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Home My WebLink AboutContracts & Agreements_22-2002_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING SERVICES RECYCLED WATER PROJECT TASK ORDER NO. 4 (Amendment No. 4) This Task Order No. 4 (Amendment No. 4) authorizes the performance of Engineering Services included in this Amendment and in Accordance with the AGREEMENT to perform professional engineering services for recycled water project entered into the 16th day of January 2001 by and between the City of Redlands, a municipal corporation (hereinafter"CITY"), and Carollo Engineers, a Professional Corporation (hereinafter"ENGINEER"). This Amendment makes the following changes to the AGREEMENT, effective December 18, 2001; all other provisions of the AGREEMENT remain in effect. ARTICLE 1 — ENGAGEMENT OF ENGINEER No changes. ARTICLE 2— SERVICES OF THE ENGINEER 2.1 The Scope of Services is amended to include Attachment"A" of this Amendment, which defines the scope of work for engineering services for Task Order No. 4. ARTICLE 3— RESPONSIBILITIES OF CITY No changes. ARTICLE 4— PERIOD OF SERVICE 4.1 The time period for performance of the ENGINEER's services for Task Order No. 4 set forth in Article 2 shall be in accordance with the schedule defined in Attachment"B"to this Amendment. ARTICLE 5— PAYMENTS TO THE ENGINEER 5.1 The total compensation to perform work under this Amendment for Task Order No. 4 shall be in accordance with Attachments"C" and "D" to this Amendment. ARTICLE 6— INSURANCE AND INDEMNIFICATION No changes. ARTICLE 7—GENERAL CONSIDERATION No changes. February 8, 2002 \\Sbo\data\DatalClient\Rediands—SBO\CONTRACT\To#4\TO#4.doc IN WITNESS WHEREOF, duly authorized representative of the i have signed in confirmation of this Agreement. City of Redlands Carollo Engineers, a Professional Corporation ("CITY') ("ENGINEER") By. By: KARL. N. (KASEY) HAWS S E G. G Mayor Principal Date: February 19, 2002 By: GEOG �r EL.IEW Pr' ci v wY.. ATTEST: f t erk, City of I nds February 8, 2002 SBO\DATAIDATAlCiierrtlRediands.SBO\CONTRACT,To#41TO#4.doc 2 TASK ORDER NO. 4 ATTACHMENT A City of Redlands Engineering Services for Recycled Water Project SRF/Value Engineering Assistance SCOPE OF SERVICES INTRODUCTION The purpose of this Task Order is to provide the CITY with supplemental engineering services needed to assist the CITY's value engineering consultant with completing the value engineering study required by the State in order to obtain funding under the State Revolving Fund (SRF) loan program. As described in the tasks below, the engineering services will include providing information on the project's design to the value engineering consultant; reviewing and responding to the value engineer's recommendations; submitting the responses to the State, and revising existing contract documents and developing new plans and specifications to accommodate accepted value engineering recommendations. SCOPE OF SERVICES Performance of engineering services necessary to assist the CITY's value engineering consultant and revising the design to incorporate the accepted recommendations for the 2003 Water Recycling Project. Engineering services shall include assistance with value engineering as defined in the tasks below. Assistance with SRF financing will be provided by others. Task 1 — Support for Value Engineering Consultant Provide information, background, history, and explanation of the project and its design to the City's value engineering consultant. This task will include providing Treatment Alternatives Feasibility Study, 90%plans, specifications, cost estimates, and other documents and information to the value engineering team; meeting with the team to provide an overview of the project and its design; and attending a post value engineering presentation by the value engineering team to receive the team's recommendations. Task 2 —Review of and Response to the Value Engineering Consultant Recommendations Review the value engineering team's recommendations, prepare a preliminary response, discuss this response with the CITY, and prepare a joint response for submittal to the State's funding agency. Develop report to submit to State and discuss the response with the State and address its concerns in a Final Report. February 8, 2002 \\Sbo\data\Data\Ciient\Rediands—SBO\CONTRAC1*\To#4\TO#4.doe A - 1 Task 3— Incorporate Accepted Value Engineering Recommendations Revise the existing plans and specifications to incorporate the accepted value engineering recommendations as summarized below: 3.1 Delete the UV disinfection system's civil, mechanical, structural, electrical, and instrumentation (P&lDs) from the plans and specifications. 3.2 Develop design criteria for the revised disinfection system. Meet with City's staff and present design criteria prior to revising the design. 3.3 Add a sodium hypochlorite disinfection system with chlorine contact basin, bypass system, and effluent pumping system, complete with electrical and controls system. Anticipated drawing list is presented in Exhibit A. Summary of Value Engineering Recommendations is presented in Exhibit B. 3.4 Revise plans and specifications to incorporate other accepted value engineering recommendations as identified in the Value Engineering Report and Designer's Responses. 3.5 Add buried piping between the cogeneration facility and the existing digester control buildings as needed for future transfer of digester gas to the cogeneration facility and future transfer of heat from the cogeneration facility to the digesters. Pumps, hydronic equipment, heat exchangers, temperature controls, gas compressors, and similar equipment are not included in this Task 3. 3.5 Revise the project Engineer's Cost Estimate to reflect modifications noted above. Task 4—Suggestions to Designer Review plans and specifications to include accepted recommendations to Suggestions to Designer. February 8, 2002 \\Sbo\data\Data\ClientRediands—SBO\CONTRAC-RTo#4\TO#4.doc A - 2 TASK ORDER NO. 4 ATTACHMENT A- EXHIBIT A City of Redlands Engineering Services for 2003 Recycled Water Project SRFNalue Engineering Assistance CHLORINE CONTACT TANK DESIGN ADDITION Sheet Count Chlorine Contact Tank New Drawings I 13SM01 Chlorine Contact Tank Foundation Plan 2 13SM02 Chlorine Contact Tank Roof Plan 3 13SM03 Chlorine Contact Tank Sections 4 13SM04 Chlorine Contact Tank Sections 5 13SM05 Chlorine Contact Tank Sections and Details Above SM Drawings are primarily STR with MECH design info included such as gates,12ioing,etc. 6 13M01 Mechanical Pump Station Plan 7 13MO2 Mechanical Pump Station Sections 8 13MO3 Mechanical Pump Station Sections and Details 9 13EO1 Chlorine Contact Tank Electrical Plan 10 OOE04A Electrical Site Plan 4 11 131\101 Chlorine Contact Tank P&D Modifications To The Existing Drawings 1 00GO3 Process Flow Diagram 2 00GO4 Hydraulic Profile 3 00GO6 Design Criteria 4 01Y01 General Site Plan 5 01YO2 Overall Site Plan 6 01Y06 Yard Area D Paving and Grading 7 01Y07 Yard Area E Paving and Grading 8 01YO9 Yard Area B Piping Plan 9 01Y11 Yard Area D Piping Plan 10 01Y12 Yard Area E Piping Plan 11 01Y13 Yard Piping Profile 12 01Y14 Yard Piping Profile 13 14MOI Chemical Facility Plan 14 14MO2 Chemical Facility Sections 15 14MO3 Chemical Facility Sections and Details 16 15M01 Membrane Facility EquipmentrTank Location Plan 17 15M02 Membrane Facility Equipment/Tank Plan A 18 15MO6 Membrane Facility Equipment/Tank Sections 19 15MO9 Membrane Facility Equipment/Tank Sections 20 OOE02 Electrical Site Plan 1 21 OOE03 Electrical Site Plan 2 22 OOE04 Electrical Site Plan 3 23 OOE05 Overall One Line Diagram 24 OOE06 Single Line Diagrams—SWBD"M"&SWBD"MA:' 25 OOE15 Single Line Diagrams—MCC"ZB"&MCC"U" 26 OOE17 Equipment Elevations 27 OOE24 Schematics 28 14EO1 Electrical Plan—Chemical Facility 29 0ONO2 Control System Block Diagram 30 141\101 Sodium Hypochlorite Chemical Metering Item No. Design Support Tasks 1 Preliminary Design/CCT Definition 2 Specifications(new sections&modify existing sections) 3 Project Management 4 Revise Cost Estimate February 8, 2002 \\Sbo\data\Data\Client\Rediancts_SBO\CONTRACT\To#4\TO#4,doc A - 3 TASK ORDER NO. 4 ATTACHMENT A- EXHIBIT B City of Redlands Engineering Services for 2003 Recycled Water Project SRF/Value Engineering Assistance DESIGNER'S RESPONSE TO SUMMARY OF VALUE ENGINEERING TEAM'S RECOMMENDATIONS Membrane System M1 Reduce scope of Zenon supplied equipment. M2 Add recycle line from membrane recycle task to aerobic zone of aeration tank to reduce DO recycle to anoxic zone. M5 Replace 316 stainless steel piping with 304 stainless steel piping. M9 Bid alternative membrane system. M11 Reduce the size of the overflow box on recycled channel. M13 Tie membrane equipment roof into basin bridge crane columns. M21 Replace 60-inch membrane influent pipe with pressurized channel. Electrical and Controls E3 Eliminate the ground grid in Electrical and Control Building, use Ufer ground. E5 Put in SCADA terminal. E6 Centralize panels in buildings, eliminate individual panel air conditioners. E8 Do not use energy efficient motors. Disinfection D1 Use hypochlorite versus UV for disinfection. D4 Simplify piping for UV system. D5 Bid alternative UV system. D7 Eliminate influent static mixer in UV system. D8 Reduce size of UV effluent static mixer. D9 Relocate influent mixer to effluent after initial testing. D11 Relocate distribution system bypass valve. Nitrification N3 Leave air piping out of aeration basin. N4 Do not install diffusers, piping, baffle walls in aeration basin 5 until flow increases. N8 Reduce depth of aeration basin influent flow splitter box. N9 Create larger openings in the aeration basin baffle walls. N10 Abandon the 30-inch aerator effluent pipe in place. Headworks 1-11 Eliminate the bypass line around the screens. Chemical Building CB1 Reduce metal canopy; cover pumps only. Pumping Pi Reduce the number of VFDs at pump stations. P2 Reuse existing motors in the Raw Sewage Pump Station. P9 Eliminate one of the RAS pumps. February 8, 2002 \\Sbo\data\Data\Client\Rediarvds_SBO\CONTRAC"RTo#4\TO#4.doe A - 4 TASK ORDER NO. 4 ATTACHMENT B City of Redlands Engineering Services for 2003 Recycled Water Project SRFNalue Engineering Assistance PROJECT SCHEDULE ENGINEER shall commence work immediately following approval of the Scope of Work and authorization from the CITY. ENGINEER has reviewed the project with CITY and agrees that the following schedule presents a reasonable time frame in which to complete the work. Item Time 1. Receive Value Engineering Comments February 20, 2002 2. Submit Contract Documents to State February 28, 2002 3. Revise Drawings March 29, 2002 ENGINEER and CITY mutually agree that they will work earnestly toward meeting the above tentative schedule. Should the Scope of Services change or should problems arise during the work period which could affect the above schedule, it is understood that both ENGINEER and CITY will develop a revised schedule to address such scope changes and problems. The costing herein assumes that all work will be completed by March 29, 2002. Should the project be delayed for any reason beyond ENGINEER's control past this date, ENGINEER reserves the right to renegotiate the Task Order to cover actual increases in cost. February 8, 2002 k1Sbo\data\[)atalCtient\Rediards—SBO\CONTRAC1'1To#41TO#4.doc B - 1 TASK ORDER NO. 4 ATTACHMENT C City of Redlands Engineering Services for 2003 Recycled Water Project SRFNalue Engineering Assistance FEE PROPOSAL Fee proposals for each Task are presented on the attached pages. It is agreed that the ENGINEER has apportioned the total proposed fee among the Tasks of this Task Order for project management purposes only and that any unused fee from any task may be applied to other Tasks at ENGINEER's discretion. February 8, 2002 \\Sbo\data\Data\Clienffledlands_SBO\CONTRAGT1To#4\TO#4.doc " 1 TASK ORDER NO. 4 ATTACHMENT C City of Redlands Engineering Services for 2003 Recycled Water Project SRFNalue Engineering Assistance ESTIMATED MANHOUR BUDGET Task Description Manhours 1 Support for Value Engineering Consultant 80 2 Review of/Response to VE Consultant's 260 Recommendations 3 Incorporate Accepted VE Recommendations: a. Revisions Except Disinfection 220 b. Disinfection Revisions(l) 1,506 ...... Subtotal, Task 3: 1,726 4 Review/Respond/Incorporate Recommendations to 160 Designers TOTAL: 2,226 Deduct VE Recommendation Reduced Task Order No. 3 a. Task 3— UV Disinfection System < 60> b.Task 6— Coordinate with DHS < 60> Total Deduction: < 120> (1) Includes General, Mechanical, Structural, Civil, Electrical, and Instrumentation drawings for the revised disinfection system, plus revisions to other existing drawings impacted by VE decisions. February 8, 2002 C 2 \\Sbo\data\Data\CiiantNRediarids_SBO\CONTRACT\To#4\TO#4.doc TASK ORDER NO. 4 ATTACHMENT C City of Redlands Engineering Services for 2003 Recycled Water Project SRFNalue Engineering Assistance COST ESTIMATE Description Amount LABOR COSTS $ 267,120 Engineering Labor: 2,226 hours @ $120/hour= Subtotal: $267,120 INDIRECT COSTS Computer Equipment including Word Processing and AutoCAD (PECE) $ 11,508 Subtotal: $ 11.508 Submittals: Reports = 200 Plans & Specifications for CCT = 800 Subtotal: $ 1,000 Subtotal: $279,628 Deduction From Task Order No. 3 120 hours @ $120/hour= < $ 14,400> TOTAL: $265,228 February 8, 2002 C 3 \\Sbo\data\Data\Client\Redlands-SBO\CONTRACT\To#4\TO#4,doc TASK ORDER NO. 4 EXHIBIT D City of Redlands Engineering Services for 2003 Recycled Water Project SRF/Value Engineering Assistance FEE SCHEDULE As of March 1, 2001 Southern California Hourly Rate Engineers/Scientists(EIS} $88-00 E/S 1 EIS 11 96.00105-00 E/S 111 113-00 EIS IV 120.00 EIS V 12&00 E/S VI 142.00 EIS VII 167.00 EIS Vill Principal 181.00 Engineering Aides(EA) -0 EA 1 45.0 EA 11 54.0063.00 EA 111 72.00 EA IV EA V 81-00 EA VI 89.0096.00 EA Vil Engineering Technicians(ET) ET 1 53.00 ET 11 60-0064.00 ET 111 69-00 ET IV ET V 77.00 ET VI 88.00107.00 ET VII 119.00 ET Vill Support Staff Office Aides 36-00 Clerical 54.00 Word Processors 57.00 PECE Charge(Per DL Hour) 5.17 Travel and Subsistence At cost Mileage .35/mile Subconsultant Cost+ 100/0 Other Direct Costs Cost+ 10% This fee schedule is subject to annual revisions due to labor adjustments. February 8, 2002 D1 \\Sbo\data\Data\Client\Rediands—SBO\CONTRACI'\To#4\TO#4.doc