline routes to
select the most economical route with minimal impacts to the City. One of
the routes will be the Master Plan route. The other two alternative pipe-
line routes will be developed based on the ENGINEER' s reconnaisance of the
project area and discussions with the OWNER' s staff.
The evaluation of the alternative pipeline routes identified will be con-
ducted by the ENGINEER through the use of a selection matrix. The matrix
evaluation criteria and their weighting will be developed in consultation
with the OWNER' s staff. The pipeline route evaluation criteria will
include, but not be limited to, the following:
1. Facility Capital Costs
2. Facility Operation and Maintenance Costs
3. Utility Interferences
4. Public Safety
5. Traffic Impacts
6. Construction Permits
7. Hydraulics
8. Right-of-Way Requirements
9. Environmental Impacts as Identified in Documents
Prepared by Others
Page 2 of 16
At the conclusion of the work under this task, the ENGINEER will meet with
the OWNER's staff to review the route evaluation facts and methodology and
present the recommended pipeline route.
Task 3. Booster Pump Station Site Analysis
Concurrent with the water transmission pipeline route analysis, the ENGI-
NEER will evaluate a maximum of two potential sites for the booster pump
station to select the most economical site. One of the pump station sites
to be evaluated will be within the Highland Avenue Complex, while the
second site will either be a remote site or another site within the
Highland Avenue Complex. The site evaluation will take into consideration
the following:
1. Location relative to the pipeline routes under consider-
ation and point-of-delivery to the 1750 Zone.
2. Site acquisition costs
3. Pipeline hydraulics
4. System control interfaces with the Highland Avenue
Complex and ot
, er project facilities.
At the conclusion of this task, the ENGINEER will review the pump station
site selection methodology and will present the recommended booster pump
station site to the OWNER' s staff during the Task 2 findings and recom-
mendation meeting.
Task 4. Pressure Zone Computer Model
The ENGINEER will use 1750 Pressure Zone land use, development, water
consumption, pressure fluctuation and other information provided by the
OWNER under Task 1, and his existing water distribution system computer
model to calculate anticipated water demand and pressure fluctuation for
the 1750 Pressure Zone on a 24-hour operation cycle for maximum, average
and minimum day conditions. The computer simulated pressure zone demand
Page 3 of 16
and pressure fluctuations and the pipeline hydraulics will be used to
select the most economical • type of pump for the booster pump station.
Horizontal centrifugal and vertical turbiNe pump types will be compared
based on a representative average head capacity and pump efficiency data
for each type of pump. The system operational information produced by the
computer simulation will also be used in Task 5 to develop the pump station
control system concepts.
Task 5. Develop Water Transmission Pipeline and Booster Pump Station
Pre I i ff—imary- D e s='
The ENGINEER will devlop the water transmission pipeline and booster pump
station preliminary design based on the project objectives and design
criteria established in Task 1; the recommended pipeline route and pump
station site developed in Tasks 2 and 3, respectively, and the pump station
hydraulics and pump selection from Task 4.
The water transmission pipeline delivery capacity and pipe diameter have
been established in the 1980 Water Master Plan. This established criteria
will be used by the ENGINEER to develop the water transmission pipeline
preliminary design which will include the following:
1. Facility design criteria, including proposed types of
pipes and classes.
2. Plan alignment of the recommended pipeline route.
3. Pipeline profile showing known utilities, pipeline
vertical alignment, hydraulic grade line and approximate
locations of proposed appurtenances.
4. Railroad crossing requirements.
5. Special construction considerations.
6. Additional right-of-way, if required.
Page 4 of 16
The booster pump station preliminary design developed under this task will
include the following:
1. Pump station design criteria, including suction and
discharge pipfng sizing criteria and proposed types of
pipes and classes.
2. Facility plan showing the pump station connection to the
water transmission pipeline, suction pipe alignment,
recommended pump station site location, discharge piping
alignment and the point of delivery to the 1750 Pressure
Zone.
3. Type of pumps, sizing and operational staging.
4. Pump station surge requirements and control system
recommendations if surge control is needed.
5. Pump station plan layout and elevations showing mechan-
ical and electrical equipment locations , doors and
window locations and other architectural treatments.
6. Pump station operation control system and interfaces
with other project and OWNER' s water utility facilities.
7. HVAC provisions.
The booster pump station is not intended to be a primary water delivery
facility therefore standby power, or alternative drive equipment is not
part of the project design. If the booster is to be an above-ground
facility it is to be constructed as a concrete slab on grade with masonry
block walls and wooden roof.
The ENGINEER will meet with the OWNER' s staff at the conclusion of the work
under this task to review the developed preliminary design concepts for the
various project elements prior to the preparation of the project prelimi-
nary design report.
Page 5 of 16
Task 6. Preliminary Design Report
Following the acceptance by OWNER of the project preliminary concepts
developed in Task 5, the ENGINEER will prepare a preliminary design report
that will describe the project facilities to be designed under the final
design phase of the project. Three draft copies of the preliminary design
report will be submitted to the OWNER for review and approval of the dev-
eloped project design concepts. Following the OWNER' s review, a final
version of the report will be prepared by ENGINEER incorporating all OWNER
comments and changes agreed to between OWNER and ENGINEER. Three copies of
the final preliminary design report will be provided to the OWNER.
Task 7. Preliminary Design cost Estimate
ENGINEER will prepare an estimate of the probable project construction
costs for the project elements described in the Task 6 preliminary design
report. The construction cost estimate will be included as a subsection of
the preliminary design report.
Task 8. Subcontract Services
Following the acceptance of the recommended water transmission pipeline
route and booster pump station site by OWNER, the ENGINEER will retain the
services of topographic survey and geotechnical subcontractors to undertake
the project topographic mapping and soils investigations required for the
final design of the project faciliites. This work is being conducted
during the preliminary design phase of the project (concurrent with the
development of the project facility preliminary design concepts) to mini-
mize the project final design time.
Page 6 of 16
The project topographic survey subcontract work shall include the
following:
1 Survey and set aerial control points necessary to control the
aerial photographs;
2. Establish nail and flash for centerline stations at 200'
intervals along the alignment and paint the stations on the
street adjacent to the established points;
3. Have an aerial photography firm prepare plan and profile
blanks with screened photo strips at a scale of I" - 40' two
foot contour interval , including title blocks, and survey
site topography for the pump station at the same scale and
contour intervals as that for the pipeline;
4. Research the utility company records and delineate on the
plan blanks the knownutilityfacilities that would effect
the proposed design;
5. Draft in ink the street right of way on the plan blanks;
6. After the approximate alignment is determined, perform the
following survey work:
a. Establish bench marks and profile the street centerline
and the natural ground over the pipeline at the stations
previously set and at pronounced breaks;
b. Locate utilities, valves, boxes and other surface
features that will effect the proposed pipeline;
C. Take elevations on the invert of all sewers and storm
drains where possible that will effect the proposed
pipeline;
7. Draft in ink on the plan blanks all important field located
surface features that effect the proposed pipeline; and
8. Draft in ink on the profile blanks the street centerline
profile and the profile of the natural ground over the
pipeline.
9. During the construction phase of the project set pipeline and
pump station control survey points and bench marks.
Page 7 of 16
The project geotechnical subcontract work shall include subsurface
explorations, laboratory testing, engineering analyses, and preparation of
a written report.
The subsurface exploration will consist of drilling test borings at maximum
intervals of approximately 4,200 feet along the proposed alignment. All
test borings will extend at least five feet below the pipe invert. Al-
though the alignment has not been finalized, we anticipate drilling about
22 borings ranging in depth from 15 to 25 feet for the transmission main
with an additional 25- to 40- foot deep boring for the pump station. All
field work will be conducted under the direct supervision of a qualified
geotechnical engineer or engineering geologist.
Pertinent engineering properties of the foundation materials will be evalu-
ated by appropriate field and laboratory tests. Representative samples
will be obtained from all borings for subsequent examination and laboratory
testing. All earth materials will be visually classified in the field in
general conformance with the Unified Soil Classification System. Our field
classifications will be verified in the laboratory by visual observations
and confirming tests where necessary. We presently anticipate that the
laboratory tests will include insitu dry density-moisture content, shear
strength, sand equivalent, mechanical analyses, maximum dry density-optimum
moisture content, soluble sulphates, and soluble chlorides.
Based on engineering analyses of the field and laboratory data, a written
report will be prepared. - The report will summarize the physical data
acquired during the investigation in a convenient form for reference and
will present recommendations and comments to aid in design of the project.
The following specific items will be covered in the report.
1. Evaluation of earth materials along the pipeline alignment
and at the pump station site.
Page 8 of 16
2. Evaluation of groundwater effects and the necessity for
dewatering during construction.
3. Allowable bearing pressures for project facilities.
4. Allowable uplift resistances.
5. Lateral earth pressures (active at-rest, and passive) and
frictional resistance for design of permanent facilities.
6. Comments on pipe bedding or foundation preparation.
7. Recommended backfill standards.
8. Comments on trench excavation.
9. Lateral earth pressures against temporary shoring.
10. General discussion of the engineering seismology of the
project area.
FINAL DESIGN PHASE
Task 1. Final Design and Preparation of Plans and Specifications
The ENGINEER will develop the water transmission pipeline and booster pump
station final designs for the facilities, and to the design criteria and
concepts presented in the final preliminary design report, and will prepare
plans and contract documents and specifications. The project facilities
are to be constructed under a single construction contract.
The plans will be drafted ink on mylar on OWNER furnished standard mylar
sheets (24 inch by 36 inch). The plans will be drawn to ENGINEER's draft-
ing standards. Pipeline plan and profile plans will be prepared to a scale
of 1 inch to 40 feet. The drafting scales used for the other plan details
shall be of sufficient size to permit the binding of reduced scale plans
(approximately one-half scale) into the back of the project contract docu-
ment and specification document.
Page 9 of 16
The project contract documents and specifications shall be prepared by the
ENGINEER using his standard contract document and specification formats.
OWNER's special contract document and standard specifications will be
incorporated into the ENGINEER's standard contract documents and specifi-
cations as required for the project.
The plan and specification package submitted to the OWNER for his review at
the 100-percent complete stage of the project will consist of bound con-
tract documents and specifications accompanied by a full-sized blue line
set of the plans. Five sets of the 100-percent complete plans and speci-
fications will be submitted to the OWNER. The final project plan and
specification package will consist of bound contract documents and speci-
fications with reduced scale (approximately one-half scale) plan set bound
into the back of the specification package. Fifty-five sets of the final
project plans and specifications will be provided to the OWNER for his own
use and to obtain construction bids.
Task 2. _Opinion of Probable Cost
ENGINEER will prepare an estimate of the probable project construction
costs based on the project plans and specifications. The construction cost
estimate will be prepared following the contract document bid schedule to
facilitate comparison of construction bids.
CONSTRUCTION PHASE
Task 1. Pre-Award Services
The ENGINEER shall provide the following pre-award services:
1. Conduct of the project pre-bid conference and job walk.
2. Respond to prospective bidder plan and specification
interpretation questions.
Page 10 of 16
3. Prepare bid addenda, as required, including distribution
to prospective bidders.
4. Attend bid opening, assist OWNER in the technical evalu-
ation of the three lowest bids received, and make award
recommendations.
Task 2. Construction Contract Sup ort Services
The ENGINEER shall provide• the following construction contract support
services:
1. Review a maximum of twenty-five material and equipment
shop drawing submittals and deviation requests.
2. Respond to contractor plan and specification interpre-
tation requests up to a maximum engineering effort of
fifty-six person hours.
3. Review and respond to project constructability problems
up to a maximum engineering effort of fifty-six person
hours.
4. Coordinate construction survey subcontract services.
5. Assistance in the negotiation of extra work.
6. Prepare project record drawings based on contractor fur-
nished information.
The project construction contract support services are budgeted for a
maximum thirty-two week construction period.
Task 3. Field Inspection Services
The ENGINEER shall provide one full-time resident engineer-inspector to
observe the project construction work. The maximum duration of field
construction services is thirty-two weeks. The resident engineer-inspector
shall : 1. Observe the project construction work for compliance
with plans and specifications.
Page 11 of 16
2. Maintain daily field construction records, including,
but not limited to contractor construction activities,
contractor and subcontractor work forces, construction
equipment, constructability problems encountered, prob-
lems encountered, extra work activities and other re-
quired information.
3. Field coordination of the construction survey subcon-
tract services.
4. Review and approval of contractor' s progress payment
requests.
5. Assist OWNER in administering extra work items.
6. Monitor the contractor' s maintenance of accurate "as
constructed" project drawings.
7. Develop project punch list.
8. Conduct final project inspection with OWNER's staff.
Task 4. Subcontract Services
1. ENGINEER will retain the services of topographic subcontractor to
set the initial pipeline and booster pump station construction
controls and bench marks. Construction soils testing services are
to be provided by the contractor and the provision of this type of
service is not included under this task. ENGINEER will provide
construction geotechnical subcontract services to respond to un-
forseen constructability problems under the special services pro-
visions of the Agreement.
2. The OWNER's responsibilities as described in Section 3 of said
Agreement are amended and supplemented as follows:
OWNER shall furnish ENGINEER two copies of the OWNER's design
standards and standard specifications for water distribution
facilities, and 1982 Water Master Plan.
Page 12 of 16
OWNER shall furnish ENGINEER one copy each of the construction
drawings and specifications for the Agate Reservoir and Horace P.
Hinckley Water Treatment Plant.
OWNER shall furnish ENGINEER with distribution system facility
information and land use, population, water consumption, pressure
fluctuation for the I750 Pressure Zone, and all other information
in the possession of the OWNER that is pertinent to design of the
Project booster pump station.
OWNER shall furnish ENGINEER water and sewer utility, and other
utility (gas, telephone, electric, etc.) information in the pos-
session of the OWNER that is pertinent to the evaluation of alter-
native pipeline routes, or developing the final design of the
pipeline along the selected route. Where utility information
along any of the alternative pipeline routes, or selected pipeline
route is not sufficient, in the opinion of the ENGINEER, for the
purposs of the Project, the OWNER shall pothole utilities as
requested by the ENGINEER if the utility company will not pothole
their utility in response to the ENGINEER' s request to do so.
3. The time periods for the performance of ENGINEER' s services as set
forth in Section 4 of said Agreement are amended and supplemented
as follows;
Pipeline Route and Booster Pump Station Four Weeks from
Site Analysis Receipt of Notice
to Proceed
Submittal of Pipeline and Booster Seven Weeks from
Pump Station Preliminary Design Receipt of Notice
Report to Proceed
Page 13 of 16
100-Percent Complete Plan and Sixteen Weeks after
Specification Submittal Receipt of OWNER' s
Preliminary Design
Report Written Review
Comments
Final Plan and Specification Two Weeks after
Submittal Receipt of OWNER's
100-Percent Plan &
Specification Review
Comments
The ENGINEER's construction professional services have been bud-
geted in Section 4 of this Exhibit for a maximum period of thirty-
two weeks immediately following the award of the construction con-
tract by the OWNER.
The ENGINEER's overall Project schedule and budget is based on
maximum OWNER review periods of two weeks for the pipeline and
booster pump station preliminary design report and 100-percent
plan and specification submittal , and eight weeks immediately
after the final plan and specification submittal for the OWNER to
bid and award the Project construction contract.
4. The method of payment for services rendered by ENGINEER shall be
as set forth below:
For the engineering services to be performed under this Agreement,
the ENGINEER shall be compensated for his incurred salary expenses
at the hourly rates set forth in Exhibit "B" , "Time and Materials
Billing Schedule", attached hereto and by reference incorporated
herein and made a part hereof. The ENGINEER's standard billing
rates shall be revised on January 1 of each year that this Agree-
ment is in affect so that they reflect his most current billing
rates.
Page 14 of 16
The OWNER shall also compensate the ENGINEER for all of his direct
non-salary expenses incurred during the performance of the work on
the Project at cost plus ten percent. Direct non-salary expenses
shall include, but not be limited to the following items: tele-
phone expenses; reproduction, copying, printing and binding expen-
ses; mailing and shipping expenses; travel expenses; automobile
mileage expenses; subcontractor expenses and other miscellaneous
expenses that are incurred as a result of the performance of the
engineering work set forth herein.
The maximum amount of compensation to be paid to the ENGINEER by
the OWNER for professional services rendered shall not exceed the
total amount of $337,400 (Three Hundred Thirty Seven Thousand and
Four Hundred Dollars) and for each component of work shall not ex-
ceed the amounts set forth below, without prior written approval
by the OWNER.
Contract Compensation
Description Limits
1. Project Pipeline Route and Pump $ 43,400
Station Site Selection and
Preliminary Design, Including
Topographic and Geotechnical
Subcontract Services.
2. Final Design and Preparation of $179,100
Plans, Specifications and
Construction Cost Estimate.
3. Office Construction Contract $ 27,300
Support Services.
4. Construction Inspection Services, $ 87,600
Including Construction Survey
Services
Total Contract $337,400
Compensation
Page 15 of 16
None of the above contract compensation limits for the work com-
ponents listed shall be exceeded without approval of the OWNER.
The ENGINEER shall be compensated for all OWNER requested, or ap-
proved special services in accordance with the provisions of this
Agreement. The not-to-exceed fee for the special services per-
formed by the ENGINEER shall be set forth in the OWNER's authori-
zation to proceed with the work.
The ENGINEER' s incurred Project costs shall be billed monthly to
OWNER before the 25th day of the following month, and payment by
OWNER shall be made wtihin 30 days. Invoices shall include bill-
ing for labor charges and direct costs incurred by ENGINEER during
each month of services rendered to OWNER in conformance with this
Agreement. Charges shall be based on ENGINEER' s standard billing
schedule attached as Exhibit B to the Agreement. ENGINEER shall
keep records on all services and costs, and make them available
for review and audit if requested by OWNER.
5. OWNER has established -the following special provisions and/or
other considerations or requirements in respect of the Assignment:
ENGINEER's estimate of the cost for each phase of this Assignment
is set forth in Section 4 of this Exhibit. ENGINEER will advise
OWNER when seventy-five (75) percent of the costs are expended for
each phase of the Project and will provide a review of the expen-
ditures. ENGINEER may -request a revision in the estimated cost
for performance of this assignment and will relate the rationale
for the revision to the specific basis of estimate as described
under Basic and Special Services in Paragraph I of this Exhibit.
Such notification will be submitted to OWNER at the earliest pos-
sible date. The authorized cost estimate will not be exceeded
without approval of OWNER and ENGINEER.
Page 16 of 16
EXHIBIT B TO AGREEMENT
BETWEEN
OWNER AND ENGINEER
FOR
PROFESSIONAL STUDY AND REPORT SERVICES
CITY OF REDLANDS
WATER TRANSMISSION PIPELINE
AND
BOOSTER PUMP STATION
BILLING RATE SCHEDULE
Effective January, 1986
PROFESSIONAL AND SUPPORT SERVICES
Vice President/Sr. Consultants $ 90.00 - $130.00
Associate 85.00 - $110.00
Principal Engineer/Scientist 85.00 - 100.00
Supervising Engineer/Scientist 65.00 - 95.00
Senior Engineer/Scientist 55.00 - 85.00
Construction Resident Engineer 55.00 - 85.00
Construction Resident Inspector 35.00 - 75.00
Associate Engineer/Scientist 45.00 - 75.00
Staff Engineer/Scientist 35.00 - 55.00
Draftsperson/Designer 35.00 - 65.00
Rate Specialist 55.00 - 90.00
Technical Editor 20.00 - 40.00
Administrative Assistant 35.00 - 55.00
Technician/Clerk 20.00 - 40.00
Secretary/Word Processor 25.00 - 40.00
OTHER DIRECT COSTS
Other reimbursable direct costs shall be billed at 1 .1. times actual
cost to cover the cost of general and administrative expenses and
handling. These reimbursable costs include, but are not limited to:
Travel : Air Fare, Auto Rental , Local Mileage ($.20/mile)
Subsistence: Lodging and Meals
Communications: Long Distance Telephone, Postage and Federal Express
Printing: Internal Reproduction ($.15/sheet); Outside Printing Services
Computer and Word Processing Services
Consultant and Subcontracted Services
Equipment Rental
Page 1 of I