HomeMy WebLinkAboutContracts & Agreements_157-2003_CCv0001.pdf AGREEMENT TO FURNISH PROFESSIONAL SERVICES
FOR WATER AND WASTEWATER VULNERABILITY ASSESSMENT, EMERGENCY
RESPONSE PLAN AND RISK MANAGEMENT PLANS
This Agreement is made and entered into this 5th day of August 2003, by and between the City of
Redlands, a municipal corporation (hereinafter "City") and Carollo Engineers, hereinafter
("Consultant").
In consideration of the mutual promises, covenants and conditions hereinafter set forth, City and
Consultant hereby agree as follows:
ARTICLE I - ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant,and Consultant hereby accepts the engagement,to perform
professional engineering services ("Services") for preparation of a Water and Wastewater
Vulnerability Assessment and Emergency Response Plan,and Risk Management Plans at and
for various facilities (See Attachment "A") within the City of Redlands, California
("Project").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide high quality
Services for the Project at the level of competency presently maintained by other practicing
professional engineers in the industry providing like and similar types of services.
ARTICLE 2 - SERVICES OF CONSULTANT
2.1 The specific Services which Consultant shall perform are more particularly described in
Attachment"A,"entitled"Scope of Services,"which is attached hereto and incorporated herein
by this reference.
2.2 Consultant hereby agrees to abide by all applicable Federal, State and local rules, laws and
regulations in the performance of this Agreement including but not limited to all applicable
Labor Code and prevailing wage laws, and the Americans with Disabilities Act.
ARTICLE 3 - RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that is pertinent to the
performance of Consultant's Services.
3.2 City will provide access to and make provisions for Consultant to enter upon City-owned
property or right-of-way as required by Consultant to perform the Services.
3.3 City designates Greg Gage, Project Manager, to act as its representative with respect to the
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Services to be performed under this Agreement.
ARTICLE 4 - PERIOD OF SERVICE
4.1 Consultant shall perform the Services in a prompt and diligent manner and in accordance
with the schedule set forth in Attachment"B", entitled "Project Schedule".
ARTICLE 5 - PAYMENTS TO THE CONSULTANT AND NOTICE
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount of$100,000. City shall pay Consultant on a lump sum fee basis up to the not to
exceed amount, in accordance with Attachment "C", entitled "Project Costs"based on the
hourly rates shown in Attachment"D", entitled "Fee Schedule".
5.2 Consultant shall bill City for services monthly by submitting an invoice indicating the
Services performed,who performed the Services, indirect costs, and the detailed cost of all
Services including backup documentation. Payments by City to Consultant shall be made
within 30 days after receipt and approval of Consultant's invoice, by warrant payable to
Consultant.
5.3 All contractual notices, bills and payments shall be made in writing and may be given by
personal delivery or by mail. Notices,bills and payments sent by mail shall be addressed as
follows:
City Consultant
Greg Gage George Beliew, P.E.
Municipal Utilities Department Carollo Engineers
35 Cajon Street 225 West Hospitality Lane, Suite 212
R O. Box 3005 San Bernardino, CA 92408
Redlands, CA 92373
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. In all other instances,notices,bill and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom
notices,bills, and payments are to be given by giving notice pursuant to this paragraph.
ARTICLE 6 - INSURANCE AND INDEMNIFICATION
6.1 Consultant's Insurance to be Primary
All insurance required by this Agreement is to be maintained by Consultant for the duration
of this Project and shall be primary with respect to City and non-contributing to any
insurance or self-insurance maintained by the City. Consultant shall not perform any
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services pursuant to this Agreement unless and until all required insurance listed below is
obtained by Consultant. Consultant shall provide City with Certificates of Insurance and
endorsements evidencing such insurance prior to commencement of work. All insurance
policies shall include a provision prohibiting cancellation of the policy except upon thirty
(30)days prior written notice to City.
6.2 Workers' Compensation and Employer's Liability
A. Consultant shall secure and maintain Worker Compensation and Employer's Liability
insurance throughout the duration of this Agreement in amounts which meet
statutory requirements with an insurance carrier acceptable to the City.
B. Consultant expressly waives all rights to subrogation against the City, its officers,
employees and volunteers for losses arising from work performed by Consultant for
City by expressly waiving Consultant's immunity for injuries to Consultant's
employees and agrees that the obligation to indemnify, defend and hold harmless
provided for in this Agreement extends to any claim brought by or on behalf of any
employee of Consultant. This waiver is mutually negotiated by the parties. This
shall not apply to any damage resulting from the sole negligence of City, its agents
and employees. To the extent any of the damages referenced herein were caused by
or resulted from the concurrent negligence of City, its agents or employees, the
obligations provided herein to indemnify, defend and hold harmless is valid and
enforceable only to the extent of the negligence of Consultant,its officers,agents and
employees.
6.3 Comprehensive General Liability Insurance. Consultant shall secure and maintain in force
throughout the duration of the Agreement comprehensive general liability insurance with
carriers acceptable to City. Minimum coverage of one million dollars ($1,000,000) per
occurrence and two million dollars ($2,000,000) aggregate for public liability, property
damage and personal injury is required. Consultant shall obtain an endorsement that City
shall be named as an additional insured.
6.4 Professional Liability Insurance. Consultant shall secure and maintain professional liability
insurance throughout the duration of this Agreement in the amount of one million dollars
($1,000,000)per claim made.
6.5 Business Auto Liability Insurance, Consultant shall have business auto liability coverage,
with minimum limits of one million($1,000,000)per occurrence,combined single limit for
bodily injury liability and property damage liability. This coverage shall include all
consultant owned vehicles used on the project,hired and non-owned vehicles,and employee
non-ownership vehicles. Consultant shall obtain an endorsement that the City shall be
named as an additional insured.
6.6 Assimment and Insurance Requirements. Consultant is expressly prohibited from subletting
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or assigning any of the services covered by this Agreement without the express written
consent of City. In the event of mutual agreement between parties to sublet a portion of the
Services,the Consultant will add the subcontractor as an additional insured and provide the
City with the insurance endorsements prior to any work being performed by the
subcontractor. Assignment does not include printing or other customary reimbursable
expenses that may be provided in this Agreement.
6.7 Hold Harmless and Indemnification. Consultant shall defend,indemnify,and hold harmless
City and its elected officials, employees and agents from and against any and all actions,
claims,demands, lawsuits, losses and liability for damages to persons or property,including
costs and attorney fees, that may be asserted or claimed by any person, firm, entity,
corporation,political subdivision or other organization arising out of or in connection with
Consultant's negligent andlor intentionally-wrongful acts or omissions under this Agreement;
but excluding such actions,claims,demands,lawsuits and liability for damages to persons or
property arising from the sole negligence or intentionally wrongful acts of City,its officers,
employees or agents.
ARTICLE 7 - GENERAL CONSIDERATIONS
7.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of
this Agreement the prevailing party shall,in addition to any costs and other relief,be entitled
to the recovery of its reasonable attorneys' fees.
7.2 Consultant shall not assign any of the Services required by this Agreement,except with the
prior written approval of City and in strict compliance with the terms, provisions and
conditions of this Agreement.
7.3 Consultant's key personnel for the Project are:
Project Manager: Brian Powell
Consultant agrees that the keypersonnelshall be made available and assigned to the Project,
and that they shall not be replaced without concurrence from City.
7.4 All documents, records, drawings, designs, costs estimates, electronic data files and
databases and other Project documents developed by the Consultant and any copyright
interest in said above-described documents, pursuant to this Agreement shall become the
property of City and shall be delivered to City upon completion of the Services or upon the
request of City. Any reuse of such documents for other projects and any use of incomplete
documents will be at City's sole risk.
7.5 Consultant is for all purposes an independent contractor. All personnel employed by
Consultant are for its account only, and in no event shall Consultant or any personnel
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retained by it be deemed to have been employed by City or engaged by City for the account
of or on behalf of City.
7.6 Unless earlier terminated, as provided for below, this Agreement shall terminate upon
completion and acceptance by City of the Services.
7.7 This Agreement may be terminated by the City, without cause, by providing ten(10) days
prior written notice to the Consultant(delivered by certified mail,return receipt requested)of
intent to terminate.
7.8 Upon receipt of a termination notice, Consultant shall(1)promptly discontinue all services
affected, and(2)deliver or otherwise make available to City, copies(in both hard copy and
electronic form,where applicable)of any data,design calculations,drawings,specifications,
reports, estimates, summaries and such other information and materials as may have been
accumulated by Consultant in performing the Services required by this Agreement.
7.9 This Agreement,including the attachments incorporated herein by reference,represents the
entire agreement and understanding between the parties and any prior negotiations,proposals
or oral agreements are superseded by this written Agreement. Any amendment to this
Agreement,to be effective, shall be in writing and approved by the City Council of City and
signed by City and Consultant.
7.10 This Agreement shall be governed by and construed in accordance with the laws of the State
of California.
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IN WITNESS WHEREOF,duly authorized representatives of the City and Consultant have signed in
confirmation of this Agreement.
City of Redlands Carollo Engineers
("City") ("Consultant")
By: By: i
KARL N. HAWS GRG BELIEW, P.E. "
Mayor Partner
ATTEST:
By:
L�0rrie Poyz`ez
City Clerk, City of Redlands
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ATTACHMENT A
City of Redlands
Engineering Services for Vulnerability Assessment)
Risk Management Plan/Emergency Response Plan
SCOPE OF SERVICES
INTRODUCTION
The purpose of this Task Order is to provide the City with engineering services required by the
Public Health Security and Bioterrorism Act of 2001(Act). The City of Redlands (City) will
conduct a Water System Security Vulnerability Assessment and develop an Emergency
Response Plan(ERP)for its drinking water system. All system components, including
production,transmission, distribution, storage, and treatment facilities will be evaluated. The
Assessment will be a thorough and systemic evaluation conducted in compliance with the
USEPA requirements.
Concurrent with preparation of the Assessment, the City will prepare Risk Management Plans
(RMP's) for covered facilities pursuant to the California Accident Release Prevention Program
(CalARP). The Engineer will provide limited support services to City staff in completing this
effort. City staff will provide records and other documents necessary to efficiently complete the
task. City staff will team with ENGINEER on the CalARP Plan creating a cost effective work
effort to produce a useful document for the City.
The following is our Scope of Services for leading the effort to develop these plans:
SCOPE OF SERVICES
Task 1 — Project Management
1.1 Project management is an important aspect of any project including your vulnerability
assessment. Carollo will meet with you and your staff on a routine basis to review the
project schedule, budget, and overall progress of your project. In addition,the project
schedule will be updated and distributed.
Project Kick-off Meeting
The Project Kick-off Meeting will include your staff and key members of Carollo's project
team to establish lines of communication, verify the scope of work, identify data
collection procedures, collect existing information, and review the schedule.We will also
provide a brief presentation of the RAM-W(sm) methodology. The following subjects will
be addressed during this meeting:
Verify Scope - The physical systems to be included in the Vulnerability
Assessment will be verified.
• Refine Work Plan -The Work Plan included in this proposal will be reviewed and
finalized.
• Schedule -The schedule will be discussed in terms of key milestones, meetings,
workshops, submittal dates, review periods, presentations, and other events.
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• Resources (Personnel) -Your staff, their availability, and their role in the project
will be discussed. The participation of management, operational, and supervisory
personnel will be required throughout the project.
• Resources (Documentation) - Engineering drawings, procedures, and other
documents and data that will be needed will be identified, and their availability and
accessibility discussed. City to provide this information to ENGINEER.
• Resources (Local Authorities) -We will discuss your preferences for coordinating
with personnel from local law enforcement organizations, who will be invited to
provide information during the various workshops.
• Information Access and Control -The participants will discuss the steps that the
project team will take to protect and control the information used and generated
during this assessment.
• Methodology- An overview of the specifics our enhanced version of the RAM-
W(sm) methodology will be provided by the project team.
Deliverables
• Draft and finalized meeting minutes.
• A project schedule with submittal and meeting dates.
• A finalized project Work Plan.
Task 2—Facility Prioritization
2.1 After clearly defining the missions and objectives of your water and wastewater systems,
we will work with your staff to establish a set of four criteria for prioritizing major facilities
and systems based on these objectives. The number of people served and criticality of
the users are examples of measures that might be used for defining the prioritization
criteria. This is an important step because these criteria will be used as the foundation
for the remaining steps of your Vulnerability Assessment.
Your facilities (i.e., systems and equipment) will be prioritized using the established set
of criteria. To prioritize the facilities, the team will assign a relative importance factor to
each facility for each of the four criteria. For example, each selected facility may be
assigned an importance factor based on the number of people served by that facility.
The process will be repeated for the measures defined in the prioritization criteria.
• Once all the selected facilities and systems have been assigned prioritization
values, a multi-variant scoring process (pair-wise comparison) will be used to rank
each facility according to the criteria established, resulting in a prioritized list of
your facilities. This list will allow the project team to focus on the most critical
areas of your system. Based on the results of the facility rankings, your critical
facilities will be analyzed in detail. This will include a field visit to each critical
facility. Facilities that do not make the critical list will not be addressed.
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Deliverables
• A Technical Memorandum that contains:
o A description of your mission statement developed for the Vulnerability
Assessment.
o A prioritized list of your critical objectives that support your mission.
o A set of criteria for major facility prioritization.
o A description of the prioritization methodology.
o A prioritized list of critical facilities and systems.
o A complete listing of facilities to be included in the Vulnerability Assessment.
Task 3— Security Threat Assessment
3.1 The main objective of this task is to collect sufficient information to gain an
understanding of the nature and motivations of potential sources of threat (i.e.,
malevolent acts) and to quantify the likelihood of an attack from an adversary. Once the
likelihood of attack is established, the PA (probability of attack) values can be calculated
for the Risk Equation. As part of this effort the local law enforcement agencies (i.e.,
Redlands Police Department, local offices of the FBI and other local agencies) may be
contacted to gather information about potential sources of threat that may be operating
in the area,their motivations, past activities, modus operandi, and potential interest in
your facilities. In addition to external groups, the analysis may include potential sources
of internal threat, such as disgruntled employees or employees engaged in criminal
activities.The final outcome of this task is the identification of the Design Basis Threat
(DBT) in terms of a set of potential sources of threat, their characteristics, and
associated probability of attack. City staff will support this effort by coordinating with
other City agencies as required.
Deliverables
• A report will be prepared containing the following:
o A description of the methodology and a listing of all contacts made, data
gathered, and records researched.
0 A listing of probable adversaries, their possible motivations, resources,
knowledge of tools and weapons, and modus operandi.
0 PA values for each adversary for use in the Risk Equation.
Task 4—Water Contamination
4.1 The RAM-W(sm) methodology requires that vulnerability assessments address
contamination from bacterial, chemical, and radiological threats. ENGINEER has
performed an extensive investigation into possible sources of intentional contamination
by an adversary. This information will be used as a starting point to address possible
contaminants to your system.
ENGINEER will develop a generic technical memorandum that identifies a potential list
of agents along with their characteristics, anticipated behavior in water, dangerous
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concentrations, and potential impact on the public when the water is used for drinking,
cooking, washing, or irrigation. This task will also include a discussion on available water
quality monitoring devices and the effectiveness and usefulness of typical monitoring
devices. Recommendations will be made regarding effective use of these devices.
Deliverables
• A Technical Memorandum will be prepared containing the following:
o A listing of potential sources of bacterial, chemical, and radiological threats and
their characteristics.
o Possible contaminants ranked in several areas including availability, ability to
dissolve in water, susceptibility to disinfectant, monitoring issues, and taste, odor
and visual indicators.
o A list of typical contaminant monitoring devices, their characteristics, their
effectiveness under various scenario conditions, and recommendations regarding
contaminant monitoring in your system.
o A list of data sources used.
Task 5—Cyber Security Assessment
5.1 Cyber Security is a key element of the methodology. ENGINEER will review the SCADA
system that has been designed for the City's wastewater system as part of this project.
CITY's proposed SCADA system will be reviewed to evaluate the potential for cyber
attack from inside or outside adversaries. This study will focus on potential weaknesses
and ease of penetration and will include an analysis of firewall protection, dial-in and
Internettintranet weaknesses, and physical security of access points. Software used to
access your proposed SCADA system, your login procedures, and password handling
will also be reviewed.
Deliverables
0 A Technical Memorandum will be prepared containing the following:
• A discussion of possible SCADA system vulnerabilities.
• Recommendations to reduce the threat of an attack on your proposed SCADA
system.
Task 6—Facility Walkdown
6.1 ENGINEER will conduct on-site walkdowns (field visits) of your facilities along with
CITY's Operations personnel. The goal will be to determine likely routes of attack,
identify existing countermeasures (including mechanisms of deterrence, detection,
delay, and response), develop a preliminary list of possible onsite targets, and generally
review the layout of the facilities.
One day of facility walkdowns is proposed to visit all critical facilities. A checklist, which
will be presented to you for approval at the kickoff meeting, will be used to facilitate the
information collection process at each site. Relevant observations will be recorded and
photographs will be taken of key features during the field visits. The checklists, recorded
observations, and photographs will be used during the Scenario Identification and
Analysis workshop to help identify existing vulnerabilities and existing safeguards.
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Deliverables
• Completed Facility Walkdown Checklist forms.
• A set of facility photographs.
Task 7- Scenario Identification and Analysis Workshop
7.1 The Scenario Identification and Analysis (SIA)workshop will bring together our experts
and your staff to identify probable scenarios that may adversely affect the City's ability to
achieve its missions. In addition, we will assign consequence levels to each scenario
and identify possible mitigation measures. Two (2) days are allocated for the SIA
workshop.
The results of the Threat Assessment task will be used to develop scenarios
characterizing probable methods of attack against the City's facilities.The results from
the walkdowns will be used to identify existing hardware safeguards, which will be
discussed and documented during the workshop. Selected existing administrative
procedures will also be reviewed, discussed, and documented. A set of scenarios will be
identified, each beginning with a specific act by a specific adversary type identified from
the Design Basis Threat. Each scenario will include failure of existing safeguards and
actions taken by your personnel and will be concluded by an adverse consequence. The
workshop discussions will include the risk equation parameters for each scenario (i.e.
probability of attack, effectiveness of safeguards and consequences level). These
parameters will be used later to rank the scenarios and the recommendations proposed
in the workshops. The scenarios will be risk-ranked using the existing safeguards and
the recommended improvements developed in the Workshops.
Possible mitigation measures to protect against the identified scenarios will be discussed
and developed into a preliminary list of specific recommendations. The
recommendations will involve restricting access to and improving the tamper resistance
of your exposed system elements, enhancing the physical security of your facilities,
reducing the likelihood of disruption due to the failure of interdependent facilities, and
improving your existing administrative programs and procedures. The recommended
improvements will be prioritized based on the risk level of the scenarios that the
improvements are designed to protect against.
We will prepare a formal presentation to you and your staff to discuss the proposed
recommendations. The risk-ranked list of recommendations will be presented and
discussed to verify the recommendations, and their prioritization. After review and
approval by City staff, these recommendations will be developed further in the Security
Enhancement Plan.
The objectives of this task are to:
• Identify a comprehensive list of scenarios in terms of possible avenues of attack
and existing safeguards.
• Establish the effectiveness of existing security measures.
• Determine the consequence level (ie., severity of impact)for each scenario.
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• Develop a preliminary list of recommendations and prioritize the
recommendations based on the risk level of the associated scenario.
• Review the ranked recommendations with you before including them in the
Security Enhancement Plan.
Deliverables
A list of scenarios characterizing the potential malevolent acts, existing
safeguards, and risks to critical facilities.
• A preliminary list of recommendations for critical facilities that will include a brief
description and basis of each recommendation.
• Risk-ranking of your facilities by scenario with the existing safeguards and with the
recommended improvements in-place.
A prioritized list of recommendations, including security improvements, SCADA
system improvements, capital improvements, and administrative tasks, selected
for detailed evaluation in the Security Enhancement Plan.
Task 8- Security Enhancement Plan
8.1 The Security Enhancement Plan will present in greater detail the risk ranked
recommendations, including improvements for security, the SCADA system, capital
facilities, and administrative programs and procedures. Typical improvements include
installation of tamper-resistant hatches, special fences, alarm systems, surveillance
systems, redundant facilities, rekeying of locks, etc. Justification for the proposed
protection systems will be included. We will prepare order of magnitude construction
cost estimates and annual operations and maintenance cost estimates for each
recommendation. A preliminary implementation schedule will be developed that
prioritizes the proposed security enhancements into one of three levels of action plans:
immediate, short- or long-term plans.
Deliverables
A Technical Memorandum that includes the following:
• A description and basis of each recommendation.
• Recommended security, engineering, and administrative improvements.
• Ranking/priority level.
• Planning level construction cost estimates.
• Estimated annual operating and maintenance expenses.
• A preliminary implementation schedule.
Task 9-Securky Vulnerabil!ly Assessment RpMrt
9.1 In addition to the deliverables identified in each task above, a Vulnerability Assessment
Report will be developed that summarizes the information contained in each of the
previous submittals. The report will include:
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• A summary description of the methodology employed including prioritization
criteria.
• A list (or actual copies) of all data reviewed and/or used to complete the
vulnerability assessment.
• A prioritized list of your facilities.
Names and qualifications of your project team members and Carollo's project
team members.
A complete listing of the scenarios identified for critical facilities along with existing
mitigation measures, ranked according to risk.
• Final prioritized list of recommendations.
Recommendations for your Emergency Response Plan.
All reports and deliverables will undergo a thorough quality control review process by the
project manager before delivery. Draft copies will be submitted for your review, and the
final submittals will incorporate your comments from the draft submittal.
Deliverables
• Vulnerability Assessment Report and Supporting Documents(appendices).
Task 10- Presentation of Final Report
10.1 In addition to submitting the final report, we will present an overview of the completed
Vulnerability Assessment in a formal presentation to your City Council. The final
Vulnerability Assessment report will be officially presented to you at this meeting.
Deliverables
0 A presentation on your final Vulnerability Assessment.
Task 11- CaIARP Risk Management Plan
11.1 This task may be included as a separate item of additional work or may be combined
with the Assessment and the ERP. Our objective for this task will be to assist the City by
providing limited support services for the development of documentation to show
compliance with the following regulatory requirements:
• Federal Risk Management Program
• California Accidental Release Prevention (CaIARP) Program regulation that
requires preparation of a Risk Management Plan
San Bernardino County Fire Submission Guidelines CaIARP.
Federal and California Process Safety Management (PSM) Program
We have identified the tasks and estimated labor hours that we will provide to assist the
City comply with the following regulatory requirements at each facility:
Horace Hinkley and Henry Tate Water Treatment Plants: 5-Year CalARP and
Federal RMP Updates at a Program Level 3.
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• 17 Well/Booster Sites: CalARP Program 2 Requirements.
CalARP, Federal RMP, and PSM requirements are clearly stipulated, so they will not be
restated here.We will provide assistance with the offsite consequence analysis and
review of the City's draft and completed documents for input on content, format, and
organization. The tasks included are listed below:
• Attend a kick-off meeting for this phase of the work.
• Offsite consequence analysis, including:
• Worst-Case Release Scenario Analysis
• Off-Site Receptors
0 Alternative Release Scenarios
0 Five-year Accident History
• Review City prepared documents
Tasks to be performed by City Staff include all of the remaining effort to complete the
regulatory documents identified earlier, these include:
• Administering Agency Coordination and Review Meeting
• Hazard Review(Program 2)/Process Hazard Analysis (Program 3)
0 Prevention Program Elements, the focus of this task will be to review, validate,
and summarize the existing elements, verify recommendation implementation,
and document the nature of these programs for the CaIARP/RMP, as well as
update the dates for the CalARP/RMP Submittal. Previous compliance audits will
have addressed overall program integrity.
• Emergency Response Plan Update: Although some recommendations will be
addressed from the Vulnerability Assessment portion of the project, additional
updates are expected to develop during this task to address general safety and
emergency response issues.
• Seismic Safety and External Events Evaluation
• RMP Submittal Preparation
Deliverables:
• Offsite consequence analysis report.
• Review comments from review of City prepared CalARP/RMP documents.
Task 12-Effter-gon"Response Plan
12.1 The City's existing Emergency Plan/Emergency Response Plan (ERP)will be updated to
address the vulnerabilities identified as part of the vulnerability assessment. The
updated ERP will fulfill the requirements of the Public Health Security and Bioterrorism
Preparedness and Response Act of 2002.
The review of the ERP will focus on the ability of the existing plan to address each threat
scenario. Recommendations will be developed for updating the Emergency Response
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Plan to address these vulnerabilities and presented to City personnel for review and
approval. The ERP will be updated with the recommended changes.
Deliverables
List of recommended updates to your existing Emergency Response Plan.
• An updated Emergency Response Plan with recommended changes.
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ATTACHMENT B
City of Redlands
Engineering Services for Vulnerability Assessment(
Risk Management Plan/Emergency Response Plan
PROJECT SCHEDULE
ENGINEER shall commence work immediately following Notice of Award from the CITY.
ENGINEER has reviewed the project with CITY and agrees that the following schedule presents
a reasonable time frame in which to complete the work.
Item Time
1. Vulnerability Assessment Report December 8, 2003
2. CaIARP Plans February 1,2004
3. Emergency Response Plan May 15, 2004
ENGINEER and CITY mutually agree that they will work earnestly toward meeting the above
tentative schedule. Should the Scope of Services change or should problems arise during the
work period which could affect the above schedule, it is understood that both ENGINEER and
CITY will develop a revised schedule to address such scope changes and problems. The
costing herein assumes that all work will be completed by May 15, 2004. Should the project be
delayed for any reason beyond ENGINEER's control past this date, ENGINEER reserves the
right to renegotiate to cover actual increases in cost.
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ATTACHMENT C
PROJECT COSTS
City of Redlands
Engineering Services for Vulnerability Assessment/
Risk Management Plan/Emergency Response Plan
FEE PROPOSAL
The Fee Proposal for each plan is presented on the attached pages. It is agreed that the
ENGINEER will invoice for percent of work completed for a lump sum not to exceed the total
presented herein. Estimated man-hour is based upon the level of effort as presented in the Scope
of Services.
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ATTACHMENT C
PROJECT COSTS
City of Redlands
Engineering Services Vulnerability Assessment Plan/
CalARP Risk Management Plan/Emergency Response Plan
ESTIMATED MANHOUR BUDGET(l)
Item Description Manhour
I Water Systems Vulnerability Assessment Plan 560
2 CalARP Risk Management Plan 200
3 Emergency Response Plan 60
820
Total:
1. Estimated man-hour budget based upon the City providing the necessary support staff to
supplement Engineers effort. Estimate based upon level of effort as described in the scope of
services.
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ATTACHMENT C
PROJECT COSTS
City of Redlands
Engineering Services for Vulnerability Assessment/
Risk Management Plan/Emergency Response Plan
COST ESTIMATE
Description Amount
LUMP SUM COSTS
Security Vulnerability Plan $70,000
CalARP Risk Management Plan $21,000
Emergency Response Plan $8,500
Total: $ 100,000
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ATTACHMENT D
City of Redlands
Engineering Services for Vulnerability Assessment/
Risk Management Plan/Emergency Response Plan
As of March 1, 2003
FEE SCHEDULE
Hourly Rate
Engineers/Scientists
Assistant Professional $ 96.00
Professional 125.00
Project Professional 152.00
Lead Project Professional 165.00
Senior Professional 188.00
Technicians
Technicians 69.00
Senior Technicians 108.00
Support Staff
Word Processing/ Clerical 68.00
Project Equipment Communication Expense 6.00
(PECE) Per DL Hour
Other Direct Expenses
Travel and Subsistence at cost
Mileage .36/mile
Subconsultant cost + 10%
Other Direct Cost cost + 10%
Expert Witness Rate x 2.0
This fee schedule is subject to annual revisions due to labor adjustments.
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Risk Management Professionals, Inc.
28570 Marguerite Pkwy,Suite 112,Mission Viejo,CA 92692-3728
Phone:949/347-8622-FAX:949/347-2500-E-mail:info@RMPCorp.com-WWW:httpJ/www.RMPCorp.com
A Member of RMP Services Partnership
Standard Fee Schedule
Professional Services:
Principal Consultant $115 to 135/hr
Senior Consultant 11 $95 to 120/hr
Senior Consultant 1 $80 to 100/hr
Consultant/Project Engineer 11 $70 to 85/hr
Consultant/Project Engineer 1 $60 to 70/hr
Technician/CAD Operator $45 to 75 /hr
Technical Scribe/Specialist or CAD $40 to 65/hr
Support/Clerical Staff H $30 to 55 /hr
Support/Clerical Staff 1 $25 to 40/hr
General
This schedule of charges for professional services is provided on a time and materials basis. If services are provided on a fixed fee
basis,the Client agrees to pay the fixed fees as scheduled in the proposal.
Expenses
The fee for professional services already includes such incidental expenses as telephone,copying,materials,etc. However,for
special reports,copying will be billed as incurred based on 5 cents a page and the cost of the binders. Equipment rental(if needed),
permit fees,or other expenses unique to the proposed project will be billed as incurred.
Travel and living expenses will be reimbursed at reasonable rates for accommodations and living(for work outside Southern
California). Mileage will be reimbursed at the current IRS-established rate per mile. All travel and living expenses are subject to a
handling charge of 10%to cover administrative processing costs.
Subcontractors
Subcontractor fees will be billed at cost plus 5%.
Invoices
Invoices are issued monthly and will reflect costs associated with personnel,subcontractors,travel and living costs,and materials
costs.
Leal
The above rates will be increased by 50%for hours spent in court as an expert witness or in preparing for,or giving legal
deposition.
May 2003
N
c TRC-EAST
SECURITY SERVICES
STANDARD RATES
Professional Fees(Per Hour) Hourfy Rate
Principal $150.04
Sr. Engineer/Sr. Project Manager 135.00
Sr. Security Consultant 135.00
Project Engineer/Project Manager 125.00
Senior Designer 115.00
Designer 5.00
Computer Design Specialist 9 95.00
Administration 50.00
Other Direct Costs Cost+ 10°l0
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