HomeMy WebLinkAboutContracts & Agreements_172-2001_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING SERVICES
RECYCLED WATER PROJECT
TASK ORDER NO. 3
(Amendment No. 3)
This Task Order No. 3 (Amendment No. 3) authorizes the perforinance of Engineering Services
included in this Amendment and in Accordance with the AGREEMENT to perform professional
engineering services for recycled water project entered into the 16th day of January, 2001 by and
between the City of Redlands, a municipal corporation (hereinafter"CITY"), and Carollo
Engineers, a Professional Corporation (hereinafter"ENGINEER").
This Amendment makes the following changes to the AGREEMENT, effective December 18,
2001; all other provisions of the AGREEMENT remain in effect.
ARTICLE 1 —ENGAGEMENT OF ENGINEER
No changes.
ARTICLE 2—SERVICES OF THE ENGINEER
2.1 The Scope of Services is amended to include Attachment"A" of this Amendment, which
defines the scope of work for engineering services for Task Order No. 3.
ARTICLE 3—RESPONSIBILITIES OF CITY
No changes.
ARTICLE 4—PERIOD OF SERVICE
4.1 The time period for performance of the ENGINEER's services for Task Order No. 3 set
forth in Article 2 shall be in accordance with the schedule defined in Attachment"B"to
this Amendment.
ARTICLE 5—PAYMENTS TO THE ENGINEER
5.1 The total compensation to perform work under this Amendment for Task Order No. 3 shall
be in accordance with Attachments"C" and"D"to this Amendment.
ARTICLE 6—INSURANCE AND INDEMNIFICATION
No changes.
ARTICLE 7—GENERAL CONSIDERATIONS
No changes.
IN WITLESS WHEREOF, duly authorized representatives of the CITY and ENGINEER have
signed in confirmation of this Agreement.
City of Redlands Carollo Engineers, a P�fessional Corporation
("CITY') ("ENGINEER"
t
f
By: By: `
KARL N. (KASEY) HAWS TPOUGH1
Mayor Principal
r
Date: December 18, 2001 z
By;
GEORG .� ELIEW
Pring al ; I
ATTEST:
City C rk, City of lKaos
TASK ORDER NO. 3
ATTACHMENT A
City of Redlands
Engineering Services for Recycled Water Project
Supplemental to Final Design
SCOPE OF SERVICES
INTRODUCTION
The purpose of this Task Order is to provide the City with supplemental engineering services to
compliment the final design engineering services for the Redlands Recycled Water Project
Treatment Facilities. The City desires to add facilities that will produce high quality recycled
water to be available for approved uses. In addition, the City is taking measures to further
increase the plant's ability to remove Total Inorganic Nitrogen (TIN) as required by the Regional
Water Quality Control Board. The project is based on Treatment Alternatives Feasibility Study,
Altemate 3C dated April 25, 2001 and as identified in the Preliminary Design described in the
30% Drawing Submittal dated August 2001.
During Preliminary and Final Design, it was determined that the scope of the project changed
significantly from the project initially envisioned. Both major processes, membrane filtration, and
UV disinfection require significantly more engineering effort than the initial project. The following
is our Scope of Services for the supplemental engineering services for final design:
SCOPE OF SERVICES
Performance of necessary engineering work to supplement the Contract Documents for the
construction and upgrades at the Wastewater Treatment and Disposal Facilities:
Task 1 — Increased Engineering Effort
1.1 Provide necessary additional structural, mechanical, and electrical drawings for the
Membrane Bioreactor System.
1.2 Provide additional interface and coordination in the conversion of the existing aeration
basins to two independently operated dentdfication systems. Aeration Basin West will
use the new Membrane Reactor for solids separation. Aeration Basin East will continue
to use the existing secondary clarifiers for solids separation.
1.3 Provide additional electrical plans and specifications to supplement the design of the
membrane reactor system and UV disinfection system.
1.4 Miscellaneous Contract Document issues including modification for prepurchase
language to Front End Documents, final construction cost estimate, and project
sequencing.
HACtienARedlands SBO\CONTRACT\To#3City\To#3R\AttachmentA--Scope.doc
Task 2— Prepurchase of Membrane System
2.1 Assist City in developing prepurchase agreement with membrane supplier selected in
Preliminary Design Phase. Meet with supplier, review the agreement, and assist City in
negotiations.
2.2 Review supplier's preliminary design drawings. This includes finalizing design criteria as
recommended by supplier and developing documents for the suppliers performance
guarantees.
2.3 Coordinate final design with supplier to determine number and sizes of equipment to be
provided by supplier. This includes materials of construction and degree of reliability to
be provided by supplier.
2.4 Review and coordinate suppliers P&IDs with City staff, supplier, and Engineer.
Task 3—UV Disinfection System Prepurchase
3.1 Assist City in developing prepurchase agreement with UV equipment supplier selected in
Preliminary Design Phase. Meet with supplier, review, and assist in negotiating the
agreement With the City.
3.2 Review supplier's preliminary design drawings. This includes finalizing design criteria as
recommended by supplier and developing documents for the suppliers performance
guarantees.
3.3 Coordinate final design with supplier to determine number and sizes of equipment to be
provided by supplier. This includes materials of construction and degree of reliability to
be provided by supplier.
3.4 Review and coordinate development and submittal of testing protocols for validation of
system to DHS.
3.5 Preparation of detailed design drawings and specifications for the construction of a
masonry block building to house the Phase 1 UV equipment power and control modules.
Task 4--Coordination with Cogeneration Proiect
4.1 Provide electrical interface and coordination between the Cogeneration Project
Engineer, Southern California Edison, and electrical requirements of this project.
Task 5—Assist with Power Plant Agreement
5.1 Assist the City with negotiations with the Power Plant for recycled water. Includes the
review and comments regarding anticipated water quality and projected plant
performance.
Task 6—Coordination with Degartment of Health Services and Title 22 Report
6.1 Prepare Title 22 Engineering Report for production of recycled effluent in accordance
with Department of Health Services (DHS) guidelines. A draft of the report will be
H:Vient\Rediands_SBO\CONTRAC-r\To#3CitylTo#3R\AttachmentA-Scope.doc 2
submitted to the DHS for review. A meeting with the DHS staff will be held to review the
project components including details of the proposed membrane treatment system and
UV disinfection facility. Review comments received from DHS will be addressed and the
Title 22 Report will be revised accordingly.
Task 7—Additional Up-grades to Existing Facilities
7.1 Review condition of existing headworks and complete final design that provides
upgrades identified to meet requirements of new Membrane System. These upgrades
include new bar screens and new grit chamber air piping to replace existing worn-out
facilities.
7.2 Review existing RAS/WAS Pump Station and provide design for upgrades to
accommodate new requirements. Replace existing RAS and WAS pumps with new more
energy-efficient models.
7.3 Meet with City staff and coordinate control strategies for existing treatment facilities.
Develop P&IDs for selected existing facilities that require upgraded control systems.
Task 8— Bid Period Services
8.1 Provide overall support to the City during the bidding period. Questions from prospective
bidders will be directed to Carollo Engineers, 225 West Hospitality Lane, Suite 212, San
Bernardino, California 92408, Attention: Greg Kowalski (909) 884-2228.
8.2 Engineer will assist the City in conducting a Preconstruction Conference with
prospective bidders. Conference to be held at job site.
8.3 Provide an addendum to incorporate revisions identified prior to bid opening into the
Contract Documents.
8.4 After receipt of construction bids, Engineer will review bids and make recommendation
to City.
8.5 After award of the Construction Contract, Engineer will prepare conformed plans and
specifications incorporating items added or modified by addendum during the bidding
period. This work will be accomplished on the electronic files.
HAChent\Redfands SBO1CONTRACT\To#3City\To#3R\AttachmentA--Scope.doc 3
TASK ORDER NO. 3
ATTACHMENT B
City of Redlands
Engineering Services for Recycled Water Project
Supplemental to Final Design
PROJECT SCHEDULE
ENGINEER shall commence work immediately following approval of the project's preliminary
design and authorization from the CITY. ENGINEER has reviewed the project with CITY and
agrees that the following schedule presents a reasonable time frame in which to complete the
work.
Item Time
1. Receive Value Engineering Comments December 14, 2001
2. Submit Final Contract Documents January 31, 2002
3. Conformed Drawings April 30, 2002
ENGINEER and CITY mutually agree that they will work earnestly toward meeting the above
tentative schedule. Should the Scope of Services change or should problems arise during the
work period which could affect the above schedule, it is understood that both ENGINEER and
CITY will develop a revised schedule to address such scope changes and problems. The
costing herein assumes that all work will be completed by April 30, 2002. Should the project be
delayed for any reason beyond ENGINEER's control past this date, ENGINEER reserves the
right to renegotiate the Task Order to cover actual increases in cost.
H:\Client\Rediands-SBO\CONTRACT\To#3CiVTo#3R\AttachmentB.doc
TASK ORDER NO. 3
ATTACHMENT C
City of Redlands
Engineering Services for Recycled Water Project
Supplemental to Final Design
ESTIMATED MANHOUR BUDGET
Fee proposals for each Task are presented on the attached pages. It is agreed that the
ENGINEER has apportioned the total proposed fee among the Tasks of this Task Order for
project management purposes only and that any unused fee from any task may be applied to
other Tasks at ENGINEER's discretion.
H:1Ctient\Rediands-SBO\CONTRACnTo#3City\7o#3R\AttachmentC.doc
TASK ORDER NO. 3
ATTACHMENT C
City of Redlands
Engineering Services for Recycled Water Project
Supplemental to Final Design
ESTIMATED MANHOUR BUDGET
Task Description Manhour
1 Increased Engineering Effort for Membrane System, 800
Chemical System, and Electrical
2 Prepurchase of Membranes 340
3 UV Disinfection System 320
4 Prepurchase Coordination with Cogeneration 80
Project
5 Assist with Power Plant Agreement 80
6 Coordination with DHS 320
7 Additional Upgrades to Existing Facilities 460
Subtotal: 2,400
8 Bid Period Services 280
TOTAL: 2,680
HACIiervffledlands-SBO\CONTRACT\TG#3CitykTo#3R\AttachmentC.doc 2
TASK ORDER NO. 3
ATTACHMENT D
City of Redlands
Engineering Services for Recycled Water Project
Supplemental to Final Design
COST ESTIMATE
Description Amount
LABOR COSTS
Engineering Labor: $ 264,000
2,400 hours @ $11 0/hour
280 hours @ $130/hour= 36,400
Subtotal: $ 300,400
INDIRECT COSTS
Computer Equipment including Word:
Processing and AutoCAD (PECE) $ 13,855
Submittals:
Conformed Drawings = 2,500
Plans (full-size, 50 sets) = 2,700
Plans (half-size, 25 sets) = 1,200
Specifications (25 sets) = 1,250
Subtotal: $ 21,505
Total: $ 321,905
H:\Client\Rediarids_SBO\CONTRACT\To#3City\To#3R\AftachmentD,doe
TASK ORDER NO. 3
ATTACHMENT E
City of Redlands
Engineering Services for Recycled Water Project
Supplemental to Final Design
Project Equipment & Communication Expenses(PECE)
As of March 1,2001
Southern California
FEE SCHEDULE
Hourly Rate
Engineers/Scientists(E/S)
E/S 1 $88.00
E/S 11 96.00
E/S 111 105.00
E/S IV 113.00
E/S V 120.00
E/S VI 128.00
E/S VII 142.00
E/S VIII 167.00
Principal 181.00
Engineering Aides(EA)
EA 1 45.00
EA 11 54.00
EA 111 63.00
EA IV 72.00
EA V 81.00
EA V1 89.00
EA VII 96.00
Engineering Technicians(ET)
ET 1 53.00
ET 11 60.00
ET 111 64.00
ET IV 69.00
ET V 77.00
ET VI 88.00
ET VII 107.00
ET VIII 119.00
Support Staff
Office Aides 36.00
Clerical 54.00
Word Processors 57.00
PECE Charge(Per DL Hour) 5.17
Travel and Subsistence at cost
Mileage .35/mile
Subconsultant Cost+ 10%
Other Direct Costs Cost+ 10%
This fee schedule is subject to annual revisions due to labor adjustments.
H:\Client\Re(ffands-SBOTONTRACT\To#3City\To#3R\AftachmentE.cbc