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CLAREMONT ENVIRONMENTAL DESIGN GROUP,INC.
Architecture - Landscape Architecture - Planning
August 22, 2003
Ron Mutter
City of Redlands, Public Works Director
P.O. Box 3005
35 Cajon Street, Suite 222
Redlands CA, 92373
Subject: Re-allocation of Mission Gables Bowl House Contract amounts.
Dear Ron:
Pursuant to our discussion with Alan Griffiths, CEDG requests that the Construction Administration
portion of the current Mission Gables Contract(dated September 19, 2001) be re-allocated to the
Construction Documents portion of the Contract. After Construction Documents are complete, we
request closure of the current Contract, and then a separate Construction Administration Contract(or
Contracts) issued for each phase as it occurs. This contract would cover the Architectural and
Engineering Construction Administration for each phase of construction.
Justification for Contract ammendment:
There have been three major changes in scope to the original contract:
Item One-Landscape design services
Contract Exhibit "A" Article 2 - Scope of Architect's Basic Services Note 2 states:
"This fee does not include landscape architectural services,except a tree
planting plan."
In addition to the planting and irrigation plans already performed at the request of the
City, this work includes the design and construction documents for the rear courtyard
including walls, gates,paving, trellis, lighting and donor walls. The additional fee
for landscape architectural se-twices already performed, beyond the listed tree planting
plan, is $9,110 dollars.
Item Two-Phasing of Construction Documents
Contract Exhibit "A" Article 2 - Scope of Architect's Basic Services Note 4 states:
"Amer discussion with the City of Redlands Building Department...Only the
floor frame above the basement need be seismically upgraded as part of
Phase I."
This meant a very simple phasing diagram that could be accomplished with a single
set of drawings. After recent discussion with the City Building Official, and due to
changes in building safety requirements, and the Owner's budgetary requirements,the
phasing now required by the City and Owner is quite complex and required that the
drawings be divided into 3 sets, reflecting three phases of construction. This resulted
in work among the consultants totaling$6,000 dollars and from CEDG totaling
$8,800 dollars for a grand total of$14,800 dollars.
480 North Indian Hill Blvd.,Claremont,CA 91711 Phone 909.625,3916 Fax 909.625.4282 www.cedg-design,com
cedg
CLAREMONT ENVIRONMENTAL DESIGN GROUP,INC.
Architecture - Landscape Architecture - Planning
Item Three-Historic Review Process
Contract Exhibit "A" Article 2 Item 2.3 - Design Development Phase states:
"prepare submissions to city for planning review...represent owner at city
reviews"
This is the only mention in the Contract of governmental reviews. There is no
mention in the contract of preparing drawings for the SHPO (State Historic and
Preservation Office) or meetings or representation for this process. CEDG has, in
good faith, greatly assisted the City of Redlands and the Owner in this application
process and has now made three rounds of revisions to the document set- which is
pending approval. The cost to CEDG for these meetings and changes not in the
Contract Scope is $15,000 dollars.
The grand total of the cost to CEDG and Engineers of the changes in scope to the
September 19, 2001 Contract therefore is:
$ 38,910 Dollars
New Contract Amounts:
The original contract had amounts broken down as follows:
Design Phase: $36,091.00 (percent 34.5%)
Construction Document Phase: $39,768.00 (percent 38.0%)
Construction Phase: $28,740.00 (percent 27.5%)
Total Basic Compensation- $104,600.00 (percent 100%)
CEDG proposes the following breakdown:
Design Phase (Billed complete): $36,091.00(percent 34.5%)
Construction Document Phase I(Billed complete): $39,768.00 (percent 38.0%)
Construction Document Phase 11: $28,740.00 (percent 27.5%)
Construction Phase: Not In Contract
Total Basic Compensation: 104,600.00 (percent 100%):
CEDG is continuing work on this project in as timely a manner as possible. If you have any
questions, please call us at 909-625-3916.
DATE: October 7, 2003
Sincerely yours, Approved by:
Brooks Cavin, 111, AIA 4gssa Peppier, MdYor Pro Tem
Principal, CEDG Cit of Redlands
Attest
LuOrrilu Poyzer, City Clerk
480 North Indian Hill Blvd.,Claremont,CA 91711/' ".3916 Fax 909.625.4282 www,cedg-design.com