HomeMy WebLinkAboutContracts & Agreements_216-2012_CCv0001.pdf AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the preparation of a geotechnical investigation report for future
improvements to the City of Redlands' Heritage Park('"Agreement") is made and entered in this
I It, day of December., 2012 ("Effective Date-), by and between the City of Redlands, a
municipal corporation ("City)" and Converse Consulting(-Consultant"). City and Consultant are
sometimes individually referred to herein as a"Party" and, together. as the "Parties." In
consideration of the mutual promises contained herein, City and Consultant agree as follows:
ARTICLE I —ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to prepare a geotechnical investigation report for the
design and construction of future improvements to the City's Heritage Park(the
"Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2—SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit
"A," entitled"Scope of Services," which is attached hereto and incorporated herein by
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement including, but not limited,to State prevailing wage
laws.
ARTICLE 3 —RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that may assist
Consultant in performing the Services.
3.2 City designates Christopher Boatman, Senior Project Manager. as City's representative
with respect to performance of the Services, and such person shall have the authority to
transmit instructions, receive information, interpret and define City's policies and
decisions with respect to performance of the Services.
ARTICLE 4—PERFORMANCE OF SERVICES
4.1 Consultant shall perform the Services in a prompt and diligent manner. and complete the
Services within three (3)weeks from the Effective Date of the Agreement. The Services
shall commence immediately upon the Effective Date of this Agreement.
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4.2 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City,consistent with
City Council adopted policy for the same. It shall be the obligation of Consultant to
obtain a copy of such policy from City Staff.
ARTICLE 5 —PAYMENTS TO CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall be in the
amount of Six Thousand Nine Hundred Fifty Dollars ($6,950.00). City shall pay
Consultant the fixed amounts for each respective task comprising the Services, in
accordance with Exhibit "B," entitled Project Schedule and Rates, which is attached
hereto and incorporated herein by this reference.
5.2 Consultant shall submit an invoice to City describing the work perfon-ned by Consultant
upon completion of the Services. Consultant's invoice shall include a brief description of
each task comprising the Services performed and the dates the Services were performed.
City shall pay Consultant no later than thirty (30) days after receipt and approval by City
of Consultant's invoice.
5.3 All notices shall be given in writing by personal delivery or by mail. Notices sent by
mail should be addressed as follows:
Citv Consultant
Fred Cardenas, Director Hashmi S.E. Quazi, Ph.D., G.E.
Quality of Life Department Converse Consultants
City of Redlands 10391 Corporate Drive
35 Cajon Street, Suite 222 Redlands, CA 92374
P.O. Box 3005 (mailing)
Redlands, CA 92')7')
When so addressed, such notices shall be deemed given upon deposit in the United States
Mail. Changes may be made in the names and addresses of the person to whom notices
and payments are to be given by giving notice pursuant to this section 5.3.
ARTICLE 6—INSURANCE AND INDEMNIFICATION
6.1 Insurance required by this Agreement shall be maintained by Consultant for the duration
of its performance of the Services. Consultant shall not perform any Services unless and
until the required insurance listed below Is obtained by Consultant. Consultant shall
provide City with certificates of insurance and endorsements evidencing such insurance
prior to commencement of the Services. Insurance policies shall include a provision
prohibiting cancellation or modification of the policy except upon thirty(30)days prior
written notice to City.
6.2 Consultant shall secure and maintain Workers' Compensation and Employer's Liability
insurance throughout the duration of its performance of the Services in accordance with
the laws of the State of California, with an insurance carrier acceptable to City as
described in Exhibit"C," entitled "Workers* Compensation Insurance Certification.—
which is attached hereto and incorporated herein by this reference.
6.3 Consultant shall secure and maintain comprehensive general liability insurance with
carriers acceptable to City. Minimum coverage of One Million Dollars($1,000,000) per
occurrence and Two Million Dollars ($2,000,000) aggregate for public liability,property
damage and personal injury is required. City shall be named as an additional insured and
such insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City.
6.4 Consultant shall secure and maintain professional liability insurance throughout the term
of this Agreement in the amount of One Million Dollars ($1,000,000)per claim made.
6.5 Consultant shall have business auto liability coverage, with minimum limits of One
Million Dollars ($1.000,000)per occurrence., combined single limit bodily injury liability
and property damage liability. This coverage shall include all Consultant owned vehicles
used in connection with Consultant's provision of the Services, hired and non-owned
vehicles.and employee non-ownership vehicles. City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or self
insurance maintained by City.
6.6 Consultant shall defend., indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims. losses or liability, including
attorneys' fees, arising from injury or death to persons or damage to property occasioned
by and negligent act., omission or failure to act by Consultant, its officers,employees and
agents in performing the Services.
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ARTICLE 7—CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner or
degree by the performance of Consultant's Services. Consultant further covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make or participate in:
(i) the making or any City governmental decisions regarding approval of a
rate, rule or regulation, or the adoption or enforcement of laws;
(ii) the issuance, denial, suspension or revocation of City permits, licenses,
applications, certifications, approvals, orders or similar authorization or
entitlements;
(iii) authoring City to enter into, modify or renew a contract;
(iv) granting City approval to a contract that requires City approval and to
which City is a party, or to the specifications far such a contract,
(v) granting City approval to a plan, design, report, study or similar item,
(vi) adopting, or granting City approval of policies, standards or guidelines for
City or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in making
a governmental decision or otherwise perform the same or substantially the same
duties for City that would otherwise be performed by an individual holding a position
specified in City's Conflict of interest Code under Government Code section 87302.
7.3 In the event City officially determines that Consultant must disclose its financial
interests, Consultant shall complete and file a Fair Political Practices Commission Form
700, State of Economic Interests with the City Clerks' office pursuant to the written
instructions provided by the City Clerk.
ARTICLE 8—GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms, and conditions of this Agreement.
8.3 Project related documents, records, drawings, designs, cost estimates, electronic data
files. databases and any other documents developed by Consultant in connection with its
performance of the Services, and any copyright interest in such documents, shall become
the property of City and shall be delivered to City upon completion of the Services, or
upon the request of City. Any reuse of such documents, and any use of incomplete
documents,shall be at City's sole risk.
8.4 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor of its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
set forth. Consultant shall Supply necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account
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only, and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express by City for the account of, or on behalf of City.
Consultant shall have no authority, express or implied, to act on behalf of City in any
capacity whatsoever as an agent, nor shall Consultant have any authority, express or
implied,to bind City to any obligation.
8.5 Unless earlier terminated as provided for below. this Agreement shall terminate upon
completion and acceptance of the Services by City; provided, however this Agreement
may be terminated by City, in its sole discretion., by providing five (5)days prior written
notice to Consultant(delivered by certified mail, return receipt requested)of City's intent
to terminate. If this Agreement is terminated by City. an adjustment to Consultant's
compensation shall be made, but(1) no amount shall be allowed for anticipated profit or
unperformed Services, and (2) any payment due Consultant at the time of termination
may be adjusted to the extent of any additional costs to City occasioned by any default by
Consultant. Upon receipt of a termination notice, Consultant shall immediately
discontinue its provision of the Services and, within five (5) days of the date of the
termination notice, deliver or otherwise make available to City, copies (in both hard copy
and electronic form, where applicable) of project related data, design calculations,
drawings, specifications, reports, estimates, summaries and such other information and
materials as may have been accumulated by Consultant in performing,the Services.
Consultant shall be compensated on a pro-rata basis for Services completed up to the date
of ten-nination.
8.6 Consultant shall maintain books., ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Consultant pursuant to this Agreement. Such books shall be available at reasonable times
for examination by City at the office of Consultant.
8.7 This Agreement', including the Exhibits incorporated herein by reference,represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, an
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant.
8.8 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
8.9 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
IN WITNESS WHEREOF. duly authorizes representative of the City and Consultant have
signed in confirmation of this Agreement.
CITY OF REDLANDS CONVERSE CONSULTANTS
B Bv:
By��N.'Enriqdi Martinez, it Hashmi S.E. Quazi,
Principal Engineer/Regional Manager
ATTEST:
Sam Irwin, iq,Clerk
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EXHIBIT "A"
SCOPE OF SERVICES
Task 1: Project Set-up
Anpart nfthe project geL+up. our staff will conduct the following:
° Coordination with you and the City representative toschedule the field investigation
• Conduct site reconnaissance and etake/morkthe boring /uuationa, such that drill hg
access hoall locations ioavailable
• Notify Underground Service Alert (USA) at least 48 hours prior to drilling to clear the
boring locations Ofconflict with underground utilities
m Engage orig todrill the borings
Task 2: Subsurface Exploration
Our surface exploration will consist of drilling eight (8) borings within the area of the proposed
structures. One boring will be drilled to fifty (50) hest and the other seven (7) between five (5)
and fifteen (15) feet below existing ground surface. If refusal is encountered mtshallower depth
the borings will be terminated at that depth. The purpose of the borings will be to:
• Obtain subsurface information
" Obtain undisturbed and bulk samples of the various soil types for laboratory testing
The borings will be drilled using a truck-mounted rig (CME 75 or equivalent) equipped with
hollow stem augers for soils sampling. Soils will bgcontinuously logged and classified bvthe
0eo|ogiab4enQineer in the field by visual examination in accordance with the Unified Soil
Classification System.
Undisturbed ring and bulk nennp|ea of the subsurface rnoteriu|a will be obtained at five-foot
iniervo|a, at changes in soil profi|ea, or where unusual conditions are encountered. The
relatively undisturbed rings aannp|eo will be obtained using a Modified California 8mrnp|er (2.4-
inch inside diameter and 3.0-innh outside diameter) lined with thin-walled sample rings. The
sampler will be driven into the bottom of the borehole with successive drops of 140-pound
hammer falling 30 inches. The number of successive drops of the driving weight (''b|ovva^)
required for each six inches of penetration will be shown on the boring log. The soil will be
retained in brass rings (2.4 inches in diameter and 1.0 inch in height) and carefully sealed in
waterproof plastic containers for shipment to the laboratory. Bulk samples of representative soil
types will becollected in plastic bags. Groundwater levels, where encountered in the borings,
will berecorded.
The borings will be backfilled with native soils in five-foot Ufto and compacted using utornping
foot.
Task 3: Laboratory Testing
The laboratory testing program will depend upon the type of soils encountered during our field
exploration and the quality of samples obtained. Laboratory tests will indude, but may not be
limited to, the following:
m |nplace moisture and density tests
° Expansion
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• R-value
• Sieve analysis
m Laboratory maximum density and optimum moisture tests
• Direct Shear
Task 4: Engineering Analyses and Geotechnical Report
Data obtained from the exploratory borings and the laboratory testing program will be evaluated
to prepare report,which will include the following:
• Site and Project Description
• A description of the field and laboratory procedures used in the investigation
• A discussion of the materials encountered in the borings and their measured engineering
° properties
• Logs of the exploratory borings summarizing the subsurface conditions encountered and
mplan indicating the locations nfthe explorations
• Depth to groundwater (if encountered) and its impact on the proposed development
° Discussion on the laboratory test naou|te
• Local geology
• Seismic design recommendation based on201OCBC
• Grading oecornrnendationa, including removal of unsuitable soils
• Shrinkage and subsidence coefficients
• Sub-grade preparation
• Excavatobi|ity of site soils
• Allowable soils bearing pressure for foundation design
• Lateral earth pressure
= Preliminary pavement design recommendations
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EXHIBIT "B"
PROJECT SCHEDULE AND RATES
SCHEDULE
Work will commence immediately upon receiving written authorization to proceed. Four copies
of the report will be issued within three (3))weeks after completion of fieldwork.
RATES
Task Cost
1: Project Set-Up $300.00
2: Subsurface Exploration $2,500.00
3: Laboratory Testing $1,150.00
4: Engineering Analyses And Geotechnical Report $3,000.00
Total $6,960.00
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EXHIBIT ^C'
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer except the State, shall secure the payment of compensation in one or more of tile
following ways:
bd Bvbeing insured againstUuhi|' k) pay compensation inone ormore insurer duly
authorized iowrite compensation insurance in this State.
(h) By securing from the Director of Industrial Relations, u certificate of consent to
oel[-i000rc, either as an individual employer or as one employer in a group of
rmployeo, which may he given upon furnishing proof satisfactory to the Director
of Industrial KLe|uiioos of ability to self-insure and to pay any compensation that
may become due tohis orher employees.
7 uno ovvorc of the provisions of Section 3700 of the Labor Code which requires every employer
to be insured against liability for Workers' Compensation or to undertake self-insurance in
accordance with the provisions of that Code. and | will comply with such provisions before
conornmzuio�1h�perD�nnun�co[��cn/odcofdzia /\�ccerueoL (Labor Code §lQhll
Converse Conmo|1onim
Uumhmi8.E. Qmazi Date:
Principal En 'nccr/Regional Manager