HomeMy WebLinkAboutContracts & Agreements_32-1996_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING SERVICES
FOR
WASTEWATER COLLECTION SYSTEM FACILITIES MASTER PLAN
This Agreement is made and entered into as of this 2nd day of April, 1996, by and between
City of Redlands Municipal Utilities Department,
hereinafter referred to as "CITY"
and Camp, Dresser, & McKee Inc., hereinafter referred to as
"ENGINEER".
In consideration of the mutual promises, covenants and conditions hereinafter set forth, the
parties do hereby agree as follows:
ARTICLE I - ENGAGEMENT OF THE ENGINEER
1.1 The CITY hereby engages the ENGINEER, and the ENGINEER hereby accepts the
engagement to perform engineering services for the Wastewater Collection System
Facilities Master Plan, hereinafter referred to as "Project".
1.2 All services under this Agreement shall be done in a professional manner, and the
ENGINEER represents that the firm employs those persons with the demonstrated skill
and the professional expertise necessary to provide high quality services under this
Agreement.
1.3 The ENGINEER shall be responsible, to the level of competency presently maintained
by other practicing professional engineers providing the same type of services, for the
professional and technical soundness, accuracy and adequacy of all reports, designs,
drawings, specifications, and other services and materials furnished under this
Agreement.
ARTICLE 2 - SERVICES OF THE ENGINEER
2.1 The ENGINEER shall perform the services required for the Project as defined in
Attachment A, Scope of Work.
Wastewater Collection System Facilities Master Plan
2.2 Additional services may be provided by the ENGINEER when requested and approved
by the CITY and agreed to by the ENGINEER.
ARTICLE 3 - RESPONSIBILITIES OF THE CITY
3.1 The CITY shall place at the disposal of the ENGINEER all available information
pertinent to the Project, including previous reports and any other data relative to the
Project.
3.2 The CITY shall provide access to and make all provisions for the ENGINEER to enter
upon public and private lands as required for the ENGINEER to perform his services
under this Agreement.
3.3 The CITY shall provide all environmental assessments or impact reports required for this
project and not otherwise specifically required to be provided by the ENGINEER.
3.4 The CITY shall designate in writing a person to act as the CITY'S representative with
respect to the services to be performed under this Agreement, such person to have
complete authority to transmit instructions, receive information, interpret and define the
CITY's policies and decisions with respect to materials, equipment, elements and systems
pertinent to the services covered by this Agreement.
ARTICLE 4 - PERIOD OF SERVICE
4.1 The ENGINEER shall proceed with the engineering services set forth in Article 2 in
accordance with the schedule defined in Attachment B: Schedule.
4.2 The ENGINEER shall proceed with the services under this Agreement promptly and shall
prosecute them diligently.
ARTICLE 5 - PAYMENTS TO THE ENGINEER
5.1 For the services performed under Article 2, Owner shall pay the ENGINEER on a time
and materials basis at the hourly rates shown in Attachment D, Schedule of Rates, except
as provided herein. The manhour estimates and total project budget are shown in
Attachment C, Fee Proposal. The total amount of compensation for the Project shall not
exceed the total shown in Attachment C, Fee Proposal, unless the scope of the Project
is materially changed and agreed to by the Parties.
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Wastewater Collection System Facilities Master Plan
5.2 Payment for additional services requested by the CITY per Article 2.2 shall be in
accordance with a separately negotiated fee or in accordance with the hourly rates shown
in Attachment D: Schedule of Rates.
5.3 ENGINEER agrees that at the point 75 percent of budgeted costs have been expended for
the Project, the ENGINEER will notify the CITY in writing, including a brief report on
job status,
percent complete, analysis of budget, and envisioned expenses to complete the contractual
effort. The budget shall not be exceeded except if previously approved by CITY.
5.4 The ENGINEER shall bill the CITY within ten (10) days following the close of each
month by submitting an invoice indicating the work performed, who performed the work,
under which subtask in the Project budget the work was performed, indirect costs, and
if requested, the detailed cost of all work including back-up documentation. Payments
by CITY to ENGINEER shall be made within 30 days after receipt and approval of
ENGINEER'S invoice, by warrant payable to the ENGINEER.
5.5 All notices, bills and payments shall be made in writing and may be given by personal
delivery or by mail. Notices, bills and payments sent by mail shall be addressed as
follows:
TO CITY: Gary Phelps
Municipal Utilities Department
P.O. Box 3005
Redlands CA 92373
TO ENGINEER: Richard Corneille, P.E.
Camp, Dresser, & McKee Inc.
430 North Vineyard, Suite 310
Ontario CA 91764
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances, notices, bills and payments shall be deemed given at the
time of actual delivery. Changes may be made in the names and addresses of the person
to whom notices, bills and payments are to be given by giving notice pursuant to this
paragraph.
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Wastewater Collection System Facilities Master Plan
ARTICLE 6 - INSURANCE AND INDEMNIFICATION
6.1 ENGINEER shall maintain worker's compensation insurance and, in addition, shall
maintain insurance to protect CITY from claims for damage due to bodily injury,
personal injury, or death and claims for injury to or destruction of tangible property
while performing the services covered by this Agreement. Said public liability and
property damage insurance shall be in a minimum combined single limit of $1,000,000,
and in the aggregate. The CITY shall be named a primary additional insured on
insurance coverage for public liability and property damage. The ENGINEER shall
provide CITY with a certificate evidencing such insurance coverage.
6.2 ENGINEER agrees to maintain professional liability insurance pursuant to this paragraph
to protect CITY from negligent acts, errors or omissions of a professional nature; the
total aggregate of ENGINEER'S professional liability insurance coverage shall be a
minimum of $1,000,000.
6.3 ENGINEER agrees to indemnify, hold harmless and defend CITY and any and all of
their elected officials, officers, agents, engineers, and employees from and against all
claims, loss, damage, charge or expense, to which they or any of them may be put or
subjected to arising out of or resulting from any willful misconduct or negligent act or
actions, omission or failure to act on the part of the ENGINEER, his contractors, his
suppliers, anyone directly or indirectly employed by any of them or anyone for whose
acts or omissions any of them may be liable in the performance of the services described
in this Agreement.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event of any legal action brought by either party against the other to enforce any
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of the obligations hereunder or arising out of any dispute concerning the terms and
conditions hereby created, the losing party shall pay the prevailing party such reasonable
amounts for fees, costs, expenses, including attorney's fees, as may be set by the Court.
7.2 The ENGINEER shall not sublet or assign any of the services covered by this
Agreement, except with the prior written approval of the CITY and in strict compliance
with the terms, provisions, and conditions of the Agreement.
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Wastewater Collection System Facilities Master Plan
7.3 The key ENGINEER'S personnel proposed for the Project are as follows:
Client Officer: Richard Corneille, P.E.
Project Manager: John M. Price, P.E.
Tech Review: John Burgh, P.E.
George Riek, P.E.
Project Engineer: Tim Rust, P.E.
GIS Project Manager: J. Matthew Bottenberg (SSRI}
ENGINEER agrees that these key people shall be made available and assigned to the
CITY'S Project, and that they shall not be replaced without concurrence from the CITY.
7.4 It is understood and agreed by and between the parties that all documents, records,
drawings, designs and specifications, cost estimates, and other project documents
developed by the ENGINEER pursuant to this Agreement shall become the property of
CITY and shall be delivered to CITY upon completion of services. Any reuse of such
documents for other projects and any use of incomplete documents shall be at the
CITY'S sole risk.
7.5 ENGINEER is for all purposes an independent contractor. All qualified personnel
provided by ENGINEER pursuant to the provisions of this Agreement are to be
employed by ENGINEER for his account only, and in no event shall ENGINEER or any
personnel retained by him be deemed to have been employed by the CITY or engaged
by the CITY for the account of or on behalf of the CITY.
7.6 Unless earlier terminated, as stipulated below, this agreement shall terminate upon
completion and acceptance by the CITY of all services approved for performance under
Article 2 of this Agreement.
7.7 This Agreement may be terminated in writing by either party in the event of failure by
the other party to fulfill its obligations under this Agreement through no fault of the
terminating party: providing, that no such termination may be effected unless the other
party is given (1) not less than thirty (30) calendar days written notice (delivered by
certified mail, return receipt requested) of intent to terminate, and (2) an opportunity for
consultation with the terminating party prior to termination.
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Wastewater Collection System Facilities Master Plan
7.8 If this Agreement is terminated by the CITY for reasons of default by the ENGINEER,
an adjustment to ENGINEER's compensation shall be made, but (1) no amount shall be
allowed for anticipated profit or unperformed services, and (2) any
payment due to the ENGINEER at the time of termination may be adjusted to the extent
of any additional costs to the CITY occasioned by the ENGINEER'S default. If termina-
tion for default is effected by the ENGINEER, the adjustment in compensation shall
provide for payment to the ENGINEER to include a reasonable profit for services
rendered and reimbursement for expenses incurred prior to the termination, in addition
to termination settlement costs reasonably incurred by the ENGINEER relating to
commitments which had become firm and approved by CITY prior to the termination.
7.9 Upon receipt of a termination notice, the ENGINEER shall (1) promptly discontinue all
services affected (unless the notice directs otherwise), and (2) deliver or otherwise make
available to the CITY, copies of data, design calculations, drawings, specifications,
reports, estimates, summaries, and such other information and materials as may have
been accumulated by the ENGINEER in performing services under this Agreement.
7.10 ENGINEER shall maintain books and accounts of all project related payroll costs and all
expenses and incidental expense. Books shall be available at all reasonable times for
examination by the CITY at the office of the ENGINEER.
7.11 This Agreement, including attachments incorporated herein by reference, represents the
entire Agreement and understanding between the parties and any negotiations, proposals
or oral agreements are intended to be integrated herein and to be superseded by this
written Agreement. Any supplement or amendment to this Agreement to be effective
shall be in writing and signed by the CITY and ENGINEER.
7.12 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
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Wastewater Collection System Facilities Master Plan
IN WITNESS WHEREOF, duly authorized representatives of the parties have signed in
confirmation of this Agreement.
CITY OF REDLANDS CAMP, DRESSER, AND MCKEE INC.
("CITY") ("ENGINEER")
By4jj::%111jjjBy: j -
SWEN LARSON RICHARD CORNEILLE, P.E.
Mayor Vice President
ATTEST: `
City C rk, City o diands
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ATTACHMENT A TO AGREEMENT
BETWEEN
CITY AND ENGINEER
TO FURNISH
ENGINEERING SERVICES
FOR
CITY OF REDLANDS
WASTEWATER COLLECTION SYSTEM MASTER PLAN
SCOPE OF WORK
Task 1: Protect Administration
I'l Project Execution Plan
The ENGINEER will prepare a project execution plan, including a description of project background,
project goals and objectives, detailed scope-of-work, project team, technical and administrative
interfaces,communication protocols, project budgets., and project schedule, and review the Project
Execution Plan at the initial project kickoff meeting.
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1,2 Meetings
The ENGINEER will meet with the CITY staff and other key participants and stakeholders in the project,
Including wastewater operations and maintenance personnel, at periodic and critical points throughout
the project to provide project status/progress reports, receive CITY information and input, and outline
work to be accomplished prior to the next meeting,
1.2.1 The first such meeting, a Project Quality Management(PQM)meeting, will be held at the Outset
of the project. and will require the attendance of the key CITY staff and ENGINEER team
members. In this meeting, the defined goals of the project will be documented. and critical
success factors(CSFs) will be identified, as well as the necessary processes, activities, and tasks
(PATS)-and task assignments - required to accomplish the critical elements of the project.
1:2.2 Regular monthly meetings(12 budgeted) are proposed with CITY staff to present project status
to date progress and budLyet),to obtain critical input, and to receive guidance throughout the
development of the study. ENGINEER will prepare an agenda for the meetings,and summary
minutes to document decisions and direction. At least four of these meetings will be technical
workshops where critical decisions will be made. The issues to be discussed at the technical
workshops will include the following-
P a I of'14 _31219/96
GIS user needs/database design
Sizing and modeling criteria for the wastewater collection system hydraulic analysis and
review of growth forecasts from the CITY Planning Department
Modeling results and evaluation of different alternatives available to correct identified
deficiencies
Preliminary results of the CIP and preliminary implementation plan
Quality Assurance/Quality Control
ENGINEER's in-house QA/QC procedures will be followed to maximize final product completeness and
accuracv- A Technical Review Committee(TRO, comprised of ENGINEER's senior staff, will provide
an in-house critical review of the overall work product, including existing facilities conditions, modeling
assumptions, and proposed system improvements. Mr. Corneille will also participate on a TRC
committee(up to 40 hours)to review the Water System Master Plan being prepared by CH2M Hill, and
Mr. Savage, from CH2M Hill, will participate on the TRC for the Wastewater Collection System Master
Plan.
14 Project Management
The ENGINEER shall coordinate the work and implement a project management procedure which shall
include project cost control, schedule tracking, and automated accounting. The ENGINEER shall also
coordinate the work of subconsultants: Environmental Systems Research Institute, Inc. (ESRI)for
database conversion, geographic information system (GIS)development, and GIS-to-model-to-GIS data
translations; V&A Consulting Engineers Inc, (V&A) for wastewater flow monitoring and sewer
collection facilities inspection services-, and Hicks & Hartwick, Inc. (H&H) for bench mark circuit and
sewer invert elevation surveying services. The performance of work shall be tracked,and reported at
monthly progress meetings. Invoices shall be prepared by the ENGINEER and submitted to the CITY on
a monthly basis.
Task I Wastewater Collection System MaI212ing and Database Development
2,1 Wastewater Collection System User Needs Survey
Interviews of prospective CITY users of the wastewater collection facilities geographic information
systern (GIS)will be conducted. These interviewees should include management, supervisory, and
operational-level personnel of the CITY that may use or contribute to the GIS. Based on the results of
these interviews,the needs of potential GIS users will be identified. These needs will include: 1)
specific functions the GIS can support, 2)the data types needed to perform those functions, 3)the source
agencv(les)for these data,4)the products created, 5) anv automated systems now used in performing the
functions, and 6) issues related to GIS use within the CITY. ENGINEER will produce a technical
memorandum summarizing the functions within the CITY that could use the GIS and categorizing the
types of data sources now beino used to carry out these functions. Each function will be summarized as
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a brief narrative. A summary table of functions versus data sources will be provided. This technical
memorandum will be used as the basis for the database design task to follow.
Concurrent with the interviews, samples of existing data which may satisfy the geographic information
and analysis needs of prospective users of the GIS will be collected. Data to be collected are expected to
include maps, reports, statistical and tabular data listings, and related documents. Map and tabular data
currerittv automated or expected to be automated in the future will also be inventoried in this task. Tile
data samples will be collected by ENGINEER during a workshop so that CITY staff can provide a
thorough explanation of the origin, quality, and characteristics of each data type. Any samples not
available during the workshop should subsequently be provided to ENGINEER by the CITY's authorized
representative,
2.2 Wastewater Collection System Database Design
The physical database design for the GIS wastewater system facilities laver(s)will define the specific
data elements. physical formats, and coding schemes of the production wastewater collection facilities
database, which will be documented in a database design report. There are five primary components that
need to be designed: cartographic layers, feature attribute tables, related lookup tables,map annotation
(text), and the map library structure. These components will meet the specific application requirements
of the CITY,with the underlying goals to maintain data consistency and integrity,reduce data
redundancy through normalization of the database, and increase system performance.
The principal goal of the physical database design is to organize the database entities,attributes, and
relationships in a way that best supports the CITY's applications. The physical design defines the exact
data elements, field definitions, and coding schemes of the layers and attribute tables in the database.
A 'draft' Database Design Document will be prepared, reviewed with the CITY, refined based on
feedback, and finalized after the pilot is completed. The resulting database design will be documented in
the -final' Database Design Document.
2.3 Pilot Data Conversion
I Pilot Data Conversion Procedures Definition for Wastewater Collection Facilities
Based on the information contained within the revised database design document.the ENGINEER will
prepare an ARC/INFO(r)Data Conversion Procedures Document for the CITY's sewer data. This
document will first examine and inventory the available sources of tabular data(CITY and third party),
and hard-copy map data for automation into a wastewater system database as described in the Database
Design Document. Outstanding issues in data availability and accuracy will also be indicated as part of
the examination and inventory. Next, the inventoried data sources will be reviewed for the potential
population of each item within the Database Design. This process will result in a matrix table showing
the database tables and items on one axis, and showing the potential data sources on the other axis. This
table is known as an Item Source Summary table. The table will indicate which data sources could
populate each database item. and will rank the potential source as a primary, secondary, or tertiary
source, Then,the priorities for automation of the various items in the Database Design will be discussed
and determined based on the CITY's short, medium, and long range needs. This prioritization will also
be based on the results of the analysis of the availability of source data, and the level of effort required to
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uIPLIt the data into the GIS. The prioritization processs will determine layers to be converted during the
pilot conversion. Finally, initial automation procedures for tabular and spatial data(including potential
conversion alternatives that should be tested during the pilot conversion)will be determined based on the
agreed priorities. These procedures will be based on the Database Design,the Item Source Summary.
and the prioritization for automation. The procedures will also specify CITY and ENGINEER
responsibilites. For the CITY,this may include document reproduction and provision to ENGINEER,
document scrubbing, internal research of anomalies identified by ENGINEER during the automation
process known as Problem and Resolution (PAR)processing, and review acceptance of delivered digital
data-
A Data Conversion Procedures Document will then be developed, and will become the basis for the data
automation procedures to be used and tested during creation of the pilot database. Upon acceptance of
the preliminary version,the ENGINEER will commence with the pilot data conversion of four
contiatious atlas maps(of the CITY's choice), During the pilot data conversion described below,
modifications to the preliminary conversion procedures portion of the Data Conversion Procedures
Document will be made as needed. Upon completion and delivery of the pilot database, ENGINEER will
submit the Data Conversion Procedures Document to the CITY for review and acceptance.
L.3,2 Parcel Basemap Update
Prior to initiation of the pilot database conversion, ENGINEER will acquire the updated County of San
Bernardino Geographic Information Management System (GANGS)parcel database for the city, and
update the CITVs existing ARC/INFO General Plan database. This will include merging the city's
existing landuse and general plan landuse data with the more up-to-date GIME parcel database. This
updated parcel basemap will provide an accurate geographic foundation for conversion of the wastewater
atlas maps into GIS format during the pilot and full conversion efforts.
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I ) Pilot Database Conversion
Followino-the acceptance of the initial version of the Data Conversion Procedures Document,the
ENGINEER will commence with the pilot data conversion within the geographic extent of the chosen
area. It is assumed that the total extent of the pilot area will not exceed four GIS tiles. The primary
intent of the pilot is to test and refine procedures for converting the data sources into database design
format before the full scale conversion in order to develop an acceptable and efficient process. The
resulting pilot database can also be used for the creation and testing of the user applications in future
In
development phases. The pilot conversion will follow the general steps described below.
Step 1) Source Document Acquisition and Review
This step will include for the CITY, document reproduction and provision to ENGINEER, and
pre-automation document scrubbing. It will also include internal research of anomalies
identified by the ENGINEER during automation and described on Problem and Resolution
(PAR)forms,and will include review acceptance of delivered digital data. It also includes
ENGINEER tasks such as inventorying of delivered documents and their shipment to the data
conversion site.
Step 22) Source Document Preparation for Automation
This step includes ENGINEER tasks such as preparation for automation{e.g.,various facilities
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shown on the maps are color coded and highlighted for efficient automation). It also includes
interactive ENGINEER and CITY tasks during which additional source document anomalies not
identified during step one above are reported to the CITY, and are resolved by the CITY and the
ENGINEER through PAR documentation forms, These PAR forms are retained and used to
develop rules for internal resolution, so that over time,the CITY is only submitted new types of
anomalies that have no existing precedence for resolution.
Step3) initial Data Capture
This step includes ENGINEER automated data capture tasks using AutoCAD. Arc/CAD and
ARCIINFO to diaitizell'scan the wastewater facilities. The geographic background for this step
will be the existing City of Redlands landbase. This will mean that the facilities shown on the
old non-digital landbase will be interactively adjusted to fit to the more up-to-date and
geographically accurate digital landbase,
geographically
Step 4) Quality Control/Quality Assurance(QA/'QC) and Editing
This step includes several iterations of QA/QC processes performed by the ENGINEER that will
result in a database that meets the agreed
greed acceptance standards. A series of standardized AML
programs known as the Quality Control Application (QCAP)will be set up and executed on the
pilot database. These AMLs will review ARC/INFO coverages and databases for proper
topology,connectivity, data definition and content, and relational integrity between tables. A
series of color coded and annotated hard copy plots will also be generated and compared to
source documents to verify the pilot database meets agreed attribute and coordinate accuracy
standards.
Step 5 Final Database Formatting and Delivery
This step includes ENGINEER automated processes that will perform various final formatting
tasks such as final edgematching and coverage joining, ARC LIBRARIAN-insertion(if
necessary),verification plot creation, and magnetic tape downloading. It also includes the
installation of the QCAP at the CITY for the CITY's use in database verification. It will result in
a final GIS database ready for verification and use by the CITY,
2A Full Database Conversion of Wastewater Collection System
Following the acceptance of tile wastewater collection pilot database, the ENGINEER will commence
with City-wide data conversion of the wastewater collection facilities. It is assumed that the automation
effort will be divided into four or five contiguous phased delivery areas. It is also assumed that the CITY
will provide copies of all of the materials necessary for the successful completion of this effort. The
conversion process will go through the following general steps. First. the CITY provided materials will
be reviewed by ENGINEER's staff for completeness. Next,the materials will be prepared for
automation by ENGINEER in ARC/INFO. Problems, missing information, or ambiguous situations
detected on the source documents identified by ENGINEER during the first two steps will be
communicated to the CITY for resolution. Upon resolution of identified problems, ENGINEEWs
technicians will automate the facilities as they appear on the documents, and perform an internal quality
control review. Finally,the ARC"INFO coverages will be verified before being provided to the CITY for
additional quality control inspection and final formatting during tasks 2.5 and 1.6. Following is a more
detailed description of the above steps that ENGINEER will perform during task 2.4.
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Step 1j Source Document Acquisition and Review
Th is step will include for the CITY, document reproduction and provision to ENGINEER., and
pre-automation docurnent scrubbing. It will also include internal research of anomalies
identified by ENGINEER during automation and described on Problem and Resolution (PAR)
forms, and will include review acceptance of delivered digital data. It also includes ENGINEER
tasks such as inventorying of delivered documents and their shipment to the data conversion site.
Step 21) Source Document Preparation for Automation
This step includes ENGINEER tasks such as preparation for automation (e.g.,various facilities
shown on the maps are color coded and highlighted for more efficient automation). It also
includes interactive ENGINEER and CITY tasks during which additional source document
anomalies not identified during step one above are reported to the CITY, and are resolved by the
CITY and the ENGINEER through PAR documentation forms, These PAR forms are retained
and used to develop rules for internal resolution, so that over time, the CITY is only submitted
new types of anomalies that have no existing precedence for resolution.
Step 3) Initial Data Capture
This step includes ENGINEER automated data capture tasks first scanning the wastewater
facilities and then vectorizing the facility data into ARC/INFO coverages. The geographic
background for this step will be the existing City of Redlands landbase. This will mean that the
facilities shown on the old non-digital landbase will be interactively adjusted to fit to the more
up-to-date and geographically accurate digital landbase.
Step 4) Initial Data Capture Quality Assurance/Quality Control (QA/QC)
This final initial data conversion step includes ENGINEER's initial QA/QC processes that will
verify that the initial data capture meets project attribute and coordinate accuracy specifications.
This step includes both automated checks during data entry, and verification plot review.
2,5 Quality Control (QC) - Wastewater Collection System Database
To ensure product quality through all stages of the production process, ENGINEER has developed a set
of detailed QC procedures and applications through which the data must pass. A specific plot series
strategy will be employed. To ensure product quality, ENGINEER will employ the Quality Control
Application (QCAP)designed to test ARC/INFO coverages for a variety of error conditions.
EIN'GINEER's technicians will create check plots and complete a quality review of the feature and
annotation placement. Errors will be highlighted for correction on the Quality Control plots. At this
stage, a series of automated attribute checking routines known as the QCAP will be applied to the data.
The QCAP employs attribute checking routines such as FREQUENCY and CODEFIND will be used to
check all feature coding. Based on the results of this check,the QCAP will produce a listing of abnormal
codes in the data. Other QCAP routines for automated topological data verification will also be
employed, including the LABELERRORS and NODEERRORS commands in ARCANFO.
LABELERRORS is designed to identify incorrectly labeled polygons and NODEERRORS flags all
unconnected features. Both of these latter commands will be used throughout the above processing/edit
cvcle. ENGINEER will then perform the necessary edits to ensure the quality of the deliverables meet
product acceptance specifications.
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2,o Final Database Formatting and Delivery
The final task will involve combining and formatting for delivery the production wastewater coverages
based on the deliverable the structure. First the coverages for a given delivery area will be MAPJOINED
into one coverage-, and then the combined coverage will be clipped by the CITY's the boundaries so that
the extent database arcs for a given the will conform exactly to the extent of each to the CITY's GIS tiles,
The results of this process will be verified, and then, each individual ARC/INFO coverage and data file
v,ill be delivered in a magnetic media format compatible with the CITY's GIS system .
2,7 Task 2 assumptions are as follows-
- Manual atlas maps maintained by the CITY will be the primary data source
-
1:100 scale
- 120+-total maps
- Wastewater services 15.000+-
Manholes 4500+-
- Sewers, manholes, cleanouts, and other major facilities will be automated
- Sewer attributes(where available on atlas maps): material, diameter,age, as-built
numberh,vork order number will be automated
- Manhole attributes(where available on atlas maps): manhole depth and/or invert
elevation will be automated
- Dimensions from centerline will be annotated
- Dimensions from centerline will be used to "copy parallel" pipelines from centerlines
provided by GIMS, where possible
- Each pipe will have an attribute with the direction of the pipe flow in the sewershed
- Up-to-date Parcel Information Management System (PIMS)data will be made available
from San Bernardino County
- ESRI can utilize Geographic Data Technology(GDT)databases(centerline and census
data) in-house without incurring a cost for the CITY
Task 3: Integration With Water System Facilities MaI212ing and Database
Since the wastewater ARCANFO coverages to be automated will be registered to the updated Redlands
landbase coverage,the facilities database will likewise reside in a NAD 83 State Plane Coordinate
Svstern, The registration process to a common coordinate system enables the viewing of both the facility
data and the landbase data for on-screen display and query operations. Also,the file structure between
the water and wastewater data sets will be standardized to complement each other during file
maintenance operations(e.g., both data sets will bear common field names such as: PIPE TYPE,
DIAMETER and MATERIAL).
Task 4: Integration of GIS Database into Hydraulic Model
ENGINEER technical programming staff will develop an ArcView for Windows application which
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provides the user with the ability to select GIS features by sewershed and then translate the selected
facility geometry and attribute data into the HYDRA hydraulic model input file format. Another portion
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of the application will allow the user to read the output file format from HYDRA containing sewershed
attributes and other data back to ArcView for graphical display and query of the model results.
It is anticipated that the application will be simple enough that a full user guide will not be necessar-,,-,
Instead, ENGINEER will prepare a technical memorandum which explains: the contents and structure of
the application,a description on how to use the application., the structure of the data files that are read
and diose that are produced. and any other information pertinent to the operation or maintenance of the
application.
Task, 4' assumptions are as follows:
ArcVlew for Windows will read UNIX coverages (or library)via NFS mount of UNIX
workstation hard disk(s). However, all modeling exchange files and data will be stored
locally on the PC (or LAN),
Modeling results will remain as part of the local workspace and will not be assembled
into a master database of model results as part of this project. However,the City could
choose to assemble the results themselves
Task 5: Surveying of Trunk and Interceptor Sewers Inverts
A field SLirvev shall be conducted by ENGINEER at approximately 200 critical trunk/interceptor sewer
manholes throughout the wastewater collection system in order to tie sewer project elevations to a
common datum. ENGINEER will also establish a bench mark circuit on an approximate half mile grid
throughout the developed portions of the city (approximately 75 to 100 brass plates @ 2nd order
accuracy) as a CITY datum (based on 1929 USGS datum). Correlation between record drawing invert
elevations shall be provided using field survey information, and the surveyed sewer elevations shall be
included in the GIS automated database,
Task 6: Development of Wastewater Flow Projections
In this task, ENGINEER will calculate current and ultimate wastewater flow projections for each land
parcel using land use and general plan information, and GIS overlay analysis techniques of the
sewersheds. Two intermediate projections will be interpolated from the current and ultimate data sets,
based upon percent build-out estimates, with input from the CITY Planning Department.
The primary data source for flow contributions is expected to be downloaded from the CITY billing
system (concurrent with water demand development under the Water System Master Plan by CH2
Hill). There are approximately It 15.000 wastewater accounts, The billing system does not have either
parcel numbers or sewershed information, but there is a service address. In order to associate the billing
records to parcels, It will be necessary to locate the accounts geographically with the GIS. The following
is the expected development process for locating accounts:
Step 1) The billing information will be address matched to the San Bernardino County Assessor's Parcel
Information Management System (DIMS)database. It is expected that the DIMS database that
provides site addresses for each parcel will provide the best accuracy, and that a majority of
Page 8 of 12 3/2-9/96
accounts will be located in this step, It is anticipated that at least 60% of the accounts will be
located in this step.
Step 21) The rejects from the first step will then be address-matched to a street centerline coverage
obtained from Geographic Data Technologies(GDT). Because the centerline coverage has
address ranges,the location of the account can be interpolated along the street. ENGINEER will
then attempt to associate the interpolated account locations to the respective parcels and move
their geographic points accordingly. It is expected that at least 90% of all accounts will have
been located at the conclusion of this step.
Step 3) Any remaining rejects will be located as well as possible by manual placement,using local
knowledge of the area, with assistance from the CITY.
Step -4) Major industrial or commercial accounts will be verified by ENGINEER, with assistance from
the CITY.
Step 5) A list of parcels with no matching account information and non-vacant land use codes will be
forwarded to the CITY for investigation as un-billed or illegal water and/or wastewater
connections.
If the development process for the billing data is not working according to the above plan, and the
address matching is not providing adequate results,the back-up plan would be to use census block
information to estimate residential demands based upon population values. Major industrial and
commercial accounts would still be located as point source contributions, and flows would be verified by
ENGINEER, with assistance from the CITY,
Sevversheds (and sub-areas)will be digitized by ENGINEER into AutoCAD and translated to
ARC/INFO. ARC/INFO will then be used to overlay the sewer sheds, parcel, land use, and general plan
coverages with the account(point)coverage. The result will be a new account coverage with the
following attributes(listed conceptually): Account#, Parcel #, Sewer Shed, Existing Land Use Code, and
General Plan Future Land Use, plus other pertinent billing information and/or other PIMS or parcel
attributes.
The coverage attributes will be translated and output into a standard database or spreadsheet format for
ENGINEER to perform the system modeling and flow calculations. projecting wastewater flows based
I pi
on historical and current wastewater flow trends, wastewater unit flow rates developed in Task 7, and
existing and future land uses.
Task 7: Flow Monitoring
ENGINEER will perform in-systern flow monitoring to determine actual rates of base flow contributed
by several specific land uses in the city. Major types of land uses will be flow metered. Flow
monitoring will consist of installing seven to eight depth-velocity type meters into the downstream
manholes of selected mini-subbasins, Each mini-subbasin will represent a type of land use. The base
wastewater flow rates for each land type will be developed for use in the hydraulic model. Results of
this analysis will be compared to the unit flow rates from the previous wastewater collection system
Page 9 of 12 3/29/96
master plan. Metering will last one week at each location and then the process will be repeated in a
second set of mini-subbasins for an additional week of data. When the work is completed, it is
anticipated that two sets of data will have been obtained for each land use type monitored. Flow
monitoring will be performed early on in the project since the data collected will have a key role in the
livdraLiliC modeling of wastewater flows,
This task will also include an evaluation of the wastewater flow data that is recorded at the City's
wastewater treatment plant. The purpose of this evaluation is to quantify average sanitary flows,to
define wastewater flow trends, and to compare these trends to existing and future population growth
patterns, In addition to this analysis, ENGINEER v,7111 differentiate the flow components of base
wastewater flow(BWF), groundwater infiltration (IGWI), and rainfall dependent infiltration/inflow
(RDVI)on a system-wide basis. These three components will makeup a total flow hydrograph that will
show the quantities of flow over time.
J'ask 8. Evaluation of Existing Wastewater Collection Facilities
Under this task, ENGINEER will evaluate the existing condition of the wastewater collection system.
This work will be done using two approaches- examining sewer maintenance records to determine areas
that contain sewers with high maintenance activity, and performing a physical inspection of selected
manholes to determine the overall structural condition of the collection system. The maintenance
records will identify sewers in need of repair or replacement due to structural deterioration,blockages, or
root growth. In addition, approximately 200-250 manholes will be physically inspected to document
their structural conditions. The majority of the manholes will be located in areas containing older
sewers. The Information obtained from these efforts will be incorporated into the capital improvements
program and the operation and maintenance program discussed in Tasks I I and 12, respectively.
Task 9, Development and Calibration of Hydraulic Model
Computer modeling of the wastewater collection system will be performed using the wastewater system
"HYDRA"model by f-][ydrographics. ENGINEER will set up the HYDRA model using the trunk sewer
facilities data,the land use information, wastewater drainage basins and subbasins developed in Task
of this Scope of Work. The model will be calibrated using unit base flow rates developed in Task 7 and
associated peaking factors. City-specific planning criteria and unit costs will be input,and the model
will be run and checked to insure that it property represents the wastewater collection system as it
functions today. This task will include extending the collection facilities modeled to include facilities to
serve areas beyond the present service area. ENGINEER will submit to CITY staff a technical
memorandum describing the type of land use, unit flow factors, and other wastewater system planning
criteria for CITY review prior to performing the hydraulic evaluation.
Task 10: Flvdraulic Evaluation of Existim4 and Future Facilities
Alternatives to severing San Timoteo Canyon and portions of Live Oak Canyon within the City will be
evaluated, including a comparison of the use of pressure sewers versus conventional gravity sewers, if
appropriate- Connection points to the existing collection system will be determined. The potential
Page 10 of 12 3/29/96
extension of existing trunk sewers to currently unsevered areas will be investigated(primarily in
Southeast Redlands), and, where appropriate, sewage flows from these unsewered areas will be included
in the downstream sewers.
Analysis of the wastewater collection system will be performed by running the HYDRA model under
several design time frames{existing, build out, and two intermediate periods), and determining the
Z!"
locations and severity of hydraulic deficiencies in each case. Working maps will be generated
th!-OLI{11101_11[the analysis, and presented at a status"progress meeting for review by the CITY staff.
T-lie model will compute relief and replacement pipe sizes and costs, and rank the projects according to
pipe segment deficienev. ENGINEER will review the results of the model and determine if flow
diversions can be used to reduce the cost of independent relief and replacement projects. Proposed
options will then be modeled to determine the lowest cost solution. At this stage, information on pipe
age and conditions will be incorporated into the recommendations of relief or replacement sewers.
Special attention will be focused on the older sewers to develop methods for their rehabilitation (if
adequate capacity exists)or replacement of these sewers.
Future pipes will generally be sized based on flow projections for build-out, but consideration will be
given to possible external flows from outside the city's current service boundary, based on CITY input,
The potential impacts of these flows on sizing will be quantified and presented. A workshop will be held
with CITY staff to present the findings of the analysis and jointly select the best alternatives.
Task I l: Development of Facilities Capital Improvements Pro-ram and Implementation Strategy
The recommended projects will be ranked based on severity of hydraulic problems and when those
problems are projected to occur. (For example, dry weather deficiencies under existing conditions must
be addressed Immediately. Future dry weather problems can also be identified before they occur,
Problems associated with wet weather flows are Usually addressed in a coordinated short-'and long-term
or
program of relief, replacement, and rehabilitation.) The projects scheduled for the first interim period
will be described in more detail than those in later years of the planning program. Facilities needed to
accommodate future growth, or portions thereof, will be differentiated from facilities needed to mitiflate
existing problems.
Additional considerations in the final prioritization of projects will include logical upstream-downstream
seqL1e11CiJuZ(avoid transferring problems from one location to another), and coordination with other
planned improvements(street paving, water and storm water improvements) in the same rightof-way, so
as to ri-iinirnize disruption and reduce costs whenever possible-
Task 12. Evaluation of Wastewater,Systern O&M Procedures
ENGINEER will evaluate existing wastewater system operations and maintenance procedures and
provide recommendations for improvement, if appropriate. Under this task. ENGINEER will meet with
representatives of the CITY O&M staff to review procedures, work tasks, personnel requirements,
equipment, and other related matters of sewer maintenance. ENGINEER will discuss with CITY staff
Page of I I
Z� 3.129/96
any future requirements to meet anticipated service demands. The findings of EINIGINEER's evaluation,
with recommendations, will be presented to the CITY in a technical memorandum and in the report,
Task 13 Master Plan Re171
42-0—
ENGINEER will develop plotting AML macros to produce presentation graphics and atlas maps for the
wastewater system model and proposed CIP implementation plan, and will prepare a draft report
documenting the wastewater collection system Master planning results. The master plan report will be
prepared In two volumes. One volume
will be tailored for frequent use by CITY staff in responding to
information requests. This working Volume will be brief, and will emphasize the study conclusions and
recommendations. It will contain a brief executive surnmary, of the Study, planning criteria for design by
developers, and mutt'-
I colored figures sho-wing the existing system and recommended improvements.
The second volume will contain a more comprehensive documentation of the study methodology=and
findings, and will be intended for internal use by CITY stafTas a reference document. Any' long tables,
computer printouts and background material will be in the second documentation volume.
Five copies of the complete draft report will be provided for the CITY's review. Following receipt of
comments by the CITY,the report will be finalized and 30 copies of the working volume and 10 copies
of the documentation volume will be provided to the CITY, along with originals for reproduction of
documents in the future.
Page12 of 12
3/29/96
Attachment B to Agreement
Between
City and Engineer
To Furnish Engineering Services
for
City of Redlands
WASTEWATER COLLECTION SYSTEM MASTER PLAN
Project Schedule
Camp Dresser&McKee CDM/ESRI Proposal
City of Redlands
WASTEWATER COLLECTION SYSTEM MASTER PLAN
Proposed Completion Schedule
Months After Notice to Proceed
Task No./Description 1 2 1 3 4 5 6 7 8 1 9 10 1 11 12
1.0 Project
Management/Meetings
M
..:.# ':SIE•:"': �I1M:::
2.0 Facilities Mapping & Database :''`~ ''.'. ;.w• :; ^.:: r :.• .�
• x
3.0 Integration of Map and Database
4,0 Hydraulic Model Integration
5.0 Field Survey of Sewer Inverts
6.0 Development of Flow ProjectionsE77Z
7.0 Flow Monitoring
8.0 Evaluation of Existing Facilities i ".; LD
9.0 Calibration of Hydraulic Model
10.0 Hydraulic Evaluation of Facilities
11.O Development of CIP7.
12.0 0&M Procedures Evaluation
13.0 Master Plan Draft Report
SCH-REDAL.S/wastewater 3129196
Attachment C to Agreement
Between
City and Engineer
To Furnish Engineering Services
for
City of Redlands
WASTEWATER COLLECTION SYSTEM MASTER PLAN
Fee Proposal
Camp Dresser&McKee CDMIESRI Proposal
Camp Dresser&McKee Outside Professionals
Task/Description CO PM PE SE TRC Dftr; Ad/Wp Hourstabor ODC's ESRI V&A H&H Totals*
1 Project Mgmt/Meetings 38 96 28 34 196 $23,901 $1,238 $25,139
2 Facilities Mapping& 4 16 20 $1,897 $193 $116,055 $123,947
Database Development
3 Integration of Mapping 1 8 9 $809 $22 $831
&Database
4 Integration of GIS 1 20 21 $1,814 $28 $20,.995 $23,886
into Hydraulic Model
5 Surveying Sewer Inverts 12 5 1 18 $1,473 $281 $17,000 $19,603
6 Wastewater Flow 2 36 38 $3,292 $13 $26,630 $31,267
Projections
7 Flow Monitoring 32 24 56 $4,687 $363 $22,000 $28„150
8 Evaluation of Exist. 24 30 54 $4,520 $248 $18,000 $23,667
Facilities
9 Develop&Calibrate 2 4 72 196 4 278 $24,013 $231 $24,244
Model
10 Hydraulic Evaluation 6 48 108 162 $13,894 $55 $13,949
11 Develop CIP 2 6 40 68 24 24 164 $16,095 $891 $16,986
12 Evaluate Q&M 2 40 12 54 $4,631 $160 $4,791
Prepare WWMP Report 48 24 100 40 8 24 20 264 $26,572 1 $2,255 $19,010 $48,787
TOTAL 90 146 476 483 36 48 55 1334 $127,598 $5,975 $182,690 $40,000 $17,000 $385,247
'Totals'include Outside Professionals plus 5%in accordance with the CDM billing schedule
RED_BUD3 XGS/Wastewater 3129196
Attachment D to Agreement
Between
City and Engineer
To Furnish
Engineering Services
for
;City of Redlands
Wastewater Collection System Master Pian
CAMP DRESSER& McKEE INC.
SCHEDULE OF HOURLY RATES
January 1,1996
Categories _Hourly Rate
Engineers/
Scientists: Grade 1 $60.00
Grade 2 70.00
Grade 3 80.00
Grade 4 90.00
Grade 5 100.00
Grade 6 110.00
Principal 125.00
Associate 135.00
Vice President 150.00
Sr.Vice President 165.00
Support Service: Designer Drafter 1 35.00
Designer Drafter 2 45.00
Designer Drafter 3 55.00
Designer Drafter 4 65.00
Designer Drafter 5 70.00
Designer Drafter 6 90.00
Designer Drafter 7 95.00
Designer Drafter 8 100.00
Planner 4 85.00
Inspector(CNR14) 70.00
Inspector(CNR15) 90.00
Administrative Manager 70.00
Administrative Assistant 45.00
Office Clerk 30.00
Clerical Manager 50.00
Word Processor 45.00
Technical Writer 65.00
Financial Manager 75.00
Contract Administrator 70.00
Finance Assistant 45.00
Accounting Clerk 45.00
Miscellaneous
Expenses: Auto Mileage 11.30/mile
Computer Time-PC 4.00/hour
Computer Time e Autocad 12.00/hour
Outside Services Cost+5%
Material and Other Expenses Cost+ 10%