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HomeMy WebLinkAboutContracts & Agreements_82-2001_CCv0001.pdf AGREEMENT FOR THE PROVISION OF ENVIRONMENTAL CONSULTING SERVICES This agreement for the provision of environmental consulting services (this "Agreement") is made and entered into this 5th day of June, 2001, by and between the City of Redlands, a municipal corporation (hereafter "City") and Chambers Group, Inc., a California corporation (hereafter "Consultant"). In consideration of the mutual promises contained herein, the City of Redlands and Chambers Group, Inc. agree as follows: ARTICLE I - ENGAGEMENT OF CONSULTANT 1.1 Enizatzement of Consultant. City hereby retains Consultant to perform professional environmental consulting services (the "Services") associated with City's environmental review of the City's Mission Zarja Creek project located between 7th and 9th Streets(the "Project"), all as set forth in the Consultant's Proposal which is attached hereto as Exhibit "A" and incorporated herein by this reference, and upon the terms and conditions described herein. If any term or provision of this Agreement conflicts with a term or provision of the Proposal, This Agreement shall control. Consultant's Services are anticipated to include, but not be limited to, the preparation of an Initial Study, Project Description, Mitigated Negative Declaration, Mitigation Monitoring Program and Notice of Determination in accordance with the California Environmental Quality Act("CEQA"); an Environmental Assessment and Finding of No Significant Impact in accordance with the National Environmental Policy Act("NEPA");all in accordance with the Proposal for the Project. Consultant shall determine the method, details and means of performing the Services, and Consultant shall perform the Services to the best of its ability and with the skill, expertise and level of competency presently maintained by other practicing professionals providing similar environmental consulting services in the industry. Consultant shall prepare all environmental documents required by this Agreement in conformance with CEQA, the State and City's CEQA guidelines, and NEPA. C:\WINDOWS\TEMP\REDLANDSCONTRACTCI,EAN, 1 ARTICLE 2 -ADDITIONAL SERVICES 2.1. Additional Services. Consultant and City may enter into negotiations regarding the costs for additional services,or City may request Consultant to perform additional services on a time and materials basis and at the hourly rates and charges set forth in the "Fee Schedule" described in Exhibit"A." All additional Services shall be agreed upon by written amendment to this Agreement and signed by the parties hereto. 3.3. Insurance. Consultant shall procure and maintain, at its sole cost and expense during the entire term of this Agreement including any extension hereof,the following policies of insurance: (a) Comprehensive General Liability Insurance. A policy of comprehensive general liability insurance written on a per occurrence basis in an amount not less than either(i) a combined single limit of $1,000,000 or (ii) bodily injury limits of $1,000,000 per person, $500,000.00 per occurrence and property damage limits of $100,000.00 per occurrence and $100,000.00 in the aggregate. (b) Worker's Compensation Insurance. A policy of worker's compensation insurance in compliance with the laws of the State of California and which shall indemnify, insure and provide legal defense for Consultant against any loss,claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained as an employee by Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis in an amount not less than either(i)bodily injury liability limits of$500,000 per person and $1,000,000 per occurrence and property damage liability limits of $100,000.00 per occurrence and $250,000.00 in the aggregate or (ii) combined single limit liability of$500,000.00. The policy shall include coverage for owned, non-owned,leased and hired cars. C:\WINDOWS\TEMMREDLANDSCONTP,ACTCLEAN. 2 ARTICLE 3 - SCHEDULE, TERMINATION AND MISCELLANEOUS PROVISIONS 3.1. Schedule for Completion The Services shall be performed in accordance with, and completed by,the terms described in the schedule for completion contained in Exhibit "A." 3.2. Fee. In consideration for its performance of the Services, City shall pay to Consultant an amount not to exceed Sixteen Thousand Nine Hundred Forty-One Dollars ($16,941.00) in accordance with the hourly fees described in Exhibit "A." Payment to Consultant shall be made upon City's receipt of an itemized invoice describing the items for which payment is requested. Invoices shall document the status of the Services, associated with the fees billed. All billings are due and payable within 30 days of the date they are mailed. 3.3. Termination. City may terminate this Agreement at any time, without cause, upon five days written notice to Consultant. Upon such termination, Consultant shall deliver to City all documents, reports, materials and work of any nature pertaining to this Agreement and in the possession of Consultant or under its control. In such event, Consultant shall be paid for its work performed under this Agreement to the date of termination. Payment of work completed under this Agreement to date of termination shall be made based on time and reimbursable billings. 3.4. Indemnification. Consultant shall defend, indemnify and hold harmless the City and its elected officials, officers and employees from and against any and all claims and liability for losses, damages and personal injury (including death) and/or property damage arising out of or resulting from the intentional wrongful or negligent acts or omissions of Consultant in its performance of this Agreement, and those intentional wrongful and negligent acts or omissions of its employees and its agents. 3.5 Independent Contractor. This Agreement is for professional services and does not C:\WINDOWS\TEMP\REDLANDSCONTRACTCLEAN. QC43 make the employees of Consultant employees of City for the purpose of payroll deductions, unemployment insurance, or any other benefits. Consultant shall at all times retain the status of an independent contractor. 3.6 Force Majeure. Consultant shall not be responsible for delays in the work if such delays are created by reason of any unforeseen cause or causes beyond Consultant's reasonable control, including, but not restricted to, acts of God or the public enemy, acts or delays of governmental or regulatory bodies,acts or delays of other contractors or City,fire,floods,epidemics, riots, quarantine restrictions, strikes, civil insurrections, freight embargoes, and unusually severe weather. In the event of delay due to any such cause, Consultant shall be paid by City for actual out of pocket costs occasioned by such delay, including standby costs, as if the same had been included as part of the work. 3.7 Limitation of Liability/Exclusive Remedies. Anything herein to the contrary notwithstanding: (1)neither party shall have any liability for consequential damages of any nature whatsoever, howsoever arising; (2) Consultant's total aggregate liablity under this Agreement shall not exceed amounts recovered under the scope and limits of the insurance required to be maintained by Consultant hereunder,plus Consultant's warranty obligation, and (3)the remedies and liablities of the parties, and the limitations thereon, are exclusive, and they shall apply regardless of whether liability is asserted to arise in contract, negligence, or under any other theory of law." 3.8 Standard of Liability. The standard of care applicable to Consultant's services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services for similar fees and similar schedules on similar projects in similar locations. The Consultant will re-perform any services not meeting this standard without additional compensation, to the extent that such reperformance of services does not exceed the original Scope of Services, and provided that written notice of the necessity C:\WINDOWS\TEMP\REDLANDSCONTRACTCLEAN. QLt-4��� 4 of reperforming any such services is provided to Consultant within one year of completion of the services.. If after written notice by the City to cure perceived deficiencies, such alleged deficiencies are not corrected in a timely manner, the City may cause the same to be corrected and after due process and judgment deduct costs incurred from Consultant's compensation. EXCEPT AS EXPRESSLY STATED ABOVE, CONSULTANT MAKES NO WARRANTY, EXPRESS OR IMPLIED, CONCERNING ANY OF THE SERVICES WHICH MAY BE FURNISHED PURSUANT TO THIS AGREEMENT. 3.9. Nondiscrimination. During the performance of this Agreement, Consultant agrees that Consultant shall not discriminate on the grounds of race, color, national origin, sex, sexual orientation or disability, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto in the selection and retention of employees and sub- consultant and the procurement of materials and equipment. 3.10. Ownership of Documents The reports, drawing, maps and other contract documents prepared under this Agreement by Consultant shall be and remain the property of City upon compensation of Consultant for its services as herein described. 3.11 Assignment Neither this Agreement, nor any duties or obligations under this Agreement, shall be assigned by Consultant without the prior written consent of City. Any assignment or attempted assignment without such consent shall be void and unenforceable and may, at the sole discretion of City, result in the immediate termination of this Agreement. 3.12 . Attorneys' Fees. In the event any action is commenced to enforce or interpret the terms or conditions of this Agreement the prevailing party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorney's fees. 3.13. Entire AF-reement. This Agreement supersedes any and all other agreements, either verbal or in writing, between the parties hereto with respect to the matters contained herein. Each C:\WINDOWS\TEMM-REDLANDSCONTRACTCI.EAN.DOC 5 party to this Agreement acknowledges and agrees that no representation, inducements,promises or agreements, verbal or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, stipulation or promise not contained in this Agreement shall be valid or binding on either party. 3.14. Books and Records. Consultant shall maintain books and accounts of all project related costs and all expenses. Books shall be available at all reasonable times for examination by City at the office of Consultant. 3.15 Heading and Construction. Paragraph headings do not affect meaning. Neither party hereto nor its respective counsel shall be deemed the drafter of this Agreement. The language of this Agreement shall be construed according to its fair meaning and not strictly for,or against, any party hereto. 3.16. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. CITY OF REDLANDS Dated: June 5, 2001 Pat Gilbreath, Mayor Attest: J *Lorri Poyvzer, lc�rk- CONSULT. 9 Dated: 0 Chambers Group,Inc. C:\WINDOWSkTEMP\REDLANDSCONTF-ACTCLEAN,u2C4: I 6 Exhibit A: Scope of Work Chambers Group's scope of work was detailed in our April 6, 2001 proposal and April 12, 2001 revision to the City of Redlands. This scope of work is detailed below. The cost to complete this scope of work is $16,941 3.1 TECHNICAL APPROACH Chambers Group's Scope of Work for the flood control improvements includes the following: ➢ Project Initiation and Data Review, ➢ Preparation of a Project Description, ➢ Preparation of a Screencheck Draft IS/EA, ➢ Preparation and Circulation of a Final IS/EA and Draft MND/FONSI, Preparation and Circulation of the Notice of Intent to Adopt a MND and Public Notice of Availability of a FONSI, ➢ Preparation of a Final MND/FONSI, Preparation and Circulation of a Notice of Determination, Preparation of a Mitigation Monitoring and Reporting Plan, and ➢ Project Meetings/Coordination. This Scope of Work and Cost Estimate assumes that the elements that will be affected by the proposed project will not be found eligible for the National Register of Historic Places or the California Register of Historical Resources, and that the State Historic Preservation Officer will concur with this finding. If NRHP- or CRHR-eligible resources are affected to the point that an Environmental Impact Report/EA is required, a separate Scope and Cost Estimate will be submitted. 3.2 TASKS AND DELIVERABLES Task 1 - Project Initiation and Data Review Within one (1) week after receiving the notice to proceed, we will be prepared to meet with the City and Corps at a Project Initiation/Kick-off Meeting to discuss the project and receive all available project information, technical reports, and other available information. This information will include, but not be limited to, the Corps documents on file at the City (Reconnaissance Study and Final Detailed Report and Environmental Assessment) and the USFWS Planning Aid Report, The Project Manager will attend this meeting. The Project Team will review all available project-related data. Our review of existing data will determine whether previous studies conducted in and adjacent to the proposed project area are adequate for incorporation into the IS/EA. It is assumed that we can use and rely on the data and information contained in these documents. We will not perform a technical review of these documents and will not be responsible for the content or accuracy of these studies. Following the review of existing data, gaps in the data and recommendations for correcting the gaps, if warranted, will be discussed with the City. The Project Team will work closely with the City to determine what additional data, if any, must be collected in support of the IS/EA. For the purposes of this Scope of Work and Cost Estimate, it has been assumed that all data required for the analysis of environmental impacts is readily available and adequate and that no primary data collection (field work) will be required beyond what is specifically stated in this Scope of Work. Task 1 -Deliverables: Mune A-1 Task 2- Project Description Chambers Group will develop a comprehensive description for the proposed project that will form the basis for the analysis of the potential impacts on the environment. It is important that the project description be as complete and comprehensive as possible at the outset, so that the impact analyses can be prepared with accurate information. We will work closely with the City to develop a detailed project description. The project description will be developed based on the information provided by the City and the Corps. The project description will include a detailed narrative and graphical presentation of the proposed actions, including components, location and boundaries, regional and vicinity maps, and a statement of the project goals and objectives. As required by NEPA, Chambers Group will also develop a description of the No Action Alternative. For the purposes of this Scope and Cost Estimate, it is assumed that the only alternatives that will be analyzed in the environmental document are the Proposed Project/Proposed Action and the No Project/No Action Alternative. With this task, Chambers will provide the City with three copies of the Draft Project Description. After receipt of one set of integrated comments, Chambers Group will revise the Project Description for inclusion in the Screencheck Draft Initial Study (Task 3). Task 2-Deliverables: ➢ Three copies of the Draft Project Description Task 3- Screencheck Draft Initial Study/Environmental Assessment For purposes of this Scope and Cost Estimate, it is assumed that one, joint document will be prepared to comply with both NEPA and CEQA. A typical format is an EA, with an IS checklist as an attachment, which references the information in the EA for substantiation of the checklist answers. An alternative format is having the IS checklist incorporated into the body of the document. The City and the Corps should determine the precise format of the environmental document at the Kickoff Meeting. This task includes reconnaissance-level field visits by an environmental analyst, a wildlife biologist, a wetlands biologist, and a historic resources specialist/archaeologist, The NEPA EA will be based on the requirements of the June 1998 U.S. Army NEPA Manual and the IS checklist will be based on the revised 1999 CEQA Appendix G, Environmental Checklist Form. A full range of NEPA and CEQA issue areas would be addressed, many of which overlap. CEQA topics to be addressed include: aesthetics, biological resources, hazards and hazardous materials, mineral resources, public services, utilities and service systems, agricultural resources, cultural resources, hydrology and water quality, noise, recreation, air quality, geology and soils, land use and planning, population and housing, transportation and traffic, and mandatory findings of significance. NEPA topics recommended to be addressed in the June 1998 U.S. Army NEPA Manual are slightly different from those in the 1986 EA and the RFP. The Manual recommends analysis of the following topics: land use, aesthetics and visual resources, air quality, noise, geology and soils, water resources, biological resources, cultural resources, human health and safety, socioeconomics, infrastructure, and hazardous and toxic materials and wastes. A Screencheck Draft IS/EA will be prepared, and three copies will be submitted to the City for review and comment. Upon receipt of one set of integrated comments on the IS/EA from the City, the IS/EA will be revised accordingly. For costing purposes, one cycle of comments and revisions is assumed; additionally, the IS/EA is assumed to contain a maximum of 50 pages. The following paragraphs present a brief description Chambers Group's approach for each environmental issue based on our previous experience with NEPA/CEQA projects and a site visit. A-2 Aesthetics and Visual Resources. The city of Redlands General Plan will be reviewed and the City staff will be consulted regarding the presence of scenic resources in the project area. The potential impacts to these resources (if any) will be examined based on proposed changes to topography, landscape and/or land use. Agricultural Resources. The project site is in an existing drainage and no significant impacts are expected. Air Quality.A qualitative discussion of air quality impacts will be presented. Air quality impacts would be associated only with construction of the project and are not likely to be significant. The City of Redlands standard mitigation measures for air quality impacts will be incorporated into the document. Biological Resources. Biological investigation of the project areas will consist of a literature review (including searching the latest editions of the California Natural Diversity Data Base and California Native Plant Society Electronic Inventory) and initial coordination by telephone with the CDFG and USFWS. A short reconnaissance-level site visit will occur to identify whether habitat is present for sensitive species identified as a result of the literature search. During the site visit, areas that could be subject to jurisdiction under the Clean Water Act and California Fish and Game Code will be identified. The potential for significant effects to biological and jurisdictional resources in the project area will be evaluated and mitigation measures will be proposed for any actions that have the potential to affect these resources. A letter report will be prepared. Neither focused surveys for sensitive species nor a formal jurisdictional waters delineation will be completed as a part of this Scope of Work. If that level of work is required, a separate Scope of Work and Cost Estimate will be submitted to the City. Cultural and Paleontological Resources. Historic-period resources associated with the Mission Zanja and the 9 Street bridge may be affected by the proposed project. Chambers Group will conduct a cultural resources records search through the San Bernardino County Museum Archaeological Information Center, the clearinghouse for such records for San Bernardino County, to obtain results of previous studies that have been conducted in the project area. In addition, a record search for paleontological resources will be conducted with the Geological Section of the Museum. The potential for the disturbance of historic structure, archaeological or paleontological resources in the project area will be evaluated. A reconnaissance-level survey of the project area will be conducted. Mitigation measures will be proposed for any actions that have the potential to affect cultural or paleontologic resources. Recommendations for further survey will be made, if warranted. Geology, Soils, and Mineral Resources. Characteristics of the local geology and soils that could affect the project will be briefly discussed using existing data. These include erosion (during construction), seismicity and liquefiable or expansive soils. No mineral resources are expected in the project area. Hazards and Hazardous Materials (Including Human Health and Safety and Hazardous and Toxic Materials). The potential for spills of oil, diesel fuel, hydraulic fluid, and other hazardous substances during construction will be discussed qualitatively. The project is not anticipated to generate or release hazardous materials or waste during operation. Land Use and Planning. The zoning and general plan designations of the project areas will be discussed and a reconnaissance level survey will be conducted of the project area. Noise. Noise impacts would occur only during construction and are not likely to be significant. A qualitative discussion of noise impacts will be presented, and the City of Redlands standard mitigation measures for construction noise will be incorporated into the document. Population and Housing/Socioeconomics. The proposed project is not expected to induce population growth or affect housing, or otherwise change socioeconomic conditions. A-3 ` Public Services. The potential for the project toaffect public services will beexamined. |tinunlikely that the project would significantly affect public services. Recreation. Recreational facilities inthe project area will bodiscussed, including Sv�anPork� However it is unlikely that the project would affect parka or recreational facilities. ^ ' Trans pwrtatimm/Tna1fic. Temporary impacts to local circulation could occur with the closure of the dm Street bridge during construction. Operation of the proposed project is not expected to generate significant traffic levels. Traffic issues will be discussed qualitatively, and standard mitigation measures will beincorporated. Utilities and Service Systems. The proposed project is not likely to create undue demand on wator, wastewater, atonnwa�er. or landfill facilities. A bonofioia) |mpaot would occur on the local atornnwate' ayotono. These issues will bediscussed qualitatively. Water Resources (Including Hydrology and Water Quality). Short term impacts todrainage flow and increased sedimentation could occur during construction. Potential future benefits of the project will be discussed tothe extent information is available. Task 3- ;�- Three copies of the SzeenohwckCraft ISIEA Task 4- Preparation of an /SVEAend Draft KANQ/FONS| After one set of integrated comments on the 8nreenoheok Draft |G/EA is received from the CiLy, Chambers voupvviUrevise the IS/EA and prepare a [)raftW1ND/FON8|. Channbero (3roupvxiUaubmitth' <� appropriate number of copies to the City for fUing with the State Clearinghouse and the Corps. |t i- ~ assumed that the entire IS/EA K4ND/FC)NG/ package wU/ bonomore than 6Opages. ' Task 4- � Fifteen copies of the2SIEA and Draft MNDyFONSI for the Stabo ~ ouse � Fixe copies � �� x� nv �� � � mmDray�8�VD��JNS/fmrbhe Corps � F�000V�� �v ��� �� 2��� �nx�Dr���8�8�J���x����bh� ,' � One electronic copy ofthe/SIEAand Draft&YNDIFONS/for the City ToakS - Preparation of Notice mfIntent to Adopt a KQND and Public Notice of Availability of m FONS| A Notice of Intent (NO|) to adopt a Negative Declaration will be prepared for filing with the State Clearinghouse and the county clerk. Twenty-five copies of the N(}) will also be provided for public distribution and one copy will be provided to be published in the Redlands Daily Facts. The NO| will include: � Abrief description ofthe proposed project and its location; � The starting and ending dates for the review period; � The date, time, and place nfany scheduled public meetings orhearings; � The address(es) of locations where copies of the Draft Negative Declaration and supporting studies are available for review. This location or locations must be readily accessible to the public during normal working hours; A-4 y As applicable, information regarding the site's presence on any of the lists in Section 65962.5 of the Government Code (generally hazardous waste facilities and disposal sites) and the information in the Hazardous Waste and Substances Statement required under subsection (f) of that Section; and Other information specifically required by other statutes or regulations for a particular project or type of project. NEPA does not have any specific requirements for noticing a FONSI. The Army NEPA Manual requires that notification of the public review period by given by"means of a display advertisement and legal notice published in at least one newspaper of general circulation." Chambers Group proposes to modify the NOI to fulfill the requirements of both CEQA and NEPA, so that only one notice is required. It is assumed that the City will file and mail the notice, and pay all fees. Task 5-Deliverables: Twenty-seven copies of the NO11NOA for Distribution `r One copy of the NO11NOA for the City Administrative Record One copy of the NO11NOA for the Corps Administrative Record Task 6- Preparation of a Final IS/EA and Final MND/FONSI and Notice of Determination (NOD) Both NEPA and CEQA require a 30-day review period for these types of documents. After the 30-day review period is completed, Chambers Group will prepare a Final IS/EA and Final MND/FONSI for approval by the city of Redlands and the Corps. Chambers Group assumes that a maximum of 5 comment letters will be receives, that less than 10 percent of the document will be modified, and that no formal response to comments document will be prepared. Chambers Group will prepare a NOD for submittal to the State Clearinghouse and County Clerk within 5 working days of the approval of the MND by the City Council. It is assumed that the City will file the NOD and pay all associated fees. Task 6-Deliverables: ➢ Five copies of the Final ISIEA for the City ➢ Five copies of the Final ISIEA for the Corps ➢ Five copies of the Final MNDIFONSI for the Corps ➢ Five copies of the Final MNDIFONSI for the City One electronic copy of the Final MNDIFONSIINOD for the City One copy of the NOD to the State Clearinghouse and the County Clerk(each) Task 7- Preparation of a Mitigation Monitoring and Reporting Program A Mitigation Monitoring and Reporting Program (MMRP) will be prepared in accordance with CEQA. The MMRP will provide for the systematic tracking of the implementation and completion of all mitigation measures required as part of project approval. The program will be designed to ensure that approved mitigation measures are implemented in a timely manner and in accordance with the terms of project approval. Task 7-Deliverables: Three copies of the Screencheck MMRP Three copies of the Final MMRP One electronic copy of the Final MMRP A-5 ` Task 8- Project Meetings/Coordination Project coordination duties will include attendance of the project manager at one Environmental Review Committee Meeting, one City Council meeting, weekly verbal progress roporta, and preparation of one Environmental Review Committee Meeting staff report and one City Council staff report. Task 8-Deliverables: � One copy of Scxepnchmok Staff Reports � One copy mf Final Staff Reports PROPOSAL ASSUMPTIONS � Nocolor graphics will beprovided inthe document. � Nographics will becreated using GIS oraerial photography aoabase. � All data provided by the City (including the U.S. Army Corps of Engineers Detailed Project Report and other documents) are assumed tobotechnically correct. Notechnical review ofdata will bo conducted. � Noise, air quality, and traffic impacts will bediscussed qualitatively. Nocalculations, measurements, or model runs will be conducted and separate technical reports will not be prepared. � Meetings will beattended bythe Project Manager only. � The cost to prepare the /8/EA does not include activities outside the scope of services presented in Section 3.Oofour proposal. � The City will provide contact information for the Corps. �+ This Scope of Work and Cost Eobmu1a assumes that the elements that will be affected by the proposed project will not be found eligible for the NRHP or the CRHR, and that the GHPO will concur with this finding. |fNRHP' orCRHR'oUgib/oresources are affected tothe point that anEnvironmental Impact Report/EA is required, a separate Scope and Cost Estimate will be submitted. � Focused sensitive species oun/ayo, wetlands or jurisdictional waters do/inmadono, and intensive cultural naoounoeo ourvoyo, data recovery, or formal historic resources evaluations are not included in this Scope of Work. /f raquirad, these services can be provided based on the schedule of fees in Table 5-2ofthe April G. 2OO1 proposal. � The cost proposal for this scope of work is based on hourly labor rates and material cost markups for Chambers Group provided in Table 5-2 of the April 6, 2001 proposal. Any agreed-upon out-of-scope costs and additional work will bobased onthat Schedule ofFees. � yWeodnge include one kickoff maodng, one environmental review committee mne*ting, and a city council meeting. � Cost and Schedule Estimates are based on our best judgment of the requirements known at the time of the proposal and can be influenced favorably or adversely by City needs and other circumstances. Chambers Group will endeavor to perform the een/ivam and accomplish the obient�eo within the eotinna�*dcosts and schedule; however, ifthe Scope VfVVorkorschedule changes, ' Chambers Group reserves the right torevise our costs accordingly. � Additional funds may be necessary for additional expenses and delays due to inclement weather. � The City will provide Chambers Group with copies of all known documentation relating to the physical or other conditions concerning the project site within 5 working days after the City has given authorization toproceed. /t is assumed that Chambers Group can use and rely onthe data and information contained inthose documents. Chambers Group will perform atechnical review ofthese A-G documents to determine J they one adequate to use in an BR. Chambers Group will not be responsible for the content maccuracy of these studies. � We uoourne one City/Corps comment/Chambers Group revision cycle for each 8oreanoheoh document. � Chambers Group assumes that, by receipt ofnotice to pruoeed, full access hothe property will be provided by the City, including keys to locked gates and advance notice to existing property tenants of our right of entry. Chambers Group will be provided unencumbered access to the site and no delays will beencountered once onthe site. � The City will provide detailed site plan maps. The maps will show topography and boundaries at a scale of1:24.UOUorbetter, � /t is assumed that the City will be responsible for the distribution of documents and notices and payment ofassociated fees and costs. � The cost estimate iovalid for u period of 90 calendar days from the proposal due date. Beyond 90 days, Chambers Group reserves the right to reevaluate the estimated costs. � The cost for invoicing presented in this proposal is for issuing invoices in our standard format. Any requests for special invoicing requirements such as a change in fnrmat, inclusions of backup or other requirements will bebilled aaanapproved augment tothe contract onaTime-and'YWa1eria|obasis. � This proposal does not include any GIS mapping. Chambers Group has full GIS capability and, ifthe City is interested in including GIS mapping for this project, aoepura10 G/8 scope and budget would beprepared and submitted tothe City. � The proposed cost estimate includes printing the number of pages and documents as indicated in Table 5-3 of the April S. 2001 proposal. Additional copies of the documents and pages will be billed at either$0.15 per page, plus staff time, or cost of an outside vendor plus 15 percent. � This proposal was prepared by Chambers Group solely for your internal use in evaluating Chambers Group's business proposal and deciding whether or not to contract with Chambers Group to perform the services described in this proposal, Chambers Group considers the pricing and other business information the property of Chambers Group. This proposal and the information contained herein shall not be used for any purposes other than as specifically stated above and shall not be disclosed toany other party without Chambers Group's written consent. A-7