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Home My WebLink AboutContracts & Agreements_18-1988_CCv0001.pdf AGREEMENT TO FURNISH ENGINEERING SERVICES FOR REDLANDS WASTEWATER TREATMENT PLANT EXPANSION TASK ORDER NO. 9 CONSTRUCTION ADMINISTRATION SERVICES AND ON-SITE INSPECTION SERVICES (1988 EXPANSION PROJECT) This AGREEMENT is made and entered into as of this 7th day of JUnp_ , 1988, by and between City of Redlands, hereinafter referred to as "OWNER" and John Carollo Engineers, hereinafter referred to as "ENGINEER" In consideration of the mutual promises, covenants and conditions hereinafter set forth, the parties do hereby agree as follows: SECTION 1 (Purpose) The purpose of this Task Order is to authorize and direct the ENGINEER to proceed with certain "CONSTRUCTION ADMINISTRATION SERVICES" and "ON-SITE INSPECTION SERVICES" as described in SECTION 2(C)(D) of the January, 1987 AGREEMENT, and as more specifically described below. SECTION 2 (Scope of Work) The intent this Task Order is to provide services over the course of the construction period. The services that the ENGINEER agrees to furnish in support of the negotiated budget under this AGREEMENT are as follows: Field Services a. Perform the detailed technical observation of construction by a Resident Inspector, inspectors and supporting staff as required. b. Provide for all tests required during the construction to confirm that the materials used are of the quality and/or meet the per- formance required by the design concept and the Plans and Specifi- cations. C. Review all laboratory, shop and mill test reports of materials and equipment. 5/27/88 F02990B10 d. Assist ENGINEER (Office S8rYiCgS) in shop drawings review and handling requests for information, by the Contractor. e. Review construction and material compliance with the Contractor and indicate deviations from the Plans and Specifications. f. Develop support data for use by ENGINEER (Office Services) in evalu- ation of Change orders. g. Review of the Contractor' s requests for extensions of time. Submit CODClUsiVD5 to ENGINEER (Office Services) for action. h. Provide monthly construction summary reports to the ENGINEER (Office Services) for transmittal to the OWNER. i . Maintain liaison between the OWNER'S staff and Contractor during construction to ensure that the operation of the existing treatment facilities is not adversely affected. j. Assist the OWNER in the final inspection and close-out agreements. Complete d 'Ob walk (approximately 90-perCent completion) to develop a list of remaining items Of work to be completed in order to com- plete the construction contract. k. Conduct final inspection in the presence of the OWNER, ENGINEER and Contractor and prepare d final list of items to be corrected or completed. l ^ Maintain a marked-up Set Of drawings of the completed project, for use by others. The intent is that the ENGINEER would use such draw- ings to prepare the contract record drawings for the project. Office Services a^ Assist the OWNER in preparing and filing specialized forms, in- cluding but not limited to the following: l. Contractor's payroll records. 2. Monthly pay estimates. 3. Final schedule Of project costs. b. Review of the Contractor' s network analysis diagrams and schedules for completeness and adherence with the contract construction period. Coordinate changes as required. C. Administer the construction contract. Process and evaluate all claims and change Orders" d. Maintain all project construction records. Document all claims and maintain force account records. Maintain the project library. 5/27/88 -2- F029908I0 ' e. Process submittals for construction contracts and coordinate their review. f. Coordinate all materials testing activities. g. Administer and coordinate the resident inspection activity. h. Develop jointly with the Contractor and submit to OWNER partial payment and final payment requests. i . Prepare record drawings. '. Provide OWNER with manufacturer's operation and maintenance information for major items Of equipment. Outside Services Provide for outside services necessary to complete the inspection effort. Such outside 5erVfCeS shall be defined as: I. SOILS ENGINEERING - Periodically, the soils consultant that prepared the soils foundation report will be brought on-site to review the nature of the material eOCDVOt8r8d and to provide consulting on the project. 2. CONSTRUCTION SURVEY - Provide for the surveying effort required to ascertain line and grade at Start of construction. 3. MATERIALS TESTING - Provide for required testing throughout the 'Ob of such items as soils compaction, gravel gradations, CDOCrpte strength, steel strengths, etc. SECTION 3 (Time of Performance) The scope Of work presented herein covers work-related tasks that will he required throughout the construction phase, and therefore time-of-performance is tied to completion time of the construction contracts; or 540 calendar days following authorization to proceed. Should the construction period exceed this allotted time, an amendment to this contract may be required to extend the required 5erVfCeS through the completion of construction. SECTION 4 (Payment) Payment to the ENGINEER for g9rv1C8S performed Under this Task Order shall be as provided for in SECTION ]B Of the January 1987 AGREEMENT" Payment for services under this Task Order shall be based On the ENGINEER'S Direct Salary times a Multiplier. The Multiplier fOr this Task Order shall be 2.810. A cost ceiling of Four Hundred Two Thousand Seven Hundred Ninety Nine Dollars ($402,799) is hereby established for the envisioned work, and will not he exceeded except as provided for in SECTION 3 Of the January 1987 AGREEMENT. Exhibit A° B and C is attached hereto and reflects the above costs. 5/2//88 -3- F02990BlO ` , ENGINEER agrees that at the point 75-percent of budgeted costs have been expended, the ENGINEER will notify the OWNER in writing, including a brief report OD job status, percent complete, analysis of budget, and envisioned expenses to complete the contractual effort. SECTION 5 (Effective Date) This Task Order No. 9 is effective as of June 8~ 1988. IM WITNESS WHEREOF, this AGREEMENT is executed by the Mayor and City Clerk of the CITY OF REDLAND3, pursuant to action of its City Council authorizing Same, and the ENGINEER has caused this AGREEMENT to be executed the day and year first written above. CITY OF REDLAND3 JOHN CAROLLO ENGINEERS By By Mayor Gail P. Ly?16� I Partnert ' ATTEST Pity Clerki' ` ` 5/27/80 -4- F02090BlO logEXHIBIT " A" CITY OF REDLANDS CONSTRUCTION INSPECTION Task Schedule DESCRIPTION MAN TASK MONTHS HouRs MONTHS PER TASK 2 4 6 8 10 12 14 16 1 PER TA SK 1. PARTNER OVERVIEW -------------------- 36 0.23 2. CONSTRUCTION MANAGER -------------------- 143 0.89 3. RESIDENT ENGINEER -------4 2557 15.98 4. LEAD INSPECTOR -------- 1862 11.64 5. SUPPORT INSP./OFF. ENG'R 6. STRUCTURAL OVERVIEW 22 0.14 7. ELECTRICAL OVERVIEW I+ --------- 47 0.29 S. MECHANICAL OVERVIEW --------0►-1 35 0.22 9. POST 131D ADMINISTRATION 0 10. PHOTO DOCUMENTS 11. SHOP DRAWINGS (SPECIAL) ---•--------- -..--- 480 3.00 12. O&M MANUAL UPGRADE 13. OPERATOR TRAINING 14. RECORD DRAWINGS 236 1.48 15. CLERICAL ..f._ ---------- _ "'- ---------- 86 0.53 TOTAL HOURS 5504 34.40 EXHIBIT B BUDGET SUMMARY TO TASK ORDER NO. 9 1. Manhour Budget • Partner Overview 36 • Construction Manager 143 • Resident Engineer 2,557 s Lead Inspector 1,862 • Structural Overview 22 0 Electrical Overview 47 s Mechanical Overview 35 s Shop Drawing(s) 480 s Record Drawings 236 • Clerical 86 Total 5,504 2. Labor and Budget $344,644* Period No. 1 - 608 hrs @ 21.3401 @ 2.810 $ 36,459 Period No. 2 - 2,447 hrs @ 21.8520 @ 2.810 150,256 Period No. 3 - 2,449 hrs @ 22.9492 @ 2.810 157,929 Total Labor Budget $344,644 3. Expense Budget • Construction Survey (Lines/Grade) $ 9,100 7 days @ $1,300 ! Soils/Geology 3,000 e Materials Testing 35,000 • Gear Tech. 8,000 • Travel/Per Diem 13-Days 0 $55 990 • Reproduction/Computer 2,065 $ 58,155 Total Expense Budget $ 58,155 Total Budget Estimate $402,799 *Approximate Office Labor Budget - 1,218 hrs/$ 76,268 Approximate Field Labor Budget - 4,286 hrs/$268,376 DRAFT HE 5/27/88 F02990BIO Exhibit C TO TASK ORDER NO. ----------------------------- 1MAR88 TO --------------------------------------------- Classification Hours X Total COMR. Est. Direct Rate Labor ----------------------------------------------------------------------- S $ P-1 4 0. 66 40. 17 160. 66 E-".Z 1 Ail 2. 3 C) 30. 78 430. 92 E-6 e 1 . 32 28. 224. 72 E -5 0. 0C IE',:_.4 300 49. 34 23. 12 6, 936. 00 5 0 8. 22 M91 995. 5,,'� E-2 00, 0. 00 E-I 0K) Wo T-7 200 32. 99 18. 67 3, 734. 00 T-6 0, 00 0. 00 F- 2-`[ 7195 17. 36 416. 64 T-2 T-I SS-5 1 . 32 9. 5z,'� 76. 32 ------------ ---------- ------------- 60B 100. 0,:'' 12. 974. 7B Period Average Billing Rate 21 . 0401 ° � . Exhibit C TO TASK ORDER NO. 9 -------------------------------- Period ____________________________Per1od 1SEP88 TO 28FEB89 ---------------------------------------------- Classification Hours % Total Comp. Est. Direct Hours Rate Labor, ------------------------------------------------------------------------ � $ P-1 16^ 0. 65 41 . 38 662.08 E-7 64 2. 62 31 . 70 2, 028~ 80 E-6 37 1 . 51 28. 93 1 , 070. 41 E-5 - 0. 00 0.00 E-4 11139 46. 55 23. 81 27, 119,59 E-3 215 B. 79 20. 15 4, 332. 25 E-2 0. 00 0.00 E-1 0. 00 0~00 T~7 831 33. 96 19. 23 15,9B0. 13 T-6 0. 00 0. 00 T-5 106 4. 33 17. 88 11895. 28 T-4 0. 00 0. 00 T-3 0. 00 0.00 T-2 0. 00 0.00 T-1 0. 00 0. 0U SS-5 39 1 _ 59 9. 83 383. 37 SG-4 0. 00 0.00 SG-3 0. 00 0.0O S8-2 0. 00 0.00 G8-1 0^ 00 0. 00 -----------~ -------~~- --~-------- 2, 447 100. 00 53~ 471~ 91 Period Average Billing Rate 21 . 8520 ========= � ° . Exhibit C TO TASK ORDER NO. 9 P�piod 1MAR89 TO 31AUG89 Classcation Hours % Total Comp. Est. Direct Hours Feat,e» Lebor ____________��_______ __________~ $ $ P-1 1614,L 695.20 E-7 65 2. 65 33. 29 2v1�3. 85 E-6 37 1 . �1 30. 38 1 , 124.06 E-5 0. 00 0. 00 E-4 1, 140 46. 55 25. 00 28� 500.0C E-3 2�5B. 78 21 . 16 4, 549. 40 E-2 0. 00 0. 00 E-1 0. 0O 0. 00 T-7 831 3�. 93 20. 19 16, 7717 7.89 T-� 0. 00 0. 00 T-5 106 4. 33 18. 77 1 , 989. 62 0. 00 T-3 0. 00 0.00 T-2 0. 00 0. 00 T�1 0. 00 0. 00 SS-5 39 1 . 5� 1O. 32 402. 48 SS-4 0. 0� 0. 00 SS-� 0. 00 0. 00 SS-2 0. 00 0.00 SS-1 0. 00 0. O0 ------------- -a 4 9 ---449 100. 00 56, 202. 50 Po-riod Averac;ep Billing Rate 22. 9492 =========